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EDA Agenda 11-14-2018AGENDA REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, November 14th, 2018 — 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners: President Steve Johnson, Vice President Bill Tapper, Treasurer Jon Morphew, Tracy Hinz, 011ie Koropchak-White and Councilmembers Lloyd Hilgart and Jim Davidson Staff: Executive Director Jim Thares, Jeff O'Neill, Angela Schumann, Wayne Oberg and Jacob Thunander 1. Call to Order 2. Roll Call 3. Consideration of additional agenda items 4. Consent Agenda - Item 4a through 4e a. Consideration of approving Workshop Meeting Minutes — October 10, 2018 b. Consideration of approving Regular Meeting Minutes — October 10, 2018 c. Consideration of approving payment of bills d. Consideration of Modification of Business Subsidy Application Form e. Consideration of Cuningham Group Fa�ade Improvement Renderings Agreement £ Consideration of Approval of Fa�ade Grant Improvement Program Grant Agreement Template Document 5. Consideration of Fa�ade Improvement Grant Program Update 6. Director's Report 7. Closed Session — Consideration of recessing to closed session to develop or consider offers or counter-offers for the purchase or sale of real or personal property pursuant to Minnesota Statute 13D.05, Subdivision 3(c)(3). A. Address: 300 - 4th Street East - PID #155019008010 B. Address: Otter Creek Business Park - Dalton Avenue - PID# 155223000010 Otter Creek Business Park — Dalton Court - PID# 155194000010 Otter Creek Business Park — Dalton Court - PID# 155191000020 C. Address: 103 Pine Street, 112 West River Street, 111 West Broadway, PID#s 155010052120, 155010052110, 155010052102, 155010052101, 155010052131,155010052071 8. Adj ourn MINUTES WORKSHOP MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, October lOth, 2018 — 5:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Bill Tapper, Tracy Hinz, 011ie Koropchak-White, Lloyd Hilgart, and Jim Davidson Commissioners Absent: Steve Johnson and Jon Morphew Staff Present: Angela Schumann, Jeff O'Neill, and Jim Thares 1. Call to Order Bill Tapper called the workshop meeting of the Economic Development Authority to order at 5:00 p.m. 2. Roll Call 3. Back�round Knowns of Block 52 A. Historv Context B. Current Plans — Small Area Studv Guidance C. Scope of Completed Public Investments D. Marketin� Efforts-Stakeholder Feedback E. Available Financial Tools Jim Thares provided the background history of Block 52. He noted that there was a shift of focus from Block 34 to Block 52 as the City wanted a larger focus on the areas near the parks. Lloyd Hilgart noted property owner's unwillingness to sell and City wells as an issue with Block 34 as well. Bill Tapper asked if there were any restrictions on Block 52 for parking. Thares noted that there was a deed restriction for public parking but would be something that a developer and the City may be able to work through. Thares also explained the properties that the EDA has recently acquired. Angela Schumann reminded the EDA of the importance of the Small Area Study when they consider development proposals for Block 52. Staff would provide the plan to developers and would require that any deviation from the plan be approved by the City boards. Thares provided the discussion for available financial tools efforts. He explained the redevelopment TIF District possibility and that there may be a possibility to apply for a redevelopment grant through MN DEED. Thares identified that Block 52 has a consistent branding. He also noted stakeholder Economic Development Authority Minutes (Warkshop Meeting) — October 10, 2018 Page 1 � 3 feedback in the downtown through the "Downtown Rounds" discussions with the property owner and business owners. 4. Directions to Move Forward with Redevelopment of Block 52 A. Preferred Desired Outcomes (most desired) B. Interim Uses/IUP— allow or not allow C. Ri�ht of Reverter - Back�round D. RFP Process or Solicit Offers via continued Marketin� E. Additional Interim Investments F. Additional Propertv Acquisitions G. Overhead Utilities Angela Schumann explained that she anticipated that the direction of the EDA was to focus on the outcomes of the Small Area Study. Schumann summarized the outcome of the "Downtown Rounds" meetings. Questions about the vision and concerns about Block 52 were asked at these meetings. Schumann explained interim uses including better pedestrian access to West Bridge Park. She also explained some of the other interests of the Downtown Rounds included more events in the downtown, underneath bridge improvements connecting to the parks (lighting and colors), and wayfinding signage. Schumann also stated that the preliminary budget included a widened curb by the intersection at WalnutBroadway and bump outs at this intersection to make crossing safer. Jim Thares inquired as to EDA interest in renting out buildings that it wwns in the interim time period. The EDA was hesitant on having external users rent the space. Thares explained the importance of having a"Right of Reverter" in any development contract with a future developer. This would be in place to protect the EDA if a developer does not follow through with the EDA's intent of selling their property. Thares looked for feedback on current marketing of the properties. Staff asked if additional properties become available on Block 52, if the EDA would be interested. Thares warned the EDA that there are overhead powerlines that would also need to be addressed with redevelopment. 5. Block 34 and Cedar Street Site Review A. Small Area Studv Guidance Economic Development Authority Minutes (Warkshop Meeting) — October 10, 2018 Page 2 � 3 B. Scope of Completed Public Investments C. Update on Marketin� Efforts OMITTED 6. Other N/A 7. Adiournment TRACY H1NZ MOVED TO ADJOURN AT 5:57 P.M. OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 5-0. Recorder: Jacob Thunander Approved: November 14, 2018 Attest: Jim Thares, Economic Development Director Economic Development Authority Minutes (Warkshop Meeting) — October 10, 2018 Page 3 � 3 MINUTES REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA) Wednesday, October lOth, 2018 — 6:00 p.m. Mississippi Room, Monticello Community Center Commissioners Present Commissioners Absent: Bill Tapper, Tracy Hinz, 011ie Koropchak-White, Lloyd Hilgart, and Jim Davidson Steve Johnson and Jon Morphew Staff Present: Jim Thares and Angela Schumann 1. Call to Order Bill Tapper called the meeting of the Economic Development Authority to order at 6:00 p.m. 2. Roll Call 3. Consideration of additional a�enda items None. � 4. Consent A�enda - Item 4a throu�h 4b TRACY H1NZ MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF 4B AND THE ADDITION OF ITEM 7 ON THE CONSENT AGENDA. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED, 5-0. a. Consideration of approvin� Re�ular Meetin� Minutes — September 10, 2018 Recommendation: Approve the Regular Meeting Minutes — September 10, 2018 b. Consideration of approvin� pavment of bills ITEM WAS REMOVED FROM THE CONSENT AGENDA. c. Consideration of Repaintin� West Side of EDA Owned Buildin� located at 112 East Broadwav Street Recommendation: Authorize repainting the west wall of the EDA owned building located at 112 East Broadway. 4b. Consideration of approvin� pavment of bills Bill Tapper asked why the EDA was paying twice for insurance. Jim Thares would bring an update to the next meeting in November. Tapper also questioned the Kennedy and Graven bill for 349 W Broadway. Angela Schumann stated that if the EDA would like this bill to be presented to the City Council for review, staff would do that. JINI DAVIDSON MOVED TO BR1NG THE FEES FOR 349 W BROADWAY BACK TO CITY COUNCIL FOR REVIEW. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED, 5-0. Economic Development Authority Minutes — October 10, 2018 Page 1 � 4 Angela Schumann explained per the August 8, 2018 EDA staff report, it was noted that a lease would be required and would come from the EDA's budget for about $700. This item was placed on the consent agenda. MOTION WITHDRAWN. TRACY H1NZ MOVED TO APPROVE THE PAYMENT OF BILLS FOR SEPTEMBER, 2018. OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 5-0. 5. Consideration of 2019 Fundin� for Arts Pro�ram and Comprehensive Plan Jim Thares stated that the Art's Initiative has been successful and has included a few proj ects and events in the downtown. The City Council has asked the EDA if they would be willing to participate in a cost share for the Art's Initiative for 2019. The second part of the request is to fund $10,000 for a Comprehensive Plan update. Thares and Angela Schumann stressed the importance of the EDA being involved in the update process. Tracy Hinz asked if the Comprehensive Plan update would be completed by a consultant or staf£ Schumann responded that an outside consultant would likely coordinate the work, but a conversation about if the strategic and visioning plan should be incorporated with the comprehensive plan update would occur. Sue Seeger explained that most of her work was focused on enlivening the downtown. Seeger said that it was the intent for $25,000 to be used for her fees/salary and the remaining $5,000 for supplies in 2019. Thares noted that in fall IQ magazine, published by the Initiative Foundation, there is a feature article highlighting the Monticello Shimmer Wall and the work of the local arts program. Bill Tapper was very much in favor of the work Seeger was completing, but thought that the EDA should not be responsible for funding the salary. He noted that he would be interested in funding a specific project. He stated that the Parks Department should be responsible for the funding half of the cost. Tapper also noted concerns with funding a portion of the Comprehensive Plan. He noted that the EDA is charged with following the Comprehensive Plan and not responsible for creating it. Tapper noted that he was in favor of the Comprehensive Plan update, but noted that the City Council general fund should cover it. He said that in order to pursue redevelopment proj ects, the EDA needs those dollars. 011ie Koropchak-White explained the importance of the EDA funding a portion of each project to show support to the City Council. Tracy Hinz had confusion about the sustainability of the Arts Initiative. Hinz supports the arts program, but agrees that the EDA should assist with specific projects instead of general operating support. Economic Development Authority Minutes — October 10, 2018 Page 2 � 4 Seeger noted that many of the projects she plans on completing would be done through grants. She noted the program is in its infancy and it is important to secure funding for the program so the arts initiative momentum and work continue to gain community backing. Hinz asked which budget the consulting salary came out of for 2018. Schumann explained that the City Council provided $300,000 general funds for downtown improvements. The bulk of those costs went to capital improvements, the Park's Department had to pay the costs for Art's Initiative consultant salary, with the costs of materials coming from the capital fund. Jim Davidson asked if in the future, the EDA should look at the Arts Initiative as its responsibility for the long term. The EDA discussed lowering their current levy in the and allowing the City Council to pass a higher tax levy to fully cover the initiative. The EDA encouraged the City Council make the Art's Initiative a future budget line item. Decision 1 OLLIE KOROPCHAK-WHITE MOVED TO APPROVE A ONE TIlVIE DONATION FOR 2019 FUNDING FOR THE ARTS PROGRAM 1NITIATIVE 1N THE AMOUNT OF $15,000. JIM DAVIDSON SECONDED THE MOTION. MOTION CARRIED, 4-1 WITH BILL TAPPER OPPOSING. Decision 2 TRACY H1NZ MOVED TO APPROVE 2019 FUNDING FOR THE CONIPREHENSNE PLAN UPDATE PHASE ONE 1N THE AMOUNT OF $10,000. JIM DAVIDSON SECONDED THE MOTION. MOTION CARRIED, 3-2 WITH BILL TAPPER AND OLLIE KOROPCHAK-WHITE OPPOSING. 6. Consideration of Quotes for Fabricatin� Si�ns for Otter Creek Business Park and Block 52 Jim Thares indicated that two sign quotes have been received from three bids. The first sign would replace the current damaged sign in Otter Creek The second sign would be placed on Block 52. Thares suggested Alumacore for the Otter Creek sign. Thares recommended Bebond material for the Block 52 sign as the sign would be fastened to the front of the existing sign, which was different than proposed on the staff report. The revised new total would be $2,369. Lloyd Hilgart suggested the Otter Creek sign state: "City Industrial Land for Sale". EDA members concurred. Thares stated that Public Works would help to move and mount the signs. JINI DAVIDSON MOVED TO APPROVE THE FABRICATION QUOTE FOR THE MARKETING SIGNS AT OTTER CREEK BUSINESS PARK AND BLOCK 52 FROM MUSTANG GRAPHICS 1N THE AMOUNT OF $2,369 1NCLUDING DELIVERY 1NCLUDING THE CHANGE TO THE INDUSTRIAL SIGN TO STATE "CITY 1NDUSTRIAL LAND FOR SALE". OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 5-0. Economic Development Authority Minutes — October 10, 2018 Page 3 � 4 7. Consideration of Repaintin� West Side of EDA Owned Buildin� located at 112 East Broadwav Street Item was placed on the Consent Agenda. 8. Consideration of Downtown Proiects Update Angela Schumann stated that she didn't have any additional updates, but would answer any questions. Lloyd Hilgart had a question regarding the restaurant search completed by Tangible Consulting. 9. Director's Report Jim Thares provided the Director's Report. He noted that the Fa�ade Grant Improvement program meetings with the architect and property owners would be occurring later in the month. Lloyd Hilgart asked how many of the property owners were interested. Jim Thares stated a total of 7 of the 10 properties were interested pursuing the program. The non-participating property owner has three properties in Block 35. Thares asked for comments for the Manufacturing Appreciation Breakfast. Tracy Hinz and 011ie Koropchak-White stated they enjoyed the program. Thares asked the EDA to provide any ideas for next year's event through email to him directly. Bill Tapper asked how the restaurant search was initiated. Thares stated that the EDA authorized the work for staff to consult with Tangible Consulting at its December 2017 meeting. 10. Adiourn OLLIE KOROPCHAK-WHITE MOVED TO ADJOURN THE MEETING AT 7:02 P.M. JIM DAVIDSON SECONDED THE MOTION. MOTION CARRIED, 5-0. Recorder: Jacob Thunander Approved: November 14, 2018 Attest: Jim Thares, Economic Development Director Economic Development Authority Minutes — October 10, 2018 Page 4 � 4 EDA Agenda: 11/14/18 4c. Consideration of approvin� pavment of bills (JT) A. REFERENCE AND BACKGROUND: Accounts Payable summary statements listing bills submitted during the previous month are included for review. B. ALTERNATIVE ACTIONS: L Motion to approve payment of bills through October 2018. 2. Motion to approve payment of bills through October 2018 with changes as directed by the EDA. C. STAFF RECOMMENDATION: Staff recommends approval of Alternative #1. D. SUPPORTING DATA: A. Accounts Payable Summary Statements 0 z 0 4 C 'S O � �f a 0 .� L c� � O L �r�. 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NCN ��4t�2 �ity of f��c�r�tiC�llo r��ugus# �' . 2�71 � h�1N1�i]•��U1D� �ener�! ��F� M�tt�r� T:�r��gh,�ugust3l ��18 FrtSr All L�g�l Sen+ices As F�Ilo�,�� Waur� Rmnu�t �,r1�il�Q18 "�NI M�nttrly f��n�e �inf�r+�nce call avith Nort�rl��, ��,+� �n�i i.QC 19�i,C1p c,tp �#�ff 8.+'2'��2r�18 MNI �Q�aestit�n firor� A�chumar�n reg�rdir,g us� of EDr� funds C�.3� �7.O�D for city art� �ns4�lt��[ s�rvic�s. Total Services: $ 2�7.bQ Tot�l �ertric�� [i C3isburs�rnents: � 2A7.�}Q r� � C� C� � �'� � �� . �� ti �: � �- - ti'.�.,'� ~; �{��11'1�'.(��f � ��I��1, ��f��'�C� �U� So�t� �ixth Str�e3. Suit� ��{} h�i��rne�p�lis. f��N 5��t02 (61�j33�-�304 �31-12�5�94 ��C�rnbet 24, 2t]18 �4�kepr-ienk. f�#�. i446$6 Cit}f of h+lont��ee �c Accounis ��ya�le �t}� UV�1n�k �venu�, �uike 1 I�lcnticello, fMN S�?6� ThPo��h .4u�ust 31, �018 fu11�'�9�i-�(]�� neralEC�AhAat�ers I�iAi;l�r� l�r��• p�^�'}� e�f aat�� th�t t�,s �GG�ur�t, �iaim or dem�n� i� jus� �r�d Cc�rreCt and Chat n[r p�rt of it fi�s been p�id. -,�� - i�n�kure �sf �laam � i 24 r 0{l Tatal �urren# Billing; 247.Of1 Julie Cheney From: Jim Thares Sent: Thursday, September 27, 2018 9:17 AM To: Julie Cheney Subject: RE: Kennedy & Graven Invoices (4) Julie, these invoices are okay to pay. Please see coding below. From: Julie Cheney Sent: Tuesday, September 25, 2018 3:53 PM To: Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: Kennedy & Graven Invoices (4) Jim Attached are the following invoices from Kennedy & Graven: Inv# MN325-00039 — Bondhus SCDP Loan -$855.00 213-46301-430400 Inv# MN325-00031— Conveyance for Fred's Auto -$665.00 213-46301-430400 Inv# MN325-00006—General - $513.00 213-46301-430400 Inv# MN190-00101— General EDA -$247.00 213-46301-430400 Okay to pay? Please provide coding. Tha n ks, _Tulie CFiertey Finance Assistant City of Monticello 763-271-3205 Julie.CheneyC`�ci.monticello.mn.us APC�ci.monticello.mn.us L'!Ii' f7F `�`� ��I��' EmQil correspondence to and from the City of Monticello government offices is subject to the Minnesotn Government Data Practices Act nnd may be disclosed to third parties. i Page: 1 �C�r�r�edy 8� �r�v�:n, �hart�er�� 2��7 �out�i �ix#h �kr2et, ��ike 470 Minr�e�p�lis. M�l 5�4C�� M�nt�eello E�A Au��S# 31, �418 h�9N3�5-O[1D�6 Gener�l ��r�ugh ,�ugust 31, �41$ Fpr All Le��Q �er�i�.es As �c��aw� $,"Ir'�D"I8 �JlhJl C]raft 2Q�� E�� I��ry resolut��r�, re+�i�r�v �r�d revise sta�'` r��ort an �a�n� 8I'I12�`�$ MNI Rev�icv�r r�v�se4ns tc. pr�p�se�i F�� Imprc�verr��n# �uidelin�S �rT3�al COr��spon�dence with A �G�um�nn re��relin� s�r�e B+2I�{J18 A+1N1 Furt�r�r review �F f�cade imp�over�r�n- �r�gr�rt� g-�i��l�:n�s. em�il and �cs�r�rrs��ks tc� !� �ch�,rnann reqardir�g s�rrre S��?2018 hd1+V; R�+�iel�r �i�.r�oliki�+� �o�kract f�r 25� E E3r��vw�y, ��n� �,rnmcrt� To#dl ��e�uices Hours Arrrount {�.�G 133.CC� � �0 57.JQ� 1.2�^ �2S �(l 0. �Cl 95 �70 $ To�al Services �nd aisbursem�nts: � � '� � J �r �� I I I 1�� ,-� �� c r ; � '�, � ��=',.i I � �73_�14 613.i�t} Julie Cheney From: Jim Thares Sent: Thursday, September 27, 2018 9:17 AM To: Julie Cheney Subject: RE: Kennedy & Graven Invoices (4) Julie, these invoices are okay to pay. Please see coding below. From: Julie Cheney Sent: Tuesday, September 25, 2018 3:53 PM To: Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: Kennedy & Graven Invoices (4) Jim Attached are the following invoices from Kennedy & Graven: Inv# MN325-00039 — Bondhus SCDP Loan -$855.00 213-46301-430400 Inv# MN325-00031— Conveyance for Fred's Auto -$665.00 213-46301-430400 Inv# MN325-00006—General - $513.00 213-46301-430400 Inv# MN190-00101— General EDA -$247.00 213-46301-430400 Okay to pay? Please provide coding. Tha n ks, _Tulie CFiertey Finance Assistant City of Monticello 763-271-3205 Julie.CheneyC`�ci.monticello.mn.us APC�ci.monticello.mn.us L'!Ii' f7F `�`� ��I��' EmQil correspondence to and from the City of Monticello government offices is subject to the Minnesotn Government Data Practices Act nnd may be disclosed to third parties. i Page: 2 ��r��dy 8� �raven, Char#�red ��Db �s�utr, �ixrl� �treet �u�t� �70 h+dirrneapoEis, f��N 554Q2 Mont�ceflo �D1�, +��g�st 31, �Q18 �t1N:��5•OD4�1 ��pnuey�nee of F�e�i's Autp Pr[�p�rty TF7r��gh August:i1, 2018 ��r A7 LPg�I '�ervie�� As Fr�llc��rrs Fiours A�rtount �Cl+�'�l�C�17 f�+1Nl f�lc�nti��;°,o Fred's A,uts� ��v��rr LHB report f1.8+�� '!52 0� 1C11�i�1�'+�77 MNI Dra�t h+lon#o�ello su�standar�i fin�ling� resolutie�� for Freds 0,6C1 114 00 A�#o p�rc�a 8,r1?2018 f�9�1� Fina�mze lease �na dr�ft �ppr[ruia�g resc�lutic��r �. ;�l 3�9.�D T+�tal �erui��s; � ��u5,�0 Tot�l S�rvaces and d�isF�ur�erner�t�; S �65.0{� �� . ._ � '� � � .�.�,,+ � , � s. � �� Cy r r! - 'i n'� Cj � i .� } Julie Cheney From: Jim Thares Sent: Thursday, September 27, 2018 9:17 AM To: Julie Cheney Subject: RE: Kennedy & Graven Invoices (4) Julie, these invoices are okay to pay. Please see coding below. From: Julie Cheney Sent: Tuesday, September 25, 2018 3:53 PM To: Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: Kennedy & Graven Invoices (4) Jim Attached are the following invoices from Kennedy & Graven: Inv# MN325-00039 — Bondhus SCDP Loan -$855.00 213-46301-430400 Inv# MN325-00031— Conveyance for Fred's Auto -$665.00 213-46301-430400 Inv# MN325-00006—General - $513.00 213-46301-430400 Inv# MN190-00101— General EDA -$247.00 213-46301-430400 Okay to pay? Please provide coding. Tha n ks, _Tulie CFiertey Finance Assistant City of Monticello 763-271-3205 Julie.CheneyC`�ci.monticello.mn.us APC�ci.monticello.mn.us L'!Ii' f7F `�`� ��I��' EmQil correspondence to and from the City of Monticello government offices is subject to the Minnesotn Government Data Practices Act nnd may be disclosed to third parties. i �a�� i�nn�dy � �ra�r��, �Gh��t�red �OD �tsuth ��xttr �kre�ek_ Su te 4�'f� f'�iinne�p�li�, �II1N �54C�� f�"lonti��llo E[��, A�g �s: ? 1 2�I1 E Mh��-�4�D39 Bondhus �CDF� Loan Throu��h Aug�st 31. 201 � Fer A,II L+�gal �en+ie�� As F�ell�w�: �{�� !2,+�0'18 �+1N1 Drai� �D,A� r��ol�te�sn .�pproving ��bl� lo�n Fc�r Bor�d��s Q 3+� 5l��2�+1� hANI I�r�!�k�ity resolution �pprov�ing BandF�us sut�s�dy (].40 $?13?�(�18 MNI Re�ise Bontihu� I��n ��r�em�r�[+auit:h eq�ip+rrler�t list; ��n�il 0.2� corresponderi�� +��i[h J Th�ar�� reg�rding same 8l14l�p�8 M�1J Fm�li�� executirn c�py �rf ��r�c�hus I�ar a�reem�nk 1 3Q 8,`1 E�2{�1 S MNI F��ali�e �nd s�n� ��sndhus I�an d�cumer�ks t� J Thares 2 3{J fa�r �,°�8 �los�ng. Tot�l ��rv��ees: 5 'Fatal ��nrfce� and pisb�rsements: S �m�o�nt �7.(�[} 7�_QO 3$.r0 �47.t1Q 43i D� 8��.4Q 8�5.0� -�- -�-� _-_ � _ .