City Council Agenda Packet 10-11-2004 Special
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AGE DA
SPECIAL MEETING - MO TICELLO CITY COUNCIL
Monday Oct her 11, 2004
5:30 .m.
Budget orkshop
Mayor:
Bruce Thielen
Council Members: Roger Carlson, Glen Posus, a, Robbie Smith and Brian Stumpf
1. Call to Order
2. Review and discussion of 2005 budget.
3. Adjollrn
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MONTICELLO
TO:
Mayor and Councilmembers
FROM:
Rick Wolfsteller, City Administrato
DATE:
September 27,2004
RE:
Preliminary 2005 Budget Modificati ns and Setting Date for Additional Workshop
Session
Based on the discussions at the first 2005 budget WQ kshop session, it was the consensus of the Council
that the preliminary tax levy t<.x 2005 should remain the same as the dollar amount collected in 2004, a
total 01'$6,957,915. The levy that had been origin a ly been proposed was $7,062,052 or $104,137
higher than this years. Based on the Council directi n, the preliminary tax levy adopted by the
Council on September l1li1, and forwarded to the Wight County Auditor was set at the $6,957,915
amount.
As you will recall, in addition to leaving the tax lev the same for next year, the Council direction was
to prepare a revised budget that reduced not only th levy back to the same amount as 2004 but also Lo
cut budgeted expenditures by $500,000. From the orkshop discussions, a revised budget has been
prepared that accomplishes this goal and the modifi ations and reductions proposed are as f()l1ows:
General Fund:
$185,000
Street Department - Eliminate grader purchase
Street Department - Replacement plow truck (partia! funding of $80,000
instead of original $175,0(0)
Engineering fees - Reduction
Legal fees - Reduction
Capital Outlav Fund:
$ 95,000
$ 10,000
$ 10,000
Library Expansion Cut (Reduction from $800,000 t $700,000)
$100,000
Parks Fund:
Ellison Park Restroom elimination
Landscaping reductions (Originally budgeted at $25,000)
$ 50,000
$ 12,500
Montkello City Hall, 505 Walnut Street, Suite I, Monticello,. MN 55362-8831 · (763) 295-2711 . Fax: (763) 295-4404
Office of Publie Works, 909 Golf Course Rd., Montkell , MN 55362 · (763) 295-3170 · Fax: (763) 271-3272
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Community Center Fund:
Eliminate mural
Air Handling Equipment Reduction ($125,000 to $95,000)
Permanent Signs ($7,500 to $7,000)
Eliminate Concession Counter Show Case
$ 2,000
$ 30,000
$ 500
$ 5.000
TOT AL REDUCTIONS
$500,000
Since our initial workshop, a few other changes are eing proposed to the preliminary budget that are
changes from the original proposal. I received noti Ication that our work mens comp insurance
premium is expected to be $9,050 more next year t an what was originally budgeted. '1'0 account for
the changes projected for this insurance increase in he community center, fire department, liquor fund
and general fund, adjustments were made to other e penditure accounts in order to keep the overall
budget and tax levy the same.
The preliminary budget also included funding for t e YMCA Detached Worker program in the amount
of $5,460 and also proposed a contribution to com unity education f(x summer recreation programs in
the amount of$12,740. I have asked the Community Education Department along with YMCA
representatives to provide information on where the contributions are used to see if the Council wants
to continue these contributions. There has been litt e accounting for the funds given to the YMCA over
the past number of years and we should determine hether it is still beneficial for the City to contribute
funds towards or whether there would be better use' for these funds locally. The same is true of the
community education funding in the amount of$12 740 in that our community center has the personnel
and ability to provide recreational services for yout and also swimming lessons that may be are
duplicated by continuing to fund community educa ion programs. Once] receive input from these
organizations on where our funding is actually use , it should provide the Council with a better idea of
whether to continue the present level of funding fo these programs.
Although it is a relatively small amount, $2,000 Wit. included in the general fund budget for a
contributions to the Initiative Foundation out of Lit Ie Falls. Due to budget constraints the past few
years, the City has chosen not to provide funds to t is organization as it appeared many of the grants
and programs were geared towards smaller commu ities in the surrounding counties and not
necessarily providing assistance to local businesses. That is not to say that we wouldn't see some
benefit in the future and this contribution can rem a n if the Council chooses.
] had also included in the preliminary budget $25,0 0 for the anticipated strategic
planning/organizational study proposed by Springs ed Inc. The initial thought that was that this
strategic planning process would have been on am ch smaller scale than what was recently discussed
at the September 27,2004 workshop. If all of the 'omponents such as comprehensive plan review of
the annexation area, infrastructure updates by our ngincer for the annexation area along with the
possibility of a community survey, focus group dis ussions and also an organizational study are done,
it would likely require substantial funding above tl e $25,000 I included. Infrastructure studies would
typically be funded through our trunk fund sources but additional cost for those studies relating to
surveys or planning issues would have to come fro general fund reserves.
Regarding the tax levy requiremcnt for our bonde debt, you may recall that I indicated that there may
be available approximately $700,000 in surplus fu ds form a numbcr of bond issues that are being
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retired this year that could be used to offset future Ie ies for other debt. Discussion at the first
workshop session centered around whether we shou d use all of this surplus in 2005 or whether we
may want to wait until possibly the year 2006 to apply these surplus funds to the levy because of
anticipated additional debt that may be required hec use ofthe interchange project. By waiting until
2006, we could help eliminate or reduce the impact )f any additional tax levies required for the City's
share of that project. This would help to level out t 1e taxes over the next few years rather than having
large swings up and down.
