EDA Minutes 11-14-2018MINUTES
REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Wednesday, November 14th, 2018 — 6:00 p.m.
Mississippi Room, Monticello Community Center
Commissioners Present: Steve Johnson, Bill Tapper, Jon Morphew, Tracy Hinz, 011ie
Koropchak-White and Councilmembers Lloyd Hilgart and Jim
Davidson
Staff Present: Jim Thares, Jeff O'Neill, Angela Schumann, and Wayne Oberg
Call to Order
Steve Johnson called the regular meeting of the EDA to order at 6 p.m.
2. Roll Call
3. Consideration of additional agenda items
None.
4. Consent Agenda - Item 4a through 4e
BILL TAPPER MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF ITEM 4C. AND 4F. OLLIE KOROPCHAK-WHITE SECONDED
THE MOTION. MOTION CARRIED, 7-0.
a. Consideration of approving Workshop Meeting Minutes — October 10, 2018
Recommendation: Approve the Workshop Meeting Minutes — October 10, 2018.
b. Consideration of approving Regular Meeting Minutes — October 10, 2018
Recommendation: Approve the Regular Meeting Minutes — October 10, 2018.
c. Consideration of approving payment of bills
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
d. Consideration of Modification of Business Subsidy Application Form
Recommendation: Approve modifying the Business Subsidy Application as
presented.
e. Consideration of Cuningham Group Facade Improvement Renderings
Agreement
Recommendation: Authorize entering into the Fagade Improvement Professional
Services Agreement with Cuningham Group Architecture, Inc. in the amount of
$2,000 per property/building.
L Consideration of Approval of Facade Improvement Program Grant
Agreement Template
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
4c. Consideration of approving payment of bills
Bill Tapper noted that another invoice to Kennedy Graven was received for Fred's
property. He noted the high expenses of allowing the building to be leased by
another City department.
Economic Development Authority Minutes — November 14, 2018 Page 1 1 3
BILL TAPPER MOVED TO APPROVE THE PAYMENT OF BILLS
THROUGH OCTOBER, 2018. MOTION CARRIED, 7-0.
4f. Consideration of Approval of Facade Improvement Program Grant
Agreement Template
Steve Johnson noted that the agreement needed some revisions including
language about lean waivers. He also requested that a flow chart be provided to
simplify the text into layman's terms.
TRACY HINZ MOVED TO TABLE FOR ADDITIONAL INFORMATION
AND DISCUSSION. JON MORPHEW SECONDED THE MOTION. MOTION
CARRIED, 7-0.
5. Consideration of Facade Improvement Grant Program Update
Jim Thares provided an update of the Fagade Improvement Grant program. He stated that
meetings have occurred between seven property owners and staff/consultants regarding
potential fagade improvements. Thares explained that renderings of the building facades
would be sent by the architect to City staff for review in the near future. He pointed out
that all seven properties are interested and the total improvements for fagade upgrades
may be more than the$200,000 that the EDA authorized for the pilot program. EDA
members discussed the situation and indicated that their preference is to keep the total
program at $200,000 and divide up the funds based on the individual percentage of the
total improvements pro -rated back to the available funds and/or pro -rata formula of the
building frontage square footage.
A question was posed by members regarding the opportunity for the EDA to review the
proposals for each property. Thares explained that the EDA would be provided the
property owner application, architect rendering, and the workplan, for review most likely
in January or February 2019. He added that construction of the building improvements
will take place in Spring 2019.
Schumann reinforced that there is a positive reception to this program. Relationship
building between the EDA, staff and the downtown property owners has been a big
component of the process so far.
Steve Johnson asked if the Cuningham Group was cognizant of the $200,000 funding
level for the EDA program. Thares confirmed. Schumann stated that the architect is
shooting high, in case the property owner wanted to invest more. Johnson suggested that
staff and the consultant should avoid unrealistic expectations and/or results of the
program.
Bill Tapper asked if there was interest in the remaining three properties on the block.
Thares stated that one property owner owned the remaining lots on the block and has
chosen to not participate.
Economic Development Authority Minutes — November 14, 2018 Page 2 13
6. Director's Report
Thares provided the Director's Report. Thares noted the final cost for relocation was
about $227,000, but would provide the final cost in the next agenda. Johnson asked if that
included WSB's fee. Thares stated that was a separate fee.
Thares noted that he would be attending the TigerPath Conference/Youth Workforce
Involvement Program in Hutchinson. He noted that he would be including the EDA in
future conversation about this initiative.
He stated that Tom Leighton, Tangible Consulting Services would be talking to one
restaurant about a potential to establish a site in Monticello. Thares stated he would send
out the report to the EDA.
7. Closed Session — Consideration of recessing to closed session to develop or consider
offers or counter-offers for the purchase or sale of real or personal property
pursuant to Minnesota Statute 13D.05, Subdivision 3(c)(3).
A. Address: 300 - 411 Street East - PID #155019008010
B. Address: Otter Creek Business Park - Dalton Avenue - PID#
155223000010
Otter Creek Business Park — Dalton Court - PID#
155194000010
Otter Creek Business Park — Dalton Court - PID#
155191000020
C. Address: 103 Pine Street, 112 West River Street, 111 West Broadway,
PID#s 155010052120,155010052110,155010052102,155010052101,
155010052131,155010052071
8. Adjourn
JIM DAVIDSON MOVED TO ADJOURN THE MEETING AT 7:43 P.M. TRACY
HINZ SECONDED THE MOTION. MOTION CARRIED, 6-0.
Recorder: Jacob Thunander
Approved: December 12, 201
Attest:
V(",, 'j
Jim Th*es, Economic Development Director
Economic Development Authority Minutes — November 14, 2018 Page 3 13