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City Council Minutes 03-14-1983MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL March 14, 1983 - 7:30 P. M. Members Present: Arve A. Grimsmo, Fran Fair, Jack Maxwell, Ken Maus, Dan Blonigen. Members Absent: None. 2. Approval of Minutes. A motion was made by Blonigen, seconded by Maus to approve the minutes of the regular meeting held on February 28, 1983 as presented. Voting in favor were Grimsmo, Maxwell, Maus, and Blonigen. Fair abstained due to her absence from the last meeting. 4. Continuation of Public Hearing on Proposed Im2rovements - Meadow Oak. Mr. Dick Knutson and Bob Bemboom of Ultra Homes, developers of the first phases of the Meadow Oak subdivision plat, requested that part of the project they originally intended to do under a private contract now be assumed under the City contract to be known as 82-2 Improvements. The added portions would be to extend water main to the lift station from where the City had originally planned to discontinue work and to install sanitary sewer from the lift station down to the beginning of the first phase of the manufactured rousing plat. In addition, they requested that the parking lot to be constructed near the lift station be part of the City's improve- ment and that additional street and storm sewer construction be in- cluded in the City's project from the beginning of the manufactured housing plat to the entrance along Highway 152. Also, they requested that the hydrants and leads be deleted along the water main from Oakwood Industrial Park to the Meadow Oak Subdivision as this land will continue to be farmed and the hydrants may cause problems with farming operations. The majority of these items were originally planned to be constructed privately by the developers but their request would be to have the City contract and do these items, with the property in the subdivision being assessed for these improve- ments. The developers also requested that these additional improve- ments amounting to approximately $76,000 be assessed over phases two, three, four and five as they feel this would provide more equitable distribution of the project cost by lots by spreading some of these initial costs over a larger area to make the lots more affordable during the initial stages of the project. - 1 - Council Minutes - 3/14/83 The additional work of $76,000 would be reduced by the elimination of the hydrants by $40,000, resulting in a net increase to the City's contract of approximately $36,000. Public Works Director, John Simola, noted that because of the long length of water main necessary to reach the subdivision, during the initial stages of the development, the water useage will probably be low which could result in old or stale water being used by the homes. The water could be sitting in the water mains for a long time before being used and Mr. Simola noted that possibly in the near future, the City will have to consider looping the water mains to provide more flow through the area. It was also the director's recommendation that at least two or three hydrants be left in the project from Oakwood Industrial Park to the subdivision for the purpose of allowing the City crews to flush the hydrants. After reviewing the requests made by the developers, a motion was made by Maxwell, seconded by Maus and unanimously carried to close the public hearing. S. Consideration of Final Plat - Meadow Oak. The final plat regarding the Meadow Oak Subdivision has recently been submitted and the developers requested that final approval be given. The initial plat will be known as Meadow Oak and will consist of 16 outlots. Phase I of the development will also in- clude two additional replatting of two outlots into what will be known as Meadow Oak Estates and Meadow Oak Second Addition. All park land dedication has been agreed to by the City and the developers and additionally, covenants will be established as part of the subdivision. The Planning Commission at a previous meeting approved the final plat as submitted contingent upon the developers acquiring good title to the property which was recently completed on March 4, 1983. Therefore, a motion was made by Maxwell, seconded by Fair and unanimously carried to approve the final plat for a Meadow Oak subdivision as submitted creating 16 outlots and replatting of two of the outlots into Meadow Oak Estates and Meadow Oak Second Addition. 6. Consideration of a Resolution Ordering Public Improvements and Awarding Contract - Meadow Oak. As discussed earlier in the meeting, in regard to the project scope, a motion was made by Maus, seconded by Fair to agree to initially amend the project scope to include additional water main, sewer lines, street, storm sewer and parking im- provements to the City project 82-2 for improvements to the Meadow Oak Subdivision per the letter dated March 8, 1983, by Ultra Homes. - 2 - Council Minutes - 3/14/83 The additional construction estimated at approximately $76,000 would be added to the City's project and re -assessed to the benefited property in the Meadow Oak Subdivision. Voting in favor were Maus, Fair, Grimsmo and Maxwell. Opposed was Blonigen. A motion was made by Fair, seconded by Maxwell and unanimously carried to adopt a resolution ordering the improvements to Meadow Oak Subdivision and accepting the low bid from Richard Knutson, Inc. in the amount of $731,095.55 and authorizing the contract to be awarded. See Resolution 1983 #68. 