Based on the discussion at the first workshop, after aking the $500,000 in suggested cuts to the
budget and keeping the tax levy the same as that of 004, we would only have to use $300,000 ofthe
surplus funds to reduce our debt levy this year and t e remaining $400, 000 would still be available for
year 2006. The preliminary levy adopted Septemb r 11th included the $300,000 reduction.
The attached budget summaries have been modi fie to reflect the $500,000 in cuts, a reduction in the
tax levy to the same amount as 2004 and the other c anges noted for insurance coverages. I believe
another workshop may he beneficial fix the Counci to determine if the revised modified budget is the
one that will be proposed for final adoption in Deee ber or whether additional modifications are
needed. In addition, the Council will have the opp rtunity to review the YMCA and community
education funding and to discuss any other issues r garding the budget.
A workshop to review the revised budget has been et for 5:30 Monday, Octoher 25th. The Council
might want to keep in the mind if the budget propo als for the strategic planning program is not
available for the October II th workshop, we could Iways review the budget on October 11 th and
discuss the budget for the strategic planning efforts at the October 25th Council meeting.
Attachment: Budget Summaries
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REVI ED
CITY OF M NTICELLO
20 5
PRELIMINA Y BUDGET
SUM ARY
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TAX LEVY UMMARY
2005 B dget
All F nds
Parks
General
Librar
Transportation
Shade Tree
OM
HRA
Debt Service
Capital 1m . Revolvin
Communit Center
Street Reconstruction
JOJAI.2
Net Certified Levy Decrease/Increase
Maximum Lev Allowed
$0
N/A
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Payable 1998 Tax Capacity Rate
Payable 1999 Tax Capacity Rate
Payable 2000 Tax Capacity Rate
Payable 2001 Tax Capacity Rate
Payable 2002 Tax Capacity Rate
Payable 2003 Tax Capacity Rate
Payable 2004 Tax Capacity Rate
Est. Payable 2005 Tax Capacity Ra e
'97/Payable 1998
'98/Pa able 1999
99/Pa able 2000
2000/Pa able 2001
2001/Pa able 2002
2002/Pa able 2003
2003/Payable 2004
Est 2004/Pa able 2005
Ca::l)acity
Rat~
27.001
35.186
36.272
37.146
67.645
65.558
62452
58.76
COMMENTS:
*Community Center budget levy includes $685,0 0 for debt service
and $322,235 for operations
p~:~le 200:1
L!!II
$785,015
$3,653,974
$36,970
$59,170
$59,605
$4,800
$21,990
$784,156
$45,000
$1,007,235
$500,000
$6,957,915
0.00%
27.001
35.186
36.272
37.146
67.645
65.558
62.452
58.76
Tax Le
$3,883,013
$4,617,725
$4,739,325
$5,067,342
$6,498,079
$6,782,018
$6,957,915
$6,957,915
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Maximum levy without a public hearing being re uired = $7,063,153 (under 1 1/2% increase)
Levy as Proposed (Amended) = $6,957,915
2005 Budget.xls:Tax Levy Sum:10/6/2004
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GENERAL FUNDS MMARY
2005 Budge
REVENUE
Taxes
CURRENT AD VALOREM TAXES
DELINQUENT AD VALOREM TAXES
MOBILE HOME TAX
TIF #1 - KMART
FORFEITED TAX SALE APPORT
PEN & INT - AD VALOREM TAXES
2004
$3,527,722
$0
$0
$0
$0
$5,000
2005
$3,653,974
$0
$0
$0
$0
$5,000
',:P.9!7 4
$635,000 $575,000
$2,600 $3,000
$0 $0
. $0 $0
$225 $600
$0 $0
$0 $0
$7,650 $7,200
,$;aOO
Inter-Governmental
FEDERAL GRANTS - CETA 101.33120 $0 $0
LOCAL GOVERNMENT AID 101.33401 $0 $0
HOMESTEAD CREDIT (HACA) 101.33402 $0 $0
MOBILE HOME HOMESTEAD CREDIT 101.33403 $0 $0
PERA INCREASE AID 101.33404 $6,741 $6,741
DISASTER AID 101.33408 $0 $0
LOCAL GOVT/ST HWY AID 10133410 $68,000 $72,500
FIRE DEPT AID 101.3320 $63,250 $65,000
POLICE DEPT AID 101.3321 $33,000 $37,500
STATE GRANTS & AIDS - OTHER 101.33 99 $0 $0
COUNTY HIGHWAY GRANTS 101.33 10 $11,600 $12,350
OTHER COUNTY GRANTS 101.33 20 $1,000 $1,000
Char es for Services
RECYLlNG INCENTIVE $14,000 $14,000
