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Parks Commission Agenda Packet 08-15-2002 . l. 2. 3. 4. 5. 6. . 7. . AGEN A PARKS COM ISSION August 15,200 -4:30 p.m West Prairi, Room "To en/III1lCe commulli~)I pride through developing alld maintaining ci~)I pllrk~ with II ~ igh Mlllulllrd (lflfltllli~)I" Call to Order Approve Minutes of August 1,2002 regu ar Parks Commission meeting. Consideration of adding items to the age da. Citizens requests. Discussion of park dedication credit - Au umn Ridge Review of 2003 Budget Cost estimate for trail work - Paving of I iver Mill trail. 8... Concept plan - G roveland Park 9. Park Maintenance Items 10. Sports Associations - Discussion of polic for field use 11. Updates/Reports A. Subcommittee meeting - Fields R. Entrance Signs C. Pathway Alignment - Front Street 12. Consideration of rental of Otter Creek P rk 13. Ad,iourn . . . 5. NOTES TO PARK CO MISSION AGENDA August 5, 2002 Park Dedication Credit -Autumn Ridge At the last meeting leff O'Neill suggested tha the Parks Commission discuss the proposal for park dedication credit when the developcr was pre ent. Shawn Weinand has been invited to attend the meeting tonight. 6. Review of 2003 Budt!et At thc last meeting the Parks Commission ma c recommendations regarding the capital improvcments for the upcoming budget year. If Adam Haw 'inson has the budget updated to reflect the Parks Commission recommendations, they could 10 k at it one last timc before it goes to the Council. 7. Cost Rstimate for trail work - River Mill T ail 8. leffO'Neill indicated that he would get a cost estimate for paving work particularly f()r the River Mill development. Depending on the amount of t e estimate. if there wcrc sutJicient funds in the Pathway/Trail fund it would be recommended that this work be done this year if possible. Concept Plan - Groveland Park The Parks Commission had requested a conce t plan for the developmcnt of the parle With the present work load, I don't believe Adam will avc a concept plan rcady for this meeting but just in case he docs or wants to update the Parks Commis. ion, the item was placed on the agenda. 11. Sports Association-Discussion of Field Use Other Included with the agenda packet is informatiOI from the l...eague of Minnesota Cities on sports associations and some sample documents. Ira policy is going to be devcloped there should be discussion on what provisions the Parks Com ission feels are important. Also in your packet are sections of the City's sign ord'nance referencing signage on ballfield fences. . . . MINU ES SPECIAL MEETING - P RKS COMMISSION Thursday, August I 2002 - 4:30 p.m. "To enhance community prid through developing and maintaining city parks with ahigh standard of quality." Members Present: Larry Nolan, Fran Fair, Nancy cCaihey, Earl Smith, Rick Traver, Council [jaison Roger Carlson. Members Ahsent: Stafr None Parks Superintendent, Adam Hiawkinson Deputy City Administrator, Jet. 0' Neill t. Call to Order. Chair Larry Nolan called the meeting to order at 4:30 p.m. and declared a quorum present. 2. A rove minutes of .Jul 18 2002 re '-ular I arks Commission meetin . 3. The Parks Commission noted some typo graph cal errors in the minutes. Fran Fair asked if Autumn Ridge put in their own playground equipment ould it have to meet ADA standards. Larry Nolan stated they had discussed what standards woul-! apply. Fran Fair felt it would better not to give credit at least not f(n the playground equipment. Rick Traver stated that the liability issues were a concern to him. Jeff (fNeill inf(Jrtned the Parks Cor11l ission that the concept stage PUD had been approved hy the City Council but the development agre ment still needs to be approved and that is where the park dedication issues will be spelled out. .IeI' O'Neill felt there was time to put the park dedication credit back on the Parks Commission agenda 'nd have Shawn Weinand present when they discuss it. Larry Nolan directed that this go on the next a lenda for the next meeting. RICK TRAVER MOVED TO APPROVE TH: M[NUTES WITH TilE TYPOGRAPHICAL CORRECTIONS. FRAN fAIR SECONDED THE MOTION. MOT[ON CARRIED UNAN[MOUSL Y. [n further discussion, Earl Smith stated that wI en there is a group of residents present. the Parks Commission has to he careful as to what they ommit to. He felt that when the Rolling Woods park development was being discussed the Parks C\ mmission was looking long term and the residents were looking short term, He believed that the location of the structures should be the decision of the Parks Commission and not the residents. Rick Traver felt that adding the haskethall courts was a good way to satisfy the needs of the older kids. Consideration of addin items to the a end . Jeff 0' Neill added an update on the River Mil trail. . . . 4. Citizens rCQuests. Nane. 5. Park Comprchensive Plan. Parks Commissian Minutes - 8/1 /02 This was discussed at the last meeting. Larry Nolan felt the cOlnprehensive plan should be revisited especially in light of proposed changes to the -'ity's Land lJse Plan and since it has been some tinle since it has been updated it would he goadjustto review and make sure it is current. Jeff O'Neill presented the inventary of the parks system th It was the basis feJr the Camprehensive Park Plan. The invcntary was dane in 1993 and has not heen lpdated. Jeff O'Neill will have John C1lomski update the inventary and it will come hack to. the Par s Commission. Jeff O'Neill explained at length the inventary format and the data cantained in it. Jeff O'Neill noted that since this inventary was done the NRP A guidelines have changed. Adam Hawl insan questioned including the school facilities in the inventary since their use for public purposes as somewhat limited. JeiTO'Neill nated that the schaal f~ICilities were included so that there wouldn't be duplicatian af t~1cilities. Rick Traver questioned what it would cost to update the Comprehensive Pa 'k plan. 6. Prioritics for development. At an earlier rneeting, Adam Hawkinson had resented a listing of park pro.jeets and noted that the Parks COlnmission had made some changes b t the list had not been updated to. rellectthose changes. Earl Smith felt that establishing fiel s for f<Jothall use should he looked at yet this year. He did not anticipate that Xcd Energy would be , 'ting any time soon on the request for additional land area for hallfield use. Adam Hawkinsan sugg sted that if the rumor was true that something cauld get going an the propased ice arena as early as No. ember, the Parks Cammission might cansider canverting ane of the ice arenas at 4th Street for use far the football league. lle felt this would be suitahle since lights are availahle at the site hu added that there is nat a great deal of parking available. Even though the yauth f()otball fiel is 20 yards shorter than the regular field there was some question whether there was enough roOI to fit a field on that site. Rick -rraver stated that the Monticello Youth football group wanted to h, ve the fields in one lacation, ifpossihle. He suggested that the suhcommittee meet and look at the sit. Adam I lawkinson felt the associations were asking for a great deal ii'om the city and he also felt t e Parks Commission had to give the appearance af not catering to specific groups. Shauld the ice ar na go in there was same discussion on haw much the outdoor ice facilities at 4th Street wauld be use 1. Jeff O'Neill noted that the Monticello Y auth r lockey Association had put up the rinks and h didn't think they would want to give up any of their autdoor ice facilities. Rick Traver nated thatl ost of the ice f~lCilities were at one end of town and may he some consideration should be given to adding a rink on the other side of to\vn. There were plans on having an ice rink at Pioneer Park. A -lam Hawkinson stated that altho.ugh the Parks Conunission had rnade a commitment to devel )p additional fields they were also looking for a commitment fram the Monticello Youth Faatb 11 Associatian but they have not responded hack. What fields the City should be used to. the utm )st but the Parks Commissian should pursue getting additianal fields as well. Earl Smith felt Pione r Park should be laoked at as a possible site but Adam 2 . . . 