� f _ �~� � �� : � 1:% � �i�� ' e i � 0 �^� - .'i^. Julie Cheney From: Jim Thares Sent: Thursday, September 27, 2018 9:17 AM To: Julie Cheney Subject: RE: Kennedy & Graven Invoices (4) Julie, these invoices are okay to pay. Please see coding below. From: Julie Cheney Sent: Tuesday, September 25, 2018 3:53 PM To: Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: Kennedy & Graven Invoices (4) Jim Attached are the following invoices from Kennedy & Graven: Inv# MN325-00039 — Bondhus SCDP Loan -$855.00 213-46301-430400 Inv# MN325-00031— Conveyance for Fred's Auto -$665.00 213-46301-430400 Inv# MN325-00006—General - $513.00 213-46301-430400 Inv# MN190-00101— General EDA -$247.00 213-46301-430400 Okay to pay? Please provide coding. Tha n ks, _Tulie CFiertey Finance Assistant City of Monticello 763-271-3205 Julie.CheneyC`�ci.monticello.mn.us APC�ci.monticello.mn.us L'!Ii' f7F `�`� ��I��' EmQil correspondence to and from the City of Monticello government offices is subject to the Minnesotn Government Data Practices Act nnd may be disclosed to third parties. i �ity �f M��ntic,�hVo . A#tn:'�'Vayne �berg. �inan�e�e Dire�tor 5Ci� 1�u'alnut Stre�t. Suite 1 F�on�icello, �N �53�2-$831 I�N 5641$ I(753� 641�E�t16 I tih�BAccourrtin��wspet�, ,�m .,.,r.-.n�?�f �I�, 2C11$ Pro�eGUln��i�e; R-�ll i1�"�-OC+� - B F��rrieweci b�.: �ret �faleiss l�raject Nlanager: James �tom�erg 2U98 Eeoncsrnie L�eue�apm�+�t Service� �aty �t�ff f��Lriew�r - Jim Th�re� �L AcCt # 213.4�3f�� 43'V99C1 Pr�f��.i�l Ser,�ices fr�sr� At�� st 2�}'��to_�u �._�� Phase b01 �018 E�c�ncrmic �evefc�pmer�t Servi��s ��in�r �F�� '�� IVlon#flly. Month�y '�e��rner �+�e T�rtal F+�e P�erCer�t Compleke B�Ilings to Date F�e L2b�r Ta#als 9,Q0{l.�{J 6�6.�6fi7 Ta#al'E�rned �reuious Fe� B;�lir�g �urrent Fee B�flirr� Total �ee �Curr�nt 754 tl �l 0.(l� 7�S�1,Q0 �r4o� 5.2'�0.0{} 3,�(i�.�0 �,358.:� �,,(��(�,00 5.�50.�JQ 754,0�4 T51�_0{� Total this T�a�k ��•�� Tot�i this Ph�se �750.b6 � — — �� Trst�l this �rtvc�iGe i$750.4�7 ! `� �� T�tat �,p�b.DO 3 �0$.5Q �.��8.bi] CHECK REQUEST CHECK AMOUNT: � � �. � D RE(2UEST DATE: � ' 2�' ' � � Chec� to: Harry T. Lantto Vendar # 907 — 2"d Ave S `� Buffalo, MN 553�3 Meetin Worked: Plann'rng Cammission EDA 1V�'eeting City� Council City Council Total Llue: `� � �D. DU Date N �h' 7'ime Date � ' � �. • ��S Time 1 • � Date �� iD' i� Time 2- Date °� ` z4 • � � Time 2 • ��7 Planning Commtssion: lOf.4�� Q . 4 � p EDA City Council z�3.�c,ab�.431qRo fDl.4f fID. i-F3I�qD $ fQ D � t to Amount Due Amount Due �+ (P'D Amount Due � l,o�U Amo�nt Due � (ol� Authorized by; Date �• 2{0 • I� TIME SHEETS AT�'ACHED NAME: PQSITION DATE _`�II�1 t � �� , � �� C1TY OF .,� �OY]t1��J ,�, �,�=- ��-- TIME SHEET HARRY LANTO PUBLIC ME�TING RECORDER - CONTRACT TTME IN ZIME OUT H�URS MEETIfVG S ��W� 7= �� 2 � � . ✓ P� �!��'`\ �r� _f!��-- .. ��.3dF'� �=�fiS� 2�2�� ..;_e_� k: � ; MEETING PAYMENT: $60 FOR F�€�5T 3 HOURS $�0 PER HOUR FOR EVERY F-IQUR AFTER fVIEETING RECORDER: HARRY LANTO ,^r � � , SIGNATUR�: '�` �r'�' �-f'f`�� ATE: _�I2� I Z-c�1 � AUTHORIZED BY. ` DATE: �i'ZS' �'� .' � Advertisin �� Design g P.Q.Box 6$1 Monticello, MN 55362 www.majirs.com 7b3.29S.4343 design@majirs.com Bill To City of Manticello Aecotznts Payable SflS Walnut Street Monticello, MN 55362 Item Quantity Descriptipn Cre.ative Fee-tax b.5 �usin�ss c;ard, Ra�rdali Creative Fee 0.5 �3lcrelc 52 sign revisians Print 5(N) R�nd��!'s r�tds Print 5,000 #9wir�dowenvca�or I'�-�r� - �, ,' ! � ._,;- ship�in� env ` �` Thank you %r your business. Invo�ce Date In�oice # 9/29/2018 158� Terms l�iet I S Rate Ampunt 40.00 45.flf) 94�.00 �5.00 U. I �4 52.Q0 41.11(y9� 554,4(? 3'7.85 37.85 �� (cC�C� ,�-�1'D1�1 �-�(.�' �1�1� �C� 4 �-( � s�. � � i � �1c� I � �� 1�:��c�� I. �# 3y ��: I� ��I`�. Tota I PaymentslCredits A monchiy Cate fee of LS% will be charged for invoices 3{? days past due with a rttinimum charge of$l0 Balance Due $734.75 so.oa $734.75 Debbie Davidson From: Randall Johnsen Sent: Monday, Oetober 1, 2018 12:21 PM To: Debbie da�idson Subject: RE: Majirs 1584 inv. 09292019 $97. Okay to pay. Randall Johnsen Manager 763-295-5222 �� C_ITY C�f � ' �� C�11 l+C� � HI�INA�Y LI �J�Q� From: Debbie Da�idson 5ent: Monday, October 01, 2018 12:05 PM To: Randall Johnsen <RandallJohnsen@ci.monticello.mn.us> Cc: Julie Cheney <Julie.Cheney@ei.monticella.mn.us> Subjett: Majirs 1584 in�. 09292019 $97. Happy Monday Randall, The attached in�oice from Majirs indudes a couple different departments. Et laoks like Hi-way Liquor total is $97. Please take a peek to confirm. O'kay to pay $97? Thank you! D��J�i,E 1�GIV?�O�SDVt. Finance Clerk City of Monticello 763-271-3225 Debbie.davidson@ci.mo�ntice�la,mn.us c�p@ci,monticelEo.r�n.us Email correspandence to and from lhe CityafManirc!!o qovernment offices issu6jectto the Minnesota GovernmentData PracticesAct and may6e disclosed to third parties. 1 Julie Cheney From: Jim Thares Sent: Monday, October 1, �018 �:28 PM Ta: Julie Cheney Subjett: RE: Majirs Invoice $45.00 Julie, this one is okay to pay. Please cade to: 213-46301-434990 �rom:lulie Cheney Sent: Monday, October 1, 2018 L26 PM To: Jim Thares <Jim.Thares@ci,monticello.mn.us> Subject: Majirs In�oice $45.00 Jim Attached is InV# 7584 from Majirs Advertising. 7here are mu{tiple c�arges on here. Your line item is for Black 52 sign revisians. Okay to pay $45.0�? Please pro�ide coding. Thanks! �iiili' l 1i4'37i'lf Finance Assistont City of Monticello 763-271-3205 Julie.Chen�yC�c�.monticello.mn.us AP@ci.manticel lo.mn.us :�::�, * ��7.t1C��0 Emdil correspondence to and from the City of Montrce!!o governmer�t offices is subject to the Mirtnesota Gvvernment Data Practices Acfi and may be dr'sclosed to thrrd parties. i Julie Cheney from: Wayne Qberg Sent: Tuesday, October 2, 2018 9:16 AM To: Julie Cheney Subject: RE: Majirs Invoice $592.75 Okay. As far as coding goes, I imagine they should be coded to the same place as the last order of AP en�elopes. From: Julie Cheney Sent: Tuesday, October 2, 2018 8:39 AM To: Wayne Oberg <Wayne.Oberg@ci.monticello.mn.us> Subject: Majirs Invoice $592J� Wayne Attached is Inv# 1584 from Majirs. En�elapes were ordered for A/P. Okay to pay $554.90? Cade to 101.4152�.421990? Thanks, _�lflle' (_ iit'11('L/ Finance Assistant City of MonticeElo 763-271-3205 Julie,CheneyC�ci.montfcello.rnn.us A�C ci.mon�ticella_mn.us r:a� {,f ��,`� � �1 1 � � Cl t C� 4 .�-'�`�" -��--. Email correspander��e to und from th� City of Monticello government offices is subject to the Mirrnesata Gvverr�ment Data Practices Act and may be disclosed to third partres. a 0 .� L u � 'a L �r�. C , � Q v� +� � o � � � � � ,� -a � � O . 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Ic��.�ti��n ��r the act��ol mile� tra��e9ecl t�a�n1 citi��rt�re l�.�t.�tic.,n tc� c#e�tin��tic�n 1�� he �nil�� c�i'cc��zrnn�iti� t�� nc�mial ka��ark ]c��.�tic�n. In�tr�uction�; If ��c�u ar� ��eavii�� i�c� r�etue�lii�� tc� �4+c�i-k. �l�a� h�ax�� , .} ��iici �. �)tllervvise. �u�tract 4 tecm7 tl�e Ic�r��•r c�f' 1. ? c��- :� fc�r nxile� c1tMi�ij�d. f�c�u�d trip miles; � H{]�1� �C� ; destinatiorr �r�m Work ta Horr�� to work t� horr�e t� destination des#in�fian hc�r�e +ucark Miles !��t� Wh�r��Purpo�e �1� (2� �3� (4j claimed I ��3 � c,,�,� ��t �.� �`�' d'� ,��'� � �` �- � �,� `� � '�'� � � �� +� �- !� � . � � �t �.�..� �3�� f � �� .+ � � � �'. � � � �� i� � � �� r � �� r C��.� � �sr.-� ;�° ,� '�� _ � � � �� '� � �... '�� _ �`�' � 1C1i1'1�2Q18 ��.�"LJ'�t �� . '�llld fu�arsh Galf �lub �� s.� n�� 5Q�'oU2lnus �tto'uVifd h+l�rsh �plf �lub dire�li�n� - h1�pQuest �� c'�;�1 E��. ��,ei ��: �y .�s Trip time b�8ed on lraffi�c cpo�Qili�ns as of 2a�2 PM ran �ctaber 17„ � p"'"t � fwli hc�ltp7 reFar�rt af y°our cF�e ur� kh HU M ��18. Currant Tratlfie_ h+I�d4raie '��hlC.l� dl��Fl[��,iICS �$0�11 g06-�5V1 1. St�ri Uui g�ir;q nrrrth��# �sn 5^dalnut S�!��unky Hwy-58 tp,,��rd �ih 5t. 4i rr�$� o,v1 m�� 2, iake the t�k rig�t ontcs �th SI, �f ycru reac� 4V �fl� 5�t ynu'ue �nrre abaut �. 7 rrtr�€�:S Foo �ar. l�h$� 0��}7 milsS � 3. Turrti right onto Pin� �i�MfV-2�. C�nlinue to folnow hdN-2� Pass shraut�h 1 r�und�bout. Th�n 10.57 rnires � �_ Turn riglyt ont� Montro�� Blvdf�o��rty kitroy-12. h+�c��rt�4SH B�v€� rs just �asd 4f�i S1. �f yov r$�G� 5d�r �P yaU'v� gpne a Jrftte f�r� far- Ther� 1.5�0 rnileS � 5_ 77�fj P�AONTR�SE E4L'JD � is on the I�#t. 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R_ � MapQuest Rv�d�ide . k�5,i ;,� AssMstanee i� here; - f i-87i-��7-�766) '�° � `� - (1-�8�-�6�-��z�} � � hs9ps: +lw�.v�.mapques#. com� d �r��:isan�a"IISU 1 dWSi filfl�m V�tiC�166.�5536Z-8B 1�d�5-W �Ifl �kt�51n45.3O� `,a��.-'��-7959 {X$�`ko� u�'min r+��c�talwi 4dmm�rsh•�vl!-�I ub-� ._. 2!2 1 i3112+29 9 9 5{1� VJ�In�it �1 t� Lord Fletcher's 41d ��k� Lvdge ��rections � h�15pOt��si Y��J� T�lP TC�; Lord Fleteh�r'S [}!d Lake Lodge �3 MI#�l � 33.2 141M � Est. fwel c�st: �,2.66 itiP tim9 ba��d on Ira}f�e c�ndh�ipns �S of 2;14 PM on tlDeln�er 12 2#118_ Currenl Trxlfd�: MoAara7o w��.��r� �Print a fu�l h�alth� r�pr�rl of your c.ar v4ith NUM vef7�c{� di��grrpsti�s 18�01 goFi-2�oa (� 1. S#ark out t�oing nc�rtheask nn W�Inuk �t��Qunt+� �iwy-58 toward ��h �k. Y Th�r, p.�1 miles � 2_ Take ih� iSC right C�r�in 5th Sl. 1€yau re�C� W' 41d� St yo�r've gorrc� abaert L1�i mr�es �ao {ar. Then L.�}7 rt�rlp� � 3, Tum rigM orr#o PIfS� SI}MN-r'��. G;}R'�If14JE tCF iOIIOW MN��. . Til�fl �.�� fFII�E3 ��.� 4. f��rge onlo I-9d E�L�S•52 E t�w�rd St PauilN4lr�ne�polis. 'Fren 7.84 rnil�s ryiT 5. Take the Gaunly IH4�+�y-1� �xik, �]dli 201, I�swar�d St Mi�chael�,�l,Mkrertuille. � TRen 0.3�D mil�s � 6_ �urr� righ# [�nto L�b�aux Ave�C�unty Hwy-1�. Contirue kr� follaw �crunty Hwy- �� Th�n +7.5� rniles � T. Tur�r i�f� ontc� �aker par�c �,dr�ount� Hwy-?�. Then i�.4�i r�nil�S � 8, Take kh� 3rd righ# �rntt� Nia�n ��+�ciunty Htrry-15. �arr� �t rs 1us} past �ra�e�v�rrdentE St, �f ��7�r �re ora 8�ker �ark Fid �r�d r��Ch fii�liway T2 y€xu've gc�ne abr�u� fl, 2 rrrr��s tov f�r. Ther� €�.50 mile� � 9_ T,�rn I�ft C�nRo Budd �iverC4unty F�d�nry-19, Ca�n9.inu� t� f411oxv Cou�nty Hwy-19 �C?G'�1kr)' �4Y}'-�� !S' �L�Bj j}8St JF7�f�fTW�Y ��. !f yau re�G�' �+f�ypJe �t y�u`we qone � Prttle fa� Far. �*�e� 2�43 rr�il�s 4.p9 #41a1 m��es �.(}$ E�t�f miles Q.42 k9d�l Pr�r.le5 �3.26 total mi6�� B.Sfi lot�l r�ril�s 2�Z.90 tp12�1 m�le�s 26.6� toCsJ mil�s 27.€79 l�t�l r�til�s 24.52 toC�l m�6e5 htlp�:1#wvrwv. rr��Q uest, �s�m�di recliansa'list; i f us,'m��mpnki�el I�,� 55362�$19r5{�5•w� Inui-st-4 5. 3�2��, -�J3. ��81 p.B.+#o� uslmi nra�sotarlc�ral-filatcher5-old-lak.s-. .. 1!3 1t]?12�2171� Si}5 41Jalnut S� 90 Lord Flekr.her's 4?Id Lake Lodge Direetions • MaR+�ue�k � 16_ Turn rigf�# onto �l �hore Dr N�'��ounty Hwy-��. h1 �k��ira �Dr Vl r.s C1.6 mires past J[�odar�e F?€1. t� ynu arc �r� �3�ysro'�e i�c! and re�r.� �4�ysir��e TrJ y�s�r've �orre at�e��rt �1.1 mrd�s t�r� f�r_ Then 2.6fi m�be� � 11, Tum ri�ht anto N�Yiare C7r+CDur�ky Hti4'y-1�. Then G.35 miies � 7�. 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N1a�Qt��st F2o�dside � v d1-8p7-577�57��f '�, "��. � ,� � . � As�iSkance is here; "�'� 4x-8�8-4�1-��2�1 https:i��nww�.m�pques�.com�directionsflistdllus�'mn�m�nticello155362-8819+505-�ualnul-si-�45,�42585,-53.7g8108tt�+usfr�r:inn�sr�ta�br�l-fl�t�hers-old-�ake-..� �1� 4�it� To: ship'To; Fia�hcl l.�nnar�l 'vto��ticell� SOS 41�alnu� St �te l �•'1o�y�ic�liu.I�iN 55,}6'�-$8�� lnvnice 1u`rsbc�: '�311fi �]�Ic: I{l;'lfl;'�(] I � PO #� �}��f: i �r i F�aeh� I I .�ot1�C�i� St7� 1?4'�lnut St �t� I Mor�ticcfl�,, ?1+iTti ��;C2-882? Quantit� lt�uy Cl��cri�linn �;Fili 1'1`1��;' E.7iYei1¢�lI 3 7�� :ltruhac Prol'e�iiasnal �l{" -.h*J�[.IhJ_ I'A4"'.ik�!�'�'. E�'z lfU +[ �,�f,.�:;r; YE�.f1�,:.(�i� 3 � r�ii I.�wr.is• E`re�c:ssir_ F't� �-; .)�i ga� tJG '1,� � �� i � l (� � . �f �,� � �. �I�f ,� � � c� �,, �� „�; �� _ � � � . �--� ! �-�' � � � � �.��r �� . �� i �� . �� I �. �� ,�-� ��.��o��e ��,��r�� •��7 TI315 Ik7\'17L�� YC��C[ti I �i;�. ,-t�,�E,hc :i� :7s�c:, ,4�t��u �rurcl•„i�4��.1 Ir�+n7 :f3� pa�� <<�.r t�ncl ik [ht�. .inn�.�al suh�c�iE,tsesn '.�irr ��4�ar'�. �•afi:� t[ll'[]s:l��.f5 ►tiili ;:sn�7e.r �.�. �d}141. ��C343� ��Illlt �4: I,e�gte€. �f'Minncsx5ta C'itie5 ]�v 1Jniv�esit� �ve 1�" 4z f atMl, t�i�] 5��1�3-�[l�� estin�ros: �iEli3ygr��.l�r�c_+�rg l�illir7�f'horte: (b�l)21�-��a�4 �uhl[}i�l #�] ki l.[it� �ai�s Tax �ik.i](] 4lianuin�+} landlin�: bil.fi[1 Grand 7'r�t� I �; f� I,d}f) f':�4=n7��t .%4 S xl i�� [],1`hf? ~ .rlenuunl Due $1#�L.11U� JuINe �Cf�ene� From: Sen#; TG�; Subj�ct: At#achm�nt�: �ood h�ilornin�. Raehew L��rr�ard M�nd�y, �ctcrber 15, ��18 �;�45 AN1 A� �.MC �4siob� Li[�ris� Sub�c�iption - Y��r � fn�c�i�e Ehv9C Invoi�e C�r�ers_�83i1�_�i6.�df �leas� see the �tta�h�d invoi�e �rorn #h� Lf'��C for Adc�kae pr� lic�nses_ Th�nkyo�, ��chel Le�ana�d C�mmunieatior�s � Speci�l PTv��ct� C�ordir�atvr �it�+ �F Mc�nticelfc� 753-271-3275 w+�w,ci,rr��ntice�l�.mn.us Erriail correspo�den+ce ta and f��m #he City c�f Mrsntic�lla g€ruern�n,�nt +��fice� i5 5�%j�ct to #he Mirrr�e�nta ��verrsrr�en# [��t� Practfe�s Act �rsd ma�r b� discio�ed #o third p�rtie5. Fro�: Le��ue �vf f�linnesr[� �iti�s �billir�g�n Ir�c,org� ��n#: Fri�iay, Detob�r 1�, 2�18 9:�� A�NI To: R�Chel L��nar�d Subject: Lnr1C Adc�be Lfcen�e Sub�cripCion - Ye�r � Intrc�i�c� Thk� ii�v�i�e reflects the Ad�ik�� i��nses y�u purch�s�d frc�m the ��st ��ar. The p�rch�s� w�s �rom a 3-y��r li�ens�e agreement whieh st�rled O�t�ber �{J�7_ T�da�r's p�u�el��se �5 the an��u�l ��,k��ceipti�n for ye�r �, uaiid chr�ugR� f�ov�rx�ber 2S, 20f9_ In �ltkober �01� y�ti �riEl be r�quir�d tc� purehase li��ns�s far the third, �n� �inal, f�ull y��r, Tftis 3-year �'��u� Ince�ti�e Proei�g Er�terpri�� VIPeJ �i��is� ensds t��su��rrber 25, 2(72(}_ All Sc�Ftvu�re �r��k su��ort i� �arfar�[�d t�y the manufac:tur�r, Adabe Sy�ter��, fnc, and i� ��sed 5�k�ject to the �IJ�A. The League of Mrnnesota �Citi�� is providir�g th� .�d�k�� li�ense [� yr�u under expli��t t�rr'�rs and �coe��iti�ins +,v�khin the �IIP� ��reement. If you are interested in purchas�rag �dc�iti�r�aC li[er+ses, pleas� do �� by g[�ing tn LMC �Busin��s at this link� http: f,'}4��,��_�,��,Pmr.�,r�* a��t:1r'`{iif��e. Addit"r[�r��l licenses �nrill t�� ded �nto yo�,r ��ree�nent arrcl bvill b� in�l�ded irr �e�ct year's annual rer��w�l, Orderin� v�� thi5 p�r#al will be €�pen �untrl 5'0� P�+t on Qctob�r �S, 2�1�. Ys�ur inuoi�e is �#'t�ched Plea�� ririt the invaicg �r�d �ubmit it w�th ��h��k made ��y��le to the Leagu� �� 0�lwnnese�ta Citi�.�. S�bmit payment to: L2�gue of �Vlinrres�C� Citi�s ATTh� Finance Dept 1� 5 l�rpiversity AvenuE 1l�+�st 5t PauC f�N 5�103-2044 Julre Ch�ern� '�. � �' �, �rarn: BullseyQ �rape�ty �Nlar.agennent <m�ilC�rn�nat�ebuilding.carn� �#.'11�: FfG�B�'.'�'Cx��@f 7�� _�� 1�,� �D; J� p' 5�bject: ��5� �ta#ement for Bra�dw�y Parking E�s�ment -��Mf�'IER��,4L -� as of 10l1�I2018 � �ullse�� Prc�perty Manage�-n�r�t PLh�t��; �1C7T�.: �O Nf7�[� Ft1�:E�LY T� TH1S i-.'4�1.�i1. ,�,DD�t�ESS `Ihis �m��Al en��ss�e x��, h�n1 iircrm :� noti?ic.ati�rr�-c�nl�� ;Jc�r�.ss t9�ae can�a�t ki��c�� in44min� �n��il� L��s� �t�t�rr��nt �� ` � ��'12�� 18� +City �� f�c�nticello Ec�or�orr�ic Cr�velv�rn�enk�uthvrity 3� Lake �t ;�uite �0� Bi� Lak�, Mf� �53�9 D� te �'ri�r l�alan�� 71�5f�� 18 8f'�J�01 � $l��12�1$ s�'��o�s h+�ert�o Pa7rm�nt �c�m�-r7�orr r'�rea M�inten�nce F'ayrr�ent �Gvrnm�►n P�r�a h�i�ir�tenance 91��d�� 1 � Paym�nt 10�1I��18 �a��-nrt�c�n �,r�a f�ain��n�nce 11f'�1��118 �C�arnmc�n Are� N1�wnt�r�ance A��oun� #_ O�Q��5�14 f� e�T'T.11TrTi Balanc� ��,0� �� 121 _�C�} {$1 � �T .�{�} � 121 _f� $U, 0{l ��1.�Q $'1��1,60 Balan�� d�e: �°��1.�5Q F��}�rn�.nt i� ciu� �� the `�S�h ot� the rr�ont�, � � � • ��} � . � � � �i �' �] �°�xr��ge �'our ��cc�unt c�n�rne: �htt�:1lbullac�'e�r�►��rlie.�.n�an:��hurilclin�.cc�rri I3utlse}�e �'rrr�c�rt�� i��lana�ert�et�t 7f�3-2�35-�.��+G ad�nirr;�;i�ullseye4� 1,c�rn i c��ders �i �,��:�, r��;eP C3C". C�� 1 r L�v� La�rgh � ��oom �I�ra� 1�� Ce��r �#r��t �.��r�ticell� ��1fV �5�6� �7�� -0�� I�vv�rs�l i�rel� �gh�nd�io�r�.�o� �I�]r �f I'U'1�DI�tI��€�o . �ity �f f�ilc�r�ti��ll� 5�1�'�l�,LIV�T �T N1�C7h�TI��C� Mk� ��3�� Gr[3Cf � S�i�c�Fr PJa�"'t. ht]GJ�J3��•: C:u.d t;' f:' c°� i �rf- I,�, ' Lr�Cki keui�a, �; t iIC,,-i R�a �nF iv:t;� r�f �ent�rp e �:� i�.1.� �tie.�:lln :':t�� i �:I�sing []at� - �� 26, �4178 Arn��,nt E��: ��1,�1L� �r��o�:r�t Encl,�sed° I''r7�4iCt ;�x �3a�.li�f�sy, rv'lia��e T�o�IG��! 'f � l.-�l .r'.�Lir�.i1�J "�Q.�tl $S-�3C'+ $'t�41.Q4 52£1_C� Julie Cheney From: Jim Thares Sent: Thursday, October 11, 2018 928 AM To: Julie Cheney Subject: RE: Live Laugh Bloom $281.00 Julie, this is okay to pay. Please code to: 213-46301-443990 From: Julie Cheney Sent: Wednesday, October 10, 2018 3:54 PM To: Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: Live Laugh Bloom $281.00 Jim Attached is the invoice from Live Laugh Bloom for the IEDC breakfast centerpieces. Okay to pay $281.00? Thanks, _IuCie Che�ey Finance Assistant City of Monticello 763-271-3205 Julie.CheneyC�ci.monticello.mn.us AP@ci.monticello.mn.us �� I�l�� [� Email correspondence to and from the City of Monticello government offices is subject to the Minnesota Government DQtu Pructices Act nnd may be disclosed to third parties. i �4 ��tere�d Erre�rt 9?51 l�a�end� A+�e, N.E, hJ�ont�c�llo, MfV �r53fi2 763-��-66�� t� r�d�v�nt�iz oo m , rtet ��ateredevent.net BI LL T[3 V i�kl City c]f M[�rrti��ll� ��15 1�#��nut S#r�et �l�n#ic�^I�, h+�N �� IM�O1�E � Dh`�� r� �i � � Tt�7AL f�kJE �1,332.57 1a�TI4J9'fY Indu�tryr of tfi� Y�ar Award Bre�kiast Food S�I�s M€�rrnn� �lory Buffet: Ham, E+�g & Chee�e B�kp, Frr�sF� Fruii, J�I�,p�no H��hbrpwn� with Onion, �SSor1�d H�memad� �w�et Br�a�s = �innamo� �#r��sea, Banana Gh��ol�,�e Chip, P�,mpkin, A�Sorled Jui�e, C�ftee wit� ��ar ar�d .�ugar S�rvi�� Linen Lin�n hJa�kinS - �om�lirn�ntary Linen Qry Clear�ing Linen Serric�e - Lin�n Tablecl�ths f�r G�es: Tabl�s �1 �?} � ��ffei T�b1�5 (�) �rvice �h;�nge 5�rw�ce �I�arge 2��"� Cry�tal, Ma�ry A C�ter�d Ev�n# f� use Commu�ity �er�ter'� �hwr�� Pl�tes, Fla�an+are � �€�ffee �ups A��t�r�d Event Rc��r�y by �_5Q am Guescs Se�ved 7:y0 a�^rr �� ' � � ;-.� . . '� �11 � I nV�ri�e QT� 8� [ * E'+til�i`�T• SHIP T�D Vicki ��ty of Mcrn#ice�lo 505 W�In�ut �treet M[�nticello, MN 5'�36� �UE UA'TI� 7E�IA5 1��}3?��18 bue on r�Ceipt �USTQ�fAL T�!( {i_375°P�j TS7TAL �ALAf�� i�1JE RATE 77..9� 2as,s� Eh�CL05E� A�1ClU�JT 959.2f}T 0.�1�T 7�,�Q�1T 2�1�,84T 1,�41.5�4 91.53 1,33� 5' �� ,��.�� Julie Cheney From: Jim Thares Sent: Thursday, October 11, 2018 924 AM To: Julie Cheney Subject: RE: A Catered Event Inv# 6693 $1,332.57 Julie, this is okay to pay. Please code to: 213-46301-443990. From: Julie Cheney Sent: Wednesday, October 10, 2018 3:54 PM To: Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: A Catered Event Inv# 6693 $1,332.57 Jim Attached is Inv# 6693 for $1,332.57 for the breakfast for Industry of the Year. Okay to pay $1,332.57? Please provide coding. Thanks, Julie CFieney Finance Assistant City of Monticello 763-271-3205 Julie.CheneyC�ci.monticello.mn.us APC�ci.monticello.mn.us {'fTY C!F _f��' . ��'��ll� EmQil correspondence to and from the City of Monticello government offices is subject to the Minnesota Government DQtu PrQctices Act and may be disclosed to third parties. i MEI'VI�]R�4iVallM dATF: Oet�ber 15. 2�1$ Tp_ Juli�e Cheney, Fin�rt�� Asssstant FRQM: lirr� �h�r�s, EConomir L1e�+eloprne�t M�rl�ger 5116JECT; �elaCa#ion �e�tefit Clairn und�r the Uniform R�Icscata4n Assi�t��te Att Atk�ched is a Relo�2ti[�n Ber�efi� clairn pa�ket. The p��ket vras prepared la�+ the E�A r�lacation �onsult�nt, ��enrry� f�c�lff �r�nt Rolf of'�NSB & ASsoci�kes, fnc_ I ha�e reuiewe� Ch� rJaim arrd �verythin� is ir� order to proc��d with p�ynn�nt Qf the claim. 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WOX IC7' •wi4,N lh' :f,aR[�5 FriR dFiA]L�. 611Y (iir� T� �a l IS � UN I P, '. f:k'2� x �L'�I L. AfsLE Iv�Yn' �d Hi7MF f.�CF � fT ��'� 's'lrJf��4'FhaIFNT, ��„'� �Nf7 Mia il +iRaEFs�;a f}FRf]Y IN LEfi i frip,hl 2 I{�1�1R �! 1 A 4a5 af.t.Iri4k1fR1LA'fix�AnA �r1..RA{%%'i.A! 1� 6�� 1 5 k�1 f F�-z F�:)F� � i.:f�ll+�f�,��'I-� F.�N r�-� F� I-�C�F� ��:F-i��l[:[ � t1 ��.IJ A �F� . ��(_M "I (7 �1_IN A �`� , �[5t�]�.7 r�c�r-�k- ��Fr-��1� e..a�.f" 1 i;��l�;t� r..ic�h�l=_ I-�i- F3c� f c=��F r��:�I�:� � T r! i U.., til��r.,iU l Vt7Lll '-� C. �P' � r I-, �• y ;:�rm�.7��_t� cur ,�,�_i l :s��,.,t,�•�; n��41 E211X�`I- �ill' t: "F'�hlli..i��. Cl? Wll�i iil. 'r,°f:iM . ,.: P��_�r� ��. # ... �`qu.' `,l �i -, i �. f�'1�1� i 1.[:,.I�I t-I� 1.��1F� t}I-'�.il��;-f t.l�*l Ti Cll�f,�] ClY- C��f��.I��F �.�� ar�,ar.-r r� E�i- 4;L�c.,AL_�� {if- -9 f-d[i r tc'- �t•� a f�rr t� TE�II �- Cik:��:l# y01lI` 3Li.'s't . ;I' �[f�}� P-�� °,"r;,,�� SilUl" t r,,l.�f V�4'` �'�_ r�r�i�er~ f��r � ��I-��r,r=� �� irs r�t t°�4�W �� I[ �I#d il'�; ��.': t ��)Ifi.: <]l II' �:'se �, F'F�� I 1[_."1 F•'€- F_-�,I 11fi�Jfi t9F'i]F�-��l_�hJ l I}f'+ll `]� t";;�{eJ�4f l_II�A 1 r�F�..�� I ,�L [:11- F-?�=.C�;AL�� [ }k : -f I-�C7 I�� ;`� . ��C){.1 ? fG!i,�_ �1; j � �,. T��;� i�![;ril HN � ,�f!�� _t .i7 Tf1TAI ti�l� `;�tf.d'e ��:�er r.t��r�;c �a;fa ;.�e a� +��fh �:n_�::ia�`i�71f� � C'�?� r� �, l��i �+�'1 �ia�xa��r� ��;i��1ti� y�'r. TI: ;,eif�•�.��r.et�i4,�:r°as� �� l;��xl wi,�r,��r uF ]E€i�9� - f �� _ .� �`�'�'� IHl- Ftlltsl4�I�Ri kth�� rlrl.l �t' ';{fi� �'� I�si�I�EL] ;��t I�rl� fkrl�,r� il�ar;: 41 fiti lixlF�'}' Ll1154� lr�t �A�S��-��r.� tl•;i�ii�lvll�l,�k�, :r:i.t:lpi[ �rl ��,��ii��`�� 11, -� I�i [lir, 1�:1�7 h�liuu:l �� :,e,n ?lt: i}�'11 „Ikl �7;,Ifk'f:{ �(J �l�.li t�l;; �.,7'I� I1:.J�_f a4'I,i'lll,`1�1;� i:: pf3 ��.iir,�;t 't:��a, ii�::� �r; �� ,�,��i;�r �.�-,i�;,.,i�.; :,�ii� P[lA�r� h�hl�;f� flll; YJllI� Isfl'OFq�;, FS'enn�olf From: 5e�#; Ta- S�bject: N��t��n �I�nseg� � r��#h3n.l��nser��a�insigh�re�ity+ad�ras�rs �am � �fu�es�a)+, Jul}� 10, ��I18 �:1�1 PM �er7r7y R�if 5pray tan b4pth P�nny, Unfe�rl�r��ely, I have nc�# b��n ahl�e t� fir�d any inform�tio�n regar�an� the M�ra�le Mist k�ranr�. F'�rl�aps th�t is ar� alterrrati�e hr�nding for a I�rger manufaetu�e �a� s,�ray tar�niJ7g b�a�ths, 13- +�ears nl� is some�hat nld fc, R this equiprnent [yp� gi�r�n F�� evoVvin� t�e�+n�ology �r�d changes in �or�s�,m�r �1en�and. Sinc� I�annot finri a�y inform�tion of lvliracl� f��ist, I e�nr�ot �ttes# �� th� �u�City of t�e ��uipment ypu ft�ve, Hs�wev� r, ' k+1as� abae to fir�d d�ta far other 6rand� af used spray in ��hs. :'As-is u,rf�ere-is" pri�ing, wt,i��r do�s r�s�t inr.lud� any v�r�rr� r�ky ar deliu�ry, for .used machin�� ra n�e fro $7,90�] t��„D4�t�, tivith m�ny pr�c��l {� ra�i nd �5,50��. 1�9os4 of the 'ct�mp�rs�bies' reflect t�� +lystic Tan bra€��I. fiut a�ain, � I cannot find �ny infa��atin.-� o� h�iracle fvli�t, I �ad^:not cr�rT��aar�. H��r�r, th:e f�C� th�t I canr�ot firtd �rtfor�'n�tror� or7 th�t hr�nd is t2Clir�g �nd I wtr�,ld lik�ly g�+�e a ualea� rppinion �t ��elo�,�r the fc�yw �nd af tl�� rang� of the data s�#- I,�et me knaa� if yfl�� have any qu�sti�ns ar�o�:ld like scrm�thin� For farmal th��r this. -Nathan L� t� �` � � Natf�an P_ Hans�n � 1 �� S�e. t��c��re.