ZONING/SUBDIVISION FEES $10,000 $10,500
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2005 BUDGETXLSGenFundSumRev 10/6/2004
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SALE OF MAPS & PUBLICATIONS
MV LICENSE SALES/DEPUTY REG
ASSESSMENT SEARCHES
INSPECTION FEES
FIRE PROTECTION TWP CONTRACT
FIRE EMERGENCY RESPONSE CALLS
BLIGHT MOWING FEES
STREET,SIDEWALK,CURB REPAIRS
SPECIAL GARBAGE PROC/RECYCLE
GARBAGE CHG
GARBAGE CART RENTAL
PARK RENTAL FEES
CONSTRUCTION COST (REIMB)
OTHER CHARGES FOR SERVICES
Miscellaneous Revenue
S. A. PRINCIPAL - COUNTY
S. A. PRINCIPAL - DIRECT
S. A. PENALTIES & INTEREST
INTEREST EARNINGS
INTEREST EARNINGS-ANDERSON
INTEREST EARNINGS-AROPLAX
RENTAL OF PROPERTY
RENTAL OF EQUIPMENT
CONTRIBUTIONS - PRIVATE
SALE OF CITY PROPERTY
MISC ITEMS FOR RESALE
LOCK (FIRE BOXES
SIGNS & INSTALL (NEW PLATS)
OTHER MISC REVENUE
Refunds and Reimbursements
REFUNDS/REIMBURSEMENTS
IDC CONTRIBUTION (REIMB)
HACA REIMBURSEMENT
DISCOUNT
2005 BUDGETXLS:GenFundSumRev: 10/6/2004
$250
$245,300
$10,000
$55,000
$80,215
$3,000
$300
$0
$2,600
$46,000
$33,500
$0
$155,418
$1,200
$0
$0
$0
$162,500
$6,090
$4,300
$13,350
$0
$0
$0
$0
$450
$0
$4,500
$250
$265,500
$10,250
$55,000
$99,490
$5,000
$200
$0
$2,800
$60,000
$35,200
$0
$225,000
$3,500
$0
$0
$0
$189,000
$5,700
$3,905
$12,130
$0
$0
$0
$0
$200
$0
$6,500
GENERAL FU D SUMMARY
. 2005 B dget
EXPEN DITU RES 2004 2005
$40,210 $62,035
$271,765 $288,570
$198, 145 $230,710
$29,500 $38,650
$102,150 $140,935
$204,730 $227,195
$44,510 $47,915
$204,470 $206,250
$151,450 $121 ,140
$103,175 $150,115
$8,975 $5,000
$21 ,400 $21,625
$0 $66,500
Public Safet
Law Enforcement $797,160 $836,580
Fire $234,330 $246,425
Buildin Inspections $215,855 $242,850
Civil Defense $13,665 $13,890
Animal Control $42,975 $43,425
. Public Safety De $0 $44,765
$131,790 $155,785
$177,480 $190,575
$577,340 $605,480
$82,575 $76,430
$102,500 $108,500
$6,600 $5,200
$135,525 $180,845
$439,930 $447,820
$370,000 $460,000
$0 $1,471,755
Health & Welfare
Senior Citizens Center $77,890 $78,035
YMCA/Communit Education $18,200 $18,200
Information Center $0 $0
Ice Arena Contributions $0 $75,000
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2005 BUDGET.XLSGenFundSum.Exp: 1 0/6/2004
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GENERAL FU D SUMMARY
2005 Budget
2005 BUDGET.XLS:GenFundSum-Exp: 1 0/6/2004
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SPECIAL REVENUE FUND
2005 Budge1
Park Fund
REVENUE 2004 2005
CURRENT AD VALOREM TAXES 225.31011 $653,875 $785,015
DELINQUENT AD VALOREM TAXES 225.31021 $0 $0
MOBILE HOME TAX 225.31031 $0 $0
PEN & INT - AD VALOREM TAXES 22531910 $0 $0
FIELD FEES 225.34771 $0 $500
TEAM FEES 225.34770 $6,500 $6,000
PARK RENTAL FEES 225.34780 $2,000 $2,200
CONCESSION REVENUE 225.34772 $0 $3,000
OTHER CHARGES FOR SERVICES 225.34999 $0 $0
INTEREST EARNINGS 225.36210 $5,225 $6,000
REFUNDS/REIMBURSEMENTS IN 225.36290 $0 $0
OTHER MISC REVENUE 225.36299 $0 $0
TRANSFER FROM GENERAL FUND 225.39201 $0 $0
TRANSFER FROM OTHER FUNDS 225.39203 $90,000 $0
N $
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EXPENDITURES
Personal Services
SALARIES, FULL TIME - REG 2?5.45201 .1010 $203,440 $235,200
SALARIES, FULL TIME - OT 2')5.45201.1020 $2,750 $4,200
SALARIES, PART-TIME - REG 2?5.45201.1030 $0 $0
SALARIES, PART-TIME - OT 2')5.45201.1031 $0 $0
SALARIES, TEMPORARY - REG 2?5.45201.1040 $38,000 $35,500
SALARIES, TEMPORARY - OT 2')5.45201.1050 $0 $0
SALARIES, OTHER 2?5.45201.1090 $0 $0
SEVERANCE PAY 2?5.45201.1110 $1,000 $0
PERA CONTRIBUTIONS 2'15.45201.1210 $13,615 $0
FICA CONTRIBUTIONS 2?5.45201.1220 $15,265 $15,205
MEDICARE CONTRIBUTIONS 2')5.45201.1250 $3,570 $17,050
HEALTH/DENTAL/LIFE INSURANCE 225.45201.1310 $35,460 $3,990
U. C. BENEFIT PAYMENTS 225.45201.1420 $0 $38,795
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i. 349,940
Supplies
PRINTED FORMS & PAPER 225.45201.2030 $0 $0