8. Parks Commission Minutes - 8/1/02 Hawkinson stated the association wanted ligh s. Adam lIawkinson felt the Monticello Youth Football Association should conle back and tell the Pa ks Commission what they want. Larry Nolan felt the Parks Commission had an obligation to get S01le fields fix them or they will have to continue to use the softball fields. Adam Hawkinson indicate:l he had talked to Dahlheimer and they had no problem with their fields being used but the MonticeH Youth Football Association was not interested in those fields. Earl Smith felt another priority should be the ntrance signs. lie int(xmed the Parks Commission that Charter Communications had placed their cab e box in the area on the west end of town where it was proposed to place the entrance sign and now i was questionable whether there was enough room there for the sign. Adam llawkinson will have the priority list updated for the next meeting. 7. Develo ment of fee schedule and olic for field use. There was some discussion on what the policy should contain and whether the policy should be a separate document or part of the Comprehensi e Park plan. The fee schedule should be a separate document which could be reviewed and updat d without having to update the Comprehensive Park Plan. At the present time the City Hall recept onists handle the scheduling as far as renting of park shelters and the Public Works Secretary handl s the scheduling of ball fields. Some of the issues discussed were clean up of the field/t~lCility af er use; damage to the field/facility and use of the field/hlcility for non-scheduled activities. Th y also discussed whether the fee schedule would be different fix residents -vs~ non-residents. Larr Nolan felt we should check with other communities to see what they do. Adam Ilawkinson stated th t non-scheduled use of the fields can create problems like when the field is prepped for a scheduled 'ame and somebody comes in before hand to playa pickup game and it ends up being necessary to line the field again. It was felt that when the fields had been prepared for a scheduled use there shoul be some kind of signage directing individuals to other fields that could be used. The Parks Commiss on directed staff to prepare a draft policy and bring it back to the Parks Commission. crhe Parks Co mission reiterated that they do not want to make it difficult fix residents to utilize the fields but r, ther discourage field use by non-residents. Update on Ice Arena. Jeff O'Neill stated the site plan has changed s mewhat in that the developer wants the commercial development first so that you have to go throuh the commercial portion to reach the arena and domed field. The concept stage PUD will be c ming before the Planning Commission on August 7, 2002. There was discussion on how the coml ercial development was tied into the construction of the ice arena. Because of the high risk fiJr the eve lopeI' to construct the tllCi I ity at cost, it was felt that providing the land for commercial developmel t might offset some of the risk. It was pointed out that there is no park in this area and development 0 the land for the ice arena would eliminate the possibility of a park for the area. Jeff CrNeill oted that with the development of the Ruff Auto site there may be some land by the drainage area th t could be utilized f(lr park purposes. Larry Nolan asked about the extension of]lh Street. Jeff 0 Neill responded that it is hoped that will be done ^' -, . Parks Commission Minutes - 8/1/02 around the same time as the tacility is constr Icted. 9. Pathway Groyeland 3"d Addition. ^dam !-Iawkinson reported that the develope has determined to leave the alignment of the pathway as is and that there is approximately 100 yard of trail already in. The developer was of the opinion that changing of the proposed trail alignment ould be more aesthetically pleasing. Jeff O'Neill fClt that hy requiring the trail to be ahove the 100 flood event was very restrictive. Adam IIawkinson stated that he helieved it was a city requiremnt to have trails constructed to that criteria. JefUJ'Neill fClt that the Parks Commission had an extrem view of where trails should be located and by their action had misscd an opportunity to take the t ail further away from the homes. It was pointed that the area ncar the trail drops off sharply so the rail could not have been moved that much further away. 10. Grecn Space. . Earl Smith cited the proposed Bruggenlan dev lopment as an example of the need to define "green space". fIe noted that the developer was desig ating the area of wetlands, utility easements, etc. as "grecn space" but it was not defined who woul maintain the area, irthe area would be Inaintained or left in a natural state and how potential lot own 'rs would be informed of the existence and use ofthe "green space". Jeff O'Neill responded that the ommon area in a development is maintained hy the homeowners association and this is normally c vered with the PUD or in the covenants. He also added that what Earl Smith had seen on the Bru geman development was the concept stage. By development stage all these issues would be wa. ked out. Earl Smith cited Pioneer Park as an example where ahutting residents were not into med of the park land and now the area is being flailed mowed as an attempt to appease the residents. dam Hawkinson suggested posting "Park" signs at park property lines so that people are aWare of here thc park land is. I [e also noted that there is some proposed legislation that might make the I cal government responsible for the maintenance or areas around storm water holding ponds and iftl is should pass it could be very costly fiJr the communities. The question was how is it detenn'ned what open area, the city maintains. Jeff O'Neill stated it is looked at on a case by ease basis. II. List of pathways for naving. Earl Smith had reviewed the pathways and came Ip with the following segments: I. Segment of trail by Front Street that woul conncct to East Bridge Park. Right now there is only a gravel base. .- 2. Pioncer Park - The segment of trail on the west side off Farmstead A venue and going to the east. Also the pathway segment to the sh ~Iter should be done as well. - 4 . . . Parks Commission Minutes - 8/1 /02 At this time Jeff O'Neill provided an update n the River Mill pathway. Originally the developer was going to put the trail in but now the develope is only going to rough grade the area. Since blacktopping the trail was not part of the dev lopment agreement, the city cannot require the developer to it. 3. River Mill - Earl Smith noted that seg lent of trail at the top of the sliding hill connecting to the outlot needs to he completed. 4. The pathway along County Road 18 to Rolling Woods needs to be completed. Adam Hawkinson stated that this was in the apital improvements budget for 2003. 5. Meadow Oak trail segment behind the ouses. The original trail was only 6' and is in very bad condition. He also felt the segmen of trail from the north side of the pond to the ballfield should be redone. Larry Nolan asked fthe city had sufticient easement in this area to allow for anything wider than a 6' trail. He also asked with the proposed construction of the overpass in this area whether they shou d hold off making improvements until it is known how the trail would be impacted by the cons ruction. 6. Galboul Park - Earl Smith asked the Pa ks Commission if they had any interest in paving a trail in GalboulPark. Rick Traver felt eople would bc quicker to use the park if there was a paved trail and noted there is a path om there by people walking through. It was suggested that the park area in Balboul ark by the freeway be removed. Earl Smith noted that the playground equipment is not ve y visible and felt that it is better to have the playground area more visible. Adam H wkinson will look at the park and see what can be done but lell it would be more likely th< t a crushed rock or class V trail would be utilized Jeff O'Neill noted that park dedication funds ca mot he used 1<Jr trail replacement and that trail replacement needs to be budgeted in the operatilg budget for the parks department. There was some discussion on the trail in the River Mill develop nent and what needed to be completed. Larry Nolan suggested that paving the segment of trail at the top of the sliding hill should be the priority provided there are sufficient funds available. Jell O'Neil will get a price for the next meeting. 