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City Council Minutes 09-23-1985MINUTES REGULAR MEETING - CITY COUNCIL Monday, September 23, 1985 - 7:30 P.M. Members Present: Arve Grimsmo, Fran Fair, Dan Blonigen, Jack Maxwell. Members Absent: Bill Fair. 1. Call to Order. 2. Approval of Minutes. A motion was made by Maxwell, seconded by Blonigen, and unanimously carried to approve the minutes of the regular meeting held September 9, 1985. 4. Consideration of a Resolution Establishing Marvin Road as a Minimum Maintenance Road. The Public Works Director discussed with the Council the present unimproved condition of Marvin Road located south of I-94 that extends from Oakwood Drive in a southeasterly fashion connecting to Hwy. 25 just south of Martie's Feed Store. The City has in the past done minimum maintenance to this road and until recently has not plowed the road at all in the winter. The road has seen a little more usage the past few years since Olson's Electric has built on the north end of the road and Martie's Feed Store on the south end near Hwy. 25. Mr. Jim Powers and Kent Kjellberg partners in the new health club being built, have requested that the City upgrade the road a little so that it would provide access to the back of their health club. Recently passed legislation may allow cities to designate certain roads as minimum maintenance roads within their jurisdictions which would allow the city after posting a sign to this effect, maintain the road in a minimum standard. The Public Works Director indicated that if the road was established as a minimum maintenance road, approximately $2,300 worth of Class 5 would have to be installed, but without major improvements in ditching and grading, the road may cause problems in the winter and early spring. It was the general consensus of the Council that unless this road is brought up to better standards, such as proper grading, ditching, etc., they didn't think it was a good idea to label the road as a minimum maintenance road and keep it open. It was felt that as the area develops further in the future, this road may be brought up to City standards at which time the Council would be receptive a petition by the landowners requesting improvements. As a result, a motion was made by Blonigen, seconded by Fran Fair, and unanimously carried to install road closed signs on Marvin Road and to not maintain the road at this time past Martie's Feed Store or Olson Electric's driveway. I Council Minutes - 9/23/85 5. Consideration of Approving Final Plat for Victoria Square - Applicant, Mike Reher. Mr. Mike Reher presented his final Victoria Square Addition Plat requesting final approval as submitted. The plat consists of four parcels, one being currently subdivided for townhouse construction. The Planning Commission at their previous meeting recommended approval of the subdivision plat as presented. It was noted by the City Staff that the developer would have to pay all current fees for consulting services provided by the City before final plat is approved. A motion was made by Fran Fair, seconded by Dan Blonigen, unanimously carried to approve the final plat for Victoria Square Addition as presented provided all City charges have been brought current for subdivision fees. 6. Consideration of Granting a Simple Subdivision With Replatting Descriptions - Applicant, Harold Ruff. Mr. Harold Ruff presented a proposal to subdivide a 2.96 acre tract of land located along Elm Street into a 100 ft. by 330 ft. lot containing .76 acres that would be sold to his son, Randy Ruff. The balance of the property would not be developed at the present time and would consist of 2.2 acres. The property is currently described by metes and bounds description and approval of this subdivision is required by City Council action. Mr. Ruff would be required to provide a hard shell copy that can be recorded along with park dedication fees for the newly created lot. A motion was made by Maxwell, seconded by Blonigen, unanimously carried to approve the simple subdivision as proposed by Mr. Harold Ruff. 7. Approval of Bills. A motion was made by Maxwell, seconded by Fran Fair, unanimously carried to approve the bills for the month of September as presented. 8. Consideration of Economic Development Director Position. Mayor Grimsmo noted that recently the HRA committee along with the IDC and Chamber of Commerce have all met and discussed the position of a new Economic Development Director for the City of Monticello. All three committees felt an individual should be hired with the cost split amongst the three committees. Mayor Grimsmo noted that Ms. 011ie Koropchak has been interviewed by the three committees and recommended that the Council hire this individual for the position. -2- Council Minutes - 9/23/85 A motion was made by Fran Fair, seconded by Jack Maxwell, and unanimously carried to hire 011ie Koropchak as the new Economic Development Director at an annual salary of $22,900. 10. Miscellaneous Items. A. Fire Department Burning Policy. Mayor Grimsmo noted that recently the Monticello Fire Department had been contacted by the Burlington Northern Railroad about the possibility of the fire department burning down the old depot located in Monticello. Mr. Grimsmo felt that all burning of buildings within the City limits should be approved by the City Council or City Administrator prior to any agreements being made by the fire department with individuals. As a result a motion was made by Blonigen, seconded by Fran Fair, and unanimously carried to set a policy prohibiting the fire department personnel from burning any buildings in the future within the City limits without Council approval of such activity. B. Preliminary Budget Workshop. By Council consensus, a special meeting was set for 8:00 a.m. Saturday, September 28, for the purpose of reviewing the preliminary budget for 1986. C. Public Hearing on Comprehensive Plan and Zoning Map. By Council consensus, a public hearing on the adoption of the zoning map and comprehensive plan have been scheduled for November 25 at 7:00 a.m. as part of the regular Council meeting. D. Review of City Hall Roof Damage. The City Council discussed with the staff the status of the damage that occurred during the City Hall roof replacement project during July. It was noted by the staff that apparently the labor contractor did not have proper insurance coverage to cover the City's damages and that the matter had been turned over to the City Attorney for action. It was the consensus of the Council to have the City Attorney pursue any legal action that would be necessary to enable the City to recover damages from a labor contractor. Rick Wolfstel r Assistant Administrator .W!