SAFETY SUPPLIES 225.45201.2065 $2,400 $3,000
MISC OFFICE SUPPLIES 225.452012099 $200 $250
CLEANING SUPPLIES 225.45201.2110 $600 $700
CLOTHING SUPPLIES 225.45201.2111 $650 $725
MOTOR FUELS 225.452012120 $6,000 $15,000
LUBRICANTS & ADDITIVES 225.45201.2130 $1,600 $2,400
CHEMICAL PRODUCTS 225.45201.2160 $8,500 $10,000
MISC OPERATING SUPPLIES 225.45201.2199 $22,000 $22,000
EQUIPMENT REPAIR PARTS 225.45201.2210 $4,200 $6,200
VEHICLE REPAIR PARTS 225.45201.2211 $3,400 $4,000
TIRES 1.25.45201.2220 $1 ,000 $1,500
UDGETXLS:Spec Revenue Fund-Parks: 1 0/6/2004
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2005 B
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SPECIAL REVENUI . FUND
2005 Budge1
Park Fund
BUILDING REPAIR SUPPLIES 2'5.45201.2230 $3,600 $5,000
LANDSCAPING MATERIALS 2'5.45201.2250 $4,500 $7,500
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Small Tools and Equipment
SMALL TOOLS/MISC 2 5.45201.2410 $1,500 $1,500
T&E/MACHINERY 2 5.45201.2440 $0 $7,000
T&E/FURNITURE 2 5.45201.2460 $0 $0
T&E/OFFICE EQUIPMENT 2 5.45201.2471 $0 $0
T&E/COMPUTER EQUIPMENT 2 5.45201.2472 $0 $0
T&E/OTHER 2 5.45201.2499 $0 $5,000
Services and Char~es
PROF SERVICES - CUSTODIAL 2 5.45201.3110 $0 $0
MAINTENANCE AGREEMENTS 2 5.45201.3190 $0 $0
MISC PROFESSIONAL SERVICES 2 5.45201.3199 $3,400 $5,500
TELEPHONE 2 5.452013210 $2,300 $2,800
TRAVEL EXPENSE 2 5.45201.3310 $300 $350
CONFERENCE & SCHOOLS 2 5.452013320 $1 ,200 $1,600
FREIGHT 2 5.452013330 $0 $0
ADVERTISING 2 5.45201.3499 $650 $650
GENERAL PUBLIC INFORMATION 2 5.45201.3520 $500 $600
VEHICLE INSURANCE 22 5.45201.3630 $0 $0
ELECTRIC 22 5.452013810 $5,000 $5,500
GAS 22 5.45201.3830 $800 $1,300
REPAIR & MTC - BUILDINGS 22 5.45201.4010 $3,000 $3,300
REPAIR & MTC - MACH & EQUIP 22 5.45201.4044 $2,000 $2,400
REPAIR & MTC - VEHICLES n 5.45201.4050 $2,000 $2,200
ADOPT-A-PARK MAINT/EXP 22 5.45201.4090 $3,200 $3,200
PATHWAY MAINTENANCE 22 5.45201.4091 $1,000 $1,500
REPAIR & MTC - OTHER 22 ,.45201.4099 $2,000 $2,000
EQUIPMENT RENTAL 22 .45201.4150 $500 $1,400
UNIFORM RENTAL 22 .45201.4170 $3,000 $2,800
MISC RENTALS 22 .45201 .4199 $0 $0
DUES, MEMBERSHIP & SUBSCRIPTIONS 22 .45201.4330 $400 $400
BOOKS & PAMPHLETS 22 .45201.4350 $150 $150
TOWING CHARGES 22 .45201.4360 $0 $0
LICENSES & PERMITS 22 .45201.4370 $0 $0
PRIZES 22 .45201.4390 $0 $0
TREE REPLACEMENT 22 .45201.4391 $0 $0
MISC OTHER EXPENSE 22 .45201.4399 $1,500 $1,500
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Capital Outlay
IMPROVEMENTS 22 .45201.5301 $0 $15,000
MOTOR VEHICLES 22 .45201.5501 $30,000 $16,000
FURNITURE & FIXTURES 22 .45201.5601 $0 $0
OTHER EQUIPMENT 22 .45201.5801 $46,500 $44,000
UDGET.XLS:Spec Revenue Fund-Parks:10/6/2004
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2005 B
SPECIAL REVENUE FUND
2005 Budget
Park Fund
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'~'~lIil.I..I~IJ'p~rtK .. .. . .... $
Parks/Improvements
CITY BALLFIELDS/NSP IMPR 2 5. $0 $0
SOCCER FIELDS IMPR 2 5. $0 $12,000
PARK ADA/STRUCTURE IMPR 2 5. $10,000 $5,000
WEST/EAST BRIDGE PARK IMPR 2 5. $15,000 $0
PRAIRIE/OTTER CREEK PARK IMP 2 5. $0 $0
CARDINAL HILLS TOT LOT IMPR 2 5. $0 $35,000
PIONEER PARK IMPR 2 5. $30,000 $35,000
RIVER MILL PARK IMPR 2 5. $0 $0
4th STREET RINK IMPROVEMENT 2 5. $0 $25,000
WILDWOOD RIDGE PARK/ROLLLlNG WOODS 2 5. $0 $0
1. Playground Equipment $0 $0
2. LandscapinQ & GradinQ $0 $0
3. Picnic Tables,Benches & Garbage cans $0 $0
4_ Open Air Shelter $0 $0
5. Trees $0 $0
GROVELAND PARK IMPROVEMENT 2 5_ $65,000 $20,000
TOWER PARKNALLEY VIEW IMPROVEMENT 2 5. $10,000 $0
ELLISON RESTROOMS 2 5. $65,000 $0
WILDWOOD PARK IMPR 2 5. $5,000 $0
COUNTRY CLUB PARK IMPR 2 5. $20,000 $0
HILLCREST PARK - BALLFIELD FENCE 2 5. $0 $8,000
PAR WEST IMPROVEMENTS 2 5. $15,000
MISC OPERATING SUPPLIES 2 5.452022199 $0 $10,000
MISC PROFESSIONAL SERVICES 2 5.45202_3199 $0 $6,000
_:,:.. ....
