City Council Minutes 02-10-1986MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, February 10, 1986 - 7:30 p.m.
Members Present: Arve Grimsmo, Fran Fair, Bill Fair, Jack Maxwell,
Dan Blonigen.
Members Absent: None.
2. Approval of Minutes.
Motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously
carried to approve the minutes of the regular weetin, h`ld January 27,
1986, and the special meeting held February 3, 1986.
4. Public Hearing - Adoption of Revised Zoning Ordinance and Map.
Administrator Eidem noted that for this public hearing, two maps
were published presenting one alternative using the PZ -R (performance
zone) for the area along East River Street, and one using single
family residential as the zoning.
Mayor Grimsmo opened the meeting to public comments, and Mr. Roger Pribyl,
resident of Kampa Estates along Golf Course Road, expressed his
dissatisfaction with the previous public hearings held by the Planning
Commission and City Council regarding zoning changes and conditional
use permit applications. Mr. Pribyl referred to a recent public
hearing on a parcel of property adjacent to Kampa Circle which requested
conditional uses for multiple apartment structures that he indicated
the neighbors were opposed to but the City Council still approved.
Mr. Pribyl noted that the apartment buildings being built are within
35 feet of his home and felt his privacy was being invaded because
of these buildings. Mr. Pribyl requested that the Council in the
future adhere to the public comments raised by residents in areas
affected by rezoning, and he hoped that the Council would zone the
property along East River to R-1 to coincide with the residents'
wishes.
Mr. Jeff Warwas, resident of The Meadows Subdivision, spoke in opposition
to the proposed change in zoning for a portion of the Meadows from
R-1 to R-3, which also would allow multiple family buildings. Mr. Warwas
noted that previously at the public hearings held on the rezoning
matter, residents had submitted a petition voicing objections to
the proposed 200 apartment dwellings being planned and noted that
they have many questions and concerns over the traffic and congestion
the apartments would cause along Marvin Elwood Road and Prairie
Road, and also were concerned over the lack of sufficient park facilities
for the children of the area. Mr. Warwas felt that the people moved
to single family homes in this area to get away from apartments,
and so far he did not feel the developers have shown a benefit to
the City or to the neighboring residents that an apartment complex
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would provide. Mr. Warwas also felt at the present time the need
for additional apartments has not been shown, as vacancies do exist
in Monticello; and he also felt a larger buffer zone should be established
between single family and multiple zoning areas.
Mayor Grimsmo noted that the previous comments submitted by residents
in regards to the proposed zoning changes will be considered by
the Council in making a decision, and Mr. Grimsmo also entered into
the record four letters received regarding zoning changes proposed.
The letters received were from Robert Somerville, Jeff Erickson,
and Kay Nicolai, all residents of East River Street who were opposed
to the PZ -R zoning and requested the area remain R-1 (single family).
An additional letter was received from Bill Malone, who was not
specifically against any zoning changes but only wanted the record
to show that he was concerned over any future changes or uses that
may occur in the Doran property adjacent to his residence along
Copeland Road.
Hearing no more comments, the public hearing was closed. After
further Council discussion, motion was entered by Bill Fair, seconded
by Fran Fair, to adopt the zoning ordinance map Proposal #1 which
included PZ -R zoning along East River Street. Voting in favor was
Bill Fair and Fran Fair. Opposed was Grimsmo, Blonigen, and Maxwell.
Bill Fair then entered a motion, seconded by Dan Blonigen, to adopt
Proposal #2 as published, which would leave the East River Street
area R-1, single family. Voting in favor was Grimsmo, Bill Fair,
Jack Maxwell, Dan Blonigen. Opposed was Fran Fair.
5. Public Hearing - Street Paving and Appurtenant Work to the Interceptor
Sewer Project, 5=2 Street and Chestnut Street.
Consulting City Engineer, John Badalich, reviewed with the Council
the proposed street paving and utility work along 51� Street and
Chestnut Street as part of the interceptor sewer project plan for
spring, 1986. Along 512 Street, it was recommended that a 36 -foot
wide, curb and guttered urban type street be constructed from Maple
to Pine (Highway 25) with storm sewer modifications at a total estimated
cost of $140,100.00. In addition, it was recommended that water
main be installed along 51� Street from Maple to Walnut that would
mainly serve the north side of 51� Street at an estimated cost of
$45,000.00. In addition, it was recommended to install water main
south of the intersection of Linn and Sixth Street that would extend
to the Lucius Johnson property at an estimated cost of $2,000.00
to $3,000.00.
