City Council Minutes 01-13-1986MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, January 13, 1986 - 7:30 p.m.
Members Present: Arve Grimsmo, Fran Fair, Bill Fair, Jack Maxwell,
Dan Blonigen.
Members Absent: None.
2. Approval of Minutes.
Motion was made by Blonigen, seconded by Fran Fair, and unanimously
carried to approve the minutes of the regular meeting held December 9,
1985, and the special meeting held December 19, 1985.
3. Citizens Comments/Petitions, Requests and Complaints.
Mr. Dave Anderson informed the Council that he has a purchase
agreement to buy a home at 448 West Broadway in Block 38, which
is currently zoned R-2. Mr. Anderson noted his purchase agreement
is contingent upon the rezoning of this parcel to allow for
the conversion to a real estate office for Century 21 realtors.
It was noted that current and proposed zoning for the area would
not allow for commercial offices and that Mr. Anderson's request
would be considered either as a possible amendment to the zoning
map or Mr. Anderson would have to specifically apply for rezoning.
The property in question is in the block adjacent to current
B-4 zoning, which would allow this type of use.
Mayor Grimsmo informed the Council that the Orderly Annexation
Board has heard a request from Kjellbergs requesting approval
for a residential plat consisting of 53 lots on 70 acres of
land just south of Kjellberg's Trailer Park on Highway 25.
Mr. Grimsmo noted that the OAA plans to wait until the City's
annexation study is complete before considering any action on
this item.
4. Public Hearing on an Amendment to the Zoning Ordinance, Text
and Map.
City Administrator Eidem briefly explained that this was the
third public hearing on the proposed zoning ordinance map and
text and at the last public hearing by Council directive, the
staff has eliminated the PZ -R zoning along East River Street
and left the property R-1, and also reduced the proposed B-4
area in the block directly west of the Maus Foods block and
left the property R-2. In addition, it was noted that the portion
of the Meadows Subdivision is now proposed for R-3 zoning as
requested by developer, John Sandberg.
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Mayor Grimsmo then opened up the public hearing for citizen's
comments, and the following people were heard. Mr. Jim Metcalf
noted that his partnership has an option on property in the
north half of Block 51 that is proposed for elderly housing,
and he was concerned over the proposed zoning from R -B, which
would allow elderly housing projects, to R-1 single family residential,
which would not. Mr. Metcalf questioned whether his previously
granted conditional use permit would still be valid if their
project gets federal funding or whether the rezoning would cause
problems in the future. It was the Council's consensus that
possibly this north half of Block 51 should remain zoned for
multiple structures, as this was the intent.
Mr. Metcalf, representing Edgar Klucas, expressed opposition
over the proposed rezoning of Edgar Klucas' 20 acres of land
from R-1 to the proposed I-2 zoning. Mr. Metcalf noted that
there are presently no interests in developing the land for
heavy industrial use and that possibly R-3 multiple family zoning
would be more appropriate for the area, as it would be adjacent
to 'the Meadows Subdivision which is also proposed for R-3 zoning.
Mr. Metcalf felt this transition from multiple family zoning
to industrial zoning adjacent to his property would be compatible
and possibly more appropriate than R-1 zoning.
Mr. John Sandberg spoke in opposition to the proposed rezoning
of the north half of Block B along East River Street from its
former R-3 zoning to R-1 single family, as he previously purchased
property across the street from this block and is now going
to be requesting rezoning of his R-1 lot to R-2 for duplexes,
etc. Mr. Sandberg felt his request for R-2 zoning would be
more appropriate since it would be across the street from what
he thought would remain multiple family zoning, but for some
reason is now changed to the proposed single family dwelling
zoning.
In addition, Mr. Sandberg noted that the preliminary plat for
the Meadows consisting of multiple family lots will be heard
later by the Council, which is consistent with the proposed
R-3 zoning for the area.
Mr. Larry Muehlbauer, resident of East River Street, spoke in
favor of the proposed zoning map that would leave the area single
family and indicated his agreement with both sides of River
Street being proposed for R-1 zoning.
Mr. Robert Davis, property owner in the Meadows Subdivision,
expressed concern over the proposed R-3 zoning in the Meadows
and what effect it would have on park facilities and additional
traffic that a multiple zoning would create. Mr. Davis questioned
whether the park facilities would be adequate if 192 multiple
family units would be built in the area.
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Hearing no other public comments, the Council discussed whether
postponing action on the zoning map would be necessary if any
of the comments were to be included in the new zoning map.
