EDA Minutes 12-12-2018MINUTES
REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Wednesday, December 12th, 2018 — 6:00 p.m.
Mississippi Room, Monticello Community Center
Commissioners Present: Steve Johnson, Bill Tapper, Jon Morphew, Tracy Hinz, 011ie
Koropchak-White, Lloyd Hilgart, and Jim Davidson
Staff Present: Jim Thares and Angela Schumann,
1. Call to Order
Steve Johnson called the regular meeting of the EDA to order at 6 p.m.
2. Roll Call
3. Consideration of additional agenda items
None.
4. Consent Agenda - Item 4a through 4h
OLLIE KOROPCHAK-WHITE MOVED TO APPROVE THE CONSENT AGENDA
WITH THE REMOVAL OF D, E, F. AND G. BILL TAPPER SECONDED THE
MOTION. MOTION CARRIED, 7-0.
a. Consideration of annrovint! Workshop Meeting Minutes — November 14,
2018
Recommendation: Approve Workshop Meeting Minutes — November 14, 2018.
b. Consideration of approving Regular Meeting Minutes — November 14, 2018
Recommendation: Approve Regular Meeting Minutes — November 14, 2018.
c. Consideration of approving payment of bills
Recommendation: Approve the payment of bills for November, 2018.
d. Consideration of 2019 WCEDP Membership in the amount of $2,606
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
e. Consideration of 2019 WSB Economic Development Assistance Contract in
the amount of $9,300
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
L Consideration of Approval of Facade Improvement Program Grant
Agreement Template
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
g. Consideration of Facade Improvement Program Escrow Services Quote from
Qualified Vendor
ITEM WAS REMOVED FROM THE CONSENT AGENDA.
h. Consider Funding Annroval for 2019 Downtown Round Quarterly Meetings
in the amount of $200
Recommendation: Approve 2019 Downtown Round meeting hospitality supplies
funding in the amount of $200.00.
Economic Development Authority Minutes — December 12, 2018 Page 114
4d. Consideration of 2019 WCEDP Membership in the amount of $2,606
Steve Johnson invited Duane Northagen the opportunity to speak about Wright
County Economic Development Partnership.
Northagen introduced himself and discussed the initiatives of the WCEDP. He
invited the EDA to attend the annual meeting on January 18 at 7:30 a.m. at the
Monticello Community Center. He noted that many of the discussions that
WCEDP sponsored involved workforce and housing. He expected that 2019
would continue addressing those same issues.
BILL TAPPER MOVED TO APPROVE THE 2019 ANNUAL WCEDP
MEMBERSHIP DUES IN THE AMOUNT OF $2,606.00. OLLIE
KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 7-
0.
4e. Consideration of 2019 WSB Economic Development Assistance Contract in
the amount of $9,300
Brian Bourassa, WSB and Associates, introduced himself and explained that he
was representing Jim Gromberg who had prior commitments. He explained the
services that WSB has provided to the City of Monticello EDA which included
networking, graphic design, grant writing, and responding to RFI's.
Bill Tapper asked if City Staff were in favor of extending the contract. Jim Thares
confirmed and added that he would like WSB to complete an Industrial Land
Study as proposed in the staff report.
Tracy Hinz shared concerns with actual deliverables, but appreciated the proposed
Industrial Land Study. Bourassa responded that they would be willing to create a
monthly report highlighting activities.
011ie Koropchak-White explained that she appreciated WSB's involvement, but
thought that the City of Monticello are the best people to market themselves.
BILL TAPPER MOVED TO APPROVE THE PROPOSED 2019 WSB
ECONOMIC DEVELOPMENT ASSISTANCE SERVICES CONTRACT IN
THE AMOUNT OF $9,300. JIM DAVIDSON SECONDED THE MOTION.
MOTION CARRIED, 7-0.
4f. Consideration of Approval of Facade Improvement Program Grant
Agreement Template
Steve Johnson asked the Fagade Improvement Program Grant Agreement
template be revised to include a section about non -completion or default of the
project. Jim Thares explained that staff did not anticipate this situation and would
ask the EDA's attorney to revise the agreement. Johnson asked if it could be
required that the contractors submit a performance bond.
Economic Development Authority Minutes — December 12, 2018 Page 2 1 4
BILL TAPPER MOVED TO APPROVE THE GRANT AGREEMENT WITH
RESEARCHING A PROVISION TO INCLUDE NON-COMPLIANCE OR
REQUIREMENT FOR A PERFORMANCE BOND. CITY STAFF WOULD
PROVIDE AN UPDATE AT THE NEXT REGULAR MEETING WITH
POSSIBLE AMENDMENTS TO THE AGREEMENT. JON MORPHEW
SECONDED THE MOTION. MOTION CARRIED, 7-0.
4g. Consideration of Facade Improvement Program Escrow Services Quote from
a Qualified Vendor
Staff explained that the agenda page had an error by recommending a specific
escrow service company.
Thares indicated that if the EDA selected Riverwood Bank, the bank would be
working with a title company to validate the lean waivers. Riverwood Bank
would be providing the service to maintain a good working relationship with the
EDA. Riverwood Bank would complete the service on a per draw basis
($25/draw).
BILL TAPPER MOVED TO APPROVE RIVERWOOD BANK FOR ESCROW
AGENT SERVICES AS PRESENTED. JIM DAVIDSON SECONDED THE
MOTION. MOTION CARRIED, 6-1 WITH TRACY HINZ VOTING IN
OPPOSITION.
5. Consideration of Discussion Regarding Process of Updating 2019 EDA Workplan
Jim Thares provided a summary report to the EDA regarding the projects that have been
finished and uncompleted for 2018. Thares indicated that a workshop meeting would be
held in January, 2019 to determine a 2019 workplan. He encouraged the EDA to send in
ideas for the workplan prior to workshop.
Bill Tapper commented that there is a new light rail proposed in Minneapolis along the
rail line that leads to Monticello. Angela Schumann indicated that the City would be
updating their Comprehensive Plan for 2019, that the EDA should bring new ideas for
that plan consideration.
6. Director's Report
Jim Thares provided the Economic Development Director's report.
The EDA reviewed the relocation costs associated with 103 Pine Street. The board asked
Thares to look back at the contract with WSB and verify the not to exceed contract
amount. Thares indicated that staff would summarize the relocation funds per
person/entity and present at the next EDA meeting.
Thares explained that the EDA owns a 13 -acre parcel in Otter Creek Business Park and
Economic Development Authority Minutes — December 12, 2018 Page 3 1 4
has to pay property taxes annually. He indicated that staff are working on completing the
paperwork to make the land tax-exempt.
7. Adiourn
BILL TAPPER MOVED TO ADJOURN THE MEETING AT 6:54 P.M. OLLIE
KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 7-0.
Recorder: Jacob Thunander
Approved: January 9, 2019
Attest:
l
Ji Thares, Economic Development Director
Economic Development Authority Minutes — December 12, 2018 Page 4 14