Loading...
City Council Minutes 07-11-1983MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL July 11, 1983 - 7:30 P.M. Members Present: Arve Grimsmo, Fran Fair, Dan Blonigen, Jack Maxwell. Members Absent: Ken Maus. 1. Call to Order. 2. Approval of the Minutes. A motion was made by Blonigen, seconded by Maxwell and unani- mously carried to approve the minutes of the regular meeting of June 27, 1983. 3. Citizens Comments. The mayor introduced Mr. Allen Pelvit, the newly appointed director of Economic Development. The mayor noted that Mr. Pelvit had been hired by the Business & Industry Develop- ment Committee and would be working with potential industrial prospects. The mayor further noted that Mr. Pelvit's duties would include a number of staff related tasks for the committee, the City, and the Chamber. 4. Department Head Reports. Mike Melstad, Y.M.C.A. Detached Worker, was present to present his quarterly department hE:ad report. Mr. Melstad also pre- sented a guest whose name was Dave. Dave indicated that he had been involved with the Y.M.C.A. Program in the past and was extremely pleased with the programs and the fellowship that came under the direction of Mike. Mike further noted that he currently had 32 individuals involved in the Mini - bike Program and invited the Council members to attend the the rally which was scheduled for this summer. Mike further indicated that while the Mini -bike Program is perhaps the most visible, the number of individuals who come into con- nection with the Y.M.C.A Detached Program is significantly higher. He noted that there are additional activities and meetings and discussions amongst the various clients and himself. The Council reaffirmed that the program was in- deed a worthy program and was encouraged by the excellent results. They also extended their thank you to Dave for his attendance. - 1 - MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL July 11, 1983 - 7:30 P.M. Members Present: Arve Grimsmo, Fran Fair, Dan Blonigen, Jack Maxwell. Members Absent: Ken Maus. 1. Call to Order. 2. Approval of the Minutes. A motion was made by Blonigen, seconded by Maxwell and unani- mously carried to approve the minutes of the regular meeting of June 27, 1983. 3. Citizens Comments. The mayor introduced Mr. Allen Pelvit, the newly appointed director of Economic Development. The mayor noted that Mr. Pelvit had been hired by the Business & Industry Develop- ment Committee and would be working with potential industrial prospects. The mayor further noted that Mr. Pelvit's duties would include a number of staff related tasks for the committee, the City, and the Chamber. 4. Department Head Reports. Mike Melstad, Y.M.C.A. Detached Worker, was present to present his quarterly department hE:ad report. Mr. Melstad also pre- sented a guest whose name was Dave. Dave indicated that he had been involved with the Y.M.C.A. Program in the past and was extremely pleased with the programs and the fellowship that came under the direction of Mike. Mike further noted that he currently had 32 individuals involved in the Mini - bike Program and invited the Council members to attend the the rally which was scheduled for this summer. Mike further indicated that while the Mini -bike Program is perhaps the most visible, the number of individuals who come into con- nection with the Y.M.C.A Detached Program is significantly higher. He noted that there are additional activities and meetings and discussions amongst the various clients and himself. The Council reaffirmed that the program was in- deed a worthy program and was encouraged by the excellent results. They also extended their thank you to Dave for his attendance. - 1 - MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL July 11, 1983 - 7:30 P.M. Members Present: Arve Grimsmo, Fran Fair, Dan Blonigen, Jack Maxwell. Members Absent: Ken Maus. 1. Call to Order. 2. Approval of the Minutes. A motion was made by Blonigen, seconded by Maxwell and unani- mously carried to approve the minutes of the regular meeting of June 27, 1983. 3. Citizens Comments. The mayor introduced Mr. Allen Pelvit, the newly appointed director of Economic Development. The mayor noted that Mr. Pelvit had been hired by the Business & Industry Develop- ment Committee and would be working with potential industrial prospects. The mayor further noted that Mr. Pelvit's duties would include a number of staff related tasks for the committee, the City, and the Chamber. 