� �I� ,,�Y� V�f ti°. Princi�al J �Li.�`� �� 7�� Irr�i�ht Re�lty Aciui�or5, Inc. � �� 75 E r�"' �[r�et, Su�te 325 �t. p a u I, h.�l �l 5 S 1 D 1 �� h� � l� �`�-�.� �, la.J ��.�' �,x� Phr�n�: ��1-�}7G-1�Z� �ra�ail� nathan_Frans�n��insi��tre�ltvadvisors.c�rn 1�d�h: �v�rw_insi�htrealty�duiss�rs,eom MN C�rtifiee� �eneraN F�eal Prc�perty A�p�raiser Lic��rse #�430�61� L'�+I �e�tifi��l �ene�al RP,I Prs�perty �pqraiser �icer�se #��6b6-C]1� Fr�m: �'enr�y Rolf �PRcIF��wsb�ng cr�rr�> S�nt; Tuesd��p, July 3, ZO�� f 1:17 �P�l To� Nazhan Hans�en «,�thar�,hansen["in�ighir�altyadvisors,c€�m� ,�ub�e�t� R�: 7H 169 pro��# Here� is a pi�t�r�. I c�n see if I�an gex � mod�l #f. 0 �t�+ i C� � � r�q — f �j �,.� f � �� "�� i V �. �`_ t ►�+.� 1 i�4�S'�c� �Lu� r� � � � l�� r � � � �'.�7 i � � � �� + �� E � I-��r��fie1�� rAIr�T3814�TINbS.WINaOW fkf�i4N�.WAI�PARER�JNOpE ;:+=� f 1f41Ll��5 117 I'll{ fh.i iS12iJ+; 4.�Se a�d11.F.lYt.� M IJ r+s;.�.n � 9.i� N Niinn: a_a;l�s rnri 5i37S www hl�hfielde.ram � �:1 O Pl �df�k7 � �4 �L�o �P�r,� streeE h.'�C7fI�ICLi��} �� r��,� Pf�on� (7�3� 295 4�� '��i. %��-��-Aw1l� :s r�-- —_ _� r Ga ;Ii �i L � Tl��n�€ �'ou! T t� I_ Pt�on@ �tern hlurr�b�r 1.�31��1k. 13:�1?.'+'1� �+�I£'. �I��C11C� S�Ves Pers�r� �lerk � ��lirr�red �3y I-��Ci yn �.� De�cri�ti�n �o�or� snrM��a,Es an�s� h � C:�alor#' +�G-2i PA+1 Cpipr Narr,�* F�?�rbor �,ray G'�]L,�p� SArM�PLES �A.St 1 CoJ�� f�; {>�;-1 � BPJ! C;ql;�,' hlvrr�v° S�ft �h�Rt�ls FtEC�,FT NFEUL� F�R F�,EFUNi7 UR F7�{:FIA.�G�. RESTc�C�:lhl� [:w�AF2.�L5 [�N CUs70h,1 �Ri�ERS. 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Juli� �herte �r�rn: Sent: To: Su�j�c#: Jim Tl��res Mon�lay, C7c#�ober 15. �418 3;17 PM J�Ife Ch,�er��y+ ��#ch #1 - 10,3 Pir� ��r�et • F�osli� - Re�c�cati�� B�nefi# �laim P�Cket �##�chrn�nt�: Mer�n� �€7 .�e Rel��iian Benefi# Cl�irry_�o+cx; hh�'l�v� Cfairn #7- Signed - p�c�e lepdf; h�Q�+� �I�"rm #7 - �orrr, - page 2.pdf; Moue �Clairn #7 - C€�st Dc��,mentation - �e�df; M�+r� C1a�m #7 - Cc�st D�t�ment�tion - l�,pd�; Moue �lairn �7 - ��st C7��urrser,t�t�e�n � �.pdf; lv1�v� �lairn #7 - �o�t D�curr+entatic�n - d.p�Jf; h,�love Cl�irn #7 - �ost R�eumentatipr� - �.pdf J�li�, �tt��hed a�e f�les far a f�2loe��ia�i B�n�fit Cl�im p��k�t related to the �r�sli� �roperty_ Ther� �re 2Q pages that sf��ruld b� atta�hed t[� thQ Merrrt�, I am sendin� them to y�au in twp_.__„c�r nnaybe thre� bateh�s� T�tiS is bat�h �k1, 0 z 0 4 C 7 0 � �f O C � 0 0 0 0 0 0 � � � � O N � �' M �:J O � .-y y� Q .� � y -� � c p o � U � C `" �y+ � G fr' -��r � L 7 y 'LS y C�r m O N � W W Q � � � H�+ /a a W � � � � U � � F� c/7 � O M M � 0 � � N 0 0 � M N � ❑ � w W iC O p � � 0 0 � � a O O � W O V� O a 0 � r p i. 7 � � � Vendc�r � � � �t^ ' Date of Tra�isactipn ��`�� _ CITY OF MONTICELLt3 Ci3y Hall Card Transaction Pfease attath the in�oice/receipt and any other avai�able doeumentation to this form, 7o be completeci by purchaser: o� Amnunf $ i � � � Circle purchaser name: Julie Cheney Tracy Ergen Vicki teerhoft Rachel Leoraard Jeff O'I�eill Wayne Oberg Sarah Rathlisberger �ennifer 5chreiber Angela Schuman� Tharac IacoL� Thunander �� : . � r .. �s . . Circle department code: 1�1-41110 101-41310 101-41410 101-�1524 101-41800 101-41910 101-41'920 101-4194Q City Council Administration City Clerk Finance Human Resources Planr�ing and Zoning bata Pr�cessing City Hall con�--om Developme HRA 5pecial Project # or Description 443700 443990 Other Licenses and P�rmits Misc, Other Exper�se es :es " .i 10I1212Q18 ��_ • , Brownfields and 6eyond: 2098 Redevelopment Conference - RegOnline w � � ` • � i � � �018 MINNES4TA RE�3EVELOPM�NT CQNFERENCE I :... ';.�i. ;�� I ��+�'"�'.i Brownfields and Beyond: �01 S Rede�elopmen# Conference Thu,rsday,.November 01 ,2018 8 OQ.AM (2Q18 11-01TD8:00 06 00) Friday November 02 2018 1 00 PM (2018- __ ......_ __ _..,.. _........ _ __ _ 1,1,-02T13;00 06;�0) (Cen#ral Time} :: :, :_ _ _ ._ _ :... St. Cloud River's Edge Convention Center 1 Q 4th Avenue Sout� St. Cloud, Minnesota 5fi301 United Sta[es (320) 255-7272 Event �etails Phone: 651-259-7169 Email Us u �i' 111 Thani� �ou �or regi�t�rir�� far th�� ev�nt, Find �'�t�i � of this event w'� be sent out 1-� weel�s prior ta the even�� Profile Registration ID: 11118(}a47 Registrant: Jim Thares City of Montieello Registration Date: 10151201$ 9:0 fi AM Regisiration or Sponsorship: Attendee Registration Status: Confirmed INark Phone: 763-271-3254 https:llwww.regonline com/registrationlconfirmation.aspx?cmpr�g=1&Eventld=2523577&Registerld=EH91R15rvP69f56o�ncoXg==&Aitendeeld=Eid5... 113 1Dl12/2p18 Brownfields and Beyand: 2018 Redevelopment Conierence - RegOnline Cell Ph4ne: 612-219-$357 Email: jim.thares�a ci.monticelfo.mn.t�s If Illl ICf�I I�IIC Ilill Ilfll lllll IIIII Ili I Illf I illl IIII Fees Attendee Regisi Event Fee Quantity: lJnit Price: Amount: Subtotal: T�taf : Trar�sactions � 1 $10D.00 $100.Q0 $1 fl0.40 $100.OQ Transackion Amount Date: 10151201$ Amount: $1 Q0.00 Balance: $10fl.OQ Online Credit Card Payment (***�`*�`****"'`0480) Details Date: 1 Q15/201$ Amount: ($100.00) Balance: $a.p� Current Balance: �a.00 Payment Methad: Credit Card (Uisa) The online credit card payment for this event will be listed on your credit card statement with the name DEED Communication Events. Refund Information This registration is non-transferable and non-refundable, �v�-ri1 ��>i�l��_� I��,np��fi�_�n I https:llwww.regonline.comlregisiraiionlconfrmation.aspx?cmpreg=1 &Eventld=2523577&Registerld=EH91 R15rvPB9f56oQncoXg==�Attendeeld=Etd5... 2!3 i0l1212018 Brownfields an,d Beyond: 2D18 Redevelopment Conference - Regbnline Interested in hosting ynur awn e�ent? � ��:�� . . . _. � �� ir F�rlv,�-�,� F?:�il�t.� �,��'��1��"�+��V'�,..:;, (�uVc4<, ��y 2��c1 �,.fforr:a'�le c��lri� 6v��t �c;�i��t�-��.��n ar:� �v�nt ��r��n��t��r�t �o�v�:ar� fo� dll eveEr cl�e�. https:llwww.regonEine.comlregistratianlconfirmation.aspx?cmpreg=�&Eventld=2523577&Regisierld=EH91 R15rvPB9f56oQncoXg--&Attendeekd=Etd5... 313 0 z 0 4 C � 'J � � L O C � o� o� o� o� '.o v� v� �n �n �o '�o M M M M l� �n �n � � � � � � J� � 00 ':1� ':11 �D � •--� •--� •--� N .� .� Cl Cl 00 W ..'7 ..'7 ..'� ..'� c� C M N �� _ �� N N N N � N � N N � " —"S fn M M M � M � M � �� O � � � � � � � � � � � .-y .-y .-y Or �. �-. � Q Q Q Q � y � � .� .� � a��y. O� '.�V' � p N p p L � p L 7 7 � �I] � �/] C/] � w � � - a rr a � � a' � y a�i � 3 v, � j � � > ^p [/7 ,� 0. �� '� 1J L 3 i ? � ' c '� CG C� Gu � ^ p �r' � cn � a� ��r � N -� � � m m a � � � M � � V� 'J l� M � m o 0 0 � x O O O � � � � � � �n �n �n �n �i C N N N N � l� l� l� l� v� `:. � � � � r-7 r-7 r-7 r-7 �-1 �-1 �-1 �-1 W W W W � � � � H H H H zzzz 0 0 0 0 � � � � w w w w Q Q Q Q F F F F v v v v O O O O O O O O N N N N � � � � M M [+l [+l � � � � � � � � M M M M � � � � � � � � � � � � N N N N � �i CL W z w F z c o. x C� F- z w :J C x � N N �/ 1 � � N Debbie Davidson From: Sent: To: Subject: Attachments: City of Monticello, MN 505 Walnut St, Ste 1 Monticello, MN 55362 763.271.3228 8 AM to 4:30 PM Account Information Account: Name: Service Address: Service Period: Billing Date: Due Date: Meter Reading Serial 53321062 Current Charges noreply@merchanttransact.com Friday, September 7, 2018 11:06 AM AP Your bill from City of Monticello, MN is ready. 9118WEBINSERTS.pdf Previous Reading Date Reading 8/1/2018 188496 Water: Water: CITY WATER - NON-TXBL Water: ACH Credit - Auto Pay Water: E-Bill Credit Sewer: SEWER - COM/MONTHLY Sewer: SW DISCHRG FEE - COM MONTHLY 2% Total Current Charges: Bill Summary Previous Balance: Payments Received: Adjustments: Current Charges: * Total Amount Due by: 10/1/2018 * This was the amount due at the time of billing. 007256-003 MONTICELLO EDA (213-46301) 349 BROADWAY W 8/1/2018 to 8/31/2018 (31 days) 9/6/2018 10/1/2018 Current Reading Date Reading 9/1/2018 188496 To view your amount due at the current time and make a payment click here. Auto payment is setup for this customer account, do not pay. Cons 0 $0.00 $6.95 ($1.00) ($0.50) $8.75 $ 0.18 $14.38 $14.38 $14.38 $0.00 $14.38 $14.38 Debbie Davidson From: Sent: To: Subject: Attachments: City of Monticello, MN 505 Walnut St, Ste 1 Monticello, MN 55362 763.271.3228 8 AM to 4:30 PM Account Information Account: Name: Service Address: Service Period: Billing Date: Due Date: Meter Reading noreply@merchanttransact.com Friday, September 7, 2018 11:06 AM AP Your bill from City of Monticello, MN is ready. 9118WEBINSERTS.pdf Previous Reading Serial Date Reading 38298301 8/1/2018 1518440 Current Charges Water: Water: CITY WATER - NON-TXBL Water: ACH Credit - Auto Pay Water: E-Bill Credit Sewer: SEWER - COM/MONTHLY Sewer: SW DISCHRG FEE - COM MONTHLY 2% Total Current Charges: Bill Summary Previous Balance: Payments Received: Adjustments: Current Charges: * Total Amount Due by: 10/1/2018 * This was the amount due at the time of billing. 007256-005 MONTICELLO EDA (213-46301) 255 BROADWAY E 8/1/2018 to 8/31/2018 (31 days) 9/6/2018 10/1/2018 Current Reading Date Reading 8/21/2018 1518440 To view your amount due at the current time and make a payment click here. Auto payment is setup for this customer account, do not pay. Cons 0 $0.00 $6.95 ($1.00) ($0.50) $8.75 $ 0.18 $14.38 $14.38 $14.38 $0.00 $14.38 $14.38 � 3 � � , :;� C� �� 3 0 � d" w Q O � a �/ 'a � v � /} � dG c'i� �i� �/;; � � � � � � (J � � , � >, � � _ � � L � � � ` z � L � a y' �p '� o V] .--, C � � i+ � a "' (.� O � � Y S-+ _ Q � � N � � m x Q) i „ q � bA � U r�G N � � . � . ry y .� ry O �� "C,7 � � O Y ~ � � ^ � � � � y a o � � e � � � 7 a4, ' � n '' � � � � � � � • •--� ,� v � Q L 7-�-J� V Y ?+r � � F. Q� Q Q'�r 0 0 0 0 Q 4 O O � o a o � Q c O O O O O c� �� O O 0 o a a o M o� 0 0 0 0 0� o o Q, Qo Ma �o --� � Q �Q �Q �,� - C O 00 O O M O � c o v� o �c o c- a O6 � Q � o o � - � � c� o v, � �� c�i o °O fl � � � O � M �O * * +r � x ■ +r i� * a r �r ¢ � a � � � z o J J S�l W b � � M � Q C/] C/] y, :i.l Li. ¢ z z � Q w � �. aQ _o , -�x �� z� z�= z¢ � � � � �o � � ¢^ J - �2S �3 Q` O� O S O= � = O � O {-� Q 'r� O� C� O.�, C SL � %= c � N CS �J U � � w � � � 7 '� '� '�^ "j ¢ ¢ � ¢ 0 d Q R o 0 o ,�a � c � .c .c �: v v 4'1 f'1 M C� O N h l� V1 M f� C�1 �"� v o o O '� rt EQ � 0 c � 0 0 ^- O � � 0 o r, N � ❑ � v � � � � U U U O q -- O O 0 0o a o a�;oo �i � a � � O O C_� a .-7 O O a � LL � � 8 � Q � � Debbie Davidson From: Sent: To: Subject: Attachments: City of Monticello, MN 505 Walnut St, Ste 1 Monticello, MN 55362 763.271.3228 8 AM to 4:30 PM Account Information Account: Name: Service Address: Service Period: Billing Date: Due Date: Meter Reading Serial 50319735 Current Charges noreply@merchanttransact.com Friday, September 7, 2018 11:06 AM AP Your bill from City of Monticello, MN is ready. 9118WEBINSERTS.pdf Previous Reading Date Reading 8/1/2018 1614932 Water: Water: CITY WATER - NON-TXBL Water: ACH Credit - Auto Pay Water: E-Bill Credit Sewer: SEWER - COM/MONTHLY Sewer: SW DISCHRG FEE - COM MONTHLY 2% Total Current Charges: Bill Summary Previous Balance: Payments Received: Adjustments: Current Charges: * Total Amount Due by: 10/1/2018 * This was the amount due at the time of billing. 007256-007 MONTICELLO EDA (213-46301) 103 PINE ST 8/1/2018 to 8/31/2018 (31 days) 9/6/2018 10/1/2018 Current Reading Date Reading 9/1/2018 1614932 To view your amount due at the current time and make a payment click here. Auto payment is setup for this customer account, do not pay. Cons 0 $0.00 $6.95 ($1.00) ($0.50) $8.75 $ 0.18 $14.38 $0.00 $0.00 $0.00 $14.38 $14.38 NORTHEAN STATES POWER COMPANY Page 1 of s SERVICE ADDRESS ACCOUNT NUMBER i i� ��„�� CITY OF MONTICELLO 51-0012333444-6 10/16/2018 � 103 PINE ST MONTICELLO, MN 55362-B564 STATEMENT NUMBER STATEMENT DATE � � i RESPONSIBLE BY NATUREm 608069783 09/19/2018 $103.18 DAILY AVERAGES Last Year Temperature 64° F Electricity kWh 0.0 Electricity Cost $0.00 QUESTIONS ABOUT YOUR BILL? Seeourwebsite: xcelenergy.com Email us at: Customerservice@xcelenergy.com Please Call: 1-800-481-4700 Hearing Impaired: 1-800-895-4949 Fax: 1-800-311-0050 Or write us at: XCEL ENERGY PO BOX 8 EAU CLAIRE WI 54702-0008 � X�cel Lnergy� SUMMARY OF CURRENT CHARGES idetailed charges begin on page 21 Electricity Service 08/02/18 - 09/03/18 680 kWh $103.18 Current Charges $103.18 ACCOUNT BALANCE Previous Balance No Payments Received Balance Forward Current Charges Canceled Invoices Pending Withdrawal Amount Due As of 08/02 10/01 $199.77 $0.00 $199.77 �, ��o3.�s N -$184.40 CR o -$15.37 CR $103.18 INFORMATION ABOUT YOUR BILL Different fuel sources are used to generate electricity, and they produce different air emissions. For updated environmental information for the year ended 2017, go to: xcelenergy.com/Rates, under Rates, go to Learn More, then Rates: Brochures & Resources, and select Inside Your Electric Bill-Environmental Disclosure & Costs. If you don't have internet access, please contact us at 800.895.4999 and we can provide you with this information. RETURN 60TTOM PORTION WITH YOUA PAYMENT • PLEASE DO NOT USE STAPLES,TAPE OR PAPER CLIPS ACCOUNT NUMBER I DUE DATE 51-0012333444-6 10/16/2018 $103.18 Your bill is paid through a n automated bank payment plan. ------ manifest line --------- I"I��II"�'I'�'�I'll�l�l��l��'ll��lll��l��lll�l�l'I��III'I��' CITY OF MONTICELLO 505 WALNl1T ST STE 1 MONTICELLD MN 55362-8831 Automated Bank Payment 1 7 S 14 15 21 22 28 29 2 3 4 5 6 9 10 11 12 13 � 17 18 19 20 23 24 25 26 27 30 31 I"I��II"�'I'�'�I'll�l�l��l��'ll��lll��l��lll�l�l'I��III'I��' XCEL ENERGY P.O. BOX 9477 MPLS MN 55484-9477 32 51101618 00123334446 *000000812200000010318 f• rF � SERVICE ADDRESS ACCOUNT NUMBER i i� ��ie1 Enerqy� CITY OF MONTICELLO 51-0012333444-6 10/16/2018 � 103 PINE ST MONTICELLO, MN 55362-B564 STATEMENT NUMBER STATEMENT DATE � � i 608069783 09/19/2018 $103.18 CANCELED INVOICES DESCRIPTION Canceled Invoice Number Credit Invaice Periad Credit Previous Billed Amaunt Total DETAILS 742821319 OS/02/18-09/03/18 SERVICE A�DRESS: 103 PINE 5T MONTICELLO, MN 55362-8564 NEXT READ DATE: 10/04/18 ELECTRICITY SERVICE DETAILS PREMISES NIIMBER: 302923602 INVOICE NUMBER: 0745398828 CREDIT - $184.40 CR - $184.40 CR ELECTRICITY CHARGES Basic Service Chg Energy Charge Summer Fuel Cost Charge Decoupling Adj Affordability Chrg Resource Adjustment Subtotal City Fees Total RATE: Sm Gen Svc (Metered) 11SAGE 11NITS RATE 680 kWh $0.095140 680 kWh $0.023853 680 kWh $0.001245 CHARGE $10.00 $64.70 $16.22 $0.85 $1.26 $4.65 $97.68 $5.50 $103.18 Thrc�ugh our ongt��ng �nv�stm�nts in clean energ}r, like wind and salar, us+e'll be �k�le to k�e�i bringing +�+�u ��fe, rel��ble er��ergy �t � louww ��a�t, ��w�ars de�rtrerrnr�. .� �� SERVICE ADDRESS ACCOUNT NUMBER i i� ��ie1 Enerqy� CITY OF MONTICELLO 51-0012333444-6 10/16/2018 � 103 PINE ST MONTICELLO, MN 55362-B564 STATEMENT NUMBER STATEMENT DATE � � i 608069783 09/19/2018 $103.18 INFORMATION ABOUT YOUR BILL We found a billing error on your account. To correct our error, we canceled previous charges and rebilled youraccount to reflect the accurate amount owed. Be assured that all payments received before this corrected bill are properly credited to your account. We apologize forthe inconvenience. Contact us at 1-800-481-4700 orat xcelenergy.com with questions or if you need to discuss payment arrangements. For an average non-demand customer, 69% of your bill refers to power plant costs, 15% to high voltage line costs, and 16% to the cost of local wires connected to your business. For an average demand-billed customer, 79% of your total bill refers to power plant costs, 14% to high voltage lines, and 7% to the cost of local wires cannected to your business. f• o-F � TI7e better� �c�u un�l�r�t�ncl your� k��ll, tl7e h�tt�r � yr�u can cor�trc�l ��,r �ner�y 4,se — ar�d tf�e rn�re you �an �ave, That's why we're alt�+ays �i�liu�rir�g helpful ir7frarmati�n, frc�rr� er��rgy saving tips or where your energy comes from to the v�riet�l of �illing c��t��ns �nd w�y� tc� �:��y. � Fe�r rn[ar�, vi��t x�el��ierg}r-�vmlP�yBiIL o J� � ,4UIhrAYS d��[V�!'l�llLJ. � � ��. � i �� , �r ,�� , , +f � � r[�r`' � � . � � ,� ��• �.k � 6 � �� m � N W O -�.��: � f •:� w• � k }F �� r � 4, �� ,'�� _ ��a�l s��rin�� f�r ya�ur t�u�i��. L�ok�ng fior v�+ays to r��uce �osts? U��ra�ir�g t� I�igh-�fficiency c�oling systems �an help your busine�s sav� �nerc�y and m+�n�� for the lon� term, Plus, you can eam cash bacl� ��itl� aur r�ebate� to s�e�ed up tf�� pay�ack af y��ur ��r��-saviny praj�ct. �hether �ou're upgradin� �hillers, a r�oftop unit �r addin� �quipment to improve tl�e efficiency of your �xisting sy�tern, au� re�at�� offer +�au m�r�y opti+�r�� to reduce yaur up-�r�r�t �q�t�_ Ju�t r�rY��r��b�r t0 SubrY7it y��,r rek��t� ��p�r�v�rk �vit��in �Dr�� ye�r �f installing y�+�ur e��iprnent to earn your rebate d�ll�rs, �onta�t on�e of aur er��ergy efficiency spe�ialists at 855.�39.��6� t� learn m�r�, Debbie Davidson From: Jim Thares Sent: Tuesday, October 23, 2018 10:56 AM To: Debbie Davidson Subject: RE: 103 Pine St. - Xcel account Debbie, this final bill is okay to pay and it should be coded to: 213-46301-461500 From: Debbie Davidson Sent: Monday, October 22, 2018 11:49 AM To: Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: 103 Pine St. - Xcel account Jim, The attached are the first bills we have received for 103 Pine St. Where would you like me to code these? Would it be 213.46522.438100 TIF #22-Downtown Redev. Also, shauld I use project ZCULOS-EXPENS? Thank you, pebb�e �a�/�dsow Finance Clerk City of Monticello 763-271-3225 Debbie.davidsonC'ci.monticello.mn.us apC�ci.monticel lo.mn.us Emai! correspondence to and from the City of Montic!!o qovernment offices is subject to the Minnesota Government Data PracticesActand maybe disc(osed to third parties. 1 NORTHEAN STATES POWER COMPANY Page 1 of s SERVICE ADDRESS ACCOUNT NUMBER i i� ��„�� CITYOFMONTICELLO 51-0012333444-6 10/01/2018 � 103 PINE ST MONTICELLO, MN 55362-B564 STATEMENT NUMBER STATEMENT DATE � � i RESPONSIBLE BY NATUREm 606190505 09/04/2018 $199.77 DAILY AVERAGES Last Year Temperature 64° F Electricity kWh 0.0 Electricity Cost $0.00 QUESTIONS ABOUT YOUR BILL? Seeourwebsite: xcelenergy.com Email us at: Customerservice@xcelenergy.com Please Call: 1-800-481-4700 Hearing Impaired: 1-800-895-4949 Fax: 1-800-311-0050 Or write us at: XCEL ENERGY PO BOX 8 EAU CLAIRE WI 54702-0008 � X�cel Lnergy� SUMMARY OF CURRENT CHARGES idetailed charges begin on page 21 Electricity Service 08/02/18 - 09/03/18 680 kWh $184.40 Other Recurring Charges $8.37 Non-Recurring Charges / Credits $7.00 Current Charges $199.77 ACCOUNT BALANCE Previous Balance No Payments Received Balance Forward Current Charges Amount Due As of 08/02 $0.00 �, $0.00 m $O.DO " 0 $199.77 $199.77 INFORMATION ABOUT YOUR BILL Different fuel sources are used to generate electricity, and they produce different air emissions. For updated environmental information for the year ended 2017, go to: xcelenergy.com/Rates, under Rates, go to Learn More, then Rates: Brochures & Resources, and select Inside Your Electric Bill-Environmental Disclosure & Costs. If you don't have internet access, please contact us at 800.895.4999 and we can provide you with this information. RETURN 60TTOM PORTION WITH YOUA PAYMENT • PLEASE DO NOT USE STAPLES,TAPE OR PAPER CLIPS ACCOUNT NUMBER I DUE DATE 51-0012333444-6 10/01/2018 $199.77 Your bill is paid through a n automated bank payment plan. ------ manifest line --------- I"I��II"�'I'�'�I'll�l�l��l��'ll��lll��l��lll�l�l'I��III'I��' CITY OF MONTICELLO 505 WALNl1T ST STE 1 MONTICELLD MN 55362-8831 Automated Bank Payment 2 7 S 9 14 15 16 21 22 23 28 29 30 3 4 5 6 10 11 12 13 17 18 19 20 24 25 26 27 31 I"I��II"�'I'�'�I'll�l�l��l��'ll��lll��l��lll�l�l'I��III'I��' XCEL ENERGY P.O. BOX 9477 MPLS MN 55484-9477 32 51100118 00123334446 0000001997700000019977 f• rF � SERVICE ADDRESS ACCOUNT NUMBER i i� ��ie1 Enerqy� CITY OF MONTICELLO 51-0012333444-6 10/01/2018 � 103 PINE ST MONTICELLO, MN 55362-B564 STATEMENT NUMBER STATEMENT DATE � � i 606190505 09/04/2018 $199.77 SERVICE A�DRESS: 103 PINE 5T MONTICELLO, MN 55362-8564 NEXT READ DATE: 10/04/18 ELECTRICITY SERVICE DETAILS PREMISES NIIMBER: 302923602 INVOICE NUMBER: 0742821319 ELECTRICITY CHARGES DESCRIPTION Basic Service Chg Energy Charge Fuel Cost Charge Sales True Up Demand Charge Summer Affordability Chrg Resaurce Adjustment Su6total City Fees Total RATE: General Service 115AGE 11NITS RATE 680 kWh $0.034980 680 kWh $0.023118 680 kWh $0.001090 5 kW $15.250000 OTHER RECURRING CHARGES DETAILS INVOICE NUMBER: 742821258 ADDRESS: 103 PINE ST MONTICELLO, MN 55362-8564 DESCRIPTION USAGE UNITS Install Number 157123 08/02/18ta 09/02/18 100 WATT HPS AREA CO OWN UNIT CHARGE QTY CHARGE $25.64 $23.79 $15.72 $0.74 $76.25 $3.56 $7.70 $153.40 $31.00 $184.40 CHARGE Thrc�ugh our ongt��ng �nv�stm�nts in clean energ}r, like wind and salar, us+e'll be �k�le to k�e�i bringing +�+�u ��fe, rel��ble er��ergy �t � louww ��a�t, ��w�ars de�rtrerrnr�. ��'"� SERVICE ADDRESS ACCOUNT NUMBER i i� ��ie1 Enerqy� CITY OF MONTICELLO 51-0012333444-6 10/01/2018 � 103 PINE ST MONTICELLO, MN 55362-B564 STATEMENT NUMBER STATEMENT DATE � � i 606190505 09/04/2018 $199.77 OTHER RECURRING CHARGES DETAILS INVOICE NUMBER: 74282125B ADDRESS: 103 PINE ST MONTICELLO, MN 55362-8564 DESCRIPTION Auto Protective Lgt Fuel Cost Charge Resource Adjustment Total USAGE UNITS CHARGE QTY CHARGE 36 kWh $7.57 1 $7.57 $0.65 $0.15 $8.37 NON-RECURRING CHARGES / CREDITS DETAILS DESCRIPTION Service Processing Chg Premise # 302923602 Total CHARGE $7.00 $7.00 INFORMATION ABOUT YOUR BILL For an average non-demand customer, 69% of your bill refers to power plant costs, 15% to high voltage line costs, and 16% to the cost of local wires connected to your business. For an average demand-billed customer, 79% of your total bill refers to power plant costs, 14% to high voltage lines, and 7% to the cost of local wires connected to your business. :� TI7e better� �c�u un�l�r�t�ncl your� k��ll, tl7e h�tt�r yr�u can cor�trc�l ��,r �ner�y 4,se — ar�d tf�e rn�re you �an �ave, That's why we're alt�+ays �i�liu�rir�g helpful ir7frarmati�n, frc�rr� er��rgy saving tips or where your energy comes from to the v�riet�l of �illing c��t��ns �nd w�y� tc� �:��y. Fe�r rn[ar�, vi��t x�el��ierg}r-�vmlP�yBill. ,4UIhrAYS d��[V�!'l�llLJ. � � ��. � i �� , �r ,�� , , +f � � r[�r`' � � . � � ,� ��• �.k � 6 � �� m N M V O -�.