12. Other items. A'nlrance SiWI - Nancy McCaffrey reported that he Design Advisory Team seemed very supportive of the et1(Hts to get the entrance signs located an installed. She has met with Ollie Koropchak regarding the location for the north entrance sig and will be going out to look at the west entrance sign location. She also noted that she had reque.ted price estimates from 3 different firms for the components of the signs. Only one firm has res onded thus far; Paul Kangas from Louck & Associates with an estimated cost of $] ,680. I, uck & Associates questioned the stability of the sign as designed. Since the sign should be long lastil g and look good it may he necessary to pay a firm to evaluate the design. It was questioned whether hey would just evaluate the existing design or start 5 . Parks Commission Minutes - 8/1/02 over. Nancy McCaffrey felt they would wor ofT of what was proposed. Adam Hawkinson reported that with the heavy work load, the n ockup of the entrance sign has not been done yet. BUL(l{ct - The Parks Commission reviewed th capital improvements plan. Adam 1 rawkinson stated that the fencing at the ballllelds should be looked and that it may hc necessary to budget for replaccment of the fencing. The question wa' raised whether advertising signs could bc placed on the ballfield fence. This will be checked into. Tle preliminary estimate J()f' fencing is $15,000 for the small Jields and $18,000 for the large field. udgeting for the development of the Groveland Park was diseussed. There was some discussion w letheI' this would be a community park or neighborhood park. The Parks Commissionelt they should be looking at 1) Parking, 2) play area; 3) Shelter - It was noted that the City has an 0 portunity to get some shelters that are being removed Ji'om a wayside rest at a cost of $2,000 for hauling them to Montieello. Larry Nolan suggested that Adam I lawkinson get a price for building a ne shclter so he would have something to use fiJr comparison purposes. The Parks Commissio 1 felt a eoncept drawing should be prepared J()f' thc Groveland park and then it could be determine-! how the improvements would be phased in. Adam Hawkinson telt there might be sufficient area 1r some kind of playing field but there would be no lights. Rick Traver felt a basketball Court migl t be a possibility. Adam Hawkinson will have a concept plan for the next meeting. The gene al feeling of the Parks Commission was that the Grovcland park should be a neighborhood par rather than a community park. Adam Hawkinson indicated that many of the parks have little in t e way of off-street parking but felt that it was an important item to provide. Hillcrest was cited as an example of where otl street parking was needed. Now vehicles are parking in the grass when the e is an event at the parle The Parks Commission also talked ahout development of Tower park. It w, s suggested that at some point it may be necessary to issue a tax levy to allow for development of so 1e of the park improvements. . Adam Ilawkinson reviewed the equipment nee s. lIe noted rather than using the $84,000 hudgeted fcw the trackless, those funds might he better sp' nt on equipment that was a little more versatile. lIe was looking at a snowblower and cab f()r the N w Holland tractor and a skid steerer and also a box J()r the one ton vehicle and a tommy lift. lnstea of replaeing the van they might opt f()r a pickup with a plow. fIe noted they might also need to look, t adding a full time person within the next year or so. [<'or 2003 capital improvements the funds lor th East/West Bridge park would remain, some additional funding would be added fix the balltl Ids; the funding 1()f' Tower park and for the River Mill park would be left in. The Parks Commission fi It the amounts budgeted for ADA improvements should be stepped up and they also felt the annu I funding J()r new park development should be set at $45,000 to $50,000. Adam I-Iawkinson would like to order the equip ent for the Rolling Woods park as it will take awhile delivery. The parks staJfwants to start hauling t e black dirt and get that worked in. He noted that the residents wanted a tube slide and asked the P rks Commission comment on this request. The Parks Commission indicated if it ilt into the bud et to go with the tube slide. . 6 . . - - Parks Commission Minutes - 8/ I /02 Park Dedication Credit - Some information as provided on what other communities have done as Ell' as park dedication credit and also commen s concerning some issues to be considered if park dedication credit is considered. RICK TRAVER MOVED TO ADJOURN A 7:30 P.M. NANCY MCCAFFREY SECONDED THE MOTION. MOTION CARRIED UNANIMO(JSL Y. -.--..-...-..-..-.---..-..-...-..-... Recording Secretary 7 . . JULY - AUGUST 2002 $3.S0 I - Archi ectUre : M'N ESOTA -~" .', -===::"W .. , . I - "'., . (. -~~..'" ..... . '--. ., . r , J~II'f'!I!li Il~ 7 25274 79386 0 . Project team (back row, from left to right): Mark Wentzell, AlA, Ron Ankeny, AlA. Michael Matthys, Mike Zenz; (front row, from left to right) Berry Holtz, Michelle Maiers- Atakpu, Duane Kel/, FAIA. 24 ARCHITECTURE MINNESOTA " z ~ ..; z o Q Bridging ommunity A new community center in Monticello brings together the city's diverse population and interests wh Ie generating downtown redevelopment By Camille LeFevre A growing community at the northern edge of the Twin Cities met opolitan area, Monticello is a small ity with a traditional downtown and a boo ing free- way commercial strip. For years, co munity leaders sought to find a way to bri ge both areas of Monticello, and to bring tog ther the city's aging residents and new fami ies, city functions and recreational activities. Under the leadership of former mayor Bill Fair, the citizens of Monticello vote to sup- port the design and construction f a new community center on downtown's B oadway Avenue adjacent to 1-94. Completed in 2000, the 82,OOO-square-foot civic structure, de- signed by Ankeny Kell Architects, P.A., St. Paul, not only links the old and new parts of Monticello because of its location. It also gen- erates, and represents, a whole that's signifi- cantly greater than the sum of its parts. Because of the myriad activities and functions the building contains, "It's a place for all the residents of Monticello to meet, connect and create friendships," explains Jeff O'Neill, deputy city administrator/community development director, City of Monticello. Gathered around .. .."......,''''''''IlII:!'. .. :4 I the building's connecting spine or "main street" are senior, teen and child-care centers, aquatics and fitness centers, community education and meeting space, city offices and council chambers, and the offices of the National Guard. In addition, the community center has become "a great activity generator for retail and services in the downtown area, which was in a ,tate of decline," O'Neill continues. "Part of what preceeded the development of the center's building program and architecture was a downtown redevelopment plan. The community center was one thing we identified that could breathe life into downtown. And that has certainly happened." Appropriately, the design process began with intensive community input, says Mark Wentzell, AlA, design principal, Ankeny Kell. "We lunched with seniors, had pizza parties with the skateboard kids, held a design competition with high-school students, had open houses for people interested in the swimming pool. We visited with everybody in town." "Buildings like this are about community pride, not just recreation," he adds, "so we needed to get the whole community involved." As a result, the Monticello Community Center "has something for everybody." As on an old-fashioned main street, a variety of "storefronts" are located on the building's The community center's design includes a curving form that symbolically embraces the town (opposite). a copper-clad light monitor and other forms that demarcate interior functions (top) and an outdoor wheel park for skateboarders (above). JULY .