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Parks Commisison Agenda Packet 10-17-2002 . AG:NDA PARKS C MMISSION October 17, 2002-4:30 p.m West Pr irie Room "7f) I'UIIlIllCf! C()ul1llllui~1' ride tllrouKIl developiug IInd I)/Oillllli!ling ci~l' pllrkS wit III higll .ltll!ldard of Ifllali~l''' J. Call to Order 2. Approve Minutes of September 19, 20 2 regular Parks Commission meeting. Approve Minutes of September 25, 2002 Spechtl Parks Commission meeting. 3. 4. 5. 6. . 7. 8. 9. 10. Consideration of adding items to the a Citizens requests. Development Plan - Grovcland Additio East Bridge Park Pathway Plan Development Plan - Ballfield Sports Association Policy Park Maintenance Items Review Pathway/Sidewalk Plan - Jeff 0' eill - Cedar Street South between K,iellberg's East & Chelsea Road - Chris Klein/Loren O'Brien Connection 11. Updates, if any 12. Adjourn . Parks Commission eeting September 19, 2002 . eting, September 19, 2002 Members Present: Earl Smith, Ri k Traver, Larry Nolan, Fran Fair, Nancy McCaffrey, Council Liaison, Roge Carlson Members Absent: None Staff Present: Adam Hawkinson, arks Superintendent Others Present: David Maures, M nticello Youth I-lockey 1. Call to order Chair Larry Nolan called the meeting to order at 4:30 p.m. and declared a quorum present. 2. A rove Minutes of Au ust 1 Meetine:. Nancy McCaffrey moved to 2002 meeting as written. Fra carried unanimously. 2002 re ular Parks Commission pprove the minutes of the August 15, Fair seconded the motion. Motion . 3. Consideration of Addin None. 4. Citizens Req uest None. 5. Monticello Youth Hocke Dave Maures was present to review the Agreement of Understanding between the City of Montice 10 and the Monticello Youth Hockey Association concerning the se of the 4th street hockey facility. The present agreement, signed 0 14 January 2002 was satisfactory last year and he recommended th t it be used again for this 2003. Earl Smith moved to use the 200 agreement in 2003. Rick Traver seconded the motion. Motio carried unanimously. 6. . Adam Hawkinson presented a proposed sketch of the pathway alignment. He has discussed comments with the Project Engineer to eliminate the double curve a the street end of the pathway in order to line it up better with the stre t crossing. The Parks Commission . agreed With this and had no ther comments. Adam noted that the lower level pathway could n t be paved due to its location in the 100 year Hood plain. A path coul be put in, but not paved. Nancy McCaffrey made a motion to Ccept the pathway layout as proPOsed by Adam Hawkinson. Earl S, ith seconded the motion. Motion carried unanimously. Parks Commission eeting September 19, 2002 7. -Parks Maintenance lte~ Adam Hawkinson submitted a ist of the Work completed during the past month. Adam noted that a number of question have arisen concerning who has the responsibility for mowing along the pathway in Some areas. It was determine that the original agreement at the time of development needs to be reviewed in Some instances to make this detennination. This will req ire some additional follow-up. The next couple of weeks will see so e further work in Pioneer Park as the Water and sewer is scheduled to be brought into the new shelter. Also the siding should start On th shelter. . 8. !!Pdates/Renor~ A. ~Ubcornrnittee Meetinl! _ FieI~ No Report. It Was the gener I concenus that the City should Work with Xcel Energy to Se if additional land can be obtained next to the present ba1l fields to be Used for laotba1l and SOCcer. This has been discussed at ea lier meetings and is still felt to be a good option. B. Entrance Sifln~ Nancy McCaffrey updated the Parks Commission. John Simola attended a DA T meeting wher the sketches of the signs were reviewed. They liked sketch # 1 the best. The DA Tasked if any of the old bridge railings could be Used along with the signs. It Was felt the they would detract rom the signs and would "clutter" the limited space that i available. John Simola is to get estimates for the electrical w rk for the signs. John Simola recommended that the City Cou cil be updated on where We are on the signs. Larry Nolan will update Jeff O'Neill on the sign planning and ask if this could pia ed On the City Council Agenda for the meeting two wee s from next Monday. Nancy and Larry wi1l present this to the ity Council when scheduled. 