Planning Commission Minutes 08-07-2018MINUTES
REGULAR MEETING - MONTICELLO PLANNING COMMISSION
Tuesday, August 7th, 2018 - 6:00 p.m.
Mississippi Room, Monticello Community Center
Special Joint City Council/Planning Commission Meeting
4:30 PM — CCD Ordinance Amendments
Commissioners Present: Brad Fyle, Marc Simpson, John Alstad, Katie Peterson
Commissioners Absent: Sam Murdoff
Council Liaison Present: Charlotte Gabler
Staff Present: Angela Schumann, Steve Grittman (NAC), Matt Leonard, Tom
Pawelk
1. General Business
A. Call to Order
Brad Fyle called the meeting of Monticello Planning Commission to order at 6:00
p.m.
B. Consideration of approving minutes
a. Regular Meeting Minutes — July 3rd, 2018
MARC SIMPSON MOVED TO APPROVE THE REGULAR
MEETING MINUTES — JULY 3RD, 2018. KATIE PETERSON
SECONDED THE MOTION. MOTION CARRIED, 4-0.
C. Citizen Comments
None.
D. Consideration of adding items to the agenda
None.
E. Consideration to approve agenda
MARC SIMPSON MOVED TO APPROVE THE AGENDA. JOHN ALSTAD
SECONDED THE MOTION. MOTION CARRIED, 4-0.
2. Public Hearings
A. Continued Public Hearing - Consideration of a request for an amendment to
Conditional Use Permit for Planned Unit Development for Hi -Way Liquors
sign height and area allowances
Applicant: City of Monticello
Angela Schumann provided a detailed review of the request for an amendment to
Conditional Use Permit for Planned Unit Development for the City's electronic
message board sign at the liquor store at 511 Pine Street. The item was brought to
the Planning Commission in the previous year, but was requested to be tabled due
to ownership issues that have since been cleared.
Planning Commission Minutes — August 7, 2018 Page 1 1 5
The proposal was for the digital message board to be replaced and the top cabinet
to be refurbished to include the City's new logo and color scheme. The City
requested 32 square feet for the digital message board (an increase of 7 feet above
code allowance) with the top cabinet not changing in size.
The request was made to deliver better readability of the sign and would provide
City messaging. There is no other City digital messaging boards.
Staff recommended approval of the request with a condition identified in Exhibit
Z.
Brad Fyle asked if the electronic message board would be increased 6 inches
around the sign. Schumann confirmed. Fyle asked for clarification for the signage
code. Schumann provided the ordinance.
Marc Simpson asked if the existing sign still worked. Schumann stated that the
sign was out of commission and would need to be replaced in any case.
Charlotte Gabler asked if the speed of the messages on the sign would be faster
than the existing. Schumann responded the City is subject to MnDOT standards
for message speed and movements.
Angela Schumann further explained that additional stone architectural at the base
of the sign was proposed to reflect monument signage.
Brad Fyle opened the public hearing. Hearing no comments, Fyle closed the
hearing.
MARC SIMPSON MOVED TO ADOPT RESOLUTION PC -2018-024
RECOMMENDING APPROVAL OF AN AMENDMENT TO PUD FOR AN
AMENDMENT TO CONDITIONAL USE PERMIT FOR PLANNED UNIT
DEVELOPMENT FOR HI -WAY LIQUORS SIGN AREA ALLOWANCES. KATIE
PETERSON SECONDED THE MOTION. MOTION CARRIED, 4-0.
EXHIBIT Z
Conditions of Approval
1. Sign refurbishment is subject to applicable building code and permit requirements.
B. Public Hearing — Consideration of a request for Conditional Use Permit for
Professional Office Use in the L-6 sub district of the CCD —Central
Community District
Applicant: Arvola, Chad
Steve Grittman explained that the applicant proposed a Conditional Use Permit
for a professional office use in the L-6, CCD district at 532 Walnut Street.
Grittman clarified the site would not be used for storage of construction materials.
Grittman stated that the principal use would be administrative professional office,
but minimal retail use may occur.
Planning Commission Minutes — August 7, 2018 Page 2 15
Staff recommend approval of the application with conditions identifying in
Exhibit Z.
Brad Fyle opened the public hearing.
Chad Arvola, Arvola Builders, introduced himself. Fyle asked if the applicant was
able to review the conditions in Exhibit Z. Arvola confirmed and responded that
he would comply with all signage regulations.
Hearing no further comments, Fyle closed the public hearing.
KATIE PETERSON MOVED TO ADOPT RESOLUTION NO. PC 2018-025,
RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT FOR
AN OFFICE USE IN THE CCD DISTRICT, SUBJECT TO THE CONDITIONS
INCLUDED IN EXHIBIT Z. JOHN ALSTAD SECONDED THE MOTION.