4. Department Head Reports. Mike Melstad, Y.M.C.A. Detached Worker, was present to present his quarterly department head report. Mr. Melstad also pre- sented a guest whose name was Dave. Dave indicated that he had been involved with the Y.M.C.A. Program in the past and was extremely pleased with the programs and the fellowship that came under the direction of Mike. Mike further noted that he currently had 32 individuals involved in the Mini - bike Program and invited the Council members to attend the the rally which was scheduled for this summer. Mike further indicated that while the Mini -bike Program is perhaps the most visible, the number of individuals who come into con- nection with the Y.M.C.A Detached Program is significantly higher. He noted that there are additional activities and meetings and discussions amongst the various clients and himself. The Council reaffirmed that the program was in- deed a worthy program and was encouraged by the excellent results. They also extended their thank you to Dave for his attendance. - 1 - Council Minutes - 7/11/83 In another department head report postponed from the June 27th, meeting, Willie Farnick, Fire Chief, reported on the department's affairs for the last quarter. Farnick discussed some confusion over the Locke Lake Association and the fire signs and a con- fusion that arose over whether or not Monticello or Maple Lake Fire Departments covered a particular area. He noted that this had all been resolved. The mayor raised a question about fire fighters assisting the ambulance service when there might be an instance that the ambulance attendant could not handle a patient by his/herself. Farnick agreed to contact Barb Schwientek or Nancy Poach and that he saw no reason why the department couldn't help in those rare instances where someone might he needed. Farnick suggested that the City sell the 1946 pumper since it was used so little and was mainly taking up space. Councilman Blonigen said he would like to think about alternatives. The mayor asked Council member Blonigen to meet with the fire department to discuss alternatives and ultimately a possible sale if that is the final solution. 5. Consideration of a Request by the Fire Department for Compen- sation for Maintenance Tasks. Marn Flicker and Willie Farnick submitted the fire department's request for compensation from maintenance work. Farnick pro- vided some background on the extent of maintenance currently being done for which the members of the department. are not compensated. Farnick indicated that they estimated that the total proper maintenance and inventory would require approxi- mately 258 man hours annually. Council member Blonigen raised the question relating to why some of the itemized maintenance tasks couldn't be done immediately after a fire call. Flicker noted that that type of system would not be the most effective since the same person would not always be involved with the same maintenance task, and this sort of hit and miss system could result in some items being done over and over again while other items are overlooked. He emphasized that there was a need to have maintenance chiefs who would see to the completion of all maintenance tasks on a quarterly basis. The mayor indicated that he thought it was not unreasonable to compensate the fire fighters at a straight $5.00 per hour,noting, however,; that such a policy should become effective January 1, for the 1984 budget year since initiating the program immediately would more than likely present a budget over run for 1983. A motion by Blonigen, seconded by Fair and carried unanimously approving a maintenance compensation program for the fire department and setting the hourly rate at $5.00, and making said plan effective for the 1984 budget. Council Minutes - 7/11/83 6. Consideration of Bids to Rehabilitate the Bridge Lighting. Mayor Grimsmo noted that he had received information that no additional bids had been submitted to the City other than the one that had been secured by John Simola for the June 27th meeting. The mayor stated that in Simola's absence, he would like the matter postponed since Simola had all of the back- ground information. All of the other Council members agreed. 7. Consideration of a Request for a Conditional Use Permit - Pat Tnwn gena _ Mr. Pat Townsend came before the City Council to re -present his request for a conditional use, approval for which had been granted by the Planning Commission at their meeting of July 5, 1983. He indicated that his request was to upgrade his con- ditional use from a minor repair--auto,to major repair auto, for the purpose of expanding the amount of body work that could be done. The Council reviewed the recommendation of the Planning Commission and noted that some objections had been raised con- cerning the amount of traffic in the private alley immediately north of the building. Townsend indicated that those comments had been noted at the Planning Commission and that to the best of his knowledge, those matters were now resolved. Mr. Townsend also indicated that the term involved with the conditional use may be limited since he had entered a purchase