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Parks Commission Agenda Packet 08-27-2003 . DA MISSION SPECIAL EETING August 28, 2 03 - 4:30 p.m. West Pra'rie Room "To el/hallce CO//III/Ullity pr"de throllgh del>e{opilrg alld II/ail/tail/il/g city park.- with a high sta/ldard of quality" 1. Call to Order 2. Approve minutes of July 24, 2003 regu ar Parks Commission meeting 3. Consideration of adding items to the a enda. 4, Citizens comments and requests. 5. Consideration of locating lift station on park property and accepting parking lot amenities in exchange for allowing the rft station on park land. 6. East Bridge Pathway 7. Groveland Play Equipment . 8. Park Maintenance 9. Budget 10. Updates on Developments 11. Other Updates, (if any): 12. Adjourn . MONTICELLO August 18, 2003 TO PARK COMMISSION MEMBERS: You received an agenda in the mail indicating that the Parks Commission meeting is scheduled for August 21, 2003, The fourth Thursday of the mont would be August 28", Unfortunately, when the Parks Commission switched their meeting to the r. urth Thursday, I forgot to make that change for the month of August. Attached is a revised agenda w th the correct date. . On the East Bridge Park item, Adam Hawkinson stated that he needed a decision by August 25", Unless you Want to meet on the 21st and make a decision at that time, you may want to leave Adam a message indicating your decision and make the formal ecision at the August 28th meeting. If you have any questions, please let me know. . Monticello City Hall, 505 Walnut Street, Suite I, Monticello, MN 55362-8831 "(763) 295-2711 ",Fax: (763) 2;524404 Office of Public Works, 909 Golf Course Rd" Monticello, M 55362" (763) 295-3170 "Fax. (763) 271-3 7 . . . M NlJTES REGULAR MEETIN '- PARKS COMMISSION Thursday, Ju' 24,2003 - 4;30 p.m. "To enhance community pride through developing and maintaininl': city parks w'th a hil':h standard of quality." Members Present: Fran Fair, Ben Hitter, Nm cy McCafll-ey and Larry Nolan Memhers Absent: Rick Traver and Council r iaison, Robbie Smith Staff Present: Public Works Director,.lo n Simola; Park Superintendent, Adam Hawkinson; Deputy City Administrato , Jeff O'Neill. J. Call to Order. Chair Nolan called the meeting to order at 4:30 p.m. and declared a quorum present. 2. A Adam Hawkinson had a correction to Item #7 of the minutes relating to the construction of the berm. The statement should have read tha the debris from the berm was on the pathway and in the neighhor's baek yard as well as on the stre t. FRAN FAIR MOVED TO APPROVE TH. MINUTES WITH TJ-lE CORRECTION NOTED. NANCY MCCAFFREY SECONDED TH < MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of addin items to the a e da. None. 4. Citizens comments and requests. None. 5. Klein/O'Brien develo unter's Crossin . Since no representatives orthe developer we e present at this time, this item was tabled until later in the meeting. . .. . 6. Glen Posusta - Berm on Park Pro cr Parks Commission Minutes - 7/24/03 Glen Posusta was present regarding the erm he had constructed on park property and other related issucs. He stated that since the s'te is under construction it looks bad but thc site will look better oncc the construction is completed Glen Posusta talkcd to Deb Colefield 1I-om Xcel Energy regarding the berm being in the easement area. Xcel Energy indicated they didn't have a problem with the location of the berm. The overh ad lines, however are GRE's and he has talked to Michelle Lumley from their ollice regard ng the berm. Glen Posusta stated he is under the northerly string of the overhead wires. Tfthe berm s allowed by the Parks Commission it should be contingent upon GRE/UP A approval. Glen Posusta brought up mowing of the p rk area ffild presented pictures of the area in its unmowed state. He stated that similar areas along C unty Road 117 and School Boulevard are Inowed and his berm is not any steeper than those are, s. He challenged the statement about liability concerns as he didn't feel the liability would be any greater here than at any other park location. Glen Posusta presented pictures of the berm sta ing that the berm was meant to be a little further to the north and if need be he would relocate it tl ere. He questioned the validity of the concerns raised by the Parks Commission. He felt the bigges issue would be the location of his driveway. The ordinance requires it to be 3' hom the property line. Glen Posusta proposed that if the Parks Commission would allow the berm to rem in, he would seed or sod the berm and would move his driveway to the north side of the power po e thus reducing the hazard. Glen Posusta questioned whether the bike path was in the proper 10 'ation and pointed out safety concerns with how the bike traffic enters onto the street. He offered to pay for the relocation of the bi ke path. If he relocates his driveway to the north of the power pole he would like to erect some type of berm to protect his driveway from runoff Jlow. Public Works Director, John S;mola had a drawing of the Posusta property that showed the driveway 25' 1I-on the property line. Mr. Posusta stated that the driveway location shown on the drawing w s placed there by the surveyor. He ended up changing the driveway location in order to preserve s me trees. John Simola stated that he was disappointed that Mr. Posuta built the berm prior to the Parks Commission having an opportunity to consider it and that he continucd to work on it even th ugh the Parks Commission did not approve it. Glen Posusta stated that he