��: � f •:� w• � k }F �� r � 4, �� ,'�� _ ��a�l s��rin�� f�r ya�ur t�u�i��. L�ok�ng fior v�+ays to r��uce �osts? U��ra�ir�g t� I�igh-�fficiency c�oling systems �an help your busine�s sav� �nerc�y and m+�n�� for the lon� term, Plus, you can eam cash bacl� ��itl� aur r�ebate� to s�e�ed up tf�� pay�ack af y��ur ��r��-saviny praj�ct. �hether �ou're upgradin� �hillers, a r�oftop unit �r addin� �quipment to improve tl�e efficiency of your �xisting sy�tern, au� re�at�� offer +�au m�r�y opti+�r�� to reduce yaur up-�r�r�t �q�t�_ Ju�t r�rY��r��b�r t0 SubrY7it y��,r rek��t� ��p�r�v�rk �vit��in �Dr�� ye�r �f installing y�+�ur e��iprnent to earn your rebate d�ll�rs, �onta�t on�e of aur er��ergy efficiency spe�ialists at 855.�39.��6� t� learn m�r�, Debbie Davidson From: Jim Thares Sent: Tuesday, October 23, 2018 10:56 AM To: Debbie Davidson Subject: RE: 103 Pine St. - Xcel account Debbie, this final bill is okay to pay and it should be coded to: 213-46301-461500 From: Debbie Davidson Sent: Monday, October 22, 2018 11:49 AM To: Jim Thares <Jim.Thares@ci.monticello.mn.us> Subject: 103 Pine St. - Xcel account Jim, The attached are the first bills we have received for 103 Pine St. Where would you like me to code these? Would it be 213.46522.438100 TIF #22-Downtown Redev. Also, shauld I use project ZCULOS-EXPENS? Thank you, pebb�e �a�/�dsow Finance Clerk City of Monticello 763-271-3225 Debbie.davidsonC'ci.monticello.mn.us apC�ci.monticel lo.mn.us Emai! correspondence to and from the City of Montic!!o qovernment offices is subject to the Minnesota Government Data PracticesActand maybe disc(osed to third parties. 1 � ��1�� fl�� CenterPointEnergy.com Gas leak or emergency Leave immediately, then call 800-296-9815, 24 hours a day CUSTOMER THE CITY OF MONTICELLO EDA SERVICE ADDRESS 103 Pine St, Monticello, MN 55362-8564 The MPUC has approved a Conservation Cost Recovery Adjustment (CCRA) factor of $0.00441 per therm. This Charge is used to funtl energy conservation activities antl has been added to your delivery charge. For more information, please call 1-800-245-2377 or visit our website at www.centerpointenergy.com. Effective September 1, 2018, the Decoupling Adjustment rate has changed. This adjustment makes up for any sho�tfall or excess in sales revenue. Questions? Call or visit our website. How to pay your bill Online Visit: CenterPointEnergy.com/paybill Pay immediately, schetlule a payment or set up automatic monthly payments. Customer service 612�21-4939 or 800-245-2377 Monday - Friday, 7 am - 7 pm ACCOUNT NUMBER DATE DUE 6401688436-9 Page 1 of 4 �Ct �8� Z�'� 8 BILLING DATE AMOUNT DUE $ 39.'IrJ Sep 10, 2018 Call before you dig Comments Call 811 PO Box 1144 24 hours a day Minneapolis, MN 55440-1144 Reminder: Your billing antl due dates are tlifferent this month because we have changetl to a more efficient meter reatling schedule. Please note your new tlue tlate shown above. Pay your next bill without lifting a finger. To enroll in AutoPay, just sign and date the back of your bill stub and return to us with a check for your payment amount. It's that easy! ACCOUNT SUMMARY Previous gas amount due Payment No payment received. Current gas charges (Details on page 2) Total amount due $ 0.00 - 0.00 + 39.15 $ 39.15 Your account is ready to view now. Register for free online account access. View balance, usage history, make an online payment, view recommendations for saving energy and money with My Energy Analyzer, and much more. Register at CenterPointEnergy.com/myaccount. Phane Call 612-321-4939 and make a payment using your checking or savings account, or by debit or cretlit cartl. Please keep this portion for your records Please retum this portion with your payment Please do not indude letters or notes. ��„ �n��Y 00010281 01 AV 0.37 1 THE CITY OF MONTICELLO EDA 505 WALNUT ST STE 1 MONTICELLO, MN 55362-8822 �Ilrl��l�li��i�iih�llil�iill��r�l�ld��l�i��l�li�li��l��l� 0420112554027 000001 In person To find a payment location, visit: CenterPointEnergy.com/paybill or call 612-321-4939. Enroll in AutoPay today. See form on the back of this stub. k�. Mail Return the payinent stub below, with your check or money ortler, using the return enuelope. ACCOUNT NUMBER 6401688436-9 DATE DUE Oct 08, 2018 AMOUNT DUE $ 39.15 Wnte account number on check and make payaNe to CenterPoint Energy. � Please enter amount of your payment I�I��IIII�II��II�II�I�IIII�I��III��II�IIIII��II��II�II��II CENTERPOINT ENERGY PO BOX 4671 HOUSTON TX 77210-4671 007200640168843694000000039150000000391550 i/��R��i��f „ �� CenterPointEnergy.com DEFINITIONS CUSTOMER THE CITY OF MONTICELLO EDA SERVICE ADDRESS 103 Pine St, Monticello, MN 55362-8564 Basic Charge is a flat amount each month, regardless of the amount of gas used, to cover a poition of costs incurred even if the customer tloes not use gas during the billing periotl. Cost of Gas is the cost CenterPoint Energy pays for the gas it delivers ta its custamers. Delivery Charge is based on the amount of gas delivered, to cover the costs of delivering gas not covered by the Basic Charge. City Franchise Fee is a fee charged by a city to utility companies that provide natural gas, electricity or cable servi�e. Utilities will �ollect the fee from individual customers and pay it to the city. Utilities receive no revenue from this fee. Gas Affordability Program (GAP) covers costs to offer a low-income customer co-pay program to reduce natural gas service disconnections. This charge is billed to all non- interruptible customers. Purchased Gas Adjustment reflects the difference between the base cost of gas establishetl at the time of our most recent rate case and the price paid to purchase and transport the gas you used during this billing period. Therm is the heating value of gas. Your meter measures CCF (hundreds of cubic feet) which we multiply by the therm factor to determine the heating capacity of the gas you used. For a more detailed description of each of the terms used on your bill, please visit CenterPointEnergy.com/definitions or call Customer Support at 612-321-4939. ACCOUNT NUMBER 6401688436-9 BILLING DATE Sep 10, 2018 DATE DUE AMOUNT DUE Page 2 of 4 Oct 08, 2018 $ 39.15 Current gas charges Rate: Comllnd Firm Rate Meter Number Day Billing Period Current read date Next scheduled read date Next billing date M19920793968 38 Sep 7, 2018 Oct 8, 2018 Oct 9, 2018 Billing Period Current Reading - Previous Reading = Total x Therm factor = Adjusted Usage 08/01 /18 - 08103/18 9256 9256 0 1.06915 0 Therms 08/03/18 - 09107/18 9267 9256 11 1.06915 12 Therms Total usage for 38 days =12 THM Basic charge $ 26.24 Delivery charge 12 therms x$ 0.17181 2.06 Decoupling adjustment 12 therms x-$ 0.01190 - 0.14 Gas Affortlability PRG 12 therms x$ 0.00462 0.06 Cost of gas* 12 therms x$ 0.37500 4.50 Interim rate adjustment 3.74 (Basic Chg +($0.17193"therms))*13.2000% County sales tax 0.18 State sales tax 2.51 Total current charges $ 39.15 `indudes a purchased gas adjustment of $O.D6424 CR YoU1' BCCOUnt, managed your way • Pay automatically. Set up AutoPay by signing and Sign up at CenterPointEnergy.com/myaccount returning the form below with your check payment. IYs that • 2417 online account access. View antllor pay your bill, easy! view usage history, sign up for accountservices and much • Even out the highs and lows of your monthly bills. more. Enroll in Average Monthly Billing and spread your natural • Go paperless. Receive an email when your bill is ready 9as costs throughout the year. to view and pay. Get convenience, get rid of dutter. • Get bill reminders. Choose text or email, up to five days before your bill is due. • Other services. Report a payment made at a payment location, set up a payment extension and much more. View options from your online account or visit CenterPointEnergy.com/selfservice if you'd prefer not to register. • Moving? Please call us at 612-321-4939 at least two weeks before you move, or complete the forms at CenterPointEnergy. com/selfservice Register any inquiry or complaint at CenterPoint Energy, 5D5 Nicollet Mall, PO Box 59D38, Minneapolis, MN 5545�OD38 Mail payments to CenterPoint Energy, PO Box 4671, Houston, TX 7721 a4671 Late payment detailsldue date. Please pay your bill on time to reach our office by the due date shown at the top of your bill. Unpaid gas amounts over $10 are charged a lale payment fee of 1.5% (18 % annual percentage rate) or$1 minimum on the next billing date shown on your bill. Returned cheek eharge. There will be a$10 charge for any check or AutoPay payment your bank returns to us. Notice of eustomer information availability. Customer information is available upon request. Call 800-24r2377. Personal cheeks sent for payment may be processed electronically. This means your check will not be returned by your financial institution. Any funds may be debited from your account as soon as the same day payment is received.lf you have questions concerning this process, please contact customer service at 800-245-2377. For further information, visit h ttp:llfede ral rese rve. g o vlp u bslch ec kco nvl 000002 Enroll in AutoPay and your monthly payment will be automatically deducted from your bank account. To enroll, sign and date this form and return with your check payment. Money orders do not qualify for enrollment. Your next bill will be automatically deducted from the account listed on your check. For more information and to enroll electronically, go to CenterPointEnergy.com/autopay. I authorize CenterPoint Energy to automatically deduct from the checking account shown on iny enclosed check all future payments for my CenterPoint Energy bills. I will notify CenterPoint Energy if I decide to cancel my use of AutoPay. CenterPoint Energy also has the right to discontinue my AutoPay enrollment. Once I enroll, I understantl that any past tlue balances will be drafted from my account three days after my application is processed. Account holder's signature Date 4d. A. B. EDA Agenda: 11/14/18 Consideration of Modifvin� the Business Subsidv Application (JT) REFERENCE AND BACKGROUND: Staff is proposing to modify the Business Subsidy Application (BSA) to provide clarity and reset the fee required with submittal of the Application. Currently, the application states that the accompanying fee for submittal of the application is $10,000. Since the BSA is a general submittal used for all types of potential assistance requests such as loans, TIF, State Pass thru Grants like the Minnesota Investment Fund [MIF], Fa�ade Grants, fee waivers (SAC/WAC, Trunk Fees, Parking Fees, etc), and specific applications, with required fees, are also used for loans, TIF and grants, it makes sense to a require a lower, more reasonable fee for the BSA. For comparison purposes, various economic development applications, their uses and current fee requirements are shown below. Application Purpose-Use Required Fee Business Subsidy Application General request for assistance $10,000 TIF Application GMEF Loan Fund Application TIF Assistance Loan Assistance EDA-SCDP Loan Fund Application Loan Assistance $10,000 Minimum $500 or 1.5 percent of total loan amt. Minimum $500 or 1.5 percent of total loan amt. Staff is proposing the revised fee for the BSA be set at $200.00. The fee will cover initial staff time to review the application and establish a file for review of the associated project and assistance request. Al. STAFF IMPACT: There is minimal staff impact in considering modifying the Business Subsidy Application. A2. BUDGET IMPACT: There is a minimal budgetary impact due to the EDA's consideration of modifying the Business Subsidy Application as proposed. The ALTERNATIVE ACTIONS: L Motion to approve modifying the Business Subsidy Application as presented. 2. Motion to deny approval of the proposed modification of the Business Subsidy Application. 3. Motion to table modification of the Business Subsidy Application for further research and/or discussion. 1 EDA Agenda: 11/14/18 C. STAFF RECOMMENDATION: Staff recommends Alternative #1 wherein the Business Subsidy Application is modified in a minor yet impactful way by providing clarity and a more reasonable fee. The fee amount of $200.00 was reviewed by the City Finance Department and Community Development Department staff and reflects reasonable costs to review and process general assistance requests. D. SUPPORTING DATA: A. Business Subsidy Application (with markups added) 2 CITY OF �., � • y� MontlCello CTTY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY BUSINESS SUBSIDY APPLICATION BUSINESS ASSISTANCE FINANCING Contact: Jim Thares, Economic Development Manager 763-271-3254 jim.thares�a,ci.monticello.mn.us Legal name of applicant: Address: Telephone number: Name of contact person: REQUESTED INFORMATION Addendum shall be attached hereto addressing in detail the following: 1. A map showing the exact boundaries of proposed development. 2. Give a general description of the project including size and location of building(s); business type or use; traffic information including parking, projected vehicle counts and traffic flow; timing of the project; estimated market value following completion. The existing Comprehensive Guide Plan Land Use designation and zoning of the property. Include a statement as to how the proposed development will conform to the land use designation and how the property will be zoned. 4. A statement identifying how the increment assistance will be used and why it is necessary to undertake the project. 5. A statement identifying the public benefits of the proposal including estimated increase in property valuation, new jobs to be created, hourly wages and other community assets. 6. A written description of the developer's business, principals, history and past projects I understand that the application fee will be used for EDA staff and consultant costs and may be partially refundable if the request for assistance is withdrawn. Refunds will be made at the discretion of the EDA Board and be based on the costs incurred by the EDA prior to withdraw of the request for assistance. If the initial application fee is insufficient, I will be responsible for additional deposits. The Citv of Monticello's Fee Schedule contains the fee amount. SIGNATURE Applicant's signature: Date: CTTY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY Application for Business Assistance Financing GENERAL 1NFORMATION: Business Name: Address: Type (Partnership, etc.): Authorized Representative: Description of Business: Legal Counsel: Address: FINANCIAL BACKGROUND: 1. Have you ever filed for bankruptcy? Date: Phone: Phone: 2. Have you ever defaulted on any loan commitment? 3. Have you applied for conventional financing for the project? 4. List financial references: a. � c. 5. Have you ever used Business Assistance Financing before? 2 If yes, what, where and when? PROJECT 1NFORMATION: 1. Location of Proposed Project: 2. Amount of Business Assistance requested? 3. Need for Business Assistance: 4. Present ownership of site: 5. Number of permanent jobs created as a result of project? 6. Estimated annual sales: Present: Future: 7. Market value of project following completion: 8. Anticipated start date: FINANCIAL 1NFORMATION: 1. Estimated project related costs: a. Land acquisition $ b. Site development c. Building cost d. Equipment e. Architectural/engineering fee f. Legal fees g. Off-site development costs 3 Completion Date: 2. Source of financing: a. Private financing institution b. Tax increment funds c. Other public funds d. Developer equity PLEASE INCLUDE: 1. Preliminary financial commitment from bank. 2. Plans and drawing of project. 3. Background material of company. 4. Pro Forma analysis. 5. Financial statements. 6. Statement of property ownership or control. 7. Payment of application fee of $200�8;98�. 4 EDA Agenda - 11/14/18 4e. Consideration of authorization to enter into A�reement with Cunin�ham Group Architecture, Inc. for Architectural Services related to the Fa�ade Improvement Grant Pro�ram (JT) A. REFERENCE AND BACKGROUND: The EDA is asked to consider authorizing entering into an agreement with Cuningham Group Architecture, Inc. for architectural services related to the Fa�ade Improvement Grant Program. The EDA previously approved the Fa�ade Improvement Grant Program and accompanying Guidelines with the intent of supporting fa�ade design efforts, including EDA funded architectural renderings. These renderings will be used by property owners to seek contractor estimates and apply to the EDA for proj ect funding approval. Staff had provided the EDA with a preliminary scope of services and estimated contract amount for the rendering component with the program consideration. Since the Fa�ade Grant Program approval in August 2018, staff have been in contact with Cuningham officials regarding finalizing the provision of services for the fa�ade improvement efforts. The primary objective of their proposed work is to provide one-on-one design consultation services for building owners in order to develop an annotated sketch drawing with building improvements targeted for the fa�ade improvement program. Specific tasks include the following: Step L Meet with the building owner, on site, for a 1-hour meeting in which photos of the building/site are taken, discuss the owner's goals and various options. Step 2: Develop a preliminary drawing of the fa�ade at'/4 scale. The drawing is annotated to describe the improvements. Step 3: Send the preliminary drawing to Client/Staff for review. Step 4: Review session with Client Step 5: Make final revisions. The drawings will include a narrative for prioritization of design elements. The purpose of the sketch is to allow the building owner to get approximate and initial cost estimates from contractors. Al. STAFF IMPACT: An initial estimate of staff time involved in the process, including discussions with Cuningham, review of the proposal, consultation with the EDA attorney and preparation of the staff report is estimated at 4 to 5 hours +/-. The amount of staff time involved in Steps 1-5 is estimated to be 15 to 25 hours +/-. A2. BUDGET IMPACT: The impact to the EDA budget is the cost of the consultant per project fee of $2,000 per property/building. The EDA budget includes a line item for Miscellaneous Professional Services in the amount of $22,000. Currently, there are 7 of 10 properties in Block 35 interested in participating in the Fa�ade Improvement Grant Program. Based on a charge rate of $2,000 per property, the total fee will be $14,000. A3. STRATEGIC PLAN IMPACT: Establishing a Fa�ade Improvement Grant Program is a key goal for the EDA. It is stated in the Small Area Study as an implementation step. The work effort also supports Strategic Goal #1 Create and Preserve Sustainable Livability. The specific efforts will impact the walkability of the community in the downtown. The fa�ade improvements also tie into Strategic Goal #3. Strengthen Our Image As A Destination which calls for prioritizing capital investments to enhance resident and visitor experiences. Fa�ade improvements will be a key visible representation of investment in the core City. B. ALTERNATIVE ACTIONS: L Motion to authorize entering into the Fa�ade Improvement Professional Services Agreement with Cuningham Group Architecture, Inc. in the amount of $2,000 per property/building. 2. Motion to deny entering into a Fa�ade Improvement Professional Services Agreement with Cuningham Group Architecture, Inc. in the amount of $2,000 per property/building. 