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Parks Commission Agenda Packet 01-15-2003 . AGENDA PARKS CO MISSION January 15,2 03-4:30 p.m West Prairie Room "Iii enhance clll11J1luni~I' prit,' tllmugll dl'l'e1l1pillg and maintaining ci~l' pal1is with allit.:II .\lal1dard (!llfllali~I'" Please Note this is a Wcdnesda meetin and w'lI be held in the Mississi i Room: I. Call to Order 2. Public llcaring - Outdoor Grant Applicati( n C1rovc\and development - 4:30 p.m. 3. Public Hearing - Trail Connections CJ1'ant pplication - Pathway East Bridge Park to West Bridge Pari\.. 5 :00 p.n1. 4. 5. . 6. 7. Public Ilearing - Trail Connections Cirant pplication - County Road 18 - 5:30 p.m. Public I Icaring - DNR Program fl1r Fishin Pier Grant for West Bridge Park - 6:00 p.m. Public Hearing - Environmental Partnerships G1'al1t- East Bridge Park ^rbordum - 6:30 p.m. Adjourn . . County Road 18 Pathway Proiect scope: DRAFT OF INFORMATION TO BE PRESENTED AT PUBLIC HEARINGS The bed for the pathway along the south side of c . rd. 18 is already in place. We will need to check the grade, check for washouts and then we . be able to pave. We are hoping to go with a thickness of 3" compacted asphalt when complet d. This will give us a proper base to drive maintenance on in order to maintain the trailway p operly. Schedule: As soon as we here from the Federal Trial Grant c mmittee and from the Local Trail Grants committee we will notify the contractor who has r ceived the bid. We will ask for bids early in the spring so we are ready to go as soon as we her about our grant applications. . Costs and financine:: There is $40,000 set aside in the capital improvem nt budget for this year. The money comes from the pathways dedication fund and there will b no loans or financing. Costs assessed: None. Other associated costs: As a part of the agreement with the grant provider is that we maintain the trails year around. This will add some expense to the Parks Departme 1. That amount would be very minimal due to the fact that we already maintain the pathway alon School Blvd. which connects with the Co. Rd. 18 pathway. . . East Bridge Park - Arboretum Proiect scope: With the installation of the new pathway off the E t side of the parking lot, the current gardens will have to be moved and retaining walls will nee to be installed to accommodate these plant materials. There will be terraces installed on the . side where the steps are currently. The Bridge Park Gardeners will help with the design d relocation of plant materials. Paths will be below each terrace for plant viewing and mainte ceo Schedule: The city will begin construction about June and c tinue into the fall. If the grant is awarded those funds would be available in late July or earl August. We will do all that we can to make this park available to the residents as soon as poss hIe because ofthe value ofthe walkway and the natural resources. . Costs and financing: We are setting aside $5,000 of the total project co t to construct this portion ofthe project. The money comes from the capital improvement d in the general budget. There are no loans or extra financing. Costs assessed: None. Other associated costs: . The general upkeep should remain the same once t e project is complete. The Bridge Park Gardeners do many ofthe tedious tasks such as we ding and pruning. The parks Department would continue irrigation maintenance and lawn c e. Any wall repairs or plant replacements would be the responsibility of the city. . Groveland Park . . Project scope: Groveland is a new park area which will require ading, landscaping, recreational equipment installation, parking lot installation, and shelters w 'ch may include bathroom facilities. The project will require both city maintenance crews d contractors to be involved. Schedule: The city will begin grading and area preparation w rk as soon as possible in the spring of2003. If a grant is recieved, contractors could be hired so time after June 30th to begin work financed by the grant. As weather and finances c,illow the city p ks department will proceed with construction of Groveland. Costs and financine:: We have $60,000 in the budget, under capital imp vement, for the development of Groveland. The funds are a part ofthe general budget, and par dedication fees that are collected from the residents at the time homes are built. The total co of the park construction will be approximately twice this figure. The grant would p ovide the other half of the cost to help us complete the project in one year. Costs assessed: None. Other associated costs: At the completion of the project, the general costs fup-keep would apply. Mowing, tree maintenance, playground equipment inspections an so forth. An approximate cost of$3,500 annually for general care. Any vandalism or natur disasters could change this dramatically. . Fishing Pier . . Proiect scope: The site chosen for this project is newly acquired property along front street. It could involve several types of excavation. We are working wit the DNR on this project and depending on the dock style that we agree upon, will then dete . the amount of excavation involved. Work will be both contracted and in-house resourced. The roject may take a month or more to complete. We will also aid the DNR with equipment and op rators to help with cost. Schedule: In talking with the DNR representative, we learn d that because there is a waiting list for docks through the grants program, the project could be 's year or several years away. We move up the priority list as we show the DNR that we are .. g to commit more resources to accomplishing the project. Cost and financiDl!: As mentioned before, we wish to commit man po er and some equipment resources to the project. The grant program would cover the cost of the dock and installation. Also, as mentioned before, we will move up the priority lis ifwe help with resources. For this reason, it would be in our interest to commit these resource to the DNR. This would move us up the priority list with out any extra cost to the resident . Costs assessed: None. Other associated costs: Maintenance and repairs to the pier after completi n would be the responsibility of the city Parks Department. Costs would be very minimal for firs few years and increase as the structure increased in age. Initially, inspections and vand' would be our only concerns and as the structure aged there would be some board replace ent.