is considering pl-ntings of some sort for the berm to make the area Inore attractive to people using the pathway. This would eliminate the need to mow and creatc a nice visual attraction. John Simola stated that _lacing the perm on park property was like a taking of the property. Thcre was discussion on the 1 cation and width of the berm with Glen Posusta stating that at its highest point thc berm would be 7' There was discussion whether the berm would divert runoff flows or conccntratc the now to the b I'm causing the berm to washout. In addition, the area around the bcrm should have silt fencing. J hn Sinlola stated there is nothing that allows Mr. Posusta to do plantings or anything elsc on pirk land. Glen Posusta questioned the cfTectivencss of silt fencing. John Simola stated the silt fencing is required by ordinance and should be placed around any area that is disturbed. The silt fencing is to remain in place until vegctation is established. :2 . . . Parks Commission Minutes ~ 7/24/03 Fran Fair statcd the question was why the b I'm was placed on park property in thc first place. She felt it was too late to comc before the Parks COlllmission now. Glen Posusta stated he purchased the lot before the pathway was in and he w': s not aware that the City owned Outlot A. Adam Hawkinson asked ifhe knew where his pro erty line was located and why Mr. Posusta thought it would be okay to build something on pro pc ty that was not his own. The Parks Department has required other property owners to remove fI nces, structures and plantings from park land. Adam Hawkinson felt that since the Parks does no allow those encroachments they should not allow the berm to encroach on park property. He al 0 pointed out that the power company indicated they did have restrictions on what could be place in the casement area. Larry Nolan stated the minutes did not reflect the concern of the Parks Con mission about setting a precedent by allowing this berm to remain. Glen Posuta stated the biggest concern was he location of his driveway and related safety issues. He reiterated his proposal to relocate his dri eway if the berm could remain. John Simola asked if the Building Department had approved a pi, n showing the driveway in its present location. The drawing that John Simola obtained from the Building Department did not show the driveway where it is presently situated. Nancy McCaffrey a 'ked if the berm couldn't bc built on his property. Fran Fair expressed her concern about the preced nt set by allowing this. Hen Hitter concurred and raised the issue of future maintenance of the area if there are new property owners. Mr. Posusta indicated that there is no maintenance done lOW. Adam Hawkinson responded that the ordinance requires maintenance when it is within 100' l' an occupied structure. Chair Nolan asked if anyone wanted to change the motion m.ade at the las Parks Commission meeting to have the herm removed. The Parks Commission did not ish to change the motion directing that the berm be removed. 10. Youth Football. Adam Hawkinson reported that they met wit Gene Emanuel and Mr. Emanuel was told that youth football would not have the use of the Xeel f e1ds. Gene Emanuel indicated that youth fCJotbal1 needed five fields. Adam Ilawkinson came lp with alternative fields but was then told by Mr. Emanuel that these were not suitable. Adam Hawkinson and John Simola will work with Mr. Emanuel on a proposal to have 1 game on ea h of the three fields on Tuesday and Thursday j()r this year. The possible acquisition of the site cur ently occupied by Our Back Yard could make available some land for use as fields. John S'mola will talk to Duane Gates about the fields at Pinewood and the condition they are in as M . Emanuel stated those fields are in poor shape. John Simola indicated that youth football would n t play when the fields are wet. John Simola noted with the watering ordinance in effect it does not mike for easy scheduling to get the watering done and the gamcs in. The Parks Commission was aL 0 inf(xmed that Mark Banyai may be forming a fall softballlcague which would impact the youth football play. Fran Fair suggested some concession to the youth football this year but to get the issu s resolved for next season. Staff expressed some frustration in working with youth football. T lere was some discussion of "sweat equity" or fees heing charged for use of the fields hy the yout j()otball. " -, . . >> . The specifications for the East Bridge (E.B.) steps are on the first page. A map of the steps for location purposes is the s cond page. This page also shows the platfonns that are 5'x8' in dimension so t ey see where to place the pads. This area is an approximation but shows we want t e future terraces as equally spaced as possible. The expense of the handrail is n t figured in to the price. Parks Department would purchase and install t rail. Most of the cost would be internal labor. The estimates for a concrete path om the steps to Hwy 25 should be included. Those numbers will be added t the infonnation packet while I am on vacation. Please note that the cost of the steps, b tween $11,000 and $16,000, is more than that of paving both East and West Bridge athways. The pathways are bid as a 10ft wide pathway. The paving of each path w uld start at the bridge and go in opposite directions. East Bridge path would end in the parking lot, as shown on the terrace drawing provided. West Bridge (W.B.) p th would end at the Front 81. pathway as a connection of that path. The excavation ofE. B. would