Councilmember Fran Fair felt there were too many problem areas
with the new zoning map and recommended that action on adoption
be delayed until the Council could again review the proposed
zoning for the entire city and possibly hold a workshop to correct
some obvious errors. In addition, she felt a 30 -day moratorium
should be instituted by the Council on any future zoning requests.
Councilmember Blonigen did not oppose an additional work session
but questioned whether additional public comments would be necessary,
as he felt the two informational meetings and three public hearings
should already be sufficient as far as receiving public comment
on the proposed zoning. Councilmembers Bill Fair and Fran Fair
felt the public should be invited to participate in the work
sessions if for no other reason than to be informed of all the
ramifications of the proposed zoning changes, including what
uses, etc., would be allowed.
Motion was made by Fran Fair, seconded by Bill Fair, and unanimously
carried to delay for 30 days any action on the proposed zoning
map with a moratorium on any rezoning requests and to hold two
work sessions to review and discuss any other changes that would
be necessary before holding a final additional public hearing
on February 10, 1986.
The informational meetings regarding the zoning map will be
held at 10:00 a.m., Friday, January 17, and at 7:00 p.m., Thursday,
January 23, 1986.
5. Consideration of Ordering Plans and Specifications for Water
System Improvement.
Previously, City Council discussed and reviewed the water system
analysis prepared by the City Engineering firm, which recommended
that the City build a new water storage facility on Monte Club
hill, along with a new well and water main on County Road 118
connecting to Mississippi Drive from the present system for
a total cost of $1,113,000.00. Approximately $217,000.00 could
be saved by not connecting the water main on County Road 118
to County Road 39 at Mississippi Drive, but this was recommended
by the Engineer to provide additional water pressure for the
areas along East County Road 39.
City Engineer, John Badalich, reviewed with the Council possible
new connection charges the City could adopt to raise additional
funds for a water system surplus fund to cover cost incurred
by the City of oversizing water mains, installing water towers,
pump houses, etc. A new connection charge increase along with
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assessments for properties benefiting directly by the water
main laterals and assessments based on area that will benefit
in the future from the proposed improvements could finance up
to half of the cost of the proposed water system improvement.
Some of the area assessments proposed by the Engineer would
be for property currently outside of the City limits but would
be deferred until a later date when the property came into the
City or would use the system.
Councilmember Blonigen questioned whether this large of an improvement
was really necessary, and Councilmember Maxwell questioned whether
it wouldn't be cheaper to build a new water tower at the present
reservoir site in the industrial park and eliminate the additional
water main from Monte Club hill. Mr. Maxwell was informed that
a cost analysis was previously done, and it still turns out
cheaper to build an 800,000 gallon water reservoir on Monte
Club hill with the water main installation to connect the system
than it would be to build a 500,000 gallon elevated tank at
the present reservoir site. The basic reason for this is that
the larger facility on Monte Club hill would not have to be
elevated, which substantially reduced the cost of construction.
After further discussion, motion was made by Bill Fair, seconded
by Maxwell, to authorize the City Engineer to prepare plans
and specifications for the entire water system improvement as
recommended totalling approximately $1,113,000.00, with the
specifications to be completed in spring of 1986. Voting in
favor was Grimsmo, Fran Fair, Bill Fair, Maxwell. Voting in
opposition: Dan Blonigen was opposed because no financing plan
had yet been established for the project.
6. Consideration of a Replatting Request to Replat an Existing
Lot into Eight Townhouse Lots and One Common Area Lot - Applicant,
Jay Miller.
Mr. Jay Miller, co-owner of Colony by the Greens townhouse development
in the Par West Subdivision, requested approval to replat the
existing Block 4, Lot 9, into eight individual townhouse lots
with a common area. The replat has met all City requirements;
and as a result, motion was made by Maxwell, seconded by Fran
Fair, and unanimously carried to approve the subdivision as
presented.
7. Consideration of Grantina a Conditional_ ITee Permit to Allow
a Mixed Use (Commercial Office Space and Residential) Within
a Proposed New Zone, PZ -M - Applicant, Seestrom Company.
Recently, Mr. Wayne Seestrom approached the City to investigate
the possibility of establishing a commercial office space for
his electrical company at 110 Washington Street. Mr. Seestrom
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intended to purchase the present home and convert the lower
level for his office space needs and have a rental dwelling
on the second floor.
The conditional use permit request was heard and approved by
the Planning Commission based on the assumption that the proposed
PZ -M zone for this area would be adopted which allows such activities.