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NSP Ballfields
Cleaninq Suppies 2 5.45203.2110 $150 $150'
Motor Fuels 2 5.45203.2120 $500 $1,000
Lubricants 2 5.452032130 $100 $250
General Operatinq Supplies 2 5.45203.2199 $500 $600
Misc Repair/Maint. Supplies 2 5.45203.2299 $2,000 $3,550
Misc Professional Services 2 5.45203.3199 $2,000 $2,500
Electricity 2 5.45203.3810 $7,000 $7,000
Repair/Maint - Buildinqs 2 5.45203.4010 $200 $500
Improvements 2 5.452035301 $25,000 $38,000
Other Equipment 2 5.45203.5801 $8,500 $0
Misc_ Other Expense 2 5.45203
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TOTAL BALLFIELD I
0 ."".'..'.'$1,204,765
UDGETXLS:Spec Revenue Fund-Parks:10/6/2004
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2005 B
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SPECIAL REV iENUE FUND
2005 B IUdget
Communi y Center
REVENUE 2004 2005
CURRENT AD VALOREM TAXES 226.31011 $1,018,355 $1,007,235
DELINQUENT AD VALOREM TAXES 226.31021 $0 $0
MOBILE HOME TAX 226.31031 $0 $0
PEN & INT - AD VALOREM TAXES 226.31910 $0 $0
HOMESTEAD CREDIT 226.33402 $0 $0
STATE GRANTS & AIDS - OTHER 226.33429 $0 $0
ROOM/SPACE RENTAL 226.34101 $81,695 $113,000
KITCHEN RENTAL/PARTY ROOM RENTALS 226.34755 $0 $26,000
CONCESSIONS 226.34740 $72,000 $82,000
USER FEES 226.34790 $75,000 $62,000
MEMBERSHIPS 226.34791 $400,000 $460,000
PROGRAM ACTIVITY FEES 226.34792 $60,000 $60,000
OTHER CHARGES FOR SERVICES 226.34999 $6,000 $6,000
INTEREST EARNINGS 226.36210 $0 $1,650
RENTAL OF EQUIPMENT 226.36221 $500 $500
CONTRIBUTIONS - PRIVATE 226.36230 $3,000 $3,000
OTHER MISC REVENUE 226.36299 $250 $450
TRANSFER FROM GENERAL FUND 226.39201 $0 $0
TRANSFER FROM LIQUOR 22639207 $250,000 $250,000
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EXPENDITURES
Personal Services
SALARIES, FULL TIME - REG 2 6.45122.1010 $258,540 $280,925
SALARIES, FULL TIME - OT 2 6.451221020 $4,000 $4,000
SALARIES, PART-TIME - REG 2 6.45122.1030 $295,000 $306,075
SALARIES, PART-TIME ~ OT 2 6.45122.1031 $500 $500
SALARIES, TEMPORARY - REG 2 6.45122.1040 $2,500 $0
SALARIES, TEMPORARY - OT 2 6.45122.1050 $0 $0
SALARIES, OTHER 2.6.45122.1090 $0 $0
SEVERANCE PAY 2 6.45122.1110 $1,000 $0
PERA CONTRIBUTIONS 2, 6.45122.1210 $21,000 $23,555
FICA CONTRIBUTIONS 2)6.45122.1220 $35,000 $36,675
MEDICARE CONTRIBUTIONS 2?6.45122.1250 $8,000 $8,575
HEALTH/DENTAL/LIFE INSURANCE 2?6.45122.1310 $32,945 $48,695
U. C. BENEFIT PAYMENTS 2?6.45122.1420 $4,000 $3,000
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Supplies
PRINTED FORMS & PAPER 26.45122.2030 $2,000 $2,000
PROGRAM OPERATING COSTS 26.45122.2065 $0 $0
MISC OFFICE SUPPLIES 26.45122.2099 $6,500 $6,500
CLEANING SUPPLIES 26.451222110 $7,300 $9,000
CLOTHING SUPPLIES 26.45122.2111 $7,000 $7,000
MOTOR FUELS 26.45122.2120 $0 $0
LUBRICANTS & ADDITIVES 26.451222130 $0 $0
CHEMICAL PRODUCTS 26.45122.2160 $12,000 $10,000
POOL MAINTENANCE SUPPLIES 26.45122.2161 $5,000 $13,500
MISC OPERATING SUPPLIES 26.45122.2199 $18,250 $18,250
EQUIPMENT REPAIR PARTS 26.45122.2210 $5,000 $5,000
VEHICLE REPAIR PARTS 26.45122.2211 $0 $0
BUDGETXLS:Spec Revenue Fund-Comm Ctr.:10/6/2004
2005
.
.
.