be done by the Parks Department and any walls needed constructed by them as well. The all material would cost approximately $1200 to $1500 for a retaining wall on the down hill side and up near the oak tree would cost approximately $700 to $800 in materials. The total cost of both B.B. and W.B. pathways and retaining walls would e about $10,000 to $ 11,000 in materials. In either instance, there will be trees an shrubs that will need to be moved. There will also be a cost associated with st p removal. An estimate of$300 to $500 for the dumping of the old timbers. We ha e boulders to build the terrace retaining walls. Hope these numbers and notes help wit a decision so we can move on this project. Time is running out and the $25,0.0 may not be carried over to next year with the budget restraints we are currently xperiencing. Please have a decision for me when I get back on the 25th of August. Thank you, Adam R. Hawkinson . East Bridge Step specs: · 4000 lb concrete · e ate and broom finished · footings as noted on grade drawing 42" deep and 8" round w/rebar · five sets of footings - top, bottom, d each 5' x 6' pad · flat pads where noted on drawings, 5ft. x 6ft. · railing standards set in concrete for handrail · price for removal of existing concr te and timbers · 6.5 in steps, 18inch tread, 5 ft wide should end up with 37 steps with 3 - 8ft pads. . . railing and standards will be provi d by the city . ....... ~ ~~ '''t: '., i '" \. " ;'.'~.'''..~..' ~"'1!~ " ,. \ ... 'JAfi i . \ 2/, - ,."'.....,:, ::-,;.r.. ..:.~... i.,'..". z " J , ''< . /~~~ i~ : \ / ~. ~I; ,:~"' ::t1 (.1'; '- c/i;' " , /t. ~~~~'1 .,' ..,~~ o~c ~-* ~' (,~~ /~" ' "" """-..Q .~ U) ..~ I I , (')'$;-"I c: ." IT\ 0 13,~ 'i',- ~ ~ ~ rTl-, "- U)" " \\ '''" 6) I f,~ ............. . / l' "'. . "". " .:i I ,'~ . "',I ". ~ _. en en _. en en _. ;g _. ~ _. < ~ ~ 't\. .;..... .I.;:' / V '" '-'"",, "~" , ;1'.', / ' / .,,~,: J: i. 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MASONRY CONCRETE BLOCK, BRICK & ONCRETE WORK 109 HWY 55 WEST, BUFFALO, N 55313, - PHONE 763-682-1157 DOUG 763-682-6246 I DAVE 763-682-4235 PROPOSAL SUBMITTED TO: City of Monticello Attn: Adam Hawkinson PHON DATE 8-4-03 STREET 909 Golf Course Rd JOB NAME JOB NUMBER 1802003 CITY, STATE AND ZIP CODE Monticello, MN 55362-8831 JOB LOCATION WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES FOR: Price Includes: Tear out existing step and timbers Haul away Re-clo steps with pla~ nns and steps per sketch 2 post holes in each la ding to hold step Sidewalk same as old (Exposed aggregate 0 tion - add $ 2,160.00) WE PROPOSE HEREBY TO FURNISH MATERIAL AND LA OR-COMPLETE IN ACCORDANCE WITH ABOVE SPECIFICATIONS, FOR THE SUM OF: Ten thousand and eight hundred PAYMENT TO BE MADE AS FOLLOWS: $ 10,800.00 DOLLARS AS BILLED ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED. A L WORK TO BE COMPLETED IN A WORKMANLIKE MANNER ACCORDING TO STANDARD PRACTICES. ANY L TERATION OR DEVIATION FROM ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS WILL BE EX CUTED ONLY UPON WRITTEN ORDERS, AND WILL BECOME AND EXTRA CHARGE OVER AND ABOVE THE E TIMATE. ALL AGREEMENTS CONTINGENT UPON STRIKES, ACCIDENTS OR DELAYS BEYOND OUR CONTR L. OWNER TO CARRY FIRE, tORNADO AND OTHER NECESSARY INSURANCE. OUR ERS ARE FULLY OVERED BY WORKMEN'S COMPENSATION INSURANCE. AUTHORIZED SIGNATURE: OT ACCEPTED WITHIN 120 DAYS. ACCEPTANCE OF PROPOSAL: THE ABOVE PRICES, SPE IFICATlONS AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED T DO THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. DATE OF ACCEPTANCE: IGNATURE: ~. ~ ~ '" "" a '" lit / f.~/ It!...... 11... - . ..... C' li ~i I~' I. "'Io'.'}' ". -~i I Jf ~: II I .I / 1 f i I I I 1 I i r. I i i j I j :i I ) ! t ; t '. I ! ~ J ..~-tr...- .::.;~~ ~,=:L"'!.;.~..:r..=": _.,~,....,,;...:... 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" - --- - .~---~_/- ';, ~, 1 '.~ . . . APR-18-2003 lD:56AU FROU-OMAN CONST Omann Bros. Inc. 6551 La Beaux ave NE P.O. Box 120 Albertville, Mn. 55301 +7S3-49T-8261 . II. ", ..-.~ -1'- r , .' :,;':'." ;t.:,:-~ <il:H_~,;'i. ~ . c ~;'~,:' \ {:.,.,! -)::H...\.....-"\~ ~~,'ii~rl~._~_~~: Blacktopping Phone # (763)..497..8259 Fax # (763)-497-8261 "17: Adam I West Bridge & East Bridge trail ~ City f Monticello Job number I I _leGman ~~tt Omann 1 I I MN PropOSal /fjijIIrr' W st) 4 LF 10' trall 211 .c. #2341A I $8. 0 per LFI I Jt: AL } 2 1/2N A.C. #2341A ~ $9, 0 perLF! / J ~1r10'trail ~ if- I 20 AC. #2341A . Ftr" ffMf~ ! fJe:-l 11,-; , $8.11 perLF -~ I " AL 21/2" A.C. #2341A i >11_0 $9.5 perLF..__--__t_ ~OJI,..) _ /--.--~Qtl n doln east,& west at the same lim~) ~ ,./ 2 A., . 906 LF 1 0 t~ I ~ (~.< 1:': ~~~oo LF 1~ trail ----ret:. r:... $9 0 LF I f., /I. ",I :- . per I I' / ,-,,:" i I ..;f7.A .' · All ase 10 be furnished and installed by ~ity *Bld i eludes grading of existing base I I I I 1 ~1&20 L . BUFFALO BIT MINOUS, INC. ASPHALT PAVEM NT CONTRACTOR MEMBER ASPHALT P VEMENT ASSOCIATION Box 337 - Buffal , Mirmesota 55313 Phone (76 ) 682-1271 Fax (763 682-6522 City of Monticello 505 Walnut Street Monticello, Mn. 55362 Attn: Adam Hawkinson (612) 221-7530 RE: Bridge Park Pathways 'Wright County #18 Pathways April 16,2003 Buffalo Bituminous is pleased to quote the :fi Hawing: . Bridge Park Pathways A.) Pave 3" Compacted 2341A Bitumin us Wearing Surface. ( City forces to shape & tolerance for paving) West Path - 450Lineal Feet @ $8.25 Lineal Foot =:: $ 3 East Path - 450 Lineal Feet $8.25 Lineal Foot 3 712.50 Total =:: $7,425.00 fi::l/ ~ f-tV #- Wright County #18 Pathways A.) Pave 3" Compacted 2341A Bitumin us Wearing Surface. ( City forces to shape & tolerance for paving) 2,520 Lineal Fee @ $8.25 Lineal Foot = $ 20,776.00 Excludes: Shaping & Tolerance Overruns due to Soft Path Topsoil, Bal:kfill 'j[ Turf Utility Adjustments Proposal Acceptance Bridge Park: Signed Date W.e. # 18: Signed Date . Zl1~ Chuck Hicks EQUAL OPPORTU ITY CONTRACTOR ~ ~ !l1tu. rn- (763 J29S-4s4.s ~ !