Due to the recent decision by the City Council to further study
the proposed zoning map for the City and delayed action until
February 10, 1986, the existing zoning in the area would not
allow this type of activity.
The Council noted that although the final action on the proposed
zoning map has been delayed that would convert this property
to PZ -M zoning and allow this conditional use, no opposition
to the proposed PZ -M zone has been heard; and as a result, the
PZ -M zone will be included in the final draft of the proposed
zoning map. As a result, the Council felt that in this situation,
the granting of the conditional use prior to the final adoption
of the zoning map would be appropriate in order to allow Mr. Seestrom
to complete the purchase of the property and do the necessary
remodeling.
As a result, a motion was made by Fran Fair, seconded by Bill
Fair, and unanimously carried to approve the conditional use
request based on the proposed zoning of PZ -M.
8. Consideration of a Conditional Use Request to Allow Open and
Outdoor Storage and Rental Equipment in a B-3 (Highway Business)
Zone - Applicant, Suburban Gas, Inc.
Suburban Gas has requested a conditional use to be allowed to
operate a U -Haul rental business at their propane gas site along
Highway 25 and 51� Street. Surburban Gas has agreed to the requirements
of screening, fencing, and blacktopping of their parking lot.
Motion was made by Fran Fair, seconded by Blonigen, and unanimously
carried to approve the conditional use request allowing Suburban
Gas a U -Haul outdoor storage and rental equipment with the following
conditions:
a. A screening fence of approximately 60 feet in length be
installed in the front, and a screening fence of approximately
150 feet in length be installed to the west of the existing
security fenced -in area in this facility. This fence is
to be a minimum of 6 feet in height and no more than 8 feet
in heights and to be a solid wcrcening :•:ocd type of fence.
b. Some type of tree planting and shrub planting as proposed
in the enclosed site plan.
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c. A time table for these tree and shrub plantings be set for
June 1, 1986.
d. Depending upon when 512 Street will be improved this summer,
the hard surfacing for the parking and driveway area of
this facility be hard surfaced at that time.
e. Set a completion date of no later than September 1, 1986,
for the hard surfacing of the parking and driveway area.
9. Consideration of a Replatting Request to Allow Construction
of a Zero Lot Line Duplex on Existing Lots - Applicant, Vic
Kallman_
Mr. Vic Hellman requested a replat of existing Lots 2 & 3, Block 44,
into two new lots accommodating a zero lot line duplex.
Councilmember Fran Fair questioned whether the proposed zoning
map showing R-1 zoning for this area should not be changed back
to R-2 to allow for the duplex being proposed rather than making
a non -conforming use. This rezoning proposal will be considered
at the workshop session by the Council and staff.
Motion was made by Bill Fair, seconded by Fran Fair, and unanimously
carried to approve the simple subdivision request to allow for
the zero lot line duplex as proposed.
10. Consideration of a Replatting Request to Al.lc,w Construction
of a -Zero Lot Line Duplex on Existing Lots - Applicant, Jerry
Barthel.
As with the previous item, Mr. Barthel has requested a replat
of Lots 9 & 10, Townsite of Monticello, into a new division
of the lots to create a zero lot line duplex.
Motion was made by Blonigen, seconded by Maxwell, and unanimously
carried to approve the simple subdivision request for the zero
lot line duplex on Lots 9 & 10.
11. Consideration of a Simple Subdivision Request to Subdivide One
Existing Residential Lot into Four Residential Lots - Applicant,
Doug Pitt.
Mr. Doug Pitt presented a subdivision request to subdivide two
previous legal descriptions into four single family residential
lots, with two of the lots fronting on the Mississippi River
and two of the lots fronting on West River Street. The proposed
subdivision would create the two river lots having 12. -foot parcel
extensions to River Street to provide access to the properties.
Concerns were expressed over the 12 -foot width extension that
will be used for driveway purposes; and it was the staff's recommendation
that a common driveway for both parcels be created over the
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24 feet with both lots having an easement for this purpose rather
than creating two separate 12 -foot driveways that may cause
problems in snow removal, etc.
Public Works Director, John Simola, also noted that the plat
as presented does not indicate any utility easements for sewer
and water or surface drainage to River Street that are normally
required around the perimeter of all new residential lots.
Mr. Pitt indicated he was not in favor of the shared driveway
concept but would rather see each home along the river have
its own driveway. It was noted by the staff that a variance
would have to be granted to allow driveways to be adjacent to
each other and still recommended that a common driveway with
easements provided by both parties over the other's property
would be preferable to two separate driveways and recommended
that action be delayed on approval of this plat until the proper
easements for the driveway and utilities are shown on the Certificate
of Survey.