- AUGUST 2002 2S . ~".,~, .'.,..."".....>."".....:.w--..._~ The building's interior functions, including the senior center (top right), the City Council chambers (above right), the aquatic center (opposite top) and the gymnasium (opposite right) are lined up along a "main street" or corridor (above). primary corridor; the gymnasium nd aquatics center; the climbing wall; the Nat onal Guard; child-care and teen centers; an City Hall. "The senior center is in a cui-de sac because it's a little quieter," Wentzell says. Each section of the building is Iso signified through specific materials: the is clad in precast concrete, the pool in meeting rooms are contained i a curving brick wing with glass; city office are clad in brick and have a bay window at one end so people can view proceedings. "We played materials and each other," Wentzell explai s, "but the pieces of the ensemble are conne ted by large expanses of glass that pro ide visual connectivity. In this huilding it's all on display." Indoor and outdoor spaces als intertwine. The community room opens on 0 a terrace; the aquatic center on to a sundeck and a wheel park for skateboarders. A window t the top of the pool slk1e juts out of the buil ing, putting the swimmer outside for an in tant before . 26 ARCHITECTURE MINNESOTA I I CJ " ~ z o o taking the plunge. A window into the second- floor fitness track allows passersby to see runners' legs silhouetted against frosted glass. "The layout of the building and the combination of uses is wonderful," O'Neill says. "Just about every segment of the population is benefiting from the facility. All of the clubs in town have meeting rooms here and the building has become the town event space, with the high-school prom held here, a wedding every weekend, even craft shows." "Our level of use of the facility is equal to or greater than we ever expected," he continues. "We're bringing people from a 40- to 60-mile range into Monticello. And the building is influencing redevelopment in this area. In and of itself it's a great facility, but it's also creating the momentum for a general resurgence of activity in downtown Monticello." , , Monticello Community Center Monticello, Minnesota Ankeny Kell Architects, P.A. St. Paul, Minnesota I I L I I I Cl Main-floor lege d 1. Gymnasium 2. Aquatics cen er 3. National Gu rd 4. Child play sp ce 5. Child care 6. Teen center 7. Climbing waf 8. City offices ~~J' ~'.".,:''!--. I ~]~ ,i~~~'~-;~-lS1- -=-~ ~-.J7_ i .-- ~ ~. I~C-r-- ~.::- --~~/ -_ _--.r--'!:",~ J', l__- . -7 '--- ~~ _ 12 ," ~ m."'. ..;._~::=:-~=-- . .9 -I . f--' ,'-- .. O:;:'! 2 I ~.' [, Lr--t, '10 "~:,_ ~. .....' ....'-. '. ,~",; C--, , ....J c.-- I ] --\1i:;l2 'I... --.::==..:J >.....--..--.,-1, ~----.,.-l ~ _ \ . mLl" /L_ '~.' ~,. _ 11 . _~o ,'-".' ;> -. -. ,~~ -,'. . \ '- \\. L'~4'--~:;-_-'_;"_C:__'__" I___~ 12 "", <,..-1,0:' 16 15 \.-,. 13 ~:::: 9. Control 10. South entry 11. Senior center 12. Meeting rooms 13. Council chambers/banquet hall 14. Sun deck 1S. Wheel park 16. Civic plaza JULY - AUGUST 2002 27 . . . LMC 1 5 University Avenue West, St. Paul, MN 55103-2044 Phone: (651) 281~1200 · (800) 925-1122 Fax: (651) 281-1298 . roD (651) 281~1290 www.lm.cit.lmnc.org L-g"" of Mi""..sota Citi"s Citiu promoting ..""..0.."".. SPORTS ASSOCIATI NS AND YOUR CITY By Ellen A. Longfellow, crr Loss Control Attorney Many cities have sports associations that are inv lved in providing recreational opportunities to their citizens. Some have a large umbrella assoc ation generally called an "athletic association" while others have individual associations for dif erent sports such as a "softball association." Since any kind of recreational activity has a cert "n amount of risk of injury, it is important to clarify the city's relationship to these sports ass ciations and to establish what the responsibilities are of the city and the associatio s. What type of association is it? The relationship between city and association de ends on the type of association. The association may be organized as a non-profit organization w"th articles of incorporation filed with the state, or it may be an informal group of citizens. Case Example In a recent LMCIT case, there was a soft all association in a city. Members of that group decided to replace burned out light bulbs. at the softball field for an upcoming tournament, using a modified forklift to I ft people. The forklift tilted and two people fell out from high and sustained very serious injuries. They sued the city claiming that when they were changing the light bulbs, they ere acting on behalf of the city volunteering to maintain the softball field. The district c urt dismissed the lawsuit against the city based upon the Recreational Use Immunity, bu it raised some interesting questions regarding' the city's relationship to this association. The association was not a formal organiz d non-profit association. What was its relationship to the city? Were the people nvolved city volunteers? Did the city given any authority to the association to act on beh If of the city? In this case, the driver of the forklift was a city councilmember. He tri d to obtain coverage under both his automobile liability insurance and his homeowner's r ability insurance, but was denied coverage by both of those companies and courts uphe d those denials. He is now claiming that he was an agent of the city. Non- profit organizations A group is considered a non-profit organization hen it files articles of incorporation with the Minnesota Secretary of State. A non-profit orga ization can be sued as a separate entity and be Parks & Re reation 2002 held legally responsible for the actions of its members. These organizations can obtain insurance to cover those risks. By being organized as a non-profit corporation, the assets of the individual . members can be protected for any actions within their scope of their duties for that corporation. Another advantage for individuals that volunteer for a non-profit corporation is that they may be able to assert immunity from claims under the Federal Volunteer Protection Act of 1997. This immunity is not available for the organization and has other exceptions including motor vehicle accidents and civil rights claims. Informal group An informal group creates greater risks for the city while using the city's facilities. It is unlikely to have separate insurance and may be less organized, and the group or its members may be viewed as "city volunteers." Before there is any accident, the city should clarify the city's relationship to this group. If members of this group are considered city volunteers, the city should exercise some supervisory control over the group's actions. The city should specify what the group has the authority to do. In some situations, there may be an advantage to identify the group as a volunteer organization working on behalf of the city so it would be covered by public immunities. Alternatively, the city could make it clear that the group is not a "city volunteer" and that it is not acting on behalf of the city. The city then would protect itself from any claims based upon the actions of this informal group. The individuals in an informal group then would risk their personal assets if their actions result in claims or laws~its because they would not have the protection of the city or the status of a non-profit organization. They can be sued individually. . Is there a written agreement between the city and the association outlining the relationship between the two? LMCIT recommends that the city and the associations sign written agreements outlining the responsibilities of each party. These agreements could be in the form of a lease for the use of the city's facilities or a permit to play. It is important to coordinate these agreements with any other relationships that the sports associations and the city have. For example, often sports associations also use school district facilities or work through community education programs. If the city were dealing with an informal group, it would not have the power to make a binding agreement so it would be better to develop rules or policies to cover their actions. The agreements with non-profit associations should include provisions on the following: Insurance A non-profit association should be able to obtain insurance to cover its activities. Established associations, such as hockey association, often have insurance through national organizations. Other organizations can obtain insurance from specialty companies that provide insurance particularly for this type of organization. The city should require all associations to have insurance or develop criteria to determine which ones must provide it and for which ones it is optional. It is important to have a policy so the city treats the associations fairly. . 