/aa; (763)295-2293 ; ~ ~ ~ ~ ~ ~ ~ ~ J ,"r-- L -1$fJ/4?'t-?7 ~;; ,- /J~,j~ ~ CZ g II 'Z~ j;~'i6~ 6' d · U~/ - L- ----.:J c:::. :I . I . ::::l L Pfr; /J /J1 j..frjalk I)lIS cJ Jt/ .ftI.f pfudt, !J fre.. I ~ ; I~ ~ : I ~ ~ .' 1510 . !.1liua. St. " !I.f). 1154 , .Mn. 55362 I I ~ ;13 t:>)c It' ... ~ o"'S'" x/. 0_ ~ ~ ~ ~ ~ - ". ~ ~~. . ~~'~ ~. - ~ 4- L':: ..; ~~ '0.,. ~ ! ~ I ! ~ ~. I ~ I I ~ Ei::A s f ~~ J( b-rltlfl-S (?PhUJ t/GO t3~..o,+IJN~ PI) SI3 t3 '1 tJ flrJe/fS tJlf1(J II'/~ ~ Y tJ Ufc;~$ . 111- 2'3'1'1 J1'- /- I y~- ;;J-:3 '(I \'8"- b:6~ I~ ~ ...J C" r L- -' . ~ { . . . F.H.SCH lOT, INC. MASONRY & ONCRETE BLOCK, BRICK & C NCRETE WORK 109 HWY 55 WEST, BUFFALO, MN 55313, - PHONE 763-682-1157 DOUG 763-682-6246 I DAVE 763-682-4235 PROPOSAL SUBMITTED TO: City of Monticello Attn: John Simola JOB NUMBER 1912003 DATE 8-19-03 STREET CITY, STATE AND ZIP CODE Monticello, MN 55362 WE HEREBY SUBMIT SPECIFICATIONS AND ESTIMATES OR: JOB LOCATION Price Includes: Approximately 1,824 s . ft. 4" concrete sidewalk Sawcut control joints Seal concrete Concrete to be 4,000# ix design WE PROPOSE HEREBY TO FURNISH MATERIAL AND LAB R-COMPLETE IN ACCORDANCE WITH ABOVE SPECIFICATIONS, FOR THE SUM OF: Eight thousand two hundred a d ten PAYMENT TO BE MADE AS FOLLOWS: $ 8,210.00 DOLLARS AS BILLED ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED. A L WORK TO BE COMPLETED IN A WORKMANLIKE MANNER ACCORDING TO STANDARD PRACTICES. ANY L TERA TlON OR DEVIATION FROM ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS WILL BE EX CUTED ONLY UPON WRITTEN ORDERS, AND WILL BECOME AND EXTRA CHARGE OVER AND ABOVE THE E TIMATE. ALL AGREEMENTS CONTINGENT UPON STRIKES, ACCIDENTS OR DELAYS BEYOND OUR CONTR L. OWNER TO CARRY FIRE, TORNADO AND OTHER NECESSARY INSURANCE. OUR WORKERS ARE FULLY C VERED BY WORKMEN'S COMPENSATION INSURANCE. AUTHORIZED SIGNATURE: NOTE: THIS PROPOSAL MAY BE WITHDRAWN BY US IF NOT ACCEPTED WITHIN 120 DAYS. ACCEPTANCE OF PROPOSAL: THE ABOVE PRICES, SPE IFICATIONS AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED T DO THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE. DATE OF ACCEPTANCE: SIGNATURE: rlU, 18 03 01:56p 402-333-5193 p. 1 . ~~~d - !J\ 1 Date: 8/18/03 To: City of MonticelI Adam Bawkinso Phone: 763-271- 276 Fax: 763-271-3272 From: A-I Track & Tennis Dave Anderson Phone: 402-343-0 23 Fax: 402-343-0 63 . Pages: 7 including this ever page Subject: Surfacing Park asketball Court Adam, Here is the proposal for the asketball project. I will be in touch but please let me ow if you have any questions. Dave . Aug 19 03 01:56p 402-333-5193 TRACK & TENNIS a division of Sports Surfaces, Inc. THE PERFECT SURFACE EVERY TIME! August 18, 2003 Adam Hawkinson Parks and Recreation Director City of Monticello 909 Gold Course Road Monticello, MN 55362 Dear Adam: Thank you very much for your interest in A-I Track & Tennis. I appreciate the opportunity to submit the following proposal for your basketball court project. If after reviewing the proposal you should have any questions, please feel free to call me at anytime_ In the meantime, we are looking forward to working with you on this project Thank you, and have a great day! '~S. rely, · ..)~GirJ D e Anderson Sales Representative -... ~ .. ~ .. ;: -.aMI.AIIOCIl"ON ,j.'f(7 trft&: ~f!, ""-,r' ~"""..~. Corpora.te Office: 8103 H Street. Omaha, NE 6&127 . (402) 343-0223 . 800-&72-2$40 . FAX (402) 343-0063 Texas: 800-432-1787 . Colorado: 800.872.2540 Emait: inro@a.ttrack-tennis.eom . Web Page: www.a-ltrllck-tennis.cllrn p.2 . . . ~J . . . .iU~ 18 03 01: 5Sp PRO 402-333-51S3 p.3 A..1 TRACK ND TENNIS a division of Spa s Surfaces. Inc. 8103 St. Omaha, NE. 68127 Phone: (402 34~Z23 Toll Free: I (8 ) 872-2540 Fax: (402) 0063 PROPOSAL SU MITTED TO: Adam Ha kinson Parks and Recr ation Director City ofM nticello 909 Gold C urse Road Monticello, 55362 Phone: 763 271-3276 Fax; 763- 71..3272 SURFACE ASPHALT BAS D BASKETBALL COURT City of Monticello - P & Rec Basketball Court 2 Au, 18 03 01:56p 402-333-51S3 p.4 PROPOSAL . August 18, 2003 Adam Hawkinson Parks and Recreation Director City of Monticello 909 Gold Course Road Monticello, MN 55362 RE: RESURFACE ASPHALT BASED BASKETBALL COURT Dear Adam, We hereby submit the following specifications to install a California Products Corporation Plexipave@ (fortified), acrylic color coating system to one (1) asphalt based basketball court. QUALITY CONTROL: The owner should designate one representative to oversee the project. This person will be responsible to conduct the following checks through out the job. A. Pre-Installation walk through. All aspects of the job will be discussed at this time. Any questions will be answered by the lead technician. B. Confinn that correct amount of product has been received on site. This will ensure that the specifications will be met. C. After installation, a walk through will be conducted. A sign off sheet will be completed . and signed. The signature indicates that the installation meets all specifications and the complete satisfaction of the owner. 