Sanitary sewer was recommended for construction from Maple to Linn
Street that would serve the north side of 512 Street at a cost of
$14,600.00. In addition, a shallow manhole and short section of
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pipe near 512 and Pine Streets could be constructed to serve Suburban
Gas with sanitary sewer at a cost of approximately $1,500.00.
The proposed improvements of an urban street for Chestnut Street
consisting of curb and gutter and a 36 -foot wide street would cost
$22,000.00 and could be also part of the improvement project proposed.
The public hearing was opened to comments, and Mr. Harv"ay Huseby,
owner of a parcel between 512 and Sixth Street, questioned whether
his property would receive any benefit from a curb and guttered
street at the rear of his lot along 5;� Street and noted that his
property is already served by sewer and water from Sixth Street.
Mr. Huseby was informed that the current proposal is to only assess
a portion of the curb and gutter and street construction against
his lot and no additional assessments would be forthcoming for sewer
and water.
Mr. Lucius Johnson indicated he was in agreement with the water
line extension south of Sixth Street to serve his property in the
future.
After closing the public hearing, Council discussed the assessment
policy for the improvements; and it was the consensus to assess
the street construction along 51� Street and Chestnut Street at a
20% rate similar to the 77-3 Street Project because these streets
were eliminated from prior improvements for the sole purpose of
facilitating construction of the interceptor sewer at a later date.
It was also recommended that the water lines benefiting property
would be assessed at 100% of the construction cost and that the
sewer improvements along 51� Street that benefit the north side owned
by Burlington Northern Railroad would be assessed at 50% with sewer
extension to Suburban Gas being assessed at 100%.
After further review, motion was made by Maxwell, seconded by Blonigen,
and unanimously carried to adopt a resolution ordering the making
of improvements appurtenant to the construction of a sanitary sewer
interceptor line. See Resolution 86-3.
It was noted that the proposed assessment rates will be finalized
at a later date at which a public hearing will be held on the actual
assessments proposed.
6. Consideration of Approving Increased Rate Schedule for Engineering
Contract with Orr-Schelen-Mayeron & Associates.
Currently, the City maintains a 1 -year, automatically renewable
contract with OSM for Consulting Engineering services. The City
Engineer has requested for 1986 a proposed increase in the fee schedule
of hourly rates charged for the engineering and technical staff
categories of approximately 5-512% increase.
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In renewing the contract, the City Administrator and Public Works
Director also recommended that two additional items be added to
the language in the contract which would note that a 51�% retainage
would be withheld until final completion of a project is accepted.
The second provision recommended would require the Consulting Engineer
to include in all feasibility studies in the future a list of all
potential licenses, permits, or additional studies that would be
required to do a project. This second provision would make the
City aware of all required documents that would be necessary before
the project could be completed or awarded.
Motion was made by Fran Fair, seconded by Maxwell, and unanimously
carried to approve the new fee schedule as presented by the Consulting
Engineer increasing the fees charged by approximately 5% and to
include the two new language provisions in the contract in reference
to the 5% retainage and in reference to the inclusion in feasibility
studies of all permits and additional requirements necessary.
7. Consideration of an Application for Charitable Gambling License -
Applicant, Monticello Lioness.
Representatives of the Lioness Club have requested approval of a
Charitable Gambling License to conduct raffles, paddle wheels, tip
boards, and pull tabs at the Oakwood Inn in Monticello.
The Council discussion concerned whether the City should be approving
organizations to establish gambling activities and whether approval
should be granted for local organizations or for any applicant.
It was the consensus of the Council that if all gambling licenses
were allowed by charitable or non-profit organizations, they didn't
believe the market would sustain all of the organizations and that
some of them would find it not to be profitable. Questions were
also raised over whether the City should be actually approving the
gambling licenses or if they should not object and allow the State
to issue them after the 30 -day waiting period.
After further discussion, motion was made by Bill Fair, seconded
by Fran Fair, and unanimously carried to not object to the application
by the Lioness Club for a gambling license and allow the organization
to apply to the State Gambling Board for issuance.
8. Consideration of Renewing Joint Fire Board Agreement.
At the previous Council meeting, discussion on a new Joint Fire
Board Agreement with Monticello Township or entering into a contract
for fire protection services was tabled by the Council to allow
the Township Board members an opportunity to meet with City staff
regarding the new proposed fire contract agreement. The Monticello
Township Board has basically approved the concept of a new agreement
that would change the formula on the dollar amount the Township
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would contribute for their fire protection services, but the Township
would like to see the Joint Fire Board continue as previously established.
A new Joint Fire Board Agreement incorporating the new Fair Share
Formula, which for 1986 would establish a fee of approximately $16,