SPECIAL REVE NUE FUND
2005 BLl dget
Communit~ Center
TIRES 226 .45122.2220 $0 $0
BUILDING REPAIR SUPPLIES 226 45122.2230 $4,000 $4,000
LANDSCAPING MATERIALS 226 45122.2250 $3,000 $2,000
MISC REPAIR & MTC SUPPLIES 226 45122.2299 $5,000 $10,000
SMALL TOOLS & EQUIPMENT 226 45122.2410 $4,000 $6,000
TOOLS & EQUIP - COMPUTERS 226 45122.2499 $0 $3,000
TOOLS & EQUIP - OFFICE EQUIPMENT 226 45122.2471 $0 $1,000
CO~
~!lil
Services & Charges
PROF SERVICES - MANAGEMENT FEE 226 45122.3070 $400 $400
PROF SERVICES - DATA PROCESSING 226 45122.3090 $4,000 $4,000
PROF SERVICES - WEBSITE/EMAIL 226 45122.3092 $400 $4,000
PROF SERVICES - CUSTODIAL 226. 45122.3110 $500 $1,000
PROF SERVICES - LAUNDRY 226, 45122.3111 $3,000 $3,000
PROF SERVICES - BLDG/EQUIP 226. 45122.3112 $5,000 $6,500
MAINTENANCE AGREEMENTS 226, 451223190 $15,000 $10,000
PROF SERVICES - NEWSLETTER 226. 45122.3195 $0 $0
MISC PROFESSIONAL SERVICES 226, 451223199 $2,000 $6,000
TELEPHONE 226. 45122.3210 $12,000 $12,000
POSTAGE 226. 45122.3220 $500 $1,000
CABLE/NETWORK SERVICES 226. 451223250 $2,200 $2,500
TRAVEL EXPENSE 226. 45122.3310 $500 $900
CONFERENCE & SCHOOLS 226. 5122.3320 $2,500 $6,000
EXPO EXHIBITOR ADMISSION 226. 5122. $0 $4,500
ADVERTISING 226. 5122.3499 $10,000 $12,000
GENERAL PUBLIC INFORMATION 226. 5122.3520 $1,000 $1,000
BROCHURES 226. 5122.3560 $6,000 $7,200
GENERAL LIABILITY INSURANCE 226. 5122.3610 $34,345 $29,715
PROPERTY INSURANCE 226. 5122.3620 $7,075 $8,500
MISC. GEN INSURANCE (WORK COMP) 226. 5122.3699 $10,190 $10,670
ELECTRIC 226. 5122.3810 $74,000 $74,000
GAS 226. 5122.3830 $76,000 $80,000
REPAIR & MTC - BUILDINGS 226. 5122.4010 $20,800 $5,000
REPAIR & MTC - MACH & EQUIP 226. 5122.4044 $95,700 $6,000
REPAIR & MTC - VEHICLES 226. 5122.4050 $0 $0
REPAIR & MTC - OTHER 226. 5122.4099 $0 $2,000
EQUIPMENT RENTAL 226. 5122.4150 $15,000 $12,000
UNIFORM RENTAL 226. 5122.4170 $1,500 $1,500
TOWEL RENTAL 226. 5122.4171 $1 ,1 00 $1,100
DUES, MEMBERSHIP & SUBSCRIPTIONS 226. 5122.4330 $1,500 $1,800
TOWING CHARGES 226. 5122.4360 $0 $0
LICENSES & PERMITS 226. 5122.4370 $700 $700
CUSTOMER DISCOUNTS 226. 5122.4379 $0 $0
BANK CHARGES 226. 5122.4398 $5,500 $7,000
MISC OTHER EXPENSE 226. 5122.4399 $300 $300
OPENING CELEBRATION EXP 226. 5122.4429 $0 ..
~AlS ''>, .RGI;S ~I:,'>'
BUDGET.xLS:Spec Revenue Fund-Comm. Ctr,:10/6/2004
...-- --... - ---."..--..,.---".
2005
.
.
.
SPECIAL RE ENUE FUND
2005 udget
Commun ty Center
Ca ital Outla
IMPROVEMENTS
MOTOR VEHICLES
FURNITURE & FIXTURES
OFFICE EQUIPMENT
COMPUTER EQUIPMENT
CAPITAL EXPENDITURES - "A" LIST
26.45122.5301
26.45122.5501
26.45122.5601
2 6.451225701
2 6.45122.5702
2. 6.45122.5801
$0
$0
$0
$0
$0
$23,900
$0
$0
$0
$0
$0
$166,900
Communit Center Pro rammin
RENTAL ROOM SUPPLIES
OFFICE SUPPLIES - PROGRAMMING
OPER SUPPLIES - CONCESSIONS
PARTY ROOM SUPPLIES
CLIMBING WALL SUPPLIES
FITNESS AREA SUPPLIES
GYMNASIUM SUPPLIES
INDOOR PLAY SUPPLIES
POOL SUPPLIES
"THE WAREHOUSE" SUPPLIES
WHEEL PARK SUPPLIES
GEN PROGRAMMING - OP COSTS
NON-FOOD PRODUCTS
T&E/OTHER
CONCESSION FOOD PRODUCTS
PROF SERVICES - FITNESS
PROF SERVICES - PROGRAM INSTR
PROF SERVICES - GENERAL PROGRAMMING
ADVERTISING - PROGRAMMING
EQUIP RENTAL - PROGRAMMING
DU ESIMEMSH I PIS UBSC R-PROGM I N
PRIZES
2 6.45127.2075
2 6.45127.2099
2 6.45127.2145
2 6.45127.2146
226.45127.2171
22 .45127.2172
22 .45127.2173
22 .45127.2174
22 .45127.2175
22 .45127.2176
22 .45127.2177
22 .45127.2198
22 .45127.2549
22 .45127.2499
22 .45127.2541
22 .45127.3012
22 .45127.3013
22 .451273199
22 .45127.3499
22 .45127.4150
22 .45127.4330
22 .45127.4390
$2,000
$0
$3,000
$6,500
$500
$1,000
$500
$500
$2,000
$500
$500
$7,300
$20,550
$11,300
$50,000
$3,800
$1,500
$1,500
$3,500
$2,000
$250
$1,500
$2,600
$0
$3,000
$6,500
$750
$500
$500
$500
$1,000
$800
$1,500
$8,000
$2,000
$0
$52,000
$2,000
$1,500
$1,000
$3,500
$2,000
$250
$2,500
2005 BUDGETXLSSpec Revenue Fund-Comm. Ctr;10/6/2004
.
.
.