1. PRE.RENOV ATION PROCEDURES --TO BE DONE BY OWNERS: A. The courts must be cleared of all objects. COLOR COATING PROCEDURES: 2. POWER CLEANING A. Blow off all dirt and debris that exists on the surface, using high pressure forced air. 3. CRACK SEALING A. Clean out existing cracks. B. Pre-sand the cracks with silica sand where needed. C. Fill all cracks with a 100% acrylic crack sealant. D. Apply acrylic patch binder over the large thermo cracks. NOTE: All cracks will be filled with silica sand. The silica sand will fall into the small cracks and fill in all voids and act as a caulking backer. Cracks are not guaranteed to not reappear. 3 . . . . .,Ut 18 03 01: 59p 402-333-5193 p.5 ~ 4. REPAIR OF LOW SPOTS (Bird Baths) A. The low areas will be primed with an rytic patch binder patching primer. B. Apply an acrylic patch binder mix to al areas needed. C. All patch ~ will be sanded as need prior to color coating. NOTE: Although A-I Track and Tennis will appl filler to the most severe "birdbath" areas. There is no guarantee expressed or implied that all low 18 can be totally eliminated S. ACRYLIC RESURF ACER A. Apply one (1) coat ofCalifomia Produ ts Corporation "Plexipave<ll" (fortified), 100% acrylic resurfacer over the entire swface. a. The coat will have silica sand added to t. (60 - 80 mesh) 6. COLOR COATING A. Apply two (2) coats ofCalifomia Prod s Corporation "Plexipave@" (fortified), 1 00% aclylic color coating. a. The color coat will be applied perpendi ar 10 the primer coat. C. Colors: Choice of colors on sample she t attached. NOTE: This proposal reflects Cape Gray color. *The products used by A-I Track and Tennis con 'n no asphalt emulsions or asbestos. 7. LINE STRIPING A. Layout the court for striping according owner specifications. B. Color: Determined by owner. 8. CLEAN UP A. The job site will be left neat and clean. B. All application related debris will be cl ed up and disposed of properly. C. All unused material will be recycled. 9. WARRANTY A. A two-year warranty on workmanship B. See attached warranty certificate for de Respectfully submitted: '\ ~\\I C {'eN ,^'------. ~~JJJ\ \_:" ' " Dave Anderson A-I Track and Tennis a dlviJion of SporJJ Sw:(aces /(JC. 4 Aut 18 03 02:01p 402-333-5193 PROPOSAL ACCEPTANCE OF PROPOSAL A-I Track and Tennis proposes to :furnish labor and material, complete in accordance with the specifications on pages 1...4 of the proposal for the sum of: TOTAL INVESTMENT: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $4,145.00 Four thousand one hundred forty five and 00/100 ACCEPTED: Payment to be made as follows: Net 30 days. A 2% Cash Discount will be given if payment is made on day of completion. Sign below if you intend to take the 2% discount. ACCEPTED: This proposal is valid for 60 days from August 18, 2003. NOTE: Any applicable taxes will be added to the total. AeceptaDce: The above price, specifications and conditions found on pages 1-5 of the proposal are satisfactory and are hereby accepted. A.l Track and Tennis is authorized to do the work as specified. Payment will be made as outlined. Date of Acceptance: (' .. ~ ,hh ~j~'\.~l.. Authonzed Representative A-I Track and Tennis a division of Sports Surfaces. Inc. BY: Authorized Representative City of Monticello After signing, please return the top copy and keep the bottom copy for your records. Thank you! 5 p.B . . . . . . riU' 18 03 02:0Sp 402-333-5193 p.? WARRANTY L A-I Track and Tennis a division 0 Sports Surfaces, Inc. warrants its labor and materials for a period 0 two (2) years from the date of completion of work on any track 0 tennis court All work performed by A-I Track and Tennis is w against peeling, chipping and flaking under nonnal use. A-I fur er warrants that any paint applied during the striping or resurfacing 0 any track or tennis court will not flake or peel for a period of two ears from the date application is completed. Customer acknowledges that it is a are that A-I Track and Tennis is not responsible for defects, cracks, tches or Wleven surfaces in the substrate which is being resurface by A-I Track and Tennis. A-I Track and Tennis does not warrant.that existing cracks or patches in existing substrate surfaces will not open or continue to increase in size. A-I Track and Tennis shall not warrant nor be in anyway responsible for peeling of paint or amage to any surface caused by fmIme of customer to keep the free of debris, vegetation or dirt and shall further not be res nsible for damage to painted surfaces or any other actions by the customer. A-I Track & Tennis also does not warrant se ation of the coatings from the concrete base where the base lacks vapor barrier. Lack of a vapor barrier can cause moisture to be tained under the coating, which will eventually result in lack of adh ion to the surface. In the event of any claims arisi under this Warranty, damages incUlTed by the customer shall limited to such repaiIs to be performed by A-I Track and Tenni as are necessary to remedy any defects. A-I Track and Tennis h by agrees to perform any such repairs (weather permitting) prom tIy, after written notification of such claim from customer. A-I Tea k and Tennis shall not be liable for any breach of any express or implied warranty except where expressly prohibited by applicable 1 w. A-I Track and Tennis a division of Sports Surfaces. Inc. . iU(; 18 03 01: 56p 402-333-5193 p. 1 . fff1J~~ Date: 8/t8/03 To: City of MonticeIl Adam Hawkinson Phone: 763-271-3 76 Fax: 763-271-3 72 From: A-I Track & Ten is Dave Anderson Phone: 402-343-0 23 Fax: 402-343-0 63 '. Pages: 7 including this co er page Subject: Surfacing Park Ba ketball Court Adam, Here is the proposal for the b sketball project. I will be in touch but please let me 1m if you have any questions. Dave . Au~ 18 03 01:56p 402-333-5193 p.2 . TRACK & TENNIS a division of Sports Surfaces, Inc. THE PERFECT SURFACE EVERY TIME! August 18, 2003 Adam Hawkinson Parks and Recreation Director City of Monticello 909 Gold Course Road Monticello, MN 55362 Dear Adam: Thank you very much for your interest in A-I Track & Tennis. 