2 Parks Commission Meting September 19,2002 . C. Groveland Concept Plan A plan has not been dev loped at this time. It was decided that the Parks Commission sl ould have a special meeting on September 25, 2002 at 1 :30 at Groveland Park to look at the land and discuss possibl options. Larry Nolan will notify Jeff O'NeiIl to see if a special meeting can be held on that date. D. Sports Association Policy The agreements with var' ous sports associations that were attached to the meeting ackage were discussed. It was noted that there are a number of formats, level of detail and different charges for the organizaf ons. It was determined that this area wiIl require more review and thought before we can come up with a more uniform and standard policy for the various sports associations. Adam Ha kinson will continue to assemble information in this area. This item should be carried on the next meeting agenda. 9. Ad iou rn Earl Smith moved to adjourn at 6:00P.M. Rick Traver seconded the motion. Motion carried unani ously. . Larry Nolan, Parks Commission Chai . 3 Parks Commissi n Meeting September 25,2002 . Special Parks Commis ion Meeting, September 25, 2002 Members Present: Earl Smith, ick Traver, Larry Nolan, Fran Fair, Nancy McCaffrey Members Absent: None Staff Present: Adam Hawkinso , Parks Superintendent: Jeff O'Neill, Deputy Administrator Others Present: None 1. Call to order Chair Larry Nolan called t e meeting to order at 11 :30 A.M. and declared a quorum present t the Groveland Park, Monticello. . 2. Review of Pro osed Chan es 0 Groveland Addition # 4. Jeff O'Neill presented the p oposed changes to Groveland Addition #4. The impact of the changes would be to change an out lot under the power lines to commerc1al property. This would eliminate a section of pathway that pro ides access to the trail around the wetland. The land on the ea t side of the out lot is already commercial property. The trail would still have access tl'om the street that would go though the proposed comnercial property. The new road segment would also provide another Ccess the Groveland addition. The Parks Commission did not object t the proposed changes, as long as the money gained by the change would be part of the Parks Dedication Fund. . 3. Discussion of Develo ment Possibilities of the Groveland Park. The Parks Commission asse! bled on the Groveland Park property in order to see the lay of the Ian , adjacent homes, out lot land under the 345KV power lines, park acc ss from the road and the parking area. Adam noted that three section of roof trom the state rest stop had been obtained tt)}' park Use and wer on a 11at bed trailer in the park. The plan is to use two of the roof s ctions as pmi of the shelters for the Groveland Park. Adam noted 1at many truck loads of soil from the Front Street project have been brought to the site to be used as top soil when leveling the area. Adam 'tated that, in general, he felt that a baseball tield with just a back top should be located in the back of the park, perhaps two Soccer/tooth II fields toward the center, and a large play area near the parking lot. here also could be a basketball hard court toward to power lines. T e commission noted that this is the Parks Commission eeting September 25, 2002 only park in the Groveland a dition with about 300 homes. It, theret(xe is more like an are park, as opposed to a neighborhood park. It will need more development that a small tot lot type parle Adam was asked to bring a preliminary sketch, to scale, if possible, showing suggested areas for fields, play area, hard court and parking lot to the next Parks Commission meeting. . 3. Adjourn The meeting was adjourned t II :45A.M. Larry Nolan, Parks Commission Ch II' . . 2 . . . MONTICELLO PARKS DEPARTMENT Work list - October 16 , 2002 September20 thru October 17, 2002 · Striping football fields · Moving trees and overseeing ity Hall landscaping · Chipping orders · Meadow Oaks trail - Buffalo ituminous · Poured footings for West Brid e hardcourt · Formed and poured Rolling W ods hardcoUTt and set footings for Rball Standards · General park maintenance · General equipment maintenanc · Fourth street roof done! · Routine cleaning of restroom fa ilities · River Mill spring rider fixed · Chainsaw training for Parks Per onnel · Installation of Rolling Woods p rk equipment and ADA mulch swings by the end of the week · Mulching leaves in parks - by m wing crew · Installation of new garbage cans · ADA chips added to West Bridg · Changed furnace filters at Dep. R g., and Library · Pruning East Bridge · Playground inspections · Work on and modify City Comm ce landscape · Pumped out West Bridge · MUlching at East Bridge · New head stones mounted at Hills de Cemetery · Bored and poured footings at City all for statue · Split rail fence along HWY 25 · Hauling more soil to Rolling Woo s · Sewer and water installed to shelte at Pioneer · Start winterizing park and ballfield acilities Lori Kraemer From: .ent: 0: Subject: Jeff O'Neill Wednesday, October 09, 0027:53 AM Lori Kraemer RE: These are exerpts fro the PC minutes - let me know if I should forward on to Parks, etc that would be good _ tanks -----Original Message----- From: Lori Kraemer Sent: Tuesday, October 08,200211:01 AM To: Jeff O'Neill Subject: These are exerpts from the PC minutes - let m know if I should forward on to Parks, etc. Chair Frie asked staiT if they were aware ofth Shores for the past few months. Someone fro for approximately 5 months now. StafI was u to follow-up on this matter. There was further discussion by Dragsten tha he did not feel that there should be sidewalks on both sides ot the road. O'Neill advised that the Parks Comnission would need to be involved in that decision and that may not be particular to this site. O'Neill su gested that this request be brought back at a future meeting, apart from this item. There was no further di cussion. MOTION CARRIED UNANIMOUSLY. There was a recommendation from the Planning Commission to direct the Parks Commission to review the issue on sidewalks within this area, and the r suits to be brought back to the Plani1ing Commission at the next meeting. R V that has been parked in the parking lot of Mississi ppi the audience stated that this R V has been parked in the lot aware of this and Frie asked John Glomski or other city staff . It was suggested to focus on multi tenant bus nesses, put together a table of options, and schedule a workshop prior to a Planning Commission meting. It was the consensus of the members to hold separate meetings, one being an open house with a iii ited time from 7 pm to 9 pm, headed by Steve Grittman and staff. This will be open to the general public and staff will advise the Chamber of Commerce also. It was stated for the record that the homes w uld be 888 sq. 1'1. to 912 sq. 11:., averaging 900 sq. n. finished. Rod Dragsten asked that staff work with Ste e Grittman to discuss the Planning Commission start looking; square foot averages in the future, and to pia e that discussion on the November agenda. ,D1v)fl - :[6 '-/-llLr !1i~flli1E-J CYlf-l~ 'f ~~ C~UlC~G ,e. ~ ~fl~h~) tt MkwidAW--, cn,uwu {)-tYLe:t Z . . . MINUTES /) b REGuLAR MEETIN( - MONTICELLO PLANNING COMMISSr~ J:o ucsuay - Octoher 1, 2002 ,. 7:00 P.M. Members Present: Absent: Staff: Dick Frie. Robbie Smith. Richard Carlson. Rod Dragsten and Lloyd Hilgart Council Liaiso 1 Clint Herbst Jeff O'Neill. .I hn Glomski and Steve Grittman 1. Call to order. Chair Frie called the meeting t order at 7:05 p.m. 2. A roval of the minutes of the rel.!ular Planninl..! Commission meetin!! held Se tember 3. 2002. A MOTION WAS MADE BYROBBIE SMITH TO APPROVE THE MINUTES OF THE REGULAR PLANNING COMMISSION MEETING HELD SEPTEMBER 3. 2002. RICHARD CARLSON SECO OED THE MOTION. MOnON CARRIED UNANlMOUSL Y. .., J. Consideration of add in!..! items t ) the al..!enda. . Chair Frie asked staff if they \vt.:re aware orthe RV that has been parked in the parking lot of Mississippi Shores for the past ew months. Someone from the audience stated that this RV has been parked in the lot for apJroximately 5 months no\\.. Staff \vas unaware of this and Frie asked John Glomski or oth I' city statfto follow-up on this matter. 4. Citizens comments. None. ~ 5. Public Hearing - Consideration Glen Posusta. licant: Steve Grittman provided the rep rt regarding the request to expand the Amax Mini Storage, advising that the lots meet the zOling standards. although a proposed driveway extension from Cedar Street into the eXP<in ion area was not part of the original review and would require separate PUD approval. rittman advised that the subdivision appears to be appropriate for apprO\.aL \vith COI ditions. . Grittman advised several issues.ith the application such as the need for easements. grading. drainage and utility plans. althou< h he did note that the applicant had dropped of preliminary grading plans earlier in the day th