3. Motion to table consideration of entering into a Fa�ade Improvement Professional Services Agreement with Cuningham Group Architecture, Inc. for further research and/or discussion. C. STAFF RECOMMENDATION: Staff recommends Alternative #1. The EDA desire to use the architect-planner that completed the downtown Small Area Study plan to help define and visualize specific fa�ade improvements for building owners in Block 35 is sound and reasonable. Approving the contract will start the process toward the development of renderings for each property that is interested in making fa�ade improvements. D. SUPPORTING DATA: A. Cuningham Fa�ade Improvement Recommendations Agreement B. AIA Form of Agreement Between Owner and Architect C. Aerial Photo of Block 35 Fa�ade Improvement Program Participants D. EDA Staff Report re Fa�ade Improvement Grant Program - August 8, 2018 mtg. 2 October 31, 2018 City of Monticello Economic Development Authority 505 Walnut Street Monticello, MN 55362 Subject: PROPOSAL AND AGREEMENT FOR PROVIDING PROFESSIONAL SERVICES Individual Building Owner Consultation and Fa�ade Improvement Recommendations Dear EDA Members: Cuningham Group Architecture, Inc. (Architect) presents to the City of Monticello Economic Development Authority (Client) this Proposal and Agreement for professional services to assist you in fa�ade improvements for buildings along Broadway Street. PROJECT UNDERSTANDING Architect understands that the City of Monticello EDA wants to provide design assistance to building owners who wish to take part in the Fa�ade Improvement Program. This program offers up to $50,000 per building for property owners to make publicly visible improvements to their buildings. Fa�ade renovation may include, but is not limited to windows, doors, siding, brick, stucco, masonry, painting, steps, cornices, parapets, shutters, dormers, signage, awnings, and structural roof components. Interior side renovations may also be approved. APPROACH/SCOPE OF SERVICES Based on our conversations with you to date, Architect anticipates providing to you the following scope of services: One-on-one design consultation services for building owners in which we develop a annotated sketch drawing with building improvements targeted for the fa�ade improvement program. Step 1. Meet with the building owner, on site, for a 1-hour meeting in which we photograph the site, discuss the owner's goals and review ideas. Step 2: Develop a preliminary drawing ofthe fa�ade at'/4 scale. The drawing is annotated to describe the improvements. Step 3: Send the preliminary drawing to Client/Staff for review. Step 4: Review session with Client Step 5: Make final revisions. The drawings will include a narrative for prioritization of design elements. The purpose of the sketch is to allow the building owner to get approximate and initial cost estimates from contractors. PROJECT TEAM Andrew Dresdner, AICP Page 1 of 3 CUNINGHAM G R O U P Celebrating 50 Years Cuningham Group Architecture,lnc. St Anthony Main Z01 �%1ain Street SE Suite 3�5 �Ainneapolis, MN 55414 Tel: 61 2 379 3400 Fax: 612 379 4400 cuningham.com Pete Mikelson, AIA FEES GUNINGHAM G R O U P Celebrating 50 Years Compensation for Basic Services as described herein shall be a stipulated sum of: $2000 / building. REIMBURSABLE EXPENSES Reimbursable Expenses are in addition to the above fees. They include all normal expenses incurred by Architect for the benefit of the Proj ect, including out-of-town travel (if any and if authorized), mileage, long-distance telephone calls, messenger service, printing, etc. These expenses will be billed at 1.15 times their direct cost to Architect. ADDTTIONAL SERVICES Services you may request such as physical models, 3-D computer modeling, additional drawings or any renderings, engineering or special consultants, or other special services not specifically included in the above scope of services shall be invoiced at Architect's current hourly rates or at 1.15 times the direct cost of consultant's charges to Architect. In addition, any changes in the scope will also be billed at an hourly rate. Architect's hourly rates will be per Cuningham Group Hourly Rates, attached as E�ibit A. Additional Services will be performed only upon your written authorization. INVOICING Billings will be issued at 30-day intervals. Payment is due and payable upon invoice receipt. Interest of 1.0% per month will be due on the unpaid balance beginning 30 days after invoice date. Client agrees to reimburse Architect for all costs of collection including attorney fees, costs, and expenses. USE OF SUPPLIED INFORMATION Client agrees to provide and/or obtain all required licenses, including copyright license, to allow Architect to reproduce, use and incorporate all Client-supplied Project-related drawing or other information and agrees to indemnify, defend, and hold Architect and its consultants harmless from or against any and all claims arising out of or relating to Architect's or its consultants' Project-related reproduction, use, or incorporation of such information. Client will provide Architect with base map information that accurately indicates existing conditions. OTHER TERMS AND CONDTTIONS Except as otherwise modified herein, the terms and conditions of an unmodified AIA Document B 101, Standard Form ofAgreement Between Owner and Architect, 2017 edition (attached as E�ibit B), where Client acts as Owner for purposes of the Agreement, shall apply to all services provided under this Proposal and Agreement. Page 2 of 3 Architect shall indemnify and hold the Client harmless from and against damages, losses and judgments arising from claims by third parties, including reasonable attorneys' fees and expenses recoverable under applicable law, but only to the extent they are caused by the negligent acts or omissions of the Architect, its employees, and its consultants in the performance of professional services under this Proposal and Agreement. Individual building owners shall be responsible for obtaining all estimates of the Cost of the Work. Architect makes no representations or warranties as to the implementation costs of any designs provided under this Proposal and Agreement. This Proposal and Agreement shall be subject to and enforced under the laws of the State of Minne sota. With your signature below you are indicating your acceptance of the understandings, terms and conditions of this Proposal and Agreement. This Proposal and Agreement may be terminated by either party upon seven days' written notice. If you instruct us to begin, or allow us to continue, performing or providing Project services prior to returning a signed copy of this Proposal and Agreement it will be understood that all of its terms, and the attached or referenced e�ibits, are acceptable and all parties will be bound by the terms of this Proposal and Agreement. If this Proposal and Agreement meets with your approval, please sign two copies and return one copy for our records and we will begin the services. Thank you again for this opportunity to be of assistance. We look forward to helping you achieve your goals for the Fa�ade Improvement Grant Program in downtown Monticello. Sincerely, CUNINGIIAM GROUP ARCHITECTURE, INC Jeff Schoeneck, AIA Date: Approved By: CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY Steve Johnson, President Date: Jim Thares, Executive Director Date: Attachments: E�ibit A— Cuningham Group Hourly Rates E�ibit B— AIA Document B 101, Standard Form ofAgreement Between Owner and Architect, 2017 edition Page 3 of 3 GUNINGHAM G R O U P Celebrating 50 Years Exhibit � ��'�;� TM �=:�:s ❑o�uirier�t B� �� — 2�� 7 � Standard Form of Agreemenf Between Owner and Architect AGREEMENT made as of the day of in the year (In words, indicate day, month and year.) BETWEEN the Architect's client identified as the Owner: (Name, legal status, address and other infornzation) and the Architect: (Name, legal status, address and other information) for the following Project: (Name, location and detailed description) The Owner and Architect agree as follows. ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Init. AIA Document 6101 T"' — 2017. Copyright �O 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA� Document is protected by U.S. Copyright Law and Intemational Treaties. Unauthorized reproduction or distribution of this AIA� Document, � or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This � document was produced by AIA software at 14:48:43 on 12/12/2017 under Order No. 3422979013 which expires on 11/08/2018, and is not for resale. User Notes: (3B9ADA1D) Exhibit TABLE OF ARTICLES 1 INITIAL INFORMATION 2 ARCHITECT'S RESPONSIBILITIES 3 SCOPE OF ARCHITECT'S BASIC SERVICES 4 SUPPLEMENTAL AND ADDITIONAL SERVICES 5 OWNER'S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1. (For each item in this section, insert the information or a statement such as "not applicable" or "unknown at time of execution. ' ) § 1.1.1 The Owner's program for the Project: (Insert the Owner'sprogram, ident� documentation that establishes the Owner'sprogram, or state the manner in which the program will be developed.) § 1.1.2 The Project's physical characteristics: (Ident� or describepertinent information about the Project'sphysical characteristics, such as size; location; dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site, etc.) § 1.1.3 The Owner's budget for the Cost of the Work, as defined in Section 6.1: (Provide total and, if known, a line item breakdown.) § 1.1.4 The Owner's anticipated design and construction milestone dates: .1 Design phase milestone dates, if any: AIA Document B101 TM' — 2017. Copyright OO 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. This AIA� Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, 2 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This ] document was produced by AIA software at 14:48:43 on 12/72/2017 under Order No. 3422979013 which expires on 11/08/2018, and is not for resale. User Notes: (3B9ADA1D) Exhibit 2 Construction commencement date: 3 Substantial Completion date or dates: .4 Other milestone dates: § 1.1.5 The Owner intends the following procurement and delivery method for the Project: (Identify method such as competitive bid or negotiated contract, as well as any requirements for accelerated or fast- track design and construction, multiple bid packages, or phased construction.) § 1.1.6 The Owner's anticipated Sustainable Objective for the Project: (Identify and describe the Owner's 5ustainable Objective for the Project, if any.) § 1.1.6.1 If the Owner identifies a Sustainable Objective, the Owner and Architect shall complete and incorporate AIA Document E204T"�2017, Sustainable Projects E�chibit, into this Agreement to define the terms, conditions and services related to the Owner's Sustainable Objective. If E20�2017 is incorporated into this agreement, the Owner and Architect shall incorporate the completed E204-2017 into the agreements with the consultants and contractors performing services or Work in any way associated with the Sustainable Objective. § 1.1.7 The Owner identifies the following representative in accordance with Section 5.3: (List name, address, and other contact information.) § 1.1.8 The persons or entities, in addition to the Owner's representative, who are required to review the Architect's submittals to the Owner are as follows: (List name, address, and other contact information.) § 1.1.9 The Owner shall retain the following consultants and contractors: (List name, legal status, address, and other contact information.) 1 Geotechnical Engineer: AIA Document B101 T"' — 2017. Copyright O 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. This AIA� Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, 3 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This � document was produced by AIA software at 14:48:43 on 12/12/2017 under Order No. 3422979013 which expires on 11/OB/2018, and is not for resale. User Notes: (3B9ADA1 D) Exhibit .2 Civil Engineer: .3 Other, if any: (List any other consultants and contractors retained by the Owner.) § 1.1.10 The Architect identifies the following representative in accordance with Section 2.3: (List name, address, and other contact information.) § 1.1.11 The Architect shall retain the consultants identified in Sections 1.1.11.1 and 1.1.11.2: (List name, legal status, address, and other contact information.) § 1.1.11.1 Consultants retained under Basic Services: .1 Structural Engineer: .2 Mechanical Engineer: .3 Electrical Engineer: § 1.1.11.2 Consultants retained under Supplemental Services; AIA Document 8701 T"' — 2017. Copyright OO 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. This AIA� Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, 4 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This � document was produced by AIA soflware at 14:48:43 on 12/12I2017 under Order No. 3422979013 which expires on 11/08/2018, and is not for resale. User Notes: (3B9ADA1D) Exhibit § 1.1.12 Other Initial Information on which the Agreement is based: § 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the Architect's services, schedule for the Architect's services, and the Architect's compensation. The Owner shall adjust the Owner's budget for the Cost of the Work and the Owner's anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information. § 1.3 The parties shall agree upon protocols governing the transmission and use of Instruments of Service or any other information or documentation in digital form. The parties will use AIA Document E203TM-2013, Building Information Modeling and Digital Data Exhibit, to establish the protocols for the development, use, transmission, and exchange of digital data. § 1.3.1 Any use of, or reliance on, all or a portion of a building information model without agreement to protocols governing the use of, and reliance on, the information contained in the model and without having those protocols set forth in AIA Document E203TM-2013, Building Information Modeling and Digital Data E�chibit, and the requisite AIA Document G202T"'�2013, Project Building Information Modeling Protocol Form, shall be at the using or relying party's sole risk and without liability to the other party and its contractors or consultants, the authors of, or contributors to, the building information model, and each of their agents and employees. ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide professional services as set forth in this Agreement. The Architect represents that it is properly licensed in the jurisdiction where the Project is located to provide the services required by this Agreement, or shall cause such services to be performed by appropriately licensed design professionals. § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. § 2.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Proj ect. § 2.4 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. § 2.5 The Architect shall maintain the following insurance until termination of this Agreement. If any of the requirements set forth below are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect as set forth in Section 11.9. § 2.5.1 Commercial General Liability with policy limits of not less than ($ ) for each occurrence and ($ ) in the aggregate for bodily injury and property damage. § 2.5.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Architect with policy limits of not less than ($ ) per accident for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. § 2.5.3 The Architect may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages required under Sections 2.5.1 and 2.5.2, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers. AIA Document 6101 T"' — 2077. Copyright O 1974, 1978, 19B7, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. This AIA� Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, 5 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This � document was produced by AIA software at 14:48:43 on 12/12/2017 under Order No. 3422979013 which expires on 11/08/2018, and is not for resale. User Notes: (3B9ADA1 D) Exhibit § 2.5.4 Workers' Compensation at statutory limits. § 2.5.5 Employers' Liability with policy limits not less than ($ ) each accident, ($ ) each employee, and ($ ) policy limit. § 2.5.6 Professional Liability covering negligent acts, errors and omissions in the performance of professional services with policy limits of not less than ($ ) per claim and ($ ) in the aggregate. § 2.5.7 Additional Insured Obligations. To the fullest extent permitted by law, the Architect shall cause the primary and excess or umbrella polices for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Architect's negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner's insurance policies and shall apply to both ongoing and completed operations. § 2.5.8 The Architect shall provide certificates of inswance to the Owner that evidence compliance with the requirements in this Section 2.5. ARTICLE 3 SCOPE OF ARCHITECT'S BASIC SERVICES § 3.1 The Architect's Basic Services consist of those described in this Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Supplemental or Additional Services. § 3.1.1 The Architect shall manage the Architect's services, research applicable design criteria, attend Project meetings, communicate with members of the Project team, and report progress to the Owner. § 3.1.2 The Architect shall coordinate its services with those services provided by the Owner and the Owner's consultants. The Architect shall be entitled to rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of, services and information furnished by the Owner and the Owner's consultants. The Architect shall provide prompt written notice to the Owner if the Architect becomes aware of any error, omission, or inconsistency in such services or information. § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services. The schedule initially shall include anticipated dates far the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner's review, for the performance of the Owner's consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. § 3.1.4 The Architect shall not be responsible for an Owner's directive or substitution, or for the Owner's acceptance of non-conforming Work, made or given without the Architect's written approval. § 3.1.5 The Architect shall contact governmental authorities required to approve the Construction Documents and entities providing utility services to the Project. The Architect shall respond to applicable design requirements imposed by those authorities and entities. § 3.1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 Schematic Design Phase Services § 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect's services. § 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work, Project site, the proposed procurement and delivery method, and other Initial Information, each in Init. AIA Document B101 TM— 2017. Copyright OO 1974, 1978, 1967, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA� Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, s or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This � document was produced by AIA software at 14:48:43 on 12/12I2017 under Order No. 3422979013 which expires on 11/08/2018, and is not for resale. User Notes: (3B9ADA1 D) Exhibit terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. § 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. § 3.2.4 Based on the Project requirements agreed upon with the Owner, the Architect shall prepare and present, for the Owner's approval, a preliminary design illustrating the scale and relationship of the Project components. § 3.2.5 Based on the Owner's approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner's approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital representations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 3.2.5.1 The Architect shall consider sustainable design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner's program, schedule and budget for the Cost of the Work. The Owner may obtain more advanced sustainable design services as a Supplemental Service under Section 4.1.1. § 3.2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner's program, schedule, and budget for the Cost of the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner's approval. § 3.3 Design Development Phase Services § 3.3.1 Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner's approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and other appropriate elements. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish, in general, their quality levels. § 3.3.2 The Architect shall update the estimate of the Cost of the Work prepared in accordance with Section 63. § 3.3.3 The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. § 3.4 Construction Documents Phase Services § 3.4.1 Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Speciiications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that, in order to perform the Work, the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. AIA Document B101 T"' — 2077. Copyright OO 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. This AIA" Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, 7 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This � document was produced by AIA software at 14:48:43 on 12/12I2017 under Order No. 3422979013 which expires on 11/OB/201 B, and is not for resale. User Notes: (3B9ADA1 D) Exhibit § 3.4.2 The Architect shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into the Construction Documents. § 3.4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of (1) procurement information that describes the time, place, and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications, and may include bidding requirements and sample forms. § 3.4.4 The Architect shall update the estimate for the Cost of the Work prepared in accordance with Section 6.3. § 3.4.5 The Architect shall submit the Consh-uction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under Section 6.5, and request the Owner's approval. § 3.5 Procurement Phase Services § 3.5.1 General The Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner's approval of the Construction Documents, the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids ar proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. § 3.5.2 Competitive Bidding § 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by: .1 facilitating the distribution of Bidding Documents to prospective bidders; .2 organizing and conducting a pre-bid conference for prospective bidders; .3 preparing responses to questions from prospective bidders and providing clarifcations and interpretations of the Bidding Documents to the prospective bidders in the form of addenda; and, .4 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 If the Bidding Documents permit substitutions, upon the Owner's written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective bidders. § 3.5.3 Negotiated Proposals § 3.5.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by: .1 facilitating the distribution of Proposal Documents for distribution to prospective contractors and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; .3 preparing responses to questions from prospective contractors and providing clarifications and interpretations of the Proposal Documents to the prospective contractors in the form of addenda; and, .4 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.5.3.3 If the Proposal Documents permit substitutions, upon the Owner's written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective contractors. AIA Document 8707 T"' — 2077. Copyright �O 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. This AIA� Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, $ or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This � document was produced by AIA soRware at 14:48:43 on 12/12/2017 under Order No. 3422979013 which expires on 11/OB/201 B, and is not for resale. User Notes: (3B9ADAID) Exhibit § 3.6 Construction Phase Services § 3.6.1 General § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201TM-2017, General Conditions of the Contract far Construction. If the Owner and Contractor modify AIA Document A201-2017, those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.6.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility far the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the ArchitecYs negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.6.1.3 Subject to Section 4.2 and except as provided in Section 3.6.6.5, the Architect's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. § 3.6.2 Evaluations of the Work § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.2.3, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make e�austive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the Owner (1) known deviations from the Contract Documents, (2) known deviations from the most recent construction schedule submitted by the Contractor, and (3) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractars, suppliers, their agents or employees, or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of, and reasonably inferable from, the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201-2017, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. § 3.6.3 Certificates for Payment to Contractor § 3.