1 appreciate the opportunity to submit the following proposal for your basketball court project. If after reviewing the proposal you should have any questions, please feel free to call me at anytime. In the meantime, we are looking forward to working with you on this project. .' Thank you, and have a great day! '-SD' . rely, \ ~ rl , '1 j I, \ ,..~l~ (~;J~\JL D e Anderson Sales Representative Corporate Office: 8103 H Street. Omaha, NE 68127 . (402) 343-0223 . 800-872-2540 . FAX (402) 343-0063 . t? Texas: 800-432-1787 . Co/uradu: 800-872-2540 4ili'tr:!i< . Emait: info@lIo1track.tennis,com . Web Page: www.a-Hrack-tennis.com ~ E,r' fIGi"",,",l'~. .... ~ .. ~ .. . II .UlUlMIAI8OC3A'ttON . . . - .ug 18 03 01: SSp PRO 402-333-5193 p.3 A..1 TRACK ND TENNIS B dWis;on of Spo Surfaces. Inc. 8103 51. Omaha, N . 68127 Phone:(402)34~23 Toll Free: 1 (8 0) 87Z-2540 Fax: (402) 0063 PROPOSAL SU MITTED TO: Adam Ha kinson Parks and Recre tion Director City ofM nticello 909 Gold Co se Road Monticello" 55362 Phone: 763- 71-3276 Fax: 763-2 1-3272 SURFACE ASPHALT BASE BASKETBALL COURT City of Monticello - Parks Rec Basketball Court 2 Au, 18 03 01:56p 402-333-5193 p.4 PROPOSAL . August 18, 2003 Adam Hawkinson Parks and Recreation Director City of Monticello 909 Gold Course Road Monticello~ MN 55362 RE: RESURFACE ASPHALT BASED BASKETBALL COURT Dear Adam, We hereby submit the following specifications to install a California Products Corporation Plexipave@ (fortified), acrylic color coating system to one (1) asphalt based basketball court. QUALITY CONTROL: The owner should designate one representative to oversee the project. This person will be responsible to conduct the following checks through out the job. A. Pre-Installation walk through. All aspects of the job will be discussed at this time. Any questions will be answered by the lead technician. B. Contino that correct amount of product has been received on site. This will ensure that the specifications will be met. C. After installation. a walk through will be conducted. A sign off sheet will be completed . and signed. The signature indicates that the installation meets all specifications and the complete satisfaction of the owner. 1. PRE-RENOVATION PROCEDURES --TO BE DONE BY OWNERS: A. The courts must be cleared of all objects. COLOR COATING PROCEDURES: 2. POWER CLEANING A. Blow off all dirt and debris that exists on the surface, using high pressure forced air. 3. CRACK SEALING A. Clean out existing cracks. B. Pre-sand the cracks with silica sand where needed. C. Fill all cracks with a 100% acrylic crack sealant. D. Apply acrylic patch binder over the large thenno cracks. NOTE: All cracks will be :filled with silica sand. The silica sand will fall into the small cracks and fill in all voids and act as a caulking backer. Cracks are not gnaranteed to not reappear. 3 . . . . -.....e: 18 03 01: 5Sp 402-333-5193 p.5 4. REPAIR OF LOW SPOTS (Bird Baths) A. The low areas will be primed with an rytic patch binder patching primer. B. Apply an acrylic patch binder mix to all areas needed. C. All patch areas will be sanded as neede prior to color coating. NOTE: Although A-I Track and Tennis will appl filler to the most severe "birdbath" areas. There is no guarantee expressed or implied that all low s ts can be totally eliminated 5. ACRYLIC RESURF ACER A. Apply one (1) coat ofCalifomia Produ ts Corporation "Plexipave@" (fortified), 100% acrylic resurfacer over the entire surface. R The coat will have silica sand added to 't. (60 - 80 mesh) 6. COLOR COATING A. Apply two (2) coats ofCalifomia Prod cts Corporation "Plexipave@" (fortified), 1 00% acrylic color coating. a. The color coat will be applied perpendi ular to the primer coat. C. Colors: Choice of colors on sample she t attached. NOTE: This proposal reflects Cape Gray color. *The products used by A-I Track and Tennis con 'n no asphalt emulsions or asbestos. 7. LINE STRIPING A. Layout the court for striping according 0 owner specifications. B. Color: Determined by owner. 8. CLEAN UP A. The job site will be left neat and clean. B. All application related debris will be cl ed up and disposed of properly. C. All unused material will be recycled. 9. WARRANTY A. A two-year warranty on workmanship B. See attached warranty certificate for de Respectfully submitted: '"\ ~~J" C]\v~\.-.---. Dave AIlderson A-I Track and Tennis a division aJ Sports Su~faces /nr:.. 