7. Consideration of Ratification of Revised Contract with OSM, Consulting Engineers. Consulting Engineer, John Badalich of OSM, recently submitted a revised contract between his firm and the City of Monticello for engineering services. The engineering contract as presented spells out the engineering fees for all improvement projects and other work performed by the engineer for the City of Monticello. The contract is proposed to be renewed annually. A motion was made by Fair, seconded by Maus and unanimously carried to approve ratifying the engineering contract with OSM as submitted. 8. Consideration of Adoption of a Pre-treatment Ordinance. As part of the EPA regulations, the City is required to develop and enact an ordinance to control sewer discharges and industrial pretreatment. The ordinance would take effect on January 1, 1983 and is designed to control pollutants which may cause problems with the Wastewater Treatment Plant, prohibit pollutants which we cannot treat and improve opportunities to reclaim and recycle wastewater and sludges. The ordinance affects all users, large and small, but primarily would affect Wrightco Products, which is now the largest industrial user and would require Wrightco to obtain a discharge permit. A typical industrial user granted such a permit would be required to pay a fee of $300 for the permit which may run as long as five years. Wrightco Products has been meeting with the City staff reqarding the pre-treatment ordinance and Wrightco Products has indicated that they are basically in agreement with the pre- treatment ordinance as proposed and revised. Wrightco products also requested that as part of the ordinance adoption, that a statement be inserted into the record noting that based on in- formation the City of Monticello currently has, Wrightco would meet all of the provisions of the proposed ordinance and would be granted a discharge permit. It was noted that upon adoption of the ordinance, the Minnesota Pollution Control Agency and - 3 - Council Minutes - 3/14/83 EPA would still have to approve the final draft of the ordinance and then Wrightco Products would make application for their dis- charge permit. A motion was made by Blonigen, seconded by Fair and unanimously carried to adopt a pre-treatment ordinance as submitted. See ordinance amendment 1983 9. Review of Year End 1982 Liquor Store Financial Statements. Mark Irmiter, Liquor Store Manager, was present at the Council Meeting to review with the Council the year end financial state- ments for 1982. Sales for the year were up approximately $3,000 but due to in- creased operating costs, the operating income decreased approxi- mately $7,000 over 1981. Operating income for the year totalled $77,760. The financial report for the year after reviewing was accepted as presented. 10. Consideration of a Proposed Job Description for Zoning Adminis- trator/ Building Official. The City Administrator submitted to the Council a proposed job description to be used to fill the vacancy the City currently has in the zoning administrator/building official department. A job description as written also would include the possible addition of a City assessor which could be combined with the building official and zoning administrator position. Although it was noted that it may be difficult to find an individual with all of the necessary qualifications, it was recommended that if the job description was approved for advertising, the assessor's position could be noted as being desirable but not necessary. A motion was made by Fair, seconded by Blonigen and unanimously carried to approve the job description as presented provided it was noted that the assessor's qualifications would be desirable but not mandatory and to authorize the City to advertise for the position. Currently the City of Monticello is contracting with building inspector from the City of Elk River. The individual from Elk River has indicated that due to increased activity expected shortly, he will no longer be able to provide building inspection services for the City of Monticello. Because of this, a motion was made by Blonigen, seconded by Maxwell and unanimously carried to authorize the City Administrator to negotiate with Mr. Jay Miller for the purpose of employing his services on a part time basis for the interim as building inspector and zoning administrator. - 4 - Council Minutes - 3/14/83 Discussion on Improvements to County Road 75 (Broadway). John Simola, Public Works Director, noted that on Tuesday, March 15, 1983, he will be appearing before the Wright County Board of Commissioners and asked if the City should request that the County consider improving County Road 75 or Broadway this year. The street is currently deteriorating and Mr. Simola noted that if the County would resurface Broadway, the City might be requested to contribute 300 of the cost as its share of the project. It was the consensus of the Council to authorize Mr. Simola to request from the County Board that the improvements be commenced and indicated a willingness to con- sider a portion of the cost if necessary. Assessed Valuation Hearing. It was noted by the City Administrator that May 2, 1983 at 7:00 P.M. is the date for the annual assessment hearing on valuations for property located within Monticello. Adoption of Resolution Supporting Legislative Action. A motion was made by Maxwell, seconded by Maus and unanimously carried to adopt a resolution supporting passage of a proposed solid waste land fill bill that is currently being proposed in the State legislature. The proposed bill would establish re- quirements that no land fill or solid waste disposal site could be located within 200 yards of the Mississippi River. See Resolution 1983 #69. Meeting Adjourned. Rick Wolf Steller Assistant Administrator - 5-