MOTION CARRIED, 4-0.
EXHIBIT Z
Conditional Use Permit for Office Use
532 Walnut Street
PID 155-037-000100
1. The applicant completes all building permit and occupancy requirements of the City's
building department.
2. Compliance with the City's sign ordinance.
3. Compliance with the comments of other staff and Planning Commission.
C. Public Hearing - Consideration of a request for Conditional Use Permit for
Public Use in the F-3 sub -district of the CCD — Central Community District
Applicant: City of Monticello
Steve Grittman presented the request for a Conditional Use Permit for Public Use
in the F-3 of the CCD at 349 W Broadway. The building would be used for
production, class activities, and retail of arts products made on site led by the
City's contracting Arts Consultant. The item was brought to the Planning
Commission because of the "public -use" component.
Staff recommend approval of the request with conditions identified in Exhibit Z.
Brad Fyle asked if additional landscaping would be on the property. Grittman
noted that the asphalt would not change, but sculptural or other artistic elements
would be added to create a buffer edge along Broadway and possibly Linn Street.
File asked if there was still a fence on the north side of the building and the
quality. Grittman confirmed and stated that it may need some repair. Fyle asked if
the EDA would remain in ownership. Grittman confirmed.
Planning Commission Minutes — August 7, 2018 Page 3 15
Katie Peterson asked if there were any environmental concerns with the property.
Angela Schumann stated that the EDA completed environmental research of the
property including a tank assessment and hazardous materials assessment. The
EDA and the Parks Department would work through on any environmental issues
inside the building.
Fyle noted the parcel to the north was used as an access for the formal postal
office site. Grittman confirmed and added that the remaining property to the north
of the site was residential.
Brad Fyle opened the public hearing.
Charles Ehlen - 2920 Winnebago Road, Sartell — asked if there would be a lease
for the building as he had interest in purchasing the property from the EDA.
Schumann stated the EDA would require an agreement with the Art's Initiative
and that the EDA was cognizant of the opportunity for redevelopment. The EDA
would preserve the opportunity for redevelopment in the agreement with Art's
Initiative. The document would be public and subject to the approval of the EDA
and City. Fyle added that the value of the property may increase with any
additional improvements.
Charlotte Gabler asked how often the building would be used.
Gabler asked about access to the site. Matt Leonard indicated access would be
from Broadway and exiting onto Linn Street. Gabler asked if on -street parking on
Broadway was available. Leonard declined and stated that it was mostly
driveways.
Simpson asked about the condition of the building. Tom Pawelk stated that the
inside would need restoration. The bathroom would be remodeled to be ADA
compliant. In addition, a ramp would need to be built to get into the front door.
Hearing no further comments, the public hearing was closed.
MARC SIMPSON MOVED TO ADOPT RESOLUTION NO. PC -2018-0269
RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT FOR A
PUBLIC USE FOR PERSONAL SERVICES IN THE CCD DISTRICT,
SUBJECT TO THE CONDITIONS INCLUDED IN EXHIBIT Z. KATIE
PETERSON SECONDED THE MOTION. MOTION CARRIED, 4-0.
EXHIBIT Z
Conditional Use Permit for Public Personal Services Use
349 Broadway Street
PID 155-010-050011
Stripe the parking lot for 7 spaces, as shown on the staff -generated site plan, removing the
stall located adjacent to the front door and provide parking lot directional painting for one-
way routing.
Planning Commission Minutes — August 7, 2018 Page 4 15
2. Create and implement a landscaping/site amenities plan to treat the boundaries of the site,
including the Broadway Street edge and the southern -most driveway curb cut to Linn Street,
to be installed by June 2019.
3. Address building improvements, including paint or other treatments.
4. Modifications to the exterior elevations will require amendment to the Conditional Use
Permit.
5. The existing fence shall be maintained to continue to create a reasonable and attractive
separation buffer to the north of the building.
6. Outdoor activities or events shall occur in the spaces south or east of the building to
minimize impacts to the neighborhood, except as authorized by Special Event permit by the
City Council.
7. Compliance with the comments of other staff and Planning Commission.
3. Regular Agenda
A. Consideration of the Community Development Directors Report
Angela Schumann provided the Directors Report.
4. Added Items
None.
5. Adjournment
MARC SIMPSON MOVED TO ADJOURN THE MEETING AT 6:41 PM. KATIE
PETERSON SECONDED THE MOTION. MOTION CARRIED, 4-0.
Recorder: Jacob Thunander
Approved: October 2, 2018
Attest:
Angela Schuna, Cumunity Development Director
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