SUMM RY
Debt Servi e Funds
2005 Budge; Forecast
REVENUE
Current ad valorem:
Interest:
S ecial asmt--Count :
Transfer in -Tax Increment:
Transfer in--Communit Center Fund:
Transfer in--Sewer Access Fund (\NINTP note):
TOl1,*I4~:~~~~EVE N'llJ:1S
2004
$1,201,643
$124,460
$855,104
$179,650
$662,455
$500,000
$3 ,523'1:~:~:::,a
2005
$784,156 *
$134,330
$789,609
$118,500
$685,000 *
$500,000
$3,01 ti,9~5
----------------------- ---------------------
EXPENDITURES
Principal:
Interest:
Pa in a ent fees:
Interest ex :
1I0m~I.,.EX~'I!'fI.I;[)ITU RES
*Scheduled Levy
Less: (1) yr reduction because of bond fund surplus
Net Levy
2005 BUDGET.XLS:Debt Service Fund-Forecast:10/6/2004
2004
$4,736,539
$1,412,755
$7,549
$0
$6,156;'81i$1
All other Debt
$1,088,293
(304,137)
$784,156
2005
$1,811,126
$1,289,607
$5,510
$0
$3, 1 06i:~1i$3
Comm Ctr Bond
$685,000
$685,000
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Base Levy Limit (Taxes)
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Transit Aid (Bus)
Total Tax & Aid Revenue
DAWN/XCELlBUDGETLevy&StateAid Comparison: 1 0/612004
2004
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1,814,098
$6,957,915
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($276,882)
($26,674)
$6,636,165
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Northwest YMCA
7601 42nd Avenue North
New Hope, MN 55427
_3-535-4800
~lX: 763-952-5550
\~
YMCA
We build strong kid~,
strong farnilics, strong communities.
October 5, 2004
Mr. Rick Wolfsteller
City Administrator
Monticello City Hall
505 Walnut Street, Suite 1
Monticello, MN 55362-8831
Dear Mr. Wolfsteller and City Council Membe .s,
.
I would like to thank you for all your past supp rt to the YMCA. We believe that your
contributions have helped build strong kids, str ng families and strong communities in
the Monticello area. The Northwest YMCA wo ld like to take this opportunity to respond
to your letter in regard to the 2005 budget prep ation. Below is the information on
funding sources and statistical information you requested to share with the council.
Last Over the past few years, the City Council as requested the Northwest YMCA
increase local contributions that provide servic s to youth in the Monticello area. Since
that time, we continue to make progress on se uring funds dedicated to serving the
Monticello community.
During the past year we have received the 1'011
City of Monticello
United Way ~ Monticello
Wright County
Youth Intervention Programs - Department of conomic Security
Individual Contributions/Local Monticello Bu iness
YMCA In-kind services
5,460
10,000
10,000
26,200
7,000
15,000
Total dedicated to serving youth and families in the City of Monticello $73,660
State funding (Department of Economic Sec ty) requires local matching dollars be
secured. We depend on the City of Monticell to contribute at least $5,460 annually.
.
The Northwest YMCA offers a variety of pro rams that are not provided by other
community resources. Our Detached Work P gram works with "at risk" youth and their
families, offering a variety of prevention, inte ention and post adjudication services.
.
.
.
Two hundred twenty youth participated in th NYPUM (National Youth Program Using
Mini bikes) and our Equestrian Program. Bo h programs work with at risk youth,
providing a structured ten-week curriculum here youth work on individualized goals to
improve behavior weekly.
An additional 150 youth from the City of Mo ticello were served in our Detached Work
Program. These youth have also been identified as "at risk" and receive individual and
group support. A variety of recreational and ervice learning opportunities are made
available weekly and follow-up is provided n r an average of six months. Over fifteen
hundred youth attended Camp Manitou this s mmer
The Northwest YMCA provides resources an services that foster strong youth, strong
families and strong communities. The progr s offered to youth and families in the City
of Monticello provide positive structured time use, exposure to and development of
positive values and the ability to build healthy relationships with positive adult role
models. Youth have demonstrated acquisition of communication skills, self-control,
problem solving and decision making skills, s tting and achieving goals and leadership
skills. Young people are involved in commun ty projects that provide intergenerational
communication and the ability to contribute to their community and feel connected to
their community . Youth have demonstrated i roved school attendance, behavior and
educational commitinent. Families have beco e increasingly involved in the children's
education and in their social development.
The Northwest YMCA dedicates approximate! $15,000 annually to support the
programs in the City of Monticello. Staff me bers, van and bus transportation and
program supplies are provided to ensure succe, sful programs are available that are
offered at no cost and are accessible for youth d families. Youth and families from
outside the Monticello area travel to Camp Ma 'tou for camp programs, cut Christmas
trees, utilize the Manitou trails, etc. Manyenj y all the amities Monticello has to offer.
We believe the Northwest YMCA provides ess ntial services to the youth, families and
the community members of the City of Montic 110. Investing in prevention and
intervention service can significantly reduce fu ure costs.
We are able to provide public testimony or mee with you as you see needed. Please call
or provide information on the nexrCouncil me ting. I can be contacted at (763) 535-
4800 extension 5509. We appreciate your time and dedication.
Thank you,
Tom McKinney
Executive Director
,,')\ , \
M
MO
From:
Members of the Monticello City Council
Duane Gates, Communit Education Director
Continued Support for th Summer Recreation Program
Oct. 11, 2004
To:
Subject:
Date:
. 1.
~\:'I\\o
(?:"t
\;.;
~
The purpose of this memo is to reques your continued financial support to the Summer
Recreation Program for 2005.
I am making this request for several rea ons.
The children of this community ill benefit by your continued support. This
past summer over 3200 registration for recreation activities were received. This does
not include individuals who particip ted in special events such as Wednesdays in the
Park held at Ellison Park and Prairie Fire Children's Theatre performances which were
attended by another 1350 individu Is.
2. This action would continue the long-standing Joint Powers Agreement for
the Summer Recreation Progra between the City of Monticello and the
Monticello School District. This greement has been in effect for over 30 years.
During that time, the summer recre tion program, funded cooperatively with the school
district, has provided a variety of co structive educational and recreational activities for
the young people of our communit .
3. Continued support demonstrat s cooperative efforts between
governmental units to outside f nding sources, like the Wright County
Family Service Collaborative. T e end result is the opportunity to generate
revenue from outside funding sourc s to the community of Monticello.
