City Council Minutes 05-13-1985MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
May 13, 1985 - 7:30 P. M.
Members present: Mayor Arve Grimsmo, Fran Fair, Bill Fair,
Jack Maxwell, Dan Blonigen.
1. Call to Order.
2. Approval of Minutes.
Motion was made by Bill Fair, seconded by Maxwell, and
unanimously carried to approve the minutes of the regular
meeting held April 22, 1985.
4. Consideration of Awarding Contract for City Hall Roof
Repair Project.
Two bids were received and opened on Thursday, May 9, on
the city hall roof replacement project. The bids for the
complete replacement of the city hall roof were as follows:
Patton Roofing Company, Inc. $43,385.00
Fullerton Lumber Co. of Mpls. $36,160.00
The original estimate for the roof repair was estimated
to cost between $24,000 to $28,000, and as a result of the
high bids, it was the recommendation of the Building Inspector
that the city reject the two bids received and review
alternatives such as re -bidding or the city becoming the
general contractor and bidding for labor only.
Motion was made by Blonigen, seconded by Bill Fair and
unanimously carried to reject all bids received on the
city hall roof replacement project and to direct the building
inspector to review alternative actions available to the city.
5. Consideration of Authorizing the Mayor to Approach the Town
Board Concerning Certain Annexation, and Ordering Professional
Consultants to Commence Annexation Investigation.
With the expiration of the original ten year agreement between
the Township and the City regarding annexation, some recent
discussions have taken place between the Mayor and the Chairman
of the Town Board concerning the future course of the en-
tities involving the Orderly Annexation Area. The OAA area
is continually seeing development occur, primarily residential,
and it was felt that the city is rapidly approaching the time
where a decision should be made concerning the annexation of
this area into the city to provide for orderly development
that would be suitable with the city's Comprehensive Plans.
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Council Minutes - May 13, 1985
Additionally, the city is reviewing the possibility of
constructing a water reservoir which is currently being
proposed to be located in the OAA area and as a result
the time for considering annexation appears imminent.
Mayor Grimsmo and Councilman Blonigen felt that with the
existing development that is occurring in the OAA area, the
city should begin discussions on annexation of this area
to help control and regulate residential lot sizes, etc. in
order to provide for future utility expansion.
Mr. John Sandberg, partner in the Tyler East residential
sub -division in the OAA area and also majority owner of the
Halliger tree farm property adjacent to the city limits,
submitted a letter to the council indicating support for
annexation.
After further discussion, motion was made by Fran Fair,
seconded by Bill Fair, and unanimously carried to authorize
the Mayor to approach the Town Board concerning annexation
of the OAA area into the city and also authorize the city's
professional consultants: consisting of city engineer and
city planner to begin the analysis of the area to be con-
sidered for annexation.
6. Consideration of Change Order #3 on the County Road 75 Project.
As part of the County Road 75 project, approximately 19 man holes
were to be removed during construction and re -set in concrete.
In order to facilitate easier readjustment of man hole covers
at a later date, it was recommended by the Public Works
Director that the city install new adjustable man hole
castings to replace the old castings which were set in concrete.
The cost of the castings is approximately $200 each which the
city would purchase separately, but an additional change
order would be required for $75 installation for each man
hole with Buffalo Bituminous, the contractor.
Motion was made by Maxwell, seconded by Fair, and unanimously
carried to approve change order #3 on the County Road 75 project
with Buffalo Bituminous in the amount of $1,425.00 for the
estimated 19 man hole castings to be installed.
7. Consideration of Force Main on Chestnut Street from 3rd Street
through Broadway.
During the major 77-3 Street Project, Chestnut Street between River
Street and Broadway was left unfinished to allow for the
future construction of a 10" force main that would connect
the lift station with the anticipated interceptor sewer line
south of Broadway. Because of the current Broadway re -paving
project, it was recommended by the Public Works Director that
the the city consider installing that segment of force main
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Council Minutes - 5/13/85
under Broadway at the present time while the street is torn
up to eliminate cutting up the pavement at a later date.
The Public Works Director has negotiated a price from LaTour
Construction of Maple Lake to install the force main at a
price of $4,860.00 for equipment and labor. The city would
purchase the necessary pipe and fittings at a cost of ap-
proximately $4,900.00 making the total project $9,487.00.
Motion was made by Bill Fair, seconded by Dan Blonigen and
unanimously carried to authorize entering into a contract
with LaTour Construction of Maple Lake to install the
small section of force main under Broadway in the amount of
$4,860.00 and to authorize the purchase of materials necessary
estimated at $4,924.00.