2 Parks & Recreation 2002 28 . . . Associations may have two different types of insuran e. It is common for many to have accident insurance that provides medical and accident covera for injuries to participants in activities. It is important that the associations have liability in sur ce to cover any injuries to third parties as a result of the actions of the associations and their repr sentatives. Defense and indemnification provisions Defense and indemnification provisions help to place the liability with the organization that is closest to the risk. If the association were primarily h dling the activity, the association would agree to defend and indemnify the city for any claims. If both parties are involved, there could be a mutual defense and indemnification provision that ould serve to simplify the defense of any claim. Maintenance of the fields or facilities Many people are injured on city recreational facilitie negligently maintained. Be sure to discuss and clarif fields, concession stands, and rinks. This should also association or the city is following through on the a and the claim is often that the facility was who is maintaining any athletic buildings, e reviewed periodically to see that the ed maintenance. One city was concerned about the condition of play fi Ids when volunteers from the association did the maintenance because the volunteers had no tr .ning and were not consistent in how the maintenance was done. That city took back the maint nance responsibilities and charged each participant $5 to cover the costs. Another city has a lease with the hockey association nd the association pays for and does all of the maintenance on the ice rink. The association don es the money proceeds from gambling to the city to help pay for this maintenance. Another issue related to the condition of the fields is ho decides when the fields are playable? Many sports have the referees decide based on the t . tions of the sport that could jeopardize the field condition. For example, soccer is played rai or shine unless there is lightning. Sometimes allowing players to play while it is pourin rain could cause significant damage to the city's field. Supervision Does the city or the association select the coaches an other volunteers? There are potential risk claims related to negligent supervision or abuse of ch ldren under the care of volunteers working for associations. LMCIT recommends that cities requ re or encourage associations to do background checks on any volunteer working with c ldren. Transponation 3 Parks & Recreat on 2002 29 If the associations allow coaches or volunteers to transport children other than the parents' own children in the coaches' vehicle, the association should check on the driver's motor vehicle records. The association should require the coach to have automobile liability insurance at a . reasonable level. In some situations, the association or the city may want to rent a van or bus and cover it with their own automobile insurance. Data collected If the city helps the association with registration, this data could be considered to be "government" data and would be covered by the Data Practices Act. Minn. Stat. 13.57 classifies social recreational data as private and that means the city cannot give out this information except to the individual. Scheduling There are risks associated with the schedule of activities. For example, if a baseball game is going on in the field right next to the soccer game, there may be a danger of soccer players being hit by baseballs. Accessibility If a disabled person wishes to participate in the association's activity, which party is responsible for responding to the request for accommodation? Case Example . In a pending LMCIT case, a mother who uses a wheelchair requested accommodations so she could watch her son participate in soccer and football games. Not all of the fields are accessible to wheelchair spectators so the accommodation was to schedule the son's games at accessible fields. In this situation, the athletic association scheduled these games and agreed to provide this accommodation but then failed to do so. Both the city and the athletic association were sued under the federal Americans with Disabilities Act. Alcohol If the association is going to sell alcohol at any event, it needs to be a non-profit organization and to obtain a license from the city. Though state law does not require organizations that sell a small . amount of alcohol a year to have liquor liability insurance, LMCIT strongly recommends that cities require any sports associations to have liquor liability insurance for at least a minimum of $500,000. The city should also require at least some of the members to have alcohol-serving training. Financial activities of the associations Some associations have a great deal of money or assets. One reason some athletic associations may have a great deal of money is that nonprofit organizations are legally allowed to conduct . 4 Parks & Recreation 2002 30 . . . gambling operations such as pull tabs. The assoc. ations should have controls so that one person doesn't have sole power over the money. There is greater risk of cities being held responsible for the activities of the associations if the associ tions do not have any assets. Case Example Recently, criminal charges were brought against a Minnesota athletic club's commissioner who allegedly stole betwe n $35,000 and $50,000 from a softball league. The club had given the individual exclusive control over the league's checking account. Some recommendations to avoid financial prabl ms from the Management Assistance Program for Nonprofits are: · Periodic external audits · Written policies about financial mana ement · Two signatures required on every che k · Four people split tasks of making de sits, preparing checks, signing checks · and reviewing statements Medical care Some things that should be addressed before ther are any accidents are: · Who will provide first aid equipment the city or the sports association? · Will there be any volunteers, coaches r city employees trained in first aid or CPR? · How will medical emergencies be han led? Waivers For some activities, the city could require the ass iations to have the individuals sign waivers of liability that would waive claims against the assoc ation and the city. Courts have upheld waivers. They can also be used to show the indivi ual was aware of the risks associated with the acti vi ty. Discrimination and Code of Conduct Since the associations will be using city facilities, orne cities may want to require a promise from the associations not to discriminate. In additi n, in response to many incidents in the last few years where parents or other spectators have b en involved in violence, some athletic associations have developed a code of conduct for articipants and spectators. 