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the AIA Document B101 T"" — 2077. Copyright OO 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. This AIA� Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, 9 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This j document was produced by AIA software at 14:49:43 on 12/12I2017 under Order No. 3422979013 which expires on 11IOB/201 B, and is not for resale. User Notes: (3B9ADA1D) Exhibit Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the Contractor is entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3) correction of minor deviations from the Contract Documents prior to completion, and (4) specific qualifications expressed by the Architect. § 3.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. § 3.6.4 Submittals § 3.6.4.1 The Architect shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold approval of the schedule. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time, in the Architect's professional judgment, to permit adequate review. § 3.6.4.2 The Architect shall review and approve, or take other appropriate action upon, the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor's responsibility. The ArchitecYs review shall not constitute approval of safety precautions or construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. § 3.6.4.3 If the Contract Documents speciiically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials, or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Contractor's design professional, provided the submittals bear such professional's seal and signature when submitted to the Architect. The Architect's review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect shall be entitled to rely upon, and shall not be responsible for, the adequacy and accuracy of the services, certif cations, and approvals performed or provided by such design professionals. § 3.6.4.4 Subject to Section 4.2, the Architect shall review and respond to requests for information about the Contract Documents. The Architect shall set forth, in the Contract Documents, the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to the requests for information. § 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. § 3.6.5 Changes in the Work § 3.6.5.1 The Architect may order minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjushnent in the Contract Sum or an extension of the Contract Time. Subject to Init. A�A Document B101'"" — 2017. Copyright OO 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA' Uoceimerzt is profect�d I�y L7.5. Cp�yright Law and lnTernational 7�ealins. Llnautharixed roproduc;ion or distrihirtian oi lhis AIA'• pocument, .� � or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possihle x�nder She 1aw. This �f document was produced by AIA software at 14:48:43 on 12112/2017 under Order No. 3422979013 which expires on 11/OB/2018, and is not for resale. User Notes: (3B9ADA1 D) Exhibit Section 4.2, the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain records relative to changes in the Work. § 3.6.6 Project Completion § 3.6.6.1 The Architect shall: .1 conduct inspections to deternune the date or dates of Substantial Completion and the date of final completion; .2 issue Certificates of Substantial Completion; .3 forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Docuxnents and received from the Contractor; and, .4 issue a final Certificate for Payment based upon a final inspection indicating that, to the best of the Architect's knowledge, information, and belief, the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect's inspections shall be conducted with the Owner to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. § 3.6.6.3 When Substantial Completion has been achieved, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.6.6.4 The Architect shall forward to the Owner the following information received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens, or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES § 4.1 Supplemental Services § 4.1.1 The services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Supplemental Services only if specifically designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. Unless otherwise specifically addressed in this Agreement, if neither the Owner nor the Architect is designated, the parties agree that the listed Supplemental Service is not being provided for the Project. (Designate the Architect's Supplemental Services and the Owner's Supplemental Services reguired for the Project by indicating whether the Architect or Owner shall be responsible for providing the identified Supplemental Service. Insert a description of the Supplemental Services in Section 4.1.2 below or attach the description of services as an exhibit to this Agreement.) Supplemental Services Responsibility (Architect, Owner, or not rovided) § 4.1.1.1 Programming § 4.1.1.2 Multiple preliminary designs § 4.1.1.3 Measured drawings § 4.1.1.4 Existing facilities surveys § 4.1.1.5 Site evaluation and planning § 4.1.1.6 Building Information Model management res onsibilities § 4.1.1.7 Development of Building Information Models for ost construction use Init. AIA Document B101 T"' — 2017. Copyright O 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: TEtis AIA' Document is pro4ectnd 6y U.S. Capyrigh! Law �nd Irstemilianai Tr¢nRies. lsn�uthorixud raproductian or clislributior� nf ihis AIA�� documQrjk, .�.� or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent passihle ur�dr.r ifiA law.'Fhis � document was produced by AIA software at 14:48:43 on 12/12/2017 under Order No. 3422979013 which expires on 11/OB/201 B, and is not for resale. User Notes: (3B9ADA1D) Exhibit § 4.1.1.8 Civil engineering § 4.1.1.9 Landscape design § 4.1.1.10 Architectural interior design § 4.1.1.11 Value analysis § 4.1.1.12 Detailed cost estimating beyond that required in Section 6.3 § 4.1.1.13 On-site project representation § 4.1.1.14 Conformed documents for construction § 4.1.1.15 As-designed record drawings § 4.1.1.16 As-constructed record drawings § 4.1.1.17 Post-occupancy evaluation § 4.1.1.18 Facility support services § 4.1.1.19 Tenant-related services § 4.1.1.20 ArchitecYs coordination of the Owner's consultants § 4.1.1.21 Telecommunications/data design § 4.1.1.22 Security evaluation and planning § 4.1.1.23 Commissioning § 4.1.1.24 Sustainable Project Services pursuant to Section 4.1.3 § 4.1.1.25 Fast-track design services § 4.1.1.26 Multiple bid packages § 4.1.1.27 Historic preservation § 4.1.1.28 Furniture, furnishings, and equipment design § 4.1.1.29 Other services provided by specialty Consultants § 4.1.1.30 Other Supplemental Services § 4.1.2 Description of Supplemental Services § 4.1.2.1 A description of each Supplemental Service identified in Section 4.1.1 as the Architect's responsibility is provided below. (Describe in detail the Architect's Supplemental Services identified in Section 4.1.1 or, if set forth in an exhibit, ident� the exhibit. The AZA publishes a number of Standard Form of Architect's Services documents that can be included as an exhibit to describe the Architect's Supplemental Services.) § 4.1.2.2 A description of each Supplemental Service identifed in Section 4.1.1 as the Owner's responsibility is provided below. (Describe in detail the Owner's Supplemental Services identif ed in Section 4.1.1 or, if set forth in an exhibit, identify the exhibit.) § 4.1.3 If the Owner identified a Sustainable Objective in Article 1, the Architect shall provide, as a Supplemental Service, the Sustainability Services required in AIA Document E204T"'�2017, Sustainable Projects Exhibit, attached to this Agreement. The Owner shall compensate the Architect as provided in Section 11.2. § 4.2 Architect's Additional Services The Architect may provide Additional Services after execution of this Agreement without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in AIA Document 6101 T"' — 2077. Copyright O 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. This AIA� Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, ,� 2 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This � document was produced by AIA software at 14:48:43 on 12/12/2017 under Order No. 3422979013 which expires on 11/OB/2018, and is not for resale. User Notes: (3B9ADA1 D) Exhibit accordance with this Section 4.2 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the ArchitecYs schedule. § 4.2.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. T'he Architect shall not proceed to provide the following Additional Services until the Architect receives the Owner's written authorization: .1 Services necessitated by a change in the Initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including size, quality, complexity, the Owner's schedule or budget for Cost of the Work, or procurement or delivery method; .2 Services necessitated by the enactment or revision of codes, laws, or regulations, including changing or editing previously prepared Instruments of Service; .3 Changing or editing previously prepared Instruments of Service necessitated by official interpretations of applicable codes, laws or regulations that are either (a) contrary to specific interpretations by the applicable authorities having jurisdiction made prior to the issuance of the building permit, or (b) contrary to requirements of the Instruments of Service when those Instruments of Service were prepared in accordance with the applicable standard of care; .4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner's consultants or contractors; .5 Preparing digital models or other design documentation for transmission to the Owner's consultants and contractors, or to other Owner-authorized recipients; .6 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; .7 Preparation for, and attendance at, a public presentation, meeting or hearing; .8 Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Architect is pariy thereto; .9 Evaluation of the qualifcations of entities providing bids or proposals; .10 Consultation conceming replacement of Work resulting from fire or other cause during consri-uction; or, 11 Assistance to the Initial Decision Maker, if other than the Architect. § 4.2.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If, upon receipt of the Architect's notice, the Owner determines that all or parts of the services are not required, the Owner shall give prompt written notice to the Architect of the Owner's determination. The Owner shall compensate the Architect for the services provided prior to the Architect's receipt of the Owner's notice. .1 Reviewing a Contractor's submittal out of sequence from the submittal schedule approved by the Architect; .2 Responding to the Contractor's requests for information that are not prepared in accordance with the Coniract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner-provided information, Contractor-prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor's proposals and supporting data, or the preparation or revision of Instruments of Service; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; or, .5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom. § 4.2.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: .1 () reviews of each Shop Drawing, Product Data item, sample and similar submittals of the Contractor .2 () visits to the site by the Architect during construction .3 () inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 () inspections for any portion of the Work to determine final completion. § 4.2.4 Except for services required under Section 3.6.6.5 and those services that do not exceed the limits set forth in Section 4.2.3, Construction Phase Services provided more than 60 days after (1) the date of Substantial Completion AIA Document B701 T"' — 2017. Copyright OO 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. This AIA� Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, ,� 3 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This � document was produced by AIA software at 14:48:43 on 12/12/2017 under Order No. 3422979013 which expires on 11/08/2018, and is not for resale. User Notes: (3B9ADA1 D) Exhibit of the Work or (2) the initial date of Substantial Completion identified in the agreement between the Owner and Contractor, whichever is earlier, shall be compensated as Additional Services to the extent the Architect incurs additional cost in providing those Construction Phase 5ervices. § 4.2.5 If the services covered by this Agreement have not been completed within () months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER'S RESPONSIBILITIES § 5.1 Unless otherwise provided far under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program, which shall set forth the Owner's objectives; schedule; constraints and criteria, including space requirements and relationships; flexibility; expandability; special equipment; systems; and site requirements. § 5.2 The Owner shall establish the Owner's budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies related to all of these costs. The Owner shall update the Owner's budget for the Project as necessary throughout the duration of the Project until final completion. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the Project's scope and quality. § 5.3 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project. The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. § 5.4 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way, restrictions, easements, encroacl�ments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions, and other necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 5.5 The Owner shall furnish services of geotechnical engineers, which may include test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 5.6 The Owner shall provide the Supplemental Services designated as the Owner's responsibility in Section 4.1.1. § 5.7 If the Owner identified a Sustainable Objective in Article 1, the Owner shall fulfill its responsibilities as required in AIA Document E204T"�2017, Sustainable Projects E�ibit, attached to this Agreement. § 5.8 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner's consultants. The Owner shall furnish the services of consultants other than those designated as the responsibility of the Architect in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants and contractors maintain insurance, including professional liability insurance, as appropriate to the services or work provided. § 5.9 The Owner shall furnish tests, inspections and reports required by law ar the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.10 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. Init. AIA Document B707 T"' — 2017. Copyright O 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Yt�es AIA° ❑ocumunf is prat€5ct�ci hy 17.5. Ca��yri�ht Law arid I��tern�tional Trea4ies, Ursauthorixtrd r�prdduction ar sfiskrihtitlon o3 this AIA" Documnnt, �4 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum eutent possihle under R1im law. 7his f document was produced by AIA software at 14:48:43 on 12/12I2017 under Order No. 3422979013 which expires on 11/OB/2018, and is not for resale. User Notes: (3B9ADA1 D) Exhibit § 5.11 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service. § 5.12 The Owner shall include the Architect in all communications with the Contractor that relate to or affect the Architect's services or professional responsibilities. The Owner shall promptly notify the Architect of the substance of any direct communications between the Owner and the Contractor otherwise relating to the Project. Communications by and with the Architect's consultants shall be through the Architect. § 5.13 Before executing the Contract for Construction, the Owner shall coordinate the Architect's duties and responsibilities set forth in the Contract far Construction with the Architect's services set forth in this Agreement. The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, including the General Conditions of the Contract for Construction. § 5.14 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. § 5.15 Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of, or enforce lien rights. ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include contractors' general conditions costs, overhead and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment, donated to, or otherwise furnished by, the Owner. The Cost of the Work does not include the compensation of the Architect; the costs of the land, rights-of-way, financing, or contingencies for changes in the Work; or other costs that are the responsibility of the Owner. § 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and shall be adjusted throughout the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations of the Owner's budget for the Cost of the Work, and the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work, prepared by the Architect, represent the Architect's judgment as a design professional. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials, or equipment; the Contractor's methods of determining bid prices; or competitive bidding, market, or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Cost of the Work, or from any estimate of the Cost of the Work, or evaluation, prepared or agreed to by the Architect. § 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design, bidding, and price escalation; to determine what materials, equipment, component systems, and types of construction are to be included in the Contract Documents; to recommend reasonable adjustments in the program and scope of the Project; and to include design alternates as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget. The Architect's estimate of the Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques. If the Owner requires a detailed estimate of the Cost of the Work, the Architect shall provide such an estimate, if identified as the Architect's responsibility in Section 4.1.1, as a 5upplemental Service. § 6.4 If, through no fault of the Architect, the Procurement Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, the Owner's budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the applicable construction market. § 6.5 If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project's size, quality, or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.6 If the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall AIA Document 6107'"" — 2077. Copyright O 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. This AIA� Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� �acciment, 15 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This � document was produced by AIA software at 14:40:43 on 12112/2017 under Order No. 3422979013 which expires on 11/OB/201 B, and is not for resale. User Notes: (3B9ADA1 D) Exhibit 1 give written approval of an increase in the budget for the Cost of the Work; 2 authorize rebidding or renegotiating of the Project within a reasonable time; 3 terminate in accordance with Section 9.5; 4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or, 5 implement any other mutually acceptable alternative. § 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect shall modify the Construction Documents as necessary to comply with the Owner's budget for the Cost of the Wark at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6.1. If the Owner requires the Architect to modify the Construction Documents because the lowest bona fide bid or negotiated proposal exceeds the Owner's budget for the Cost of the Work due to market conditions the Architect could not reasonably anticipate, the Owner shall compensate the Architect for the modifications as an Additional Service pursuant to Section 11.3; otherwise the Architect's services for modifying the Construction Documents shall be without additional compensation. In any event, the ArchitecYs modification of the Construction Documents shall be the limit of the Architect's responsibility under this Article 6. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting pariy is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. § 7.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. § 7.3 The Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations under this Agreement, including prompt payment of all sums due pursuant to Article 9 and Article 11. The Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Contractor, Subcontractors, Sub-subcontractors, and suppliers, as well as the Owner's consultants and separate contractors, to reproduce applicable portions of the Instruments of Service, subject to any protocols established pursuant to Section 1.3, solely and exclusively for use in performing services or construction for the Project. If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. § 7.3.1 In the event the Owner uses the Instruments of Service without retaining the authors of the Instruments of Service, the Owner releases the Architect and Architect's consultant(s) from all claims and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. § 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the ArchitecYs consultants. § 7.5 Except as otherwise stated in Section 7.3, the provisions of this Article 7 shall survive the termination of this Agreement. AIA Document B107 T"' — 2017. Copyright O 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: init. This AIA°' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� �ocument, � s or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent ��ossible under the law. This � document was produced by AIA software at 14:48:43 on 12/12/2017 under Order No. 3422979013 which expires on 11/08/2018, and is not for resale. User Notes: (3B9ADA1 D) Exhibit ARTICLE 8 CLAIMS AND DISPUTES § 8.1 General § 8.1.1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding dispute resolution method selected in this Agreement and within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.1.1. § 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents, and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201-2017, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents, and employees of any of them, similar waivers in favor of the other parties enumerated herein. § 8.1.3 The Architect and Owner waive consequential damages for claims, disputes, or other matters in question, arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either pariy's termination of this Agreement, except as specifically provided in Section 9.7. § 8.2 Mediation § 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this Agreement. A request for mediation shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the fling of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. § 8.2.3 The parties shall share the mediator's fee and any fling fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 8.2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: (Check the appropriate box.) [] Arbitration pursuant to Section 8.3 of this Agreement [] Litigation in a court of competent jurisdiction [ ] Other: (Specify) If the Owner and Architect do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction. AIA Document B707 T"' — 2077. Copyright O 1974, 1970, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. This AIA''' Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, ,� 7 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This � document was produced by AIA soflware at 14:48:43 on 12I12I2017 under Order No. 3422979013 which expires on 11/OB/201 B, and is not for resale. User Notes: (3B9ADA1 D) Exhibit § 8.3 Arbitration § 8.3.