t need to be reviewed by the City. Engineer. Grittman stated sidewalks/pathways \vere n )t shown on the plans. phasing was unclear. conveyance of land rrom the City to the applican would need to be finalized and there are non-conforming signs and ~(hcrtising clemcnts \\i hin the boundaries of the project and staff' \\ould expect -1- s~ Planning. Cl)l11lllissil)n Minutes - 10/01/02 that any nlln-Cllnf(lrl11iti~s III be climinatcd. lirilll11an cbrilicd thc ~ll)J.til)n of the ROV,,' that the City \\nulc\ be \'acating as part ofthl,' I-ligh\\ay 2:" pn),iect. . Chair Frie opened the public hearing. Glen Posusta, applicant. commcntcd that side\\alks are sho\\"l1 on both sid~s of Cedar Street and h~ docs not see th~ nced l'or that in that an.~a at this juncture. Grittman stated it \vas common to ha\'l~ a signilic.lI1t amount ofpedcstrian access in commercial areas for pedestrian circulation. O'Neill stakd that was added to the Cedar Street project by the City Council. \\hich includes development from Dundas Road and south to Kjellberg's, due to the magnitude oftraflic in that arca. lk added that the City is trying to develop, over time, a policy requiring side\valks on both sides of roads. rather than forcing people to cross to get 10 side\\alks. Frie asked if this sic.kwalk is an island by itself or connected and O'Neill stated it would be connected. Posusta added that there is an existing pathway on one side of Hv/)'. 25 and he felt this was redundant. that this \vas an added cost. not only to himself. O'Neill stated there is room in the bouleqrd and would not be taking anv additional Iand. and that the Citv Council could re-Iook at this v..'hen l.!oinl.! "- ~ -' '-- k.r over plans and specifications, as it would be up to them to take out the sidewalks if they wish. Posusta added that another developer in that area, ShU\vn Wcinand. was also not happy \vith adding the sidewalk. Dragsten asked if there was a sidewalk north of Chelsea Road on Cedar. and it was stated only on the one side. I-Ie stated he docs not feel there would be a lot of pedestrian tramc. Frie suggested to add this as a condition if they wanted. O'Neill added that there is another development of appro:\imately 170 homes in that area that \\ill need to use the future side\\alks. and that they ar~ 1'0110\\ ing patterns of other \:ities. Fric added that they arc pre\cnting rather than treating, by adding side\\'alks at this time. . Chair Frie then closed the public hearing. Smith asked Posttsta if hc \vas aware of the conditions listed in E:\hibit Z and did he have any concerns with them. Posusta stated he understood the City's issues with his signage and he said his plan is to eventually put a sign on the corner. but he has to acquire the property first. lie added that it is his goal to put up a conf'orming sign and remO\'e any and all other signage, and anticipates ha\'ing this done by next spring. O"Neill added that he \",'ould need to gct another approval I"or the sign as this would be an off site area for signage. Smith stated he wanted Posusta to understand that the signage issue needs to be taken care of regardless of the outcome of this item. A MOTION WAS MADE BY ROBBIE SMITH TO RECOMMEND APPROV AL OF THE AMAX ADDITION PRELIMINARY PLAT. SUBJECT TO CONDITIONS LISTED IN EXHIBIT Z. RICHARD CARLSON SECONDED THE MOTION. There "vas further discussion by pragsten that he did not feel that thl:rc should be sidewalks on both sides of the road. O'~eill advised that the Parks Commission \\ould need to be involved in that decision and that may not be particular to this site. O:Neill suggested that this request be brought back at a future meeting. apart from this item. There was no further discussion. MOTION CARRIED UNANIMOUSLY. There was a recommendation from the Planning Commission to direct the Parks Commission to rcvic\\ the issuc on side\\ulks within this area. and the rcsulb to be brought back to the Planning Commission at the next meeting. . -2- S~} . . ~ .r:. ..... 10 C G:i "- <II "0 ..... ftJ 3 ~ '1:1 0 10 ~ - .r:. c. c:- l;Vl <II 10 a. c: c"O l;Vl := "- 10 "0 QJ ::J <II C G:i e l;' C o~5"Ol- C ::J - 2' u"- u3 co -t ::I 0 .- 0 ll:l ftJ .i: 04-' -i.J 0 a. 10 U Iii o .r:..r:. .- "- .... .g' &' 0\ Vl .~ ..... c. ... <II .r:. 'u ~ 00 j ~ ~I 'l;; 0\ <II I- ..... 'C -'" 'c Vl ~ ~ ~ :i: 2 (" ~::. I' 0 ... ..... >t.l ~~ ~~<n ~ '''<<<':q ..." "'';", l'.;:'fr ~ .,::,~ o~'41'~ "'t,. ~ A,l 1 /- 'I "'.