5 Parks & Recre tion 2002 31 Draft ( hakopee) AGREEMENT FOR YOU H SPORTS ASSOCIATION . AFFiliATION W TH THE CITY OF . . THIS AGREEMENT made and entered i to this day of ,20--.1, by and between the CITY OF , a municip I corporation and political subdivision of the State of Minnesota, hereinafter referred to as "CIT ", and hereinafter referred to as "ASSOCIA TJON"; and WITNESSETH: WHEREAS, the CITY has constructed an operates facilities within its Parks and Recreation System which are made available for a multitud of active and.passive recreation and education activities; and WHEREAS, the CITY recognizes that the ASSOCIATION provides sports related activities through a non-profit enterprise, utilizing the servi es of numerous volunteers; and WHEREAS, the ASSOCIATION will be a ignificant user of facilities the CITY operates, as well as those facilities operated by School Distric #_, which the ASSOCIATION has access to through the CITY; and WHEREAS, that it is determined to be in t e best interest of the citizens of the CITY and to work cooperatively with the ASSOCIATION as much as possible so as to reduce the tax burden of the CITY and for the benefit of the citizens of the ITY; and WHEREAS, the CITY will recognize and a iliate with only one association representing each sport, and if such a case exists where another association requests to be the CITY-affiliated association, the Parks and Recreation Advisor Bard will be the governing body to review such requests and provide a recommendation to City C uncil; and NOW, THEREFORE, it is hereby agreed by and between CITY and ASSOCIATION as follows: 1. In order to be recognized as the design ted CITY-affiliated sports association, the ASSOCIATION must: a. Provide a comprehensive pro ram that serves all skill levels, from recreation/instructional to competiti e. b. Be a non-profit organization where the articles of incorporation are filed with the State of Minnesota. c. Ensure that recreational or instructio al programs must provide equal (fair) playing opportunities for all participants. Pa icipants should be treated the same, and all participants should have an opportu ity to play different positions. 2. d. Serve the interests of the citizens of he CITY to the best of their ability. The ASSOCIATION will fulfill the following qulrements In conducting their day-to-day business: a. Develop and submit selection proced res and participation guidelines for competitive Parks & Recre . on 2002 33 programs. b. Use a standardized registration form provided by the City, which contains the City's participant waiver. . c. provide coaches training that covers the following aspects of sport: i. Skill development ii. Coach, participant, and parent etiquette iii. League rules iv. Discipline policy v. First aid d. Conduct background checks on all coaches and association representatives. e. Provide verification of non-profit status, bylaws, and an annual financial report to the City. 1. Develop and use democratic procedures to fill board roles. g. Hold an annual meeting and notify all participants. h. Institute a parent, coach, and participant code of conduct program. i. Develop and use written procedures in handling grievances. . j. Conduct participant evaluations and submit a season~end evaluation, to be reviewed by the Park and Recreation Advisory Board (PRAB). k. Submit written requests for facility improvements by May 1 of each calendar year. This information will be discussed by the PRAB and, when approved, included in the department's operating budget or capital improvement request. I. Attend an annual meeting conducted by the City to discuss association activity. m. Conduct setup/takedown/maintenance of facilities for associations as needed. 3. The CITY will provide certain services to the ASSOCIATION. The service level chosen will be the decision of the ASSOCIATION: a. Standard i. Promote association in catalog, Independent School District # _ flyers, newspaper, and cable TV. ii. Schedule facility use for associations, including priority use for Independent School District # _ district facilities. Facility rental fees are waived for direct association activities. If an event does not involve sports association participants, the rental fee would be charged. . iii. Provide support during the season in daypto-day administrative issues. In some cases, mediate grievances between association and participants. Parks & Recreation 2002 34 . . . iv. Provide one bulk mailing per c lendar year. v. Provide free meeting space fo annual meeting. vi. Prepare billing for CITY servic s. vii. Coordinate annual meeting for all sports association officers. b. Enhanced (includes Standard se ices) i. Act as a clearinghouse for part cipant questions and answers. ii. Perform background checks fo volunteers and association board members. iii. Provide one additional bulk me ling for associations. iv. Assist in preparing administrati e documents, such as bylaws, annual reports, etc. v. Develop flyers and provide cop ing services. vi. Accept and process registrati ns in department's software system. Produce rosters for associations. vii. Develop practice and game sc viii. Provide storage space, when a ailable. ix. Provide the option for paying fo ASSOCIATION activities by credit card. The ASSOCIATION will compensate the ITY for services provided, per the following fee schedule: 4. a. Standard Services: $10 per particip b. Enhanced Services: $16 per partici ant 5. The CITY will provide storage for ASSO IA TION equipment and supplies, if the CITY deems adequate storage space is availa Ie. This availability is limited and does not guarantee storage space to all CITY -aftiliat sports associations, nor does it guarantee any specific amount of storage space. Such sto ge shall adhere to the following requirements: a. The ASSOCIATION agrees to reque t, in writing, equipment storage space through the City's Parks and Recreation De artment. Each request shall state the type and quantity of items to be stored. Th ASSOCIATION further agrees to store only ASSOCIATION-owned property in t e storage area. No personal property may be stored on CITY premises. b. The ASSOCIATION agrees to as ume responsibility for all contents stored in designated storage areas. The ASSOCIATION agrees to mak no alterations of or additions to the premises without the prior written approval of he City. The ASSOCIATION agrees to desi nate one representative that will act as the ASSOCIATION'S liaison in coordin ting the use of storage facilities with the City. The ASSOCIATION'S designated Ii ison will be responsible for controlling access Parks & Recre tion 2002 35 c. d. keys or security codes, and for the overall security of the storage area. e. The CITY agrees to inventory and issue key(s) and/or security codes to the ASSOCIATION'S designated liaison. If keys are used to access the storage area, the ASSOCIATION agrees to request the number of keys needed and maintain a list of individual(s) who have been given keys. The ASSOCIATION further agrees to not duplicate keys. If security codes are used to access the storage area, the ASSOCIATION agrees to maintain a list of all individual(s) who have been given the security code. f. The ASSOCIATION agrees to not assign the storage area, or any part thereof, to another organization without prior written approval from the City. g. The CITY agrees to provide the necessary maintenance and repair to the storage space h. The CITY reserves the right to change locks and/or security codes, when deemed necessary. 6. It is understood and agreed by and between CITY and ASSOCIATION that unless otherwise specified in this agreement that personal property of the CITY situated on or within the CITY or Independent School District # facilities shall at all times during the term of this Agreement be the property of the CITY and the responsibility of the CITY. Correspondingly, personal property of the ASSOCIATION situated on or within CITY or Independent School District # facilities shall at all times for purposes of this Agreement remain the property of the ASSOCIATION and the responsibility of the ASSOCIATION. 7. That it shall be the responsibility of the CITY to keep CITY facilities pursuant to the terms of this Agreement insured for fire, windstorm and extended coverage and maintain a policy of general liability insurance coverage for said facilities in accordance with the CITY'S policy for maintaining such insurance on other facilities owned by the CITY. 8. The ASSOCIATION shall conduct their activities so as not to endanger any person lawfully thereon; and shall indemnify, save and hold harmless the CITY and all of its officers, agents, employees, and volunteers from any and all claims, losses, injured, damages and liabilities to persons or property occasioned wholly or in part by the acts or omissions of the ASSOCIATION, its agents, officers, employees, volunteers, patrons, or any persons associated with or served by the ASSOCIATION. 