City Council Minutes 04-14-1980MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
April 14, 1980 - 7:30 P.M.
Members Present: Arve Grimsmo, Dan Blonigen, Fran Fair, Phil White.
Members Absent: Ken Maus.
1. Continuation of Public Hearinq on 1980-1 Improvement Project.
The public hearing on the 1980-1 Improvement Project, consisting of sewer,
water and storm sewer improvements along East County Road 75 and East
County Road 39, plus the proposed installation of utilities to serve
Macarlund Plaza was continued from the March 24, 1980 Council Meeting.
The hearing was previously continued due to the fact that current
market conditions made it impossible to sell bonds for financing such
improvements, and additionally, there was a concern from one of the proposed
property owners to be assessed, Maurice Hoglund, relative to the future
development of his property.
Since the previously meeting, John Badalich, City Engineer, had prepared
preliminary revised cost estimates of serving Macarlund Plaza only with
sewer and water and storm sewer and eliminating portions of sewer and water
along East County Road 39 and County Road 75. These services would be
provided to the Macarlund Plaza development by coming from Mississippi
Drive, and in addition, would also serve approximately three or four
services for a piece of property owned by Maurice Hoglund north of his
present house. The revised cost estimates for extending sewer and water
from Mississippi Drive would add approximately $22,700 additional cost to
the Macarlund Plaza apartment complex.
Although Maurice Hoglund was not present at the meeting, he did inform the
City Staff that he would not be in favor of the previous project extending
sewer and water along County Road 39 and County Road 75, but would be in
favor of the alternate proposal of sewer and water coming from Mississippi
Drive that would also serve the parcel of land he owns north of his present
house.
Because more detail would be needed from Maurice Hoglund as to how he would
plan to develop his parcel of land north of his house, the City Engineer
recommended that he would have to consult with Maurice Hoglund on how
he would plan to develop his parcel before actual plans and specifications
could be prepared for serving the area with sewer and water. He indicated
that some type of plat would have to be submitted or easements would have
to be obtained to provide the new sewer and water services through private
property.
As a result, motion was made by Phil White, seconded by Dan Blonigen and
unanimously carried to continue the public hearing on the 1980-1 improvement
project for Macarlund Plaza for a maximum of 45 days in order to give the
developers and the consulting engineer time to work out the proposed plat
and how services could be routed.
COUNCIL MINUTES - 4/14/80
2. Consideration of Approval of Non -Intoxicating Malt Liquor On -Sale License
to the Monticello Slow -Pitch Softball League.
The Monticello Slow -Pitch Softball League requested a 3.2 beer license for
on -sale purposes from May 1, 1980 to October 15, 1980. A similar license
has been granted in previous years, and there hasn't been any particular
problems with the issuance of this license.
Motion was made by Fran Fair, seconded by Phil White and unanimously
carried to approve issuance of a non -intoxicating 3.2 beer on -sale
license to the Monticello Slow -Pitch Softball League from May 1st until
October 15, 1980, at an annual fee of $62.50.
3. Ouarterly Meetinq of Department Heads.
Discussions were held with the following Department Heads in attendance
at the Council Meeting:
Representative of Wright County Sheriff's Dept. & Don Hozempa, Sargeant
Karen Hanson - Senior Citizens Director
Paul Klein - Fire Chief
Loren Klein - Building Inspector & Civil Defense Director
John Simola - Public Works Director
Gary Wieber - City Administrator
Mike Melstad - YMCA Detached Worker Program
Mr. John Simola, Public Works Director, reviewed with the Council the
progress on obtaining a $40,000 grant from the State Highway Department
for improvements to Ellison Park scheduled for sometime in 1980 or
1981. Of the $40,000 grant, the City's share would be approximately
$4,800, and improvements would consist of a new boat launch facility,
with blacktop parking lot and driveways, along with upgrading and
replacing park furnishings and remodeling of the restroom facilities.
Mr. Simola also reviewed with the Council the City's progress in obtaining
area farmers willing to accept the sludge from the disposal plant. It was
noted that although no contracts or agreements have been made with the area
farmers, a pilot program will be started this year whereby sludge will be
applied to three farmers who are willing to accept it on their fields.
Because of the soil condition at these three farms, additional land would
still be needed that has a more sandy composition to enable the City to
have adequate land available for disposal. If future sites cannot be
located to provide an adequate area for sludge disposal, funding from the
PCA and EPA could be applied for that would enable the City to actually
purchase their own property for sludge disposal. It was noted that all
other possibilities must be exhausted before the EPA and PCA will even
consider funding for actual purchase, and it would be a long and tedius
process if the City engineer did actually apply for funds.
A motion was made by Phil White, seconded by Fran Fair and unanimously
carried to accept a low quote of $1,600 from Ulteig Engineers in the
amount of $1,600 for the purpose of smoke testing the sewer lines within
a 4 -block downtown area to determine if and where the infiltration of the
sewer lines is taking place at. This smoke testing of the downtown area
will take place sometime in the fall of 1980.
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COUNCIL MINUTES - 4/14/80
Mr. Simola also noted that quotes have been received from nurseries and
landscaping companies for tree replacements under the Dutch Elm Disease
Program. Quotes were received from four interested parties to supply
six different varieties of trees of certain diameters planted at a price
ranging from $59.33 each up to a high price of $140.00 each planted. It
was noted that two quotes came in within pennies of each other, and due
to the fact that the lower quote had a smaller diameter tree for one
variety and would charge additional $2.00 per tree for staking if needed,
motion was made by Phil White, seconded by Dan Blonigen to award the
tree replacement contract for 1980 to Fair's Market at $60.00 per tree
planted and staked. Voting in favor: Phil White, Dan Blonigen, Arve
Grimsmo. Abstaining: Fran Fair.