8. Consideration of Authorizing Increasing Payment to Corrow
Sanitation to Off -Set New Landfill Taxes.
Representatives of Corrow Sanitation, the city's garbage
contract hauler, approached the council requesting a rate
increase to off -set the cost of the newly enacted land fill
tax which Wright County recently imposed at 90t per cubic yard
of municipal refuse. In addition to the 90t per yard tax,
Corrow Sanitation requested an additional 60�_ per cubic yard
because of increased land fill dumping charges that have
occurred over the past year and one half. The average
monthly cubic yards hauled from the city of Monticello to
the land fills was estimated at 720, which would result in
a total monthly increase of $1,080.
Although the estimated 720 cubic yards a month was accumulated
by using past records, considerable discussion was held by
the council concerning future monthly records that would
establish a more accurate monthly total, especially since
the city is considering establishing a compost site which
may eliminate some yardage from leaves, etc.
It was noted by the City Administrator that the agenda item
before the council was intended to deal strictly with increased
cost imposed by Wright County as a tax which was only 90(
per cubic yard, and suggested that if additional increases
were to be considered, a complete renegotiation of the contract
would be preferrable. Although various methods were discussed
regarding how to accurately determine Corrow Sanitation's
increase in cost, it was the general consensus of the Council
the $1,080 a month increase would be granted for a six month
period of time which would enable the council at that time
to review records to indicate whether the increase granted
was excessive or not.
As a result, motion was made by Fran Fair, seconded by Bill
Fair and unanimously carried to grant Corrow Sanitation an
increase of $1,080 or $1.50 per estimated cubic yard hauled
per month for a six month period of time at which time the
records will be reviewed in regard to tonnage hauled and
possible renegotiations of their existing contract with the
city.
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Council Minutes - 5/13/85
9. Consideration of Authorizing the Acquisition of a New
Photocopying Machine for City Hall.
Recently, the city staff has been evaluating two copy machines
from area vendors which included a Savin 7035 and a Ricoh
5070. The Savin photo copier is supplied by Marco Business
Products of St. Cloud and the Ricoh machine is supplied by
Metro Sales of Minneapolis, The machines are similar in
design and capabilities and actually the Savin is made by
Ricoh.
The cost comparison was presented to the council on both
machines under three options which included outright purchase,
a three year lease at which time the city would own the
machine for one dollar extra and one year rental agreements.
Cost -wise, the machines were very close in price, with the
Ricoh machine being cheaper to rent, but if purchased, the
Savin would be slightly cheaper with an annual maintenance
agreement than the Ricoh model. Due to the relatively short
life span of copying machines, the city normally in the past
has only gotten three to four years use out of these machines
before major problems arise.
It is recommended by the staff that the city consider renting
the Ricoh machine from Metro Sales at a monthly cost of $430.79,
which would include all the supplies necessary. Outright
purchase of the Ricoh machine with a maintenance agreement
would total $9,838.00 versus the Savin purchase price with
maintenance agreement of $9,796.00.
Since the past practice has been for the city hall copy
machine to be shifted to other various departments, such as
public works, wastewater treatment plant or senior citizens
center after large volume copying is no longer economical, it
was the council's consensus they should continue to purchase
outright a new copying machine, thus allowing for future
filtering of the machines to other departments with lesser
usage requirements. A rental agreement would not provide
this option for the city.
Motion made by Maxwell, seconded by Blonigen and unanimously
carried to authorize purchase of a Savin 7035 copy machine
from Marco Business Products at a cost of $9,046.31 with a
maintenance agreement totaling approximately $750.00 annually.
10. Review of 1st Quarter Liquor Store Financial Statements.
Mr. Mark Irmiter, manager of the municipal off -sale liquor
store, was present and reviewed with the council the 1st
quarter liquor financial statements for 1985. Mr. Irmiter
noted that the sales and resulting gross profit had decreased
slightly from 1984 1st quarter figures. A short discussion
was held regarding the pricing policies that may have resulted
in the lower gross profit percentages which Mr. Irmiter felt
were due to increasing consumption of loss leader items.
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Council Minutes - 5/13/85
After reviewing the statements, the report was accepted as
presented.
11. Additional Department Head Quarterly Reports.
The following department heads were present and discussed
with the council quarterly progress reports.
Karen Hanson, Senior Citizen Director
Mike Melstad, YMCA Coordinator
Gary Anderson, Building Inspector
Allen Pelvit, Economic Development Director
Officer Lindell, Wright County Sheriff Dept.
John Simola, Public Works Director
Richard Wolfsteller, Finance Director
After discussion with each department head, the reports were
accepted.
rfIr
Rick Wolfste �'er
Assistant Administrator
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