9. The CITY and ASSOCIATION agree to provide liability insurance to protect and indemnify the each other from any and all claims for injuries or damages occurred or incurred by virtue of the CITY or ASSOCIATION'S activities, but in any event, shall provide for personal injury liability of not less than $1,000,000.00 per occurrence. 10. The CITY does hereby agree to maintain and cover all costs associated with the provision of facilities located on CITY property, except as otherwise provided in this agreement. 11. The CITY and ASSOCATION agree to comply with the Americans With Disabilities Act and not to discriminate on the basis of disability in the admission or access to its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all services, programs, and activities. The CITY and ASSOCIATION agree to hold harmless and indemnify the each other from costs including but not limited to damages, attorney fees and staff time in any action or proceeding alleging a violation of the ADA for their respective facilities, programs, or services. Parks & Recreation 2002 36 . . . . . . 12. That while ASSOCIATION is using a CI or Independent School District # facility pursuant to the terms of this Agreement, he ASSOCIATION agrees to comply with the policies for use, operation and supervisio of the facility as established by the CITY, and such other policies as established by Indep ndent School District # . Furthermore, that while ASSOCA TION is using any of the CI or Independent School District # facilities pursuant to the terms of this Agreement, th ASSOCIA TON shall be responsible for control of participants and spectators who attend uch scheduled events. 13. This Agreement shall be valid through , 2002, and may be modified through mutual agreement or dissolved by written gO-day notice by either party. The agreement shall automatically renew on an annual basis up n expiration of the initial term of the agreement, unless modified by mutual agreement or di solved by written gO-day notice by either party. 14. This Agreement shall be interpreted unde the laws of the State of Minnesota and the covenants, stipulations and conditions here n contained shall inure to the benefit of and be binding upon the successors and assigns f the parties hereto and may be amended if necessary to comply with statutory or regul tory requirements that may be required of the parties. IN WITNESS WHEREOF, the parties heret have caused these presence to be executed the day and year first above written. CITY Mayor City Administrator City Clerk Other Issues to Consider: ASSOCIATION President Its: Parks & Recrea . on 2002 37 . . . Brooklyn Park Recreati n & Parks Department Basketball Relationships a d Scheduling Procedures Updated 8/22/01 Introduction I Relationships The Brooklyn Park Recreation and Parks De artment recognizes the Brooklyn Park Athletic Associations Basketball Program an the Brooklyn Park Traveling Basketball League as being under the programming um rella of the department. The department recognizes the benefits provided to the com unity by the Brooklyn Park Athletic Association Basketball program and Travelin Basketball Association and seeks to assist them whenever possible. The Recrea ion and Parks Department provides a liaison to the associations to assist them in p ogram development, facility scheduling, promotion, mailing and other program assist nce. Schedulina Scheduling of facilities is an important issue or all organizations. Space will be allocated with a high degree of consideration given to need, availability, cost and . balance of programming. The order of priori set in place by District 279 Community Education is as follows: 1. School District Events 2. City Recreatio Programs 3. Other Commu ity Groups The following procedures will be used for all cation: The Brooklyn Park Athletic Association Bas tball Committee (Brooklyn Area Basketball) and the Brooklyn Park Traveling Basketball League (BPTBL) will designate a representative to support the Recreation a d Parks Department in the scheduling of all basketball programs. All initial requests for Dist. 279 Facilities will e submitted to Community Education by the Recreation and Parks Department liaiso . Changes to the permits may be made by the following people: Recreation & Parks Representative Jay Lotthammer 5200 85th Ave. N Brooklyn Park, MN 55443 493-8345 (work) 369-3529 (cell) 314-8406 (fax) Parks & Rec eation 2002 3 Brooklyn Area Basketball (BPAA) Richard Habstritt 6401 - 76th Ave. N Brooklyn Park, MN 55428 417-7006 (work) BPTBA Charlie Schlauderaff 3617 73rd Ave. N Brooklyn Park, MN 55429 566-6472 . Permitting for the elementary schools will be done using a master school schedule format. A separate permit application must be made for tournaments. Games will be indicated on the master school schedule so that separate permits may be issued. Jay Lotthammer must sign all permits. All permits are the responsibility of the organization listed on the permit (permits will not be shared). Time Line August Representatives from the Recreation & Parks Department, the Brooklyn Area Basketball and BPTBA will discuss plans for the upcoming season and special event needs. August Requests for secondary school gym space for upcoming season will be made through Recreation Program Supervisor. . Sept Jay Lotthammer will meet with Park Center Athletic Director to schedule Park Center. All requests must be returned to Community Education in writing and signed by the Park Center Athletic Director and Recreation Liaison. Sept The Recreation and Parks Department will meet with BAB Basketball Committee and BPTSA representatives to schedule elementary schools based on the openings in the calenders received by District 279 Community Education. Oct Representatives from the Recreation & Parks Department, the BAS and BPTBA will receive permits back from District 279 Community Education. Facility Use Fees And Charaes Elementary Schools The Recreation and Parks Department schedules and pays for building supervisors at . the following District 279 schools during Monday through Friday nights; Birch Grove, Crestview, Edgewood, Edinbrook, Park Brook, Zanewood and Fair Oaks. Palmer Lake building Supervision is payed for by the Brooklyn Park Recreation and Parks Parks & Recreation 2002 40 Department. The Recreation and Parks Department pays portion of the Dist. 11 building coordinators salary to assist in the facilitation of the use of Monroe, Evergreen and . Riverview by community groups. Weekend usage of elementary schools is pai by the user group and usually includes custodial time. . . Junior Highs & High Schools Brooklyn Park Recreation and Parks and Co munity Education will split the Building Supervision costs at Brooklyn Jr. and Park C nter Monday - Saturday for all practice and league game time used by BAS and BP BL. All tournaments that include non-Brooklyn Park based teams will be charged directly back to the organization hosting the tournam nt. Sunday Building Supervision costs will be pai for by the group using the facility. BAS and BPTBA will pay for all custodial ove ime costs created as a result of their use of the facility. No-Show charges will be billed directly to the group indicated on the permit. BAB Representative Date Community Ed Rep Date BPTBA Representative Date Recreation & Parks Rep Date Parks & Reef ation 2002 41 . . . Memorandum 0 Understanding With Woodbury A letic Association for the ye 2000 City of Woodbury Park and Recreation Department support will consist of: 1. Park and Recreation staff will atten monthly board meetings as needed. 2. Meet with individual sport directors before and after the spring and fall seasons to discuss field uses, conditi ns, improvements etc. 3. Provide meeting location for board d sport programs. 4. Publicize individual sports contacts n Park and Recreation quarterly brochure. 5. Designate City facilities (based on field use policy) for practice, and games including approval of School District 833 facility use requests. 