City Council Minutes 01-27-1986MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, January 27, 1986 - 7:30 p.m.
Members Present: Arve Grimsmo, Fran Fair, Bill Fair, Jack Maxwell,
Dan Blonigen.
Members Absent: None.
2. Approval of Minutes.
A motion was made by Bill Fair, seconded by Blonigen, and unanimously
carried to approve the minutes of the regular meeting held January 13,
1986.
4. Consideration of a Replat - Applicant, Doug Pitt.
The applicant requested that this item be tabled for two weeks to
allow for completion of the final plat.
5. Consideration of Defining Lines on the Proposed Zoning Map and Setting
a Public Hearing.
The City Administrator briefly explained that two additional information
meetings have been held to receive input regarding the proposed
zoning map alterations and that citizens' comments centered basically
on two areas of concern in regards to the map. One request was
made to extend the B-4 commercial district one block west along
Broadway to accommodate a proposal to convert a residential home
into a real estate office. It was suggested by the City Planner
that possibly this block, along with a strip that abuts the B-4
zone adjacent to River Street, be proposed as PZ -M which would allow
for limited commercial operations. The Planner felt this zoning
would be appropriate, as it would provide a buffer between the commercial
and residential areas.
The City Administrator noted the second major concern centered on
the zoning of East and West River Street areas. The past proposed
zoning maps have indicated the area for PZ -R zoning which would
allow for single family uses, along with multiple buildings provided
a conditional use is granted. Concerns have been noted by residents
of East River Street who would like to see the zoning remain R-1
for single family only; and as a result, the Administrator recommended
that the final public hearing and publication of the proposed zoning
maps be scheduled for February 10, 1986, with two proposed zoning
maps being published. One map would show River Street as R-1 single
family zoning, and the other map would show the property north of
River Street as PZ -R. This would allow the Council the opportunity
to adopt an ordinance map at the February 10 meeting regardless
of which option would be finally voted on.
Motion was made by Blonigen, seconded by Fra
carried to authorize the City Administrator
zoning maps for the scheduled public hearing
and note that the Council will adopt one of
this meeting.
Council Minutes - 1/27/86
n Fair, and unanimously
to publish two proposed
on February 10, 1986,
the maps published at
6. Consideration of a Resolution Approving Plans and Specifications,
Specifying the Scope of Work to be Done and Ordering an Advertisement
for Bids for a Sewer Interceptor Improvement Project.
Mayor Grimsmo noted that Councilmember Blonigen suggested that the
sewer interceptor project, along with possibly the water improvement
project proposed for later in 1986, be tabled until a special meeting
could be conducted to discuss these items and what direction the
City will take on financing the proposed improvements. Public Works
Director, John Simola, noted that any delay in reviewing the plans
and specifications for the interceptor sewer project could delay
the project for bidding purposes and result in higher construction
cost and possibly construction over a longer period of time and
felt the Council should review and discuss the proposed interceptor
sewer project separately from the water improvement project which
would not have plans and specifications completed until late spring.
After further discussion, Public Works Director Simola reviewed
the proposed interceptor sewer project plans and specifications
with the Council and recommended that at a minimum, the interceptor
sewer be completed from its existing point on Washington Street
to the Sixth Street area west of Highway 25. This portion of the
project would eliminate approximately 15% of the flow that now exists
along Front Street and the lift station in Bridge Park. It was
noted that if the sewer project was constructed from the Sixth Street
point to Elm Street, approximately 200 of the flow could be eliminated
from the Front Street lift station and diverted through the interceptor
sewer line. Finally, if the entire interceptor sewer was constructed
from Washington to Elm Street and the balance of the force main
was constructed to tie into the Chestnut Street lift station on
River Street, an additional 30% of the flow could be diverted from
the Front Street lift station eliminating a total of approximately
half of the flow now occurring through this line. It was noted
that if only the first segment is completed during 1986, it is assumed
that in a matter of two or three years, the balance of the interceptor
sewer would have to be constructed to eliminate problems from the
Front Street lift station. By completing the entire project at
one time, it is estimated the City could save 15-20% in the bid
price.
As part of the sewer project, additional appurtenant work was recommended
which would include additional water main along Fifth Street, along
with street paving and curb and gutter of Fifth Street and Chestnut
Street. These streets were eliminated from the 1977 Street Project
for the purpose of the interceptor sewer construction; and it is
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recommended that these streets be improved with curb and gutter,
etc., at this time if the project was entirely done during one season.
The total project cost for the entire interceptor sewer line from
Washington to Elm Street, along with force main improvements and
lift station improvements on Chestnut and River Street, would total
approximately $1.4 million. It was noted that portions of the street
improvements, along with some sewer or water extensions, would be
assessable which would be determined later at an assessment hearing.
Councilmember Blonigen questioned whether the force main proposed
along Elm Street to Chestnut may cause sewage to leak into the ground
water but was informed by the Engineer that sewage leaking out would
not be a possibility, but actually what occurs is that some ground
water may leak into the pipe.
After further discussion on the project, motion was made by Fran
Fair, seconded by Bill Fair, and unanimously carried to adopt a
resolution approving the plans and specifications for the interceptor
sewer project and authorizing the advertisement for bids for the
entire project with all appurtenant work such as street improvements
and water main extensions to be bid as alternates.
Motion was also made by Blonigen, seconded by Maxwell, and unanimously
carried to adopt a resolution calling for a public hearing on the
proposed improvement in regards to the appurtenant work that would
be related to the interceptor sewer project that could be assessable.
A public hearing would be held on February 10, 1986. See Resolutions
86-1 and 86-2.