In discussions with the Senior Citizens Center Director, Karen Hanson,
quotes were received in regards to installing a Mansord Roof over the
front of the present senior citizens building. Building Inspector, Loren
Klein, indicated that three quotes have been received ranging from $1,275
to $1,600 for the specified improvements.
Motion was made by Fran Fair, seconded by Phil White and unanimously
carried to approve installation of the Mansord Roof over the Senior
Citizens Center for the low bid of $1,275. It was noted that additional
outside lighting would be installed by the Public Works Department at the
time the Mansorf Roof is constructed.
In discussions with Paul Klein, Fire Chief, it was noted that the budget
amount of $1,400 for 1980 for schooling and training by fire department
personnel will more than likely be exceeded. Mr. Klein felt that the
budget was below what is necessary to keep up adequate training for the
fire department personnel and requested that additional funds be appro-
priated next year.
4. Consideration of Approval of Assignment of Securities for Deposits.
The purpose of this item was to accept securities pledged by two of the
City's official depositories - the Wright County State Bank and the First
National Bank of Minneapolis.
These pledge of securities are necessary from the First National Bank and
the Wright County State Bank whereby these two depositories assign various
securities in pledge of collateral for the investments the City has in
either checking accounts, daily savings accounts or other certificates of
deposits at these banks.
Motion was made by Phil White, seconded by Fran Fair and unanimously carried
to approve the security agreements and the securities pledged by the
Wright County State Bank and the First National Bank of Minneapolis.
(See Exhibit 4/14/80 #1).
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COUNCIL MINUTES - 4/14/80
5. Consideration of Final Payment to Arcon Construction.
As part of the 1977-3 permanent street improvement project, the City
Council reviewed a request for additional items submitted by the contractor
and approved a portion of the extra items requested in the amount of
$7,930.73. In addition to these items approved previously, the contractor
also requested that additional amounts of $9,954.00 for the payment of
additional wearing course installed on the streets and $5,251 for the
replacement and repair of curb and sidewalk also be approved for payment.
Along with these two extra pay items, Arcon Construction was asking for
another $6,693 for differences that their records show for quantities
actually installed by their company and those reflected by our engineer.
As a result, Arcon Construction Company was originally asking for addi-
tional items totalling $21,898. The City's original initial offer to
Arcon was to accept their request for additional monies relative to
the payment of the wearing course and replacement of curb and gutter, in
the amounts of $9,954 and $5,251, respectively, but ignore the request for
additional monies based on quantity differences, and also, to deduct from
these two amounts expenses incurred by the City because of the frozen
watermain and repair that amounted to $7,311. As a result then, the
City would recognize their request for additional items amounting to
$15,205, but credit against this $7,311 for costs incurred by the City,
or a net payment amount of $7,894. Arcon Construction Company was willing
to initially split their request in half to $10,949, but finally, an
agreement was reached whereby the City and the Contractor both would agree
to additional items totalling $9,475 as a compromise.
In order to eliminate litigation proceedings which could be costly both
to the Construction company and the City, it was the City Engineer's
recommendation that this amount be paid as final payment along with the
$13,000 originally withheld until these items were settled.
Motion was made by Fran Fair, seconded by Phil White and unanimously carried
to approve the compromise settlement agreement of $9,475 as final payment
for all extra work to Arcon Construction Company as part of the 1977-3 project,
plus the $13,000 amount withheld previously. Total final payment would
amount to $22,475.
6. Consideration of Setting Up Special Meeting on Workshop Session with
the Planninq Commission on Monticello's Sian Ordinance.
The Planning Commission previously held a public informational meeting on
April 8, 1980 to get input from concerned property owners and sign repre-
sentatives in regards to the City of Monticello's current ordinance which
would eliminate highway billboards and other non -conforming signs by
August of 1980. In light of the input received from concerned property
owners and other sign company representatives, the Planning Commission
requested that the City Council meet in a special meeting with the
Planning Commission to review the direction the City plans on pursuing
in regards to any revisions to the current ordinance, etc. It is intended
that the City Attorney and also the City Planner would be present at this
meeting to help receive their input in regards to legalities and future
ordinance amendments, if any are contemplated.
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COUNCIL MINUTES - 4/14/80
It was the consensus of the Council that a special workshop session will
be held on April 24, 1980 at 7:00 P.M. to review the sign ordinance.
7. Approval of Minutes.
Motion was made by Phil White, seconded by Dan Blonigen and unanimously
carried to approve the March 24, 1980 Council Minutes as presented.
8. Miscellaneous Equipment Purchases - Public Works Department.
As part of the 1980 Budget, John Simola, Public Works Director, recommended
to the Council that a 1978 model Dynapac roller and new Homelite tamper
be purchased in the amount of $4,535. This amount would be approximately
$900 over budget, but it was the public works department recommendation,
after reviewing the used equipment available, that the additional $900
would be well spent. Also, as part of the budget, quotes were obtained
for a weed and fertilizer sprayer for use in the parks and tree sanitation
program. Three quotes have been received ranging from $2,575 to $4,075
for a self-contained trailer mounted sprayer to be pulled behind the
City's existing tractor and garden equipment. It was the Public Works
Director's recommendation that either the sprayer for $2,575 or the one
for $2,934 be purchased, but the Public Works Director had not had an
opportunity to view both models as of yet. Motion was made by Phil White,
seconded by Dan Blonigen to approve the purchase of the 78 model Dynapac
roller and new Homelite tamper in the amount of $4,535.00 and also to
purchase a weed fertilizer sprayer, the actual model to be determined by
the Public Works Department after reviewal.
Meeting adjourned.
• �J
Rick WolfsUnistrator
er
Assistant
RW/ns
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