Motion was made by Bill Fair, seconded by Fran Fair, and unanimously
carried to delay action on this request until the next meeting
to allow staff time to review the easements necessary.
12. Consideration of a Request to Rezone from R-1 to R-2 - Applicant,
John Sandberg.
This item was delayed until a future meeting due to the action
by the Council under a previous item putting a moratorium on
any further rezoning requests until the proposed new zoning
ordinance map is finalized.
12a. Consideration of a Preliminary Plat in the Meadows.
Mr. John Sandberg presented for Council review a preliminary
plat on the replatting of the Meadows Subdivision to create
multiple family sites within the plat. Although the Planning
Commission has not yet reviewed the preliminary plat, Mr. Sandberg
requested Council consideration of the plat at this time.
In reviewing the plat, the City staff has noted some areas of
concern mainly with how the property will be screened from the
abutting single family residences already in existence and street
accesses to County Road 75. The preliminary plat as presented
proposes to extend Marvin Elwood Road to connect with River
Street and indicates that Lot 8 would be proposed for future
road extension of Kealy Circle to County Road 75. The extension
of Kealy Circle to County Road 75 through original Lot 8 was
recommended by the City staff to help eliminate traffic problems
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that may occur along Prairie Road if this multiple zoning plat
was to be approved. Although the plat only indicates this as
a proposed future extension, it is the staff's recommendation
that the final plat for Kealy Heights contain a platted street
for both Marvin Elwood Road extension and the Kealy Circle extension.
Mayor Grimsmo questioned whether the two road extensions would
be necessary to be developed at the present time. It was noted
by the City Engineer that although the Marvin Elwood Road extension
to River Street may not have to be developed immediately, he
would recommend that to eliminate a dead-end road, the right-of-way
now be platted as part of this replatting process. Councilmember
Fair questioned what screening the developer would do to protect
the current residential properties abutting the proposed multiple
sites, and Mr. Sandberg did agree to screening with trees, etc.,
the multiple lots that abut the existing residential structures
but questioned properties that are not currently developed.
After further discussion, motion was made by Maxwell, seconded
by Bill Fair, and unanimously carried to grant approval to the
preliminary plat provided both Marvin Elwood Road extension
and Kealy Circle extension are platted in the final plat and
that screening would be required on Lots 9 & 10 as proposed.
13. Consideration of a Request for a Gambling License.
A request for a gambling license approval by the Monticello
Lioness Club has been withdrawn for the present time.
14. Consideration of Adopting a Statement of Understanding for a
Temporary Extension of the Fire Services Contract.
On December 31, 1985, the current contract for fire protection
for Monticello Township expired. In order to protect the City's
liability, an agreement of understanding for temporary fire
protection services has been signed by the City and the Township
officials extending service to the Township for a period. of
90 days while a new, renegotiated contract is being prepared.
Motion was made by Bill Fair, seconded by Fran Fair, and unanimously
carried to approve ratifying the temporary fire protection agreement
with Monticello Township calling for a $200 base fee per fire
call plus $8.00 per hour per fire fighter responding to each
call.
15. Consideration of Bids for Floor Covering for the New Fire Hall.
On January 8, 1986, two bids were received for the installation
of resilient floor covering and carpeting for the new Fire Hall.
The bids received were as follows:
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1. Kjellberg Carpet & Interiors, Inc. Base Bid 1 $ 188.00
7 NE 8th Street Base Bid 2 $1,382.00
Buffalo, MN 55313 Total $1,570.00
2. Golden Valley Furniture Base Bid 1 $ 199.75
155 West Broadway Base Bid 2 $1,645.00
Monticello, MN 55362 Total $1,844.75
After reviewing the bids, motion was made by Bill Fair, seconded
by Fran Fair, to award the contract for carpet installation
to Golden Valley Furniture in the amount of $1,844.75 because
the supplier was local. Voting in favor was Grimsmo, Fran Fair,
Bill Fair, Maxwell. Voting in the opposition was Blonigen,
who opposed because he felt the percentage difference did not
warrant awarding to the local bidder.
16. Consideration of Sewer Rate Adjustment.
As required by City Ordinance, Public Works Director, John Simola,
has reviewed the 1986 Budget for the operation costs at the
Wastewater Treatment Plant and collection systems, and recommended
that overall the current rate structure should be sufficient
to meet operating costs for 1986.