6. Maintain fields used by sport progr s for sites that the City has responsibility for, according to esta ished standards that are on file in the office. 7. Make referrals to W AA for questio . , including space for the W AA newsletter and late registration info ation at Park and Recreation Department service counter. 8. Provide desk for WAA support sta 9. Provide space for filing cabinet, mai This memorandum of understanding is should be renewed on an annual basis, and after hours access. effect starting the year 2000, and r as need changes. Jodi A Sauro, Recreation Supervisor Date Gene Johnson, W AA President Js/W AA memo (,I' understanding ~OOO Date Parks & Recreation 2002 43 . MONTICELLO P S DEPARTMENT Work list -August 15, 2002 July 18th thru August 15,2002 . · Landscape design for City Hall · Chipping orders · Watering of trees and plants · Tree spading trees from front street t parks · Tree spading trees from vacant lot 0 Elm to parks · Tree pruning on right of ways · General park maintenance · General equipment maintenance · Spraying for noxious weeds · Lanscaping - DMV , City watertowe , City Hall by bike park. · Otter Creek improvements · Spraying and de-weeding play areas · Ballfield work for softball / facilities · Fertilizing · Flail mowing · Installation of new garbage cans · Aerovating of parks · Baseball ballfield work · Measuring out Rolling Woods · Adding mulch to play areas · Building maintenance · Cleaning shop - - ~ ., GROUP NAME: · . The City of Monticello wishes to thank y u for your interest in our Adopt-a- ParklAdopt-a-Trail Program. The area our group has chosen to adopt is: . . . This adoption is effective through the season. There will be designated pickup dates assigned. B gs will be provided and may be left at a designated drop site. The ags will be picked up by park personnel shortly after y ur cleanup efforts. Please contact the Monticel:lo Parks Department with any questions at 763) 271-3276. Thank You! ~ _ i , J t:I'd--~ ...., ,'" ",' :... ., '.J '..i Date: By: Adam R. Hawkinson, Park Superintendent . J ~'-' . '.A.PARKI 10Pl.A. o o o HILLSIDE CEMETERY RIVERSIDE CEMETERY RIVERSIDE CEMETERY . I' . I t:J::d - . - TH 25 & 7T ST W RIVER T W RIVER T ( --:~... =~=-:-=.__.~- o o .g o o o o o o o o o o o o o o o o o o o o .g ELLISON PARK ELLISON PARK EAST BRIDGE PARK EAST BRIDGE PARK WEST BRIDGE PARK WEST BRIDGE PARK BATTLE RAPIDS PARK 4TH STREET PARK 4TH STREET PARK FREEWAY FIELDS PIONEER PARK PIONEER PARK CITY BALLFIELDS OTTER CREEK PARK OTTER CREEK PARK MISSISSIPPI DRIVE PARK CARDINAL HILLS TOT LOT RIVER MILL PARK RIVER MILL PARK MEADOW OAK PARK PAR WEST PARK HILLCREST PARK BALBOUL PARK BALBOUL PARK BALBOUL PARK ROLLING WOODS PARK 811 E RIVER ST 811 E RIVER ST 119 E RIVER ST 119 E RIVER ST 107 W RIVER ST 107 W RIVER ST CR 39 & RIVER MI L DR 506 E 4TH ST 506 E 4TH ST 2331 MEADOW 0 SCHOOL BLVD & SCHOOL BLVD & ALLON 2171 W RIVER ST CSAH 75 & JERRY L1EFERT CSAH 75 & JERRY L1EFERT CR 39 & MISS DR MOCKINGBIRD & ELlCAN RIVER MILL & MIL TR LN RIVER MILL & MIL TR LN 803 MEADOW OA DR PRAIRIE RD & KE IN LONGLEY 1706 W RIVER ST 137 HEDMAN LAN 134 HEDMAN LAN 245 PRAIRIE ROA 6170 BAKKEN ST --=-_. -1 ENTIRE CEMETERY CLEANUP ENTIRE CEMETERY CLEANUP FLOWER BED (PLANTINGIWEEDING) ~-----~ ENTIRE PARK CLEANUP FLOWER BED (PLANTINGIWEEDING) ENTIRE PARK CLEANUP FLOWER BEDS (PLANTINGIWEEDING) ENTIRE PARK CLEANUP FLOWER BEDS (PLANTINGIWEEDING) ENTIRE PARK CLEANUP ENTIRE PARK CLEANUP FLOWER BED (PLANTINGIWEEDING) ENTIRE PARK CLEANUP ENTIRE PARK CLEANUP FLOWER BED (PLANTINGIWEEDING) ENTIRE PARK CLEANUP ENTIRE PARK CLEANUP FLOWER BED (PLANTINGIWEEDING) ENTIRE PARK CLEANUP ENTIRE PARK CLEANUP ENTIRE PARK CLEANUP FLOWER BED (PLANTINGIWEEDING) ENTIRE PARK CLEANUP ENTIRE PARK CLEANUP ENTIRE PARK CLEANUP PLAYGROUND CLEANUP MIDDLE PARK CLEANUP NORTH PARK CLEANUP ENTIRE PARK CLEANUP PLEASE CHECK 1ST, 2 0 & 3RD PRIORITY ADOPTIONS WILL BE GIVEN ON A FIRST OME/FIRST SERVE BASIS EACH YEAR o L.. o o o o o o o o .g o . COUNTRY CLUB PARK :=- OTTER CREEK GILLARD AVENUE RIVER MILL GROVELAND EAST GROVELAND WEST CSAH 75 CR 18 & CR 39 SCHOOL BOULEVARD PARK & RIDE LOT COMMUNITY CENTER CITY WATER TOWER ENTIRE PARK CLEANUP PRAIRIE RD TO GILLARD AVE TO 495 RIVER FOREST DRIVE ENTRANCE TO 63 2 RIVER MILL DRIVE PARK DR TO CHE SEA RD PARK DR TO GR VEL ROAD MIDDLE SCHOOL TO CR 18/39 INTERSECTION INTERSECTION T SCHOOL BLVD FALLON AVE TO H 25 - ---. 1 ------. ENTIRE LOT CLEANUP RAISED FLOWER BEDS (PLANTING/WEEDING) FLOWER BED (PLANTING/WEEDING) 9201 SERVICE DIVE 505 WALNUT ST & 6TH ST ___.,..___._...m...........-.--....---.-....-.....-........-......---.-----..--.- .-.---.--.--------..--..---.---.--....-.---..---...-.----..--.-...--..---'..--'-- PLEASE CHECK 1 S ,2ND & 3RD PRIORITY ADOPTIONS WILL BE GIVEN ON A FI ST COME/FIRST SERVE BASIS EACH YEAR ., Fbacriift ARCHITECTURAL ACCENTS & SIGN STRUCTURE 386 SenOla Rd.. Tyrone. GA 30290 Ph, 770-487-5491 f . . S ax. 770.487-5408 Introducing our new DeSign Stone line of exterior signage systems. A highly durable, versatile, economic affemative to concrete monument signs. . Unique FoamCore technology to meet any size or design requirement . Choose from an attractive choice of colors and textures · Standard models and custom design styles including UL approved illuminated signs . Quick Quotes and Free Technical Drawings . Unequalled Delivery Call Today for Complete Information SIGN*A*RAMA' . Ii , I , I I ! i I j I ~ I I x- l i / ~ \ ... . ~ tt..... \I) CO - , J ) "' ~~ ;> J-">" v . . ~. Oeello, LLC ......-----'~.-_..........-----'_.....-------...~- Phone: 763.428.4413 Fax: 763~428~7759 Email: pdcc@earthlink.net 11915 Brockton Lane North Osseo, MN 55369 Dear Parks Commission: We ask that you take the following informatio into consideration before you make your final determination on our request to reduce p k fees. There was a case tested in 1976 on Park dedic tion that determined that a 10% park fee is reasonable and that is how most cities have de ermined their park policy (10% ofland or 10% of value ) to be reasonable. In the same case it was determined that 10% 0 land value was value at time of final plat, which would not exceed $30,000 per acre in onticello. If you take this into consideration and look at 2.5 residential lots p r acre X $865.00 park fee = $2,162.50, this equals 10% of value times 10 = land valu of$21,625 per acre. Ifwe do the same with multiple 7.7 lot per ac eX $865.00 - $6,6660.00 x 10 = land value of $66,600 per acre. Based on the 10% test I believe that this show a closer relationship to land value on residential of$21,625 per acre as being close to true land value of what' s been paid for land in Monticello than the disproportionate and value on the multiple of $66,600 per acre. I believe its reasonable that multiple I d has a greater value than single family land but not more than three times. The norm 1 is about 30% higher. . . . Reasons we would like your help in reducing ark fees. J..;" .. \/OiJ'(, i It /' I ~ bv- k? ~~ \)>>-t\,"~1 0 fJ.' /' ",.{ r 1/. o .(}Ii. O~ 7..b. \ i/ J1p~(V-" /rJt'j.o ~ 1. We spent more on our grading budget do in massive grading to try to improve property from flat grades to more sculpture and pleasing landscapes, thinking we were going to be able to donate land in lieu of park fees. 2. We believe we are adding some value by b ilding parks within the project that the city will not have to maintain and taking so e pressure off the city parks. ...('; 1"~ ;,L 10 <-f flAY? ~V",J" s I' P . ,",/,,'1- {,-I I",:IY f~~to,r!> Pi 3. Do to the circumstances of the power lines nd pipelines in this project we are already losing more land that the 10% park dedicafon. 4. This is a difficult property with the trailer p rk behind it and retail to the right and industrial across the street. 5. The prices of our units are going to be veryprice sensitive especially with the competition in the Dave Klein project in Cl arwater. He is building a larger unit at a lower price, which will cut into our market. These will come on line about the same time as ours 6. We are nice guys and need your help, we t Thank you for spending the time to consider t . is request.