4. Finally, when our two governm ntal bodies work together, think of the sense
of community, spirit of coopera, ion and positive energy that is created in our
community. The most recent exa pie of this is the Community Ice Arena.
In conclusion, I believe that we should uild upon existing cooperative efforts, like the
Summer Recreation Program, to creat a positive framework and spirit of cooperation
between governmental units. I believe his spirit will benefit not only the youth in
Monticello, but all members of our com unity.
2004 Summer R creation Preliminary
Finanei I Summary
Expenses;
Recreation Expense .................... .$83,152.00
Pool-chemicals, custodian, heat ............. .5,000.00
Facility/other custodian .................... .6,500.00
Office Staff ............................. .4.500.00
Total . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$99,152.00
Income:
Summer recreation
. II . . II. . . . . . . . . .
. . . . . .$60,695.00
Expenses less income . . . . . . . , . . . . . . . . " ..... .$38,457.00
Less City of Monticello's contribution ............. .$12,750.00
Monticello School District contribution ............ .$25,707.00
Please note; This amount does not inciude prog am development and administration by community
education director and assistant director.
City Council Agenda - 10/11/04
Council UPDATE ONLY - No Action Re ui ed. Re uest for Variance to the front ard setback
for an attached accesso structure in an R-2 Si Ie and Two Famil Residential
District.Applicant: AI and Janet Maus. (O'Neil)
REFERENCE AND BACKGROUND
Recognizing the unique circumstances surro nding this request, the Planning
Commission denied he variance to the front y rd setback and recommended approval of
a side yard variance to allow encroachment i to the side setback area to within two feet of
the property line. The variance would allow or a lateral garage expansion and result in a
garage that is as big as the original request. he applicant has not appealed the decision
by the Planning Commission therefore no act on is required by the City Council.
Planning Commission decision stands unless member of the City Council appeals the
decision.
Al and Janet Maus are requesting a 23' variance to the front yard setback to allow construction
of a two car garage in front of their rambler-styl single family home. The home currently has
a single car garage that projects slightly in front l' the home. Currently, the front of the
existing single car garage already encroaches int the 30' front setback standard. The new two
car garage would be placed in front of the existi g garage/home which means that almost the
entire garage would be in violation of the setbac standards.
The Planning Commission has customarily grant d relatively minor side yard variances to
allow property owners to develop two car garage. In this case however, the degree of the
variance needed to create a two car garage appli s to the front yard and is somewhat extreme.
It could be argued that the presence of a garage ont almost entirely outside of the setback
lines would seem out of place f()f the neighborho )d.
The applicant has exmnined other options for pIa 'ing a two car garage on the site but this effort
is hampered by the placement of the home mld t e inability to buy land from the adjoining
property owner.
ALTERNATIVE ACTIONS
Planning Commission selected alternative #1 elow.
1. Motion to grant a variance to the side yar setback allowing a two car garage expansion
to within 2 feet of the side property line b se don the finding that strict application of
the code in this instance creates a hardshi by limiting the ability of the property owner
to develop a two car garage which is a Cll tomary use in the district.
2. Motion to deny the variance based on the mding that a the degree of variance needed
for the two car garage is too great and the structure would not be in keeping with the
neighborhood. Other options for construe ing additional garage space, though very
expensive and requiring major remodelin are possible without a variance or would
require a variance to the side yard standar s.
STAFF RECOMMENDA TION
Staif supports alternative #1.
SUPPORTING DATA
None
Ci ty Council Agenda-- 10/] 1/04
2
City Council Agcnda - 10/11/04
REFERENCE AND BACKGROUND
orar wall in an II-A Li ht Industrial District.
Planning Commission recommended ap roval of the variance request. Commission noted
that a previous variance had been grant: d for the same purpose, which allows for the
currently proposed expansion. It was ~oted that granting the variance wiIJ accommodate
future expansions. This decision stands nless there is an objection by one or more
members of the City Council.
The applicant is requesting a variance whic would allow construction of a wall on a temporary
basis that does not meet the standards of th 11- A District.
As you may know, building walls in the Il- district must be built to a relatively high standard
as the code reads "all buildings constructed f curtain wall panels of finished steel, aluminum, or
fiberglass shall be required to be faced with rick, wood, stone, architectural concrete case in
place or pre-cast panels on all wall surfaces'. In this case, Suburban Machine is expecting that
the subject wall will be removed at some po nt in the future for a subsequent expansion. It
therefore does not make sense to invest in a ' all that will likely be removed for expansion.
In the past, Suburban has been granted a simlar variance request which is resulting now in one
temporary wall being replaced by another. 't some point in the future, when the building has
grown to match the capacity of the site, a penlanent wall meeting the standards of the I1-A
district will be constructed.
AL TERNA TIVI~ ACTIONS
1. Motion to grant a variance to the wall tandards in the It-A district allowing construction
of a temporary wall to be replaced at s me point in the future with a wall that complies
with lI-A standards. Motion based on the linding that granting the variance Jor a
temporary wall does not impair the int nt of the ordinance.
2. Motion to deny approval of a variance 0 the wall standards in the II-A district allowing
construction of a temporary wall. Mot on based on the finding that a hardship does not
exist and granting the variance impairs the intent of the ordinance.
STAFF RECOMMENDATION
Staff supports the Planning Commission reco mendation of alternative 1 above. As one can see
on the site plan, there is sufficient expansion at' a left on the site so it is likely that the temporary
wall will be replaced at some point in the Jhtur with a wall that meets ll-A standards. Issuance
of a variance in this case would theref()re be co sistent with the intent of the code.
City Council Agenda - 10/11/04
SUPPORTING DATA
A. Acrial Image
B. Site Plan
C. Building Elevations
2
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