City Council Minutes 02-28-1983MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
February 28, 1983 - 7:30 P. M.
Members Present: Arve Grimsmo, Jack Maxwell, Ken Maus, Dan
Blonigen.
Members Absent: Fran Fair.
1. Approval of the Minutes.
A motion was made by Maxwell, seconded by Blonigen and unani-
mously carried to approve the minutes of the regular meeting
held February 14, 1983, and the special meeting held on
February 15th, 1983, as presented.
2. Citizen's Continents/Petitions, Requests, and Complaints.
Mr. Don Smith, editor and publisher of the Monticello Times,
expressed concern over the Council's intention to publish a
summary of the minutes of each Council meeting rather than
the entire context of the official minutes. Mr. Smith felt
that the cost savings involved of approximately $1,200
annually would do a dis-service to the public in that they
would not have the complete text available to read in the
paper as in the past.
After weighing the cost savings from publication versus the
extra man hours involved in preparing a summary for publica-
tion, it was the consensus of the Council to continue to
publish the entire context of the minutes.
Ms. Peggy Stencel inquired whether the City of Monticello had
considered the possibility of hiring its own assessor rather
than continue to have the County do the assessing. Ms. Stencel
indicated that she presently, on a part time basis, does assess-
ing for Silver Creek Township and she will become a certified
assessor in the near future and would be interested in working
for the City of Monticello if the Council should decide to
hire its own assessor. The Council noted that it would con-
sider this possibility in the near future.
4. Consideration of Renegotiating Garbage Refuse Contract.
Recently, the City Staff has been discussing possible rene-
gotiation of the existing garbage contract with the present
hauler, Al Corrow. Mr. Corrow has indicated a desire to
extend the contract, if possible,due to major purchases of
equipment that he is anticipating.
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Council Minutes - 2/28/83
An agreement in principal had been reached with Mr. Corrow
regarding a possible extension for an additional three years
resulting in an average increase of approximately 380 over
the old contract rate. The contract which is tentatively
scheduled to expire August 1, 1983, would be extended until
August 1, 1986.
Since some of the Council members felt that renegotiating the pre-
sent contract.mightresult in a loss of competitiveness, a
motion was made by Maus, seconded by Blonigen and unani-
mously carried to continue with the present contract for
garbage service as is and authorize the City Administrator
to advertise for bids for the contract which is expected to
expire August 1, 1983,with bids receivable within the next
60 days (May 1, 1983).
5. Consideration of Change Order #88 and #89 with the Paul A.
Laurence Company on Wastewater Treatment Plant Construction
C nntrart _
A motion was made by Maus, seconded by Maxwell and unani-
mously carried to approve change order #88 for an addi-
tional cost of $1,150 for a change in the suction line on
the influent sampler and change order #89 for a flood
prevention alarm system in the dry well for an additional
$10,628.00.
6. Consideration of Additional Engineering Fees on 7th Street
Improvement Project. ^
Consulting Engineer, John Badalich, requested consideration
of an additional $1,188 in engineering fees over the normal
7�% fee the engineer receives on the cost of the project.
Mr. Badalich explained that due to the additional preliminary
plans and the additional alternatives that were presented re-
garding the road alignment and the different type of retain-
ing walls specified, the cost incurred by the engineer was
approximately doubled over normal engineering fees for this
size of a project. Mr. Badalich noted that the cost over
run for his firm was over $4,000 above the 71,2-% fee, but re-
quested that an additional $1,188 be approved.
Although some Council members felt the City should have been
informed earlier that an over run might occur, the Public
Works Director agreed that extra costs were incurred by the
engineer due to the numerous alternatives presented. As a
result, a motion was made by Maus, seconded by Maxwell to
approve the additional request of $1,188 for the basic
engineering fees regarding the 7th Street improvement pro-
ject. Voting in favor were Maus, Maxwell, and Grimsmo.
Opposed was Blonigen as he felt the engineer should charge
according to the current contract at 7120.
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Council Minutes - 2/28/83
7. Consideration of Bids Received for Proposed Improvements to
Meadow Oak Subdivision.
The bids for sewer and water and street improvements to the
Meadow Oak Subdivision were received February 22, 1983.
Approximately 18 bids were received ranging in price from a
low of $731,095 to a high of $896,500.
Consulting engineer recommended that the low bid of $731,095
from Richard Knutson, Inc. of Burnsville be awarded the
contract.
The developers of the Meadow Oak Subdivision intend to have
the final land closing and ownership problem resolved on
Friday, March 4th, and as a result, it was recommended that
the awarding of the contract for improvements be tabled
until the March 14th regular Council meeting at which time
the final plat will also be submitted for approval and
recording.
8. Consideration of Purchasing Air Compressor for Street Depart-
ment.
The Council reviewed with the Public Works Director, John
Simola, a recommendation for purchasing a new air compressor
and jack hammer.
Mr. Simola presented three quotes he recently received with
the lowest quote being $6,215.00 from Hayden -Murphy, Inc. of
Bloomington.
A motion was made by Blonigen, seconded by Maus and unanimously
carried to authorize the purchase of a new Sullair, 50 horse-
power, gas air compressor with a 60 pound jack hammer less
the trade in for a net price of $6,215.00.
9. Approval of Bills.
A motion was made by Maus, seconded by Blonigen and unanimously
carried to approve the bills for the month of February as pre-
sented. See Exhibit #1.
Meeting Adjouned.
1
Ri11 ck Wolfstel, r
Assistant Admnistrator
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