4 Aug 18 03 02:01p 102-333-5193 PROPOSAL ACCEPTANCE OF PROPOSAL A-I Track and Tennis proposes to furnish labor and material. complete in accordance with the specifications on pages 1,,4 of the proposal for the sum of: TOTAL INVESTMENT: ................................... $4,145.00 Four thousand one hundred forty five and 00/100 ACCEPTED: Payment to be made as follows: Net 30 days. A 2% Cash Discount will be given if payment is made on day of completion. Sign below if you intend to take the 2% discount. ACCEPTED: This proposal is valid for 60 days from August 18, 2003. NOTE: Any applicable taxes will be added to the total. Acceptance: The above price, specifications and conditions found on pages 1-5 of the proposal are satisfactory and are hereby accepted. A-I Track and Tennis is authorized to do the work as specified. Payment will be made as outlined. Date of Acceptance: C'ki.. C~L Authonzed Representative A-I Track and Tennis a division o/Sports Surfaces. Inc. BY: Authorized Representative City of Monticello After signing, please return the top copy and keep the bottom copy for your records. Thank you! 5 p.ti . . . . . . out 18 03 02:06p WARRANTY L 402-333-5193 p.? A~I Track and Tennis a division 0 Sports Surfaces, Inc. warrants its labor and materials for a period 0 two (2) years from the date of completion of work on any track or tennis court. All work performed by A-I Track and Tennis is wa.mm against peeling, chipping and flaking under DOnnal use. A-I fur r warrants that any paint applied dwing the striping or resurfacing 0 any track or tennis court will not tlake or peel for a period of two y ars from the date application is completed. Customer acknowledges that it is a are that A-I Track and Tennis is not responsible for defects. cracks, atches or uneven surfaces in the substrate which is being resurface by A-I Track and Tennis. A-I Track and Tennis does oot warrant at existing cracks or patches in existing substrate surfaces will not open or continue to increase in size. A-I Track and Tennis shall not warrant nor be in anyway responsible for peeling of paint or age to any surface caused by failme of customer to keep the free of debris, vegetation or dirt and shall further not be res nsible for damage to painted surfaces or any other actions caused by the customer. A- 1 Track & Tennis also does not warrant se ation of the coatings from the concrete base where the base lacks vapor barrier. Lack of a vapor barrier can cause moisture to be 'ned under the coating, which will eventually result in lack of adh ion to the surface. In the event of any claims arising under this Warranty, damages incwred by the Cllstomer shall be limited to such repairs to be performed by A~ 1 Track and Tennis as are necessary to remedy any defects. A-I Track and Tennis here y agrees to perform any such repairs (weather permitting) promp y. after written notification of such claim from customer. A-I Trac and Tennis shall not be liable for any breach of any express or' plied warranty except where expressly prohibited by applicable la A-I Track and Tennis a division of Sports Surfaces, Inc. . To: Adam Hawkinson, Monticello Park Superintendent Date: August 11, 2003 From: Todd Hart Re: Sidewalk Quote Rip and replace sidewalk and steps (replace with regular broomed concrete) . . . . . . . . . . . . . . . . . . . . . . $15,950.00 Exposed aggregate .................. ..................... $19,735.00 Quoted By: Mr. Todd Hart 4T CONCRETE CONSTR TION 17048 - 87th Street SE . Becker, MN 55308 Telephone: 763-263-2234 COMME TS TIlls quote was called in by Todd Hart. Plea e contact him with any questions or if you need further information. . . MONTICELLO P S DEPARTMENT Work list August 218t .2003 July 24th thru August 218t .2003 · Benches and trash can installed at R lling Woods · Watering of plants and trees . General park maintenance · Working on turf and play are for Yo th Football . Ballfield striping · Touching up and improving the lands ape at West Bridge . General equipment maintenance · Painting inside and outside ofW.B. b ilding . New boards on picnic tables · Grading Grovelandl mulching and m king out playground - installation this week! . . Tree replacement · Routine cleaning of restroom facilitie . Ballfield maintenance · Working on irrigation . Chipping orders · Mulching trees and planting beds · Filling in holes at Riverside Cemete · Tree inspections for residents/ remov 1 of elms · Spraying for noxious weeds . Removal of trees for 4th S1. well · City sign installation number 2 under ay · Dutch elm marking and removals · Riverside Cemetery maintenance . o i el () =u ?so. '" o ~ ~ o o lo> . e ~ -n c ::J a. ~,t ~ ....... ." t... ';::J <:' t> ~ ~ ~ ;::, 0 :.!:: '..1 ,. -S> \I- CD , . ../ " "7"_...... - "S. :;..' .- ~ ~ r-t ~ Cl ~ ~ ~ "l- I'. , ~ !': " , :::,.' ~ ~ CD ~ ~- ::;i 1\\ "- ~ ~ ;; , " '. . ~ ~ ~. ~ , ::!. ~ ,~ ~ "- Z: '" --~ "'0 ~ c' .. I """ .... I) r ~ ~ -~,' 10" ~ t ~, ~ t o' ; . ~ " ::-..' ' 1:)-..' , ~ ::J '\ ~' ~ ~ ~ ~ ~",. 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" t>J <:> 1ii en >-3 Dawn Grossin er From: .ent: 0: Cc: Subject: Jeff O'Neill Thursday, August 14, 2003 3:5 PM Adam Hawkinson; Dawn Gros inger Jay Roos (E-mail); Steve Gritt an (E-mail); John Simola; Bret Weiss (E-mail) Hunter's Crossing Park Adam, Dawn As you know, the Parks Commission requested a 5 acre park at the SW corner of the portion of the development that is adjacent to 85th.. Unfortunately, it was very difficult to see that the original home on the site would be smack dab in the middle of the park if it was located a requested. The questi n is, what would be the second choice with regards to park location... to the east which places it closer to Fallon Avenu and thus closer to Klein Farms park... or more internal to the development ... I think the better choice is to put the park in the middle of the development and require that the park be bounded on at least two sides by a public street Could you look at the site and let me know what you think ... also-- perhaps one of you should call Larry Nolan to see what he t inks. Any feedback you can provide ASAP would be greatly appr ciated as the developer would like to make adjustments to the plan by Wed August 20 so staff can review it at the site revi w meeting at 1 :00 Thanks Jeff . . 