agreement for an alternate site that would allow construction of a new busi- ness. Eidem indicated that in addition to the conditions attached by the Planning Commission to the permit, there should be a condition stating that the City may revoke the conditional use permit upon 60 days written notice so that should major development be proposed for this particular site, the existence of the repair shop would not be an obstacle or deterrent. Council member Fair asked Mr. Townsend if he understood and could accept such a provision. Mr. Townsend indicated a full willingness to accept that provision and understood completely the development plans of the City. A motion by Fair, seconded by Maxwell and carried unanimously to grant a conditional use to Mr. Pat Townsend, Monti Motors, said permit carry the con- ditions recommended for attachment by the Planning Commission and adding the condition that said permit may be revoked upon 60 days written notice by the City. 8. Consideration of a Request From the Monticello HRA to set a Public Hearing Relating to a Tax Increment Finance Proposal for Monday, July 25, 1983. A motion by Fair, seconded by Blonigen and carried unanimously setting a public hearing for the comment on a tax increment «� finance proposal for 7:30 P.M. on Monday, July 25, 1983 in the City Council Chambers. - 3 - Council Minutes - 7/11/83 9. Consideration of an Application by the Monticello American Legion for a Bingo License. A motion by Blonigen, seconded by Maxwell and carried unanimously to grant a license for bingo to the Monticello American Legion. 10. Consideration of a Request by OSM fcr Reimbursement/Share Expense on Pump Modifications. The mayor noted that upon request by OSM, this item was deleted. 11. Consideration of a Proposal to Add an Additional Clerical Position on a Permanent Status. The mayor noted that upon request by Eidem, this item was deleted. 12. Report on the Findings of the Inspection of the City Hall Roof. Council member Blonigen and Building Official Gary Anderson reported to the Council the condition of the roof at City Hall. Blonigen noted that the flashing had been installed improperly at the point of original construction. He also noted that there was no insulation in the roof, Anderson pointing out that in fact the plans did not even call for insulation. Blonigen also noted that the fiberglass shingles were splitting vertically along the support beams of the building. It was Blonigen's and Anderson's recommendation that the entire roof be removed, that an insulation material be added, that new decking be installed, and lastly that the roof be reshingled. Eidem in+- dicated that he talked with the City Attorney about this matter and the attorney had recommended that an initial information letter be sent out from the Administrator's office advising all those contractors and consultants related with the original construction of the problem and requesting those firms to take some action to rectify the matter. If no action is taken within a given period of time, the matter would be turned over to thE: City Attorney who would then pursue the matter. The Council consensus was that the Administrator should begin by sending out such a letter and that the City,within all of its legal rights, should pursue recovery of all related expense. Council member Blonigen also discussed the condition of the roof on the shelter at West Bridge Park. He noted that while it was not a safety hazard, it was a bit of a nuisance and it was not particularly attractive. Eidem recommended that any work on this shelter be delayed until the spring of 1984. He stated that so long as the building is considered to be safe, we postpone any - 4 - Council Minutes - 7/11/83 1 work on substantial, rehabilitation for the 1984 budget year. He indicated that properly budgeted for, the shelter could perhaps be expanded and insulated and have a new roof put on it. The Council agreed that any major rehabilitation should be postponed to the 1984 budget. 13. Other Business. In other business the Mayor presented to the Council the idea of encouraging a taxi service within the community and request- ing that each member of the Council give this some personal consideration so that it may be raised at a future meeting. Blonigen questioned Roger Mack on the City's weed spraying practices. Blonigen noted that he had seen several patches where boulevard grass had been killed by spraying. Mack indicated that he did send the workers out to do some minor spraying, but he was unaware of any over use or negligent use of herbicides that might result in damaging boulevard grass or private lawns. He stated that he would talk to the workers about it. There being no further business, the Mayor adjourned the meeting. 1 Thomas A. Eidem City Adm4_nistrator .J - 5 -