Although a general rate increase or decrease was riot recommended
by the Public Works Director, he did recommend that the minimum
charge currently at $8.00 for the first 500 cu.ft. of sewer
usage be increased to $10.00 for a minimum billing to help defray
the cost of bill processing, mailing, and accounting services.
Motion was made by Maxwell, seconded by Fair, and unanimously
carried to approve the following sewer rates for 1986:
Individual Industrial Discharge Rates
Flow: $0.688 per 100 cu.ft. ($10 for the 1st 500 cu.ft.
or part thereof)
BOD: $0.095 per pound
TSS: $0.185 per pound
Combined Rates
Rate for residential, commercial,
and institutional properties
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$10.00 per quarter minimum billing
for the 1st 500 cu.ft.
or part thereof.
Additional cubic feet at
$1.29 per 100 cu.ft.
or part thereof.
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17. Consideration of Maintenance Agreement with Wright County for
County State Aid Highways in Monticello.
Each year the City of Monticello has entered into an agreement
with Wright County to maintain certain County State Aid Highways
in Monticello. The County reimburses the City annually based
on the types of maintenance the City does and based on the number
of road miles calculated. Mr. Simola noted that there were
no changes in the County State Aid Roads for 1986 and recommended
approval of the maintenance agreement.
Motion was made by Fran Fair, seconded by Maxwell, and unanimously
carried to approve the maintenance agreement with Wright County
for County State Aid Highways as proposed for 1986.
18. Consideration of Making Annual Appointments.
Minnesota Statutes require that at the first meeting of the
new year certain appointments be made. Motion was made by Maxwell,
seconded by Bill Fair, to adopt the following annual appointment
schedule:
a. City Depositories: Wright County State Bank
Security Federal Savings & Loan
1st National Bank of Monticello
1st Bank of Minneapolis
Rick Wolfsteller is also authorized
to designate official depositories
for investment purposes as needed
b. Official Newspaper: Monticello Times
C. Health Officer: Dr. Maus
d. Housing and Redevelopment Mr. Ben Smith - 5 -year term
Authority:
e. Acting Mayor: Fran Fair
f. Community Education Rep: Bill Fair
Joint Fire Board: Rick Wolfsteller
OAA Board: Arve Grimsmo
g. Library Board: Dr. Don Maus - 3 -year term
Pat Schwartz - 3 -year term
h. Parking Committee: Eliminated
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i. Planning Commission:
j. City Attorney:
k. Consulting Planner:
1. City Auditor:
M. Consulting Engineer:
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Joyce Dowling
Richard Carlson
Richard Martie
Warren Smith
Barb Koropchak
Gary Pringle
Dahlgren, Shardlow and Uban, Inc.
Gruys Johnson & Associates
Orr-Schelen-Mayeron & Associates
Voting in favor was Grimsmo, Fran Fair, Bill Fair, Maxwell.
Voting in opposition was Blonigen, who opposed the annual appointment
of the Consulting Engineer, as he felt an evaluation session
with the Engineer should be conducted prior to annual appointment.
19. Consideration of the Balance of Bills for the Month of December.
Motion was made by Maxwell, seconded by Fran Fair, and unanimously
carried to approve the bills for the month of December as presented.
20. Consideration of Partial Purchase of Materials for Proposed
Interceptor Sewer Project and Authorizing EAW Preparation.
Public Works Director, John Simola, noted that due to the large
amount of sewer proposed for the interceptor sewer project,
an Environmental Assessment Worksheet will have to be prepared
on the project prior to construction. Mr. Simola noted that
the City's Consulting Engineer would prepare the necessary documents
for the EAW at a cost not to exceed $1,750.00.
In addition, the Public Works Director recommended that in order
to get the interceptor sewer constructed through Block 15 between
Highway 25 and Cedar Street prior to the proposed construction
by Raindance Corporation of the Maus Grocery Store building,
he recommended that approximately 374 feet of pipe be ordered
in advance by the City prior to contract letting so that the
pipe would be on hand immediately for early spring construction.
This cost would be deducted from a future contract.
Motion was made by Fran Fair, seconded by Bill Fair, and unanimously
carried to authorize the City Engineer to prepare an EAW on
the interceptor sewer project at a cost not to exceed $1,750.00
and to authorize the Public Works Director to order 374 feet
of 1811 sewer pipe prior to contract letting.
Rick Wolfst ller
Assistant Administrator
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