1 .:..- --.{ ) , -...., I ~ ---' I' j ) r ~ -, 1. S ~ . -, ...J N I J , trj ., , -, r -, .j I -, ) I -, ) o v ~ z~ o v i ,~tf::. trri:(A, a I,. ~'I~ -. ';I>.ri/ rr>. . ..... . : ftt 'Y' 1 j~I~:~ :~' j. ...~. \' - ~ ~~: (;f;~t;~ PF:'\;::;' r~,::t ). \c'" '", 'oj" I., ''', ,~, ;_?~:~(~f~.-'~t'~ i,~;~/,-.~~:~~~i;'J f ~ \. "p l';."q),. "r....,... '. ,\ .,. ~r':r;.l"../C'7.j"I...I'~ '..~..;.'/:r,....:.. ."'......0( . II...... tf'p'."r""..'" I :';:"~, h~.~;1:~'::~~::I":" ..:-~. ~ ~ .,::,y .. 1)r', CO ""#>\ !\' t: N :~:..... - ~ -.;; '8 ::::: O~ 'E'~'" .8 0 .eg- O)- .- t:: G) 0 CO Z<nM ~ e u <n <:16 it o V ~ .",.-,..... t.. ..... '/i. .\ \ 'i ") "'. /..... ,/ . / .... .' .. .. i ,~. ,..;, "'" t: --_.~..._._-.:. "tJ o o -E o .0 .e 0) 'il z .-------- --~--!!-..__._--_.--_._..-- <( 'i~ o ~ In ~ .Q) ~ CO l!) a.. ,... ..- ..- r r.... o V CIJ :::: :i: 0- ~~ o <n ~U 0)0 .- - G)_ Z 016 G) ~ il: _:~:J .;(Q r~vJ:: . . . TO: Parks Commission Frol11: JcrrO'Neill Re: Notes rt:lating to two items - Playfield se< rch activities and I-Iunter's Crossing park area identi fication. Playficld Search The city is continuing to work with ^ VR Ready llix in an effort to relocate the company to the Our Back Yard Site. It has not been determined I' zoning approvals \vill be granted so execution of the purchase agreement remains in doubt. Th City has until 9/15 to make a (kcision or pay an additional $100,000 to have the purchase agreem 'nt extended. The ('ity may \\:ish to purclwse the site regardkss in the event the relocation con -cpt docs not proceed for the purpose of acquiring the land l(lr park purposes. In the inter 111 stall is looking at a number of otl1cr nearby sites for cost cOl11parisions (Dawn Report).. In th ' next lCw weeks stall would like t(l meet \\ith other property O\vners in to determine if better 0 tions exist. Perhaps there is a site that has good access, flat and less expensive per acre. IllInter's Crossing With regards to the Bison Development -- It is 111' understanding that the Parks Commission wantl'd at least 5 acres for a ncighhorhood park \ ith the balance of the park dedication coming to the city in the form of cash. This cash would the 1 contributed to thL' fund used to purchasc future balllields. The location identified at the last mec ing is circled on the attachl'd map. This loc<ltion \\as selected due to distance from Pioneer Park a ld due to the street exposure on X51". This location could still work hut the shape of the par \vould he alleCll'd by a pre-cxisting hOllle. ^nother location that could be considered would he on the north east side of the property adjacent to the po\\'(:rline corridor. This \vould r quire purchase of the Klein property and brings the park closer to Pioneer Park. Thank you 1()I' r viewing the situation and considcration of providing a recolllmcndation to the developer an I Planning Commission. The Ikvclopcr will need to quickly incorporate )illlr recommendation into a revised skctch pl,m \\hich will he presented to the Planning Commis. ion and City Council on X/25. ..j , . tI:::J....- ., "~,,....~. ."'.. - - " . . I I I I" ~ MEM) MONTICELLO TO: FROM: Jeff O'NeilL Deputy City Adm nistrator Dawn Grossinger, Deputy City Clerk D.......-~ DATE: August 20, 2003 RE: Park I.and Acquisition I contacted a number of individuals who own propert in the general vicinity or County Road I O() and TII 25 to lind out if any or them were interested in selling their property to the City for future use ror ballfields/park with the following results: Schrucdcr, Ru~cr + ()51- nO-4244. Owns the par cis shown on the map as 108.00 and 1 OX,O I, I Ie mlllld be interested in selling but would prefer to sel the entire 79 acrcs. I Ie also noted that his mother. who is 79. currcntly has a life estate in the ploperty so if the City was lonking to den:lop the land immediately, the life estate would need to be cOlsidered. . Schmidt, Raymund _ 7())-()X2-0750 or 76:\-295-4(L O(day). O\\ns parcel 107 on the atlached nl(lp (25 acres). lhe land is vacant and flat. lie has o\\'led the land ror 7 years and at one til11e had considered possible use for establishing a mission aI'll or a church. That rellthrough and he has no currcnt plans to dcvclop the land. I Ie would consid'r selling the property. Cullins, Thomas _ 76:\-295-5() 17. Owns parcel 19.02 on the attached map (40 acres). lie indicated an interest in selling the 40 acre parcel and added he owned some additional acreage in the area that the City might want to look at. Koch, David 76:\-404-009()3 or 7(d-417+29RO (olTi 'e). Owned parcels 58.08, 58.07 and 5X.02 on the attached map. Overall he owns approximately 4)0 acres in the area. I Ie would like to sell his entire acreage to a developer and would not he inter 'sted in hreaking it up. (;octzkc, Marjodc _ 76:\-295-242. Did not return my call. Owns parcel :\5 on the atlached map. Parks Commission and staIr may \'v-ant to look at th' individual prnperties and calcgnrize thel11 as I~'r as desirability for balll'iclds prior to the start of any legotiations. . Mt~lchment: Map ~-~-~~_..~.__._,."~~.......-------.y,.- '---"---"-~1~;icL'lI() City IlnlL <;0<; Wnlnul Street. SuitL' I. Monlkellt . MN <;<;362-1;1;31 . (7(,3) 2l)<;-27 I 1 . F;tv.: (7(1.1) 2l)<;-,11O.1 ()tTin' of I'nblil' Works, 'IO') (jolf Course Rd.. Montkcl o. MN <;<;3(,2 . (763) 2<)<;.1170. Fax: (76.') 271-.\2n . Ready Mi Stud (> 3 Relocation Area cres) -; I , I mIll/llilI" :\ \\/1Ii'/ I'll \!J)).hiIJ III } I l. j "U'1 41"0' , " f,'.! n." f .u., "It r- ~ I '''0. ( .'\ /-., ~".'" (, -'" " AT'