7. Consideration of Authorizing Repair/Replacement of Library Furnace/
Air Conditioning.
Previously, the City Council authorized the staff to contract for
the installation of a bypass duct type gas furnace in the storage
room of the library to replace one of the larger rooftop heat pumps
at the library. The largest heat pump had been giving the City
a considerable amount of problems over the past few winters, and
a quote was received from Bruce Wachter of Griefnow Sheetmetal for
the replacement furnace. The Council was informed that Mr. Wachter
had not fulfilled his initial bid; and as a result, the City was
left with the choice of either awarding a contract to the next lowest
bidder for the installation of a gas duct furnace, or to repair
the existing rooftop unit.
The two alternatives available were to award a contract to the second
bidder for a duct type gas furnace at a cost of $3,598.00, and to
also have the air conditioning unit repaired at a cost of an additional
$2,000.00. The other alternative would be to replace the entire
large rooftop combination heat pump/air conditioner with a new combination
gas furnace/air conditioner at a cost of $8,960.00.
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After further discussion, motion was made by Bill Fair, seconded
by Blonigen, and unanimously carried to authorize the Public Works
Director to enter into an agreement with N.S. Services of Buffalo,
Minnesota, to install a new combination gas furnace/air conditioner
at a cost of $8,960.00 for the library.
8. Consideration of Amending the Fire Hall Construction Contract by
Extending the Completion Date Four Days.
Motion was made by Fran Fair, seconded by Dan Blonigen, and unanimously
carried to stipulate that February 14, 1986, be the completion date
per the original contract with Fullerton Lumber Company, and to
grant a four day extension to February 18 to account for extra work
that was not part of the bid award.
9. Consideration of a Proposed Residential Subdivision in the Orderly
Annexation Area - Applicant, Kjellberg, Inc.
Recently, Kjellberg's, Inc., has applied to the Orderly Annexation
Board for approval of a residential subdivision located just south
of the City limits. Mayor Grimsmo had requested Council input on
this proposed subdivision for the purposes of passing along the
City's concerns to the OAA Board, as Mayor Grimsmo is the City's
representative to this Board.
Mr. Kent Kjellberg had requested that the City Council table any
discussion on his subdivision request until he had an opportunity
to discuss with the Council his proposed development. As a result,
no action was taken by the Council at this time, as the matter will
not be heard by the OAA Board until March, 1986.
10. Consideration of Authorizing a Contract/Agreement with Monticello
Township for Fire Protection Services.
At the request of Monticello Township officials, this item was also
tabled until the next Council meeting to enable Township officials
to meet with City staff and Council members regarding the proposed
new fire contract.
11. Consideration of Alternatives for Traffic Signal Construction for
the Highway 25 Improvement.
The Public Works Director informed the Council that currently there
will be no federal funding of the three proposed traffic signals
as part of the Highway 25 improvement project until the final bridge
location is selected. The bridge siting has been delayed due to
the inability to acquire the necessary soil borings for the design.
Federal funding would be available if the Highway 25 improvement
project is delayed until after the bridge funding is set, but this
delay would mean that the Highway 25 improvement proposed for 1986
would not be constructed until 1987. If the Highway 25 improvement
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is to be bid for 1986 construction, the City could just install
the necessary underground wiring for the new traffic signals and
wait until federal funding becomes available for the actual signal
completions. This additional underground work would be funded only
by the State of Minnesota at 50%, with the City and County splitting
the other 50%. This alternative would increase the cost to the
City by approximately $12,100.00 but would enable the Highway 25
improvement to start in 1986.
It was also noted that the City and County share of the Highway 25
improvement may be lower than originally estimated in 1983 due to
some recent changes in MN/DOT picking up more of the project cost.
As a result, even with the increased cost for the signals being
borne by the City and County, their total share of the project may
actually decrease from the original estimate.
As a result, motion was made by Bill Fair, seconded by Fran Fair,
and unanimously carried to proceed with the Highway 25 improvement
as scheduled for 1986 with the resulting additional cost estimated
at $12,100.00 for the underground wiring of the three signal lights
to be picked up by the City.
12. Consideration of an Increase in League of Minnesota Cities Dues
to Help Fund the City Legal Exchange and Research (CLEAR) Service.
Motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously
carried to accept a 5% increase in the League of Minnesota Cities
dues to assist in the funding of the City Legal Exchange and Research
Service, which was estimated at $64.00.
13. Consideration of Gambling License - Applicant, Monticello Youth
Hockey Association.
Monticello Youth Hockey Association had applied for a Class B gambling
license to conduct raffles, paddle wheels, tip boards, and pull
tabs at the Powers Strength and Health Club. The Council members
discussed whether City approval should be granted to authorize gambling
licenses other than those for the Legion and VFW Clubs. Some members
felt that since the State Gambling Board is regulating all gambling
licenses, the City should not interfere and approve all that are
requested. Some members of the Council felt that granting approval
of gambling licenses would open the door to every organization to
have gambling licenses in all sorts of liquor establishments and
other businesses and felt that this should be regulated to just
a few.
After further discussion, a motion was made by
by Maxwell, to recommend to the Gambling Board
Youth Hockey Association license be approved.
Bill Fair, Maxwell, and Fran Fair. Opposed wa
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Bill Fair, seconded
that the Monticello
Voting in favor was
Blonigen and Grimsmo.
Council Minutes - 1/27/86
14. Consideration of Bills for the Month of January.
Motion was made by Maxwell, seconded by Bill Fair, and unanimously
carried to approve the bills for the month of January as presented.
(: 7��' 0 W, - F" �
Rick Wolf ste er
Assistant Administrator