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement, any claim, dispute or other matter in question arising out of or related to this Agreement subject to, but not resolved by, mediation shall be subject to arbitration, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of this Agreement. A demand for arbitration shall be made in writing, delivered to the other pariy to this Agreement, and filed with the person or entity administering the arbitration. § 8.3.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation, but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the claim, dispute or other matter in question would be barred by the applicable statute of limitations. For statute of limitations purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall constitute the institution of legal or equitable proceedings based on the claim, dispute or other matter in question. § 8.3.2 The foregoing agreement to arbitrate, and other agreements to arbitrate with an additional person or entity duly consented to by parties to this Agreement, shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. § 8.3.3 The award rendered by the arbitrator(s) shall be fnal, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. § 8.3.4 Consolidation or Joinder § 8.3.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact; and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s). § 8.3.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. § 8.3.4.3 The Owner and Architect grant to any person or entity made a pariy to an arbitration conducted under this Section 8.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Architect under this Agreement. § 8.4 The provisions of this Article 8 shall survive the termination of this Agreement. ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Owner shall pay the Architect all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice. Init. AIA Document B101 T"' — 2017. Copyright OO 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA� Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, �$ or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum eutent possible under the law. This r document was produced by AIA software at 14:48:43 on 12/12/2017 under Order No. 3422979013 which expires on 11/08/2018, and is not for resale. User Notes: (3B9ADA1 D) Exhibit § 9.4 Either pariy may terminate this Agreement upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. § 9.6 If the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall compensate the Architect for services performed prior to termination, Reimbursable Expenses incurred, and costs attributable to termination, including the costs attributable to the Architect's termination of consultant agreements. § 9.7 In addition to any amounts paid under Section 9.6, if the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall pay to the Architect the following fees: (Set forth below the amount of any termination or licensing fee, or the method for determining any termination or licensing fee.) .1 Termination Fee: .2 Licensing Fee if the Owner intends to continue using the Architect's Instruments of Service: § 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completion. § 9.9 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 9.7. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located, excluding that jurisdiction's choice of law rules. If the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govem Section 8.3. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201-2017, General Conditions of the Contract for Construction. § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns, and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement, including any payments due to the Architect by the Owner prior to the assignment. § 10.4 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services, or responsibilities beyond the scope of this Agreement. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or Architect. AIA Document B701 "" — 2017. Copyright O 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. 7tals RiA' ❑rr[;umnnt is protecte�d by U.S. Ca�yric�ht Law and inearnatiarra3 Traat�es. UnauthorixQd raysrodiFction crr dislrids�tipn o€ this AfF�'• 13ocument, .�,� or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum eutent g�ossik�le urrder tire I�w_ This � document was produced by AIA software at 14:48:43 on 12112/2017 under Order No. 3422979013 which expires on 11/OB/2018, and is not for resale. User Notes: (3B9ADAID) Exhibit § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect's materials shall not include the Owner's confdential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. This Section 10.7 shall survive the termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4. § 10.8 If the Architect or Owner receives information specifically designated as "confidential" or "business proprietary," the receiving pariy shall keep such information strictly confidential and shall not disclose it to any other person except as set forth in Section 10.8.1. This Section 10.8 shall survive the termination of this Agreement. § 10.8.1 The receiving pariy may disclose "confidential" or "business proprietary" information after 7 days' notice to the other pariy, when required by law, arbitrator's order, or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity, or to the extent such information is reasonably necessary for the receiving party to defend itself in any dispute. The receiving party may also disclose such information to its employees, consultants, or contractors in order to perform services or work solely and exclusively for the Project, provided those employees, consultants and contractors are subject to the restrictions on the disclosure and use of such information as set forth in this Section 10.8. § 10.9 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to the parties' intentions and purposes in executing the Agreement. ARTICLE 11 COMPENSATION § 11.1 For the Architect's Basic Services described under Article 3, the Owner shall compensate the Architect as follows: 1 Stipulated Sum (Insert amount) .2 Percentage Basis (Insertpercentage value) ()% of the Owner's budget for the Cost of the Work, as calculated in accordance with Section 11.6. 3 Other (Describe the method of compensation) § 11.2 For the Architect's Supplemental Services designated in Section 4.1.1 and for any Sustainability Services required pursuant to Section 4.1.3, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of compensation apply.) AIA Document 6101 T"' — 2017. Copyright OO 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. �'hEs AIA�' �Jacun�cr�t is proteetec# by U.S. Capyric�ht Law and IniernaSianal 7reaties. Unauthoriaad re�rr�ducSian ur distributian af tlyis AIA'� []acumarri, �� or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum eatent possihle cirider [hc law. This � document was produced by AIA software at 14:48:43 on 12112/2017 under Order No. 3422979013 which expires on 11/08/2018, and is not for resale. User Notes: (3B9ADA1 D) Exhibit § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation.) § 11.4 Compensation for Supplemental and Additional Services of the Architect's consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus percent (%), or as follows: (Insert amount of, or basis for computing, Architect's consultants' compensation for Supplemental orAdditional Services.) § 11.5 When compensation for Basic Services is based on a stipulated sum or a percentage basis, the proportion of compensation for each phase of services shall be as follows: Schematic Design Phase Design Development Phase Construction Documents Phase Procurement Phase Construction Phase Total Basic Compensation percent percent percent percent ( percent ( one hundred percent ( %� %� %� 100 %) § 11.6 When compensation identified in Section 11.1 is on a percentage basis, progress payments for each phase of Basic Services shall be calculated by multiplying the percentages identified in this Article by the Owner's most recent budget for the Cost of the Work. Compensation paid in previous progress payments shall not be adjusted based on subsequent updates to the Owner's budget for the Cost of the Work. § 11.6.1 When compensation is on a percentage basis and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. § 11.7 The hourly billing rates for services of the Architect and the ArchitecYs consultants are set forth below. The rates shall be adjusted in accordance with the Architect's and Architect's consultants' normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below.) Employee or Category Rate ($0.00) § 11.8 Compensation for Reimbursable Expenses § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services and include expenses incurred by the Architect and the Architect's consultants directly related to the Project, as follows: .1 Transportation and authorized out-of-town travel and subsistence; .2 Long distance services, dedicated data and communication services, teleconferences, Project web sites, and extranets; .3 Permitting and other fees required by authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, and standard form documents; .5 Postage, handling, and delivery; .6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .7 Renderings, physical models, mock-ups, professional photography, and presentation materials requested by the Owner or required for the Project; AIA Document 6101 T"' — 2017. Copyright O 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. This AIA� Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, 21 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum eutent possible under the law. This � document was produced by AIA software at 14:48:43 on 12/12/2017 under Order No. 3422979013 which expires on 11/08/2018, and is not for resale. User Notes: (3B9ADA1D) Exhibit .8 If required by the Owner, and with the Owner's prior written approval, the Architect's consultants' expenses of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits in excess of that normally maintained by the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; .11 Registration fees and any other fees charged by the Certifying Authority or by other entities as necessary to achieve the Sustainable Objective; and, .12 Other similar Project-related expenditures. § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus percent (%) of the expenses incurred. § 11.9 Architect's Insurance. If the types and limits of coverage required in Section 2.5 are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect for the additional costs incurred by the Architect for the additional coverages as set forth below: (Insert the additional coverages the Architect is required to obtain in order to satisfy the requirements set forth in 5ection 2.5, and for which the Owner shall reimburse the Architect.) § 11.10 Payments to the Architect § 11.10.1 Initial Payments § 11.10.1.1 An initial payment of ($ ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the fmal invoice. § 11.10.1.2 If a Sustainability Certification is part of the Sustainable Objective, an initial payment to the Architect of ($ ) shall be made upon execution of this Agreement for registration fees and other fees payable to the Certifying Atdthority anc� necessary t� achie�� lhe Si�stainability CerCyfic�tion. T`he Architect's p�aymcnts tp tE�c Ccrtifying Authority shall be credited to the Owner's account at the time the expense is incurred. § 11.10.2 Progress Payments § 11.10.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid () days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon.) % § 11.10.2.2 The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work, unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 11.10.2.3 Records of Reimbursable Expenses, expenses pertaining to Supplemental and Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: (Include other terms and conditions applicable to this Agreement.) Init. AIA Document B101 T" — 2077. Copyright O 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: This AIA� Document is protecked by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, 22 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This f document was produced by AIA software at 14:48:43 on 12/12/2017 under Order No. 3422979013 which expires on 11/08/2018, and is not for resale. User Notes: (3B9ADA1 D) Exhibit ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Architect. § 13.2 This Agreement is comprised of the following documents identified below: .1 AIA Document B101T"�2017, Standard Form Agreement Between Owner and Architect .2 AIA Document E203T"�2013, Building Information Modeling and Digital Data E�chibit, dated as indicated below: (Insert the date of the E203-2013 incorporated into this agreement.) .3 Exhibits: (Check the appropriate box for any exhibits incorporated into this Agreement.) [] AIA Document E204T"'�2017, Sustainable Projects Exhibit, dated as indicated below: (Insert the date of the E204-2017 incorporated into this agreement.) [] Other E�ibits incorporated into this Agreement: (Clearly ident� any other exhibits incorporated into this Agreement, including any exhibits and scopes of services identified as exhibits in Section 4.1.2.) .4 Other documents: (List other documents, if any, forming part of the Agreement.) This Agreement entered into as of the day and year first written above. OWNER (Signature) (Printed name and title) ARCHITECT (Signature) (Printed name, title, and license number, if required) AIA Document B107 T"' — 2017. Copyright O 1974, 1978, 1987, 1997, 2007 and 2017 by The American Institute of Architects. All rights reserved. WARNING: Init. This AIA� Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA� Document, 23 or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum eutent possible under the law. This � document was produced by AIA software at 14:48:43 on 12/12/2017 under Order No. 3422979013 which expires on 11/OB/201 B, and is not for resale. User Notes: (3B9ADA1 D) Exhibit Block 35 Facade Improvement Participants November 6, 2 ` +:��. ��Y'R � � � , Y. f �� % , �'� _; '� '� .�/ , � � _�ii i � r:�, . � � ., e� �, . � - ; � � 3 � �fri��. �. . � Y � � �� rJrr � ' �� . � ..�`.. i � . :� �� .. � e � �+r. �r;" � ' � � � • � � . : � _ ' ^I. 4 ' ' , f j � ' II S ;�'. � � % �' ��l {y ..r�:. /�4 ///j� � �J�. cn ' L. ' . . , .�� . } � � ,f (p . �i r � 1f/ f �1 f�._ , �;_ . � { �� , �:. � • �j "��..`' ,J . �y.� � _ , � � ' �' .. . � • � '�. � "� ,.. . �' . . 3 � ' �.�� . - . t � - ' v �i �4 �, + � J r�f .j -� � Q' � �_ � I � � _f � , �� ' ,q� . � �,! .�' jt �' a ; �� .. � �� '�. , , � �! 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Bryan Pittman i inch = 94 feet Map Puwered by DataLink from WSB & Associates EDA Agenda - 08/08/18 Item 4e. EXHIBIT C 5. Consideration of Pilot Pro�ram Downtown Fa�ade Improvement Grant Pro�ram Guidelines (AS/JT) A. REFERENCE & BACKGROUND The EDA held its third workshop on July 11, 2018 to further review the proposed downtown fa�ade and frontage improvement programs and provide staff with feedback The feedback directed additional clarity regarding the funding format, uses and process for the Fa�ade Improvement Program. Staff made additional changes to the fa�ade grant program guidelines based on the EDA's comments. The EDA will want to review the documents in detail. As in the past, staff defers to the EDA on any additional comments and suggestions. The frontage improvement grant program guidelines were only briefly discussed and will be brought back to the EDA for separate consideration at a later date as directed by the EDA. Prior staff reports to the EDA detail the background and evolution of the proposed program. Al. Staff Impact: Staff time estimated at 40-50 hours has been spent in preparing the proposed guidelines, including arranging and coordinating the downtown luncheons. Moving forward, staff estimates 100 +/- hours of time commitment to the program, based on a pilot loan program resulting in S loans. This includes marketing, meetings and administration. The EDA's attorney has been consulted for guideline review and will assist in developing loan agreement and application review as necessary. A2. Budget Impact: The Finance Director recommends that the funds for the pilot program come from TIF 1-6. The pilot program with $200,000 in available funding for the building fa�ade improvements is proposed as a first come, first serve basis. Staff would further estimate $20,000 +/- in fees from Cuningham and Kennedy & Gra�en for development of the renderings and legal grant documents. Staff intends to work with Kennedy & Graven to develop a template grant agreement which can streamline the document process for loans. A3. Strategic Plan Impact: The proposed program meets the following Strategic Plan Goals: • Create and Preserve Sustainable Livability: Implements a program to beautify the downtown's existing commercial buildings. • Strengthen Our Image as a Destination: Supports enhancements to the downtown commercial core in support of Monticello as a place to visit and explore. EDA Agenda - 08/08/18 • Support a Vibrant Economy: Establishes a financial resource for e�sting property and business owners to utilize for economic reinvestment in downtown. B. ALTERNATIVE ACTIONS If the EDA is satisfied with the guidelines and attachments and wishes to move forward with the proposed guidelines and application form for the Fa�ade Improvement Grant Program, then staff offers the following alternatives for consideration. Decision 1: Downtown Fa�ade Improvement Grant Pro�ram Motion to adopt the Downtown Fa�ade Improvement Grant Program Guidelines as presented. 2. Motion to adopt the Downtown Fa�ade Improvement Grant Program Guidelines, subject to any final revisions by the EDA as well as to review by the EDA Attorney. 3. Motion to table for additional discussion. 4. Motion to deny the adoption of the Downtown Fa�ade Improvement Grant Program Guidelines. C. STAFF RECOMN�NDATION Staff defers to the EDA on the matter of additional changes and readiness of the guidelines. Staff recommends the implementation of a fa�ade improvement program for the Downtown per the direction of the Downtown Small Area Study and implementation workshop. D. SUPPORTING DATA A. Draft Downtown Fa�ade Improvements Grant Guidelines B. Draft Downtown Facade Improvements Grant Application C. Downtown Business/Property Owner Meeting Summary D. Cuningham Group Architectural Services Estimate � EDA Agenda - 11/14/18 4f. Consideration of Fa�ade Improvement Grant A�reement (JT) A. REFERENCE & BACKGROUND The EDA is asked to consider approving the Fa�ade Improvement Grant Agreement template document. With the EDA's recent approval of the Fa�ade Improvement Grant Program, there is a need to begin further organizing the approval process, documents and the steps of discussing the program with interested property owners. The attached Grant Agreement was drafted by the EDA attorney for use in the program. It has been reviewed by staff and is ready for EDA review and consideration. The draft is intended as a template to be used for all approve applications. Al. STAFF IMPACT: Staff time is estimated at 3 to 4 hours involved in drafting the proposed template grant document and reviewing and editing it and finally preparing the staff report for EDA consideration. Staff included the EDA attorney, Community Development Director and Economic Development Manager. A2. BUDGET IMPACT: The estimated cost for drafting the document is $500.00 +/-. The EDA budget includes funds for legal fees. A3. STRATEGIC PLAN IMPACT: Establishing the Fa�ade Improvement Grant Program meets to following Strategic Plan Goals: • Create and Preserve Sustainable Livability: Implements a program to beautify the downtown's existing commercial buildings. • Strengthen Our Image as a Destination: Supports enhancements to the downtown commercial core in support of Monticello as a place to visit and explore. • Support a Vibrant Economy: Establishes a financial resource for e�sting property and business owners to utilize for economic reinvestment in downtown. B. ALTERNATIVE ACTIONS L Motion to approve the Grant Agreement as presented. 2. Motion to approve the Grant Agreement subject to final revisions by the EDA. 3. Motion to table for additional discussion. EDA Agenda - 11/14/18 4. Motion to deny approval of the Grant Agreement. C. STAFF RECOMN�NDATION Staff recommends approval of the template Grant Agreement which is Alternative #1. If the EDA is satisfied in general with the template but wishes to make minor changes to the document then Alternate #2 is appropriate. D. SUPPORTING DATA A. Draft Fa�ade Improvements Grant Agreement Template � GRANT AGREEMENT This Grant Agreement ("Agreement") is made this day of , 2018, between the City of Monticello Economic Development Authority, a public body corporate and politic and political subdivision of the State of Minnesota ("Grantor"), and , a Minnesota ("Grantee"). RECITALS A. Grantor has duly established its Downtown Fa�ade Improvement Grant Program (the "Program") and has approved guidelines for said Program. B. Grantee has submitted an application for a grant pursuant to the Program guidelines, and Grantor has approved a grant to the Grantee in the maximum principal amount of $ (the "Grant") to pay a portion of the costs of certain fa�ade improvements at Grantee's business located at in the City of Monticello, Minnesota (the "City"), as more fully described in Exhibit A hereto (the "Improvements"). C. The Grantor and Grantee have negotiated the terms of the Grant, and now desire to memorialize such terms in this Agreement. ACCORDINGLY, to induce Grantor to make the Grant to Grantee, and for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. The Grant Amount. Subj ect to and upon the terms and conditions of this Agreement, Grantor agrees to grant to Grantee the sum of and no/100ths Dollars ($ ). Proceeds of the Grant shall be disbursed in accordance with Section 2 hereof. 2. Disbursement of Grant Proceeds. (a) All Grant proceeds shall be paid to Grantee in accordance with the terms and conditions of this Agreement. Notwithstanding anything to the contrary herein, if the cost of the Improvements exceeds the amount to be reimbursed under this Agreement, such excess shall be the sole responsibility of the Grantee. (b) On the date of closing on the Grant, all Grant proceeds shall be deposited into an escrow account with an escrow agent (the "Escrow Agent") selected by the Grantor. The disbursement of proceeds of the Grant will be made subject to the conditions precedent that prior to or as of each date of disbursement (the "Grant Disbursement Date"): (i) The Grantor has received from Grantee, without expense to Grantor, an executed copy of this Agreement and of an escrow agreement in substantially the form attached as Exhibit B(the "Escrow Agreement"); 538719v2 MNI MN325-40 1 (ii) The Grantor and Escrow Agent have received a written statement from the Grantee's authorized representative certifying with respect to the payment: that each item for which the payment is proposed is included in the Improvements, accompanied by paid or payable invoices or other comparable evidence that the cost has been incurred and paid or is payable by Grantee; (iii) Grantee has provided evidence satisfactory to Grantor that Grantee has established an account for the exclusive purpose of recording the receipt and expenditure of the Grant proceeds; (iv) Grantee is in compliance with the terms of the Fa�ade Improvement Program Guidelines and this Agreement; (v) Grantee has obtained lien waivers from all contractors and sub- contractors for all work and/or materials in connection with the Improvements; and (vi) No Event of Default shall have occurred and be continuing. Representations and Warranties. Grantee represents and warrants to Grantor that: (a) Grantee is duly authorized and empowered to execute, deliver, and perform this Agreement and to receive the Grant from Grantor. (b) The execution and delivery of this Agreement, and the performance by Grantee of its obligations hereunder, do not and will not materially violate or conflict with any applicable provision of law and do not and will not materially violate or conflict with, or cause any default or event of default to occur under, any material agreement binding upon Grantee. (c) The execution and delivery of this Agreement has been duly approved by all necessary action of Grantee, and this Agreement has in fact been duly executed and delivered by Grantee and constitutes its lawful and binding obligation, legally enforceable against it. (d) Grantee warrants that it shall keep and maintain books, records, and other documents relating directly to the receipt and disbursements of Grant proceeds and that any duly authorized representative of Grantor shall, with reasonable advance notice, have access to and the right to inspect, copy, audit, and examine all such books, records, and other documents of Grantee pertaining to the Grant until the completion of all closeout procedures and the final settlement and conclusion of all issues arising out of this Grant. (e) Grantee warrants that to the best of its knowledge, it has fully complied with all applicable state and federal laws reasonably relevant to this Agreement and will continue to comply throughout the terms of this Agreement. If at any time Grantee receives notice of noncompliance from any governmental entity, Grantee agrees to take any necessary action to comply with the state or federal law in question. 538719v2 MNI MN325-40 2 (� Grantee warrants that it will use the proceeds of the Grant made by Grantor solely for the Improvements. 4. No Business Subsidv. The parties agree that the Grant is not a business subsidy as defined in Minnesota Statutes, Sections 116J.993 to 116J.995, as amended (the "Business Subsidy Act"), because the assistance is in an amount less than $150,000. [IF AMOLJNT GREATER THAN $25,000: Notwithstanding the foregoing the parties agree and acknowledge that disbursement of the Grant complies with the Grantor's written criteria for the granting of business subsidies. The Grantee releases and waives any claim against the Grantor and its governing body members, officers, agents, servants and employees thereof arising from application of the Business Subsidy Act to this Agreement, including without limitation any claim that the Grantor failed to comply with the Business Subsidy Act with respect to this Agreement.] 5. Event of Default bv Grantee. The following shall be Events of Default under this Agreement: (a) failure to complete any part of the Improvements within 180 days after the date of this Agreement; (b) any representation or warranty made by Grantee herein or in the Escrow Agreement is false when made; (c) Grantee files a petition under any chapter of the Federal Bankruptcy Code or any similar law, state or federal, now or hereafter existing becomes "insolvent" as that term is generally defined under the Federal Bankruptcy Code, or is adjudged a bankrupt or insolvent, or has a custodian, trustee, or receiver appointed for, or has any court take jurisdiction of its property, or any part thereof, in any proceeding for the purpose of reorganization, arrangement, dissolution, or liquidation, and such custodian, trustee, or receiver is not discharged, or such jurisdiction is not relinquished, vacated, or stayed within thirty (30) days of the appointment; (d) any material breach or failure of Grantee to perform any material term or condition of this Agreement not specifically described as an Event of Default in this Agreement and such breach or failure continues for a period of thirty (30) days after Grantor has given written notice to Grantee specifying such default or breach, unless Grantor agrees in writing to an extension of such time prior to its expiration; provided, however, if the failure stated in the notice cannot be corrected within the applicable period, Grantor will not unreasonably withhold its consent to an extension of such time if corrective action is instituted by Grantee within the applicable period and is being diligently pursued until the Event of Default is corrected, but no such extension shall be given for an Event of Default that can be cured by the payment of money (i.e., payment of taxes, insurance premiums, or other amounts required to be paid hereunder). 6. Grantor's Remedv upon Grantee's Default. Upon an Event of Default by Grantee and after provision by Grantor of written notice, Grantor shall have the right to suspend or terminate 538719v2 MNI MN325-40 3 its performance under this Agreement. 7. Indemnification. (a) Grantee shall and does hereby agree to indemnify against and to hold Grantor, and its officers, agents, and employees, harmless of and from any and all liability, loss, or damage that it may incur under or by reason of this Agreement, and of and from any and all claims and demands whatsoever that may be asserted against Grantor by reason of any alleged obligations or undertakings on its part to perform or discharge any of the terms, covenants, or agreements contained herein. (b) This indemnification and hold harmless provision shall survive the execution, delivery, and performance of this Agreement and the payment by Grantor of any portion of the Grant. (c) Nothing in this Agreement shall constitute a waiver of or limitation on any immunity from or limitation on liability to which Grantee is entitled under law. 8. Miscellaneous. (a) Waiver. The performance or observance of any promise or condition set forth in this Agreement may be waived, amended, or modified only by a writing signed by Grantee and Grantor. No delay in the exercise of any power, right, or remedy operates as a waiver thereof, nor shall any single or partial exercise of any other power, right, or remedy. (b) Assi n� ment. This Agreement shall be binding upon the parties, their successors and assigns. All rights and powers specifically conferred upon Grantor may be transferred or delegated by Grantor to any of its successors and assigns. Grantee's rights and obligations under this Agreement may be assigned only when such assignment is approved in writing by Grantor; except that if such assignment is made to an affiliate or subsidiary of Grantee, Grantee may assign any of its rights or obligations to such affiliate or subsidiary upon written notice to the Grantor. (c) Governin� Law. This Agreement is made and shall be governed in all respects by the laws of the state of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Minnesota, and all parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. (d) Severabilitv. If any provision or application of this Agreement is held unlawful or unenforceable in any respect, such illegality or unenforceability shall not affect other provisions or applications that can be given effect, and this Agreement shall be construed as if the unlawful or unenforceable provision or application had never been contained herein or prescribed hereby. 538719v2 MNI MN325-40 4 (e) Notice. All notices required hereunder shall be given by depositing in the U. S. mail, postage prepaid, certified mail, return receipt requested, to the following addresses (or such other addresses as either party may notify the other): To Grantor: City of Monticello Economic Development Authority 505 Walnut Street, Suite 1 Monticello, MN 55362 Attn: Executive Director To Grantee: Attn: (f) Termination. Upon the final date of disbursement of Grant proceeds under the Escrow Agreement, or if the Grant is not disbursed pursuant to this Agreement by , 201� this Agreement shall terminate and neither party shall have any further obligation to the other, except that if the Grant is not disbursed because Grantee has failed to use its best efforts to comply with the conditions set forth in Section 2 of this Agreement then Grantee shall pay to Grantor all reasonable attorneys' fees, costs, and expenses incurred by Grantor in connection with this Agreement. (g) Entire A�reement. This Agreement, together with the Exhibits hereto, which are incorporated by reference, constitutes the complete and exclusive statement of all mutual understandings between the parties with respect to this Agreement, superseding all prior or contemporaneous proposals, communications, and understandings, whether oral or written, concerning the Grant. (h) Headin�s. The headings appearing at the beginning of the several sections contained in this Agreement have been inserted for identification and reference purposes only and shall not be used in the construction and interpretation of this Agreement. 538719v2 MNI MN325-40 S IN WITNESS WHEREOF, this Agreement has been duly executed and delivered by the proper officers thereunto duly authorized on the day and year first written above. GRANTOR: MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY By: Its President By: Its Executive Director [SIGNATi JRE PAGE TO GRANT AGREEMENT - CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITYJ 538719v2 MNI MN325-40 6 GRANTEE: : Title: [SIGNATiJRE PAGE TO GRANT AGREEMENT- 538719v2 MNI MN325-40 EXHIBIT A IMPROVEMENTS 538719v2 MNI MN325-40 A-1 I�►.�:II:�Y1�:� ESCROW AGREEMENT FA�ADE IMPROVEMENT GRANT PROGRAM ESCROW AGREEMENT This Agreement is entered into this day of , 20� by and between (the "Grantee"), , a Minnesota (the "Escrow Agent"), and the City of Monticello Economic Development Authority, a public body corporate and politic under the laws of Minnesota (the "Authority"). Purpose The purpose of the escrow established pursuant to this Agreement is to provide assurance to the Authority that Grantee will complete the proposed improvements described in the Grant Agreement between the Authority and the Grantee dated (the "Grant Agreement"), which is incorporated herein by reference. Escrow The Escrow Agent hereby acknowledges receipt from the Authority of $ in Fa�ade Improvement Grant funds (the "Grant Funds") to be disbursed in connection with the construction by Grantee of certain improvements described in the Grant Agreement (the "Improvements"). Grant Funds will be disbursed to the Grantee in one or more payments as evidenced by the provisions of this section. Before disbursement of any Grant Funds deposited hereunder, Grantee must submit to the Authority and Escrow Agent (i) a written statement containing evidence showing that costs for the Improvements have been paid or incurred by the Grantee in at least the amount requested; and (ii) lien waivers from all contractors or sub-contractors performing work or supplying materials in connection with the Improvements. The Authority may, if not satisfied with the evidence provided, request such further documentation or clarification as the Authority may reasonably require. The Authority will authorize disbursement by the Escrow Agent of the Grant Funds upon receipt and approval of the Grantee's written statement evidencing Improvement Costs in at least the amount of the requested disbursement. Final disbursement of Grant Funds must be made no later than six months after the date hereof. Indemnitv Grantee agrees to indemnify and hold harmless the Authority from and against any claim, damage, liability, loss or expense, including reasonable attorney's fees, made by any party in connection with the performance of obligations under this Agreement. 290813v1 MNI MN190-116 1 Title and Escrow Char�es Any escrow fees will be paid by Authority. Termination This Agreement will terminate upon the earlier to occur of one of the following: i) mutual written agreement of the parties; ii) disbursement of all Grant Funds to Grantee; or iii) [date six months after execution of Agreement]. Any balance of Grant Funds remaining in escrow as of will be returned to the Authority. 290813v1 MNI MN190-116 2 [Grantee] I� Date: CITY OF MONTICELLO ECONOMIC DEVELOPMENT AUTHORITY Executive Director [Escrow Agent] By: Its 290813v1 MNI MN190-116 Date: Date: EDA Agenda 11-14-2018 5. Consideration of an update on the Fa�ade Improvement Grant Pro�ram (AS) The EDA approved the Fa�ade Improvement Grant Program guidelines in August, 2018. Since that time, staff has been working on a number of related initiatives. 1. Preparation of a metrics database to track public and private investment within the downtown, including the fa�ade grant program. 2. Outline for pedestrian counting at key points on Walnut and Broadway to demonstrate impact of proposed capital improvements and fa�ade improvements. 3. Development of final draft contract with Cuningham Group for architectural services for the fa�ade program and development of the grant agreement template (both items on the EDA consent agenda for consideration). 4. City staff and two representatives from the Cuningham Group met with six property owners on Block 35 on October 26th, 2018 at their businesses/properties to discuss individual interest and building improvements for the fa�ade program. As a result of the above meetings, staff is pleased to report that all six property owners have indicated continued interest in the program. A seventh property owner is a likely participant, but was not able to attend the first round of site visits. The interest in the program represents 7 of the 10 properties in the eligible area. The remaining three properties are owned by a single individual who has indicated that they are not interested in participating at this time. Cuningham has begun work on the building sketches for the six buildings based on the site visits and conversations with the property owners. Cuningham is seeking to create a common thread within the sketches, yet with each building maintaining its originality and character. Staff was able to find historic images of the block and many of the buildings, which illustrate that there is more substance to the buildings than perhaps originally known. Cuningham has indicated that for many of the buildings, the improvement recommendations will likely exceed the $50,000 public investment amount. However, Cuningham will provide priority improvement recommendations for each building in support of ineeting the EDA's goals for aesthetic impact. The first draft of the sketches will be provided to staff in mid-November. Refined sketches will be provided to property owners by the end of November, at which time Cuningham will talk with the property owners to yield the final sketches. These will then be used by the property owners to seek out quotes from contractors and serve as a baseline for EDA review of the grant applications. The EDA's initial funding commitment to the program was $50,000 per building, with a total program cap of $200,000. The EDA should be aware that given the level of interest at this point, that may leave 2-3 property owners out of the program. Staff will keep the EDA informed as the project progresses, as the EDA may wish to consider allocating EDA Agenda 11-14-2018 additional dollars to the program prior to or as part of the review of the final grant application submittals. EDA Agenda: 11/14/18 6. Economic Development Report (JT) A. 103 Pine Street (Froslie Property) Relocation Expenses — Claims are now finalized still being processed so there is not yet a final tally. There are just a couple more claims expected to be submitted in the coming weeks and that will complete the current relocation costs. There is a chance that there could be additional eligible relocation expenses coming in the future since the files cannot be totally closed out for 18 months from the notice issuance. The total amount of the relocation claims to date is $218,321.93. B. TigerPath Conference - Hutchinson, MN on November 15, 2018. See attached flyer regarding Conference. C. Restaurant Recruitment Effort by Tangible Consulting Services — Attached is an update from Tom Leighton regarding efforts to reach out and recruit a restaurant for Block 52. D. Prospects — See attached A spread sheet with the active prospects is attached. An Education and Economics Skilled Workforce Conference � �_ IG � I, S Innovative Approaches to Career Readiness G% ��i �i �' � � rt � � +� �' .,� , � � � � � �� % �i�"�0 SHOULD ATTEND: The Forum • Hutchinson High School SchoolAdministrators & Staff 1200 Roberts Rd SW • Hutchinson Educators Economic Development Professionals Chamber Professionals Business Leaders Elected Officials HOW TO REGISTER Register online HERE Cost: FREE Pre-Registration is required to attend. �; Sponsored By: � � WHY YOU SHOULD ATTEND: Get information to persuade Be inspired Learn about successful programs Discover funding options Talk with experts Get questions answered Make contacts Start your action plan CONFERENCE SCHEDULE 9am Registration 9:30 Welcome � � The Demographic Realities SOUTI--IWEST INITIATIVE How to build a student-run FOUNDATION manufacturing business in your school 12pm Lunch is Provided �,�� R� PATH Secrets of the TigerPath Initiative 1[ � . � Workshop: Determining YOUR next steps ACADEMIES Discooeriv�� Taler�t, Deoelopr�� Skil�s, Buildin� Careers Tour Center for Technical Excellence 3:15 Adjourn One community, one shared vision, one student at a time— building a brighter future. r N J U W a N OC a � � � � � � � � � � � � � � � � � � � 0 ++ y y V V V �p �p y V V N � (0 �p (0 (0 N N (0 (0 (0 Y Y N (0 (0 � \ N v � v v y Y v v v N N �"i � � 4% \ � (� (� (� (� Q Q (� (� (� Q Q �- (� (� N � G1 % � % % � � N N N N N � N N � •O C C ,> ,> ,> V V C ,> ,> V � V V � U V V V O O U V V � a a a a a ¢ ¢ ¢ c� c� ¢ ¢ a .. c d o � o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 � o 0 0 0 0 0 0 C � O � � O � M1 p�j O � p M1 � p � N O l0 .-�-� •--i � c'r) .--i .--i crj y�j� � I� � � � � � � � � � � � � � O H m � O � 3 O O � ^ M1� M1� M1� I� M1� + � O + (n M1� d � � m m � Z 'n � m � O � � O O O O � � O � O � .� �+ N � 3 m a N C .N 7 m G1 � z � V � � � � \ � � O � � N � Y � O `� t �; � O � � � s O s s Q v s s s O �n � s � � � 0 M1� \ � � O .--i O � p � � z z � � � 0 O O � �l1 +-' O �l1 Y � pp � O O O � O p l0 .--i �'' c'r) � N O O O p" O � 'O O �l1 � .-N-� O 0 p� V1' W � Q Q '� '� Q Q a , a '� �a + � + o +' w c c � c c c � � o 0 0 0 0 o p W � O � .� d � V u�'i �� V V V � + � c� � �o E o 2 ° ° 2 2 2 � c c a a � � o � o x +� � � Q- � � � *' - V = V w a L c c W c �'' c c � LL ++ LL ++ �' W *' V V �' V V V �,Oj *' '� 3 '� � a�', 0 3 3 •� 3 3 3 3 � �X LL � LL LL z ' Z Z LL Z Z Z z u+ 3 z 3 � d d � z z z � � � _ � ,� .� � J �� LL �eo � ,�e0 � � 3 }, Y �eo y �eo � � � ¢ � � °' o ��o � �' � � � ao � Y -O i� '� N O N � O � N v � 0 `� Y � Y � c c pj O Q CJ c0 � d 0 cv d � G � G ~ 7 c0 v -6 G cJ .� w Q L O ,� d \ LL � S � � Z 3 � � �- � � tA L -6 li �LL Y O � '6 � Y N t O O � � Q � � � � LL � � Y Q � � m v � Y 3 a � � � � d Z li y L y C f0 tA � i� i N � � � V V V N N � _ � � Y Y V (�j � w � � O � � f0 V d � N N � � v O O 41 y N £ ' _ O O • V � d d � � � 0 � � Y d d � � d i+ V � � � � � � � � � � � � � � � � � o o � � � o � � � � � � � � � p N N O O O N O � O O � O O O O '~ � � N l\O � � n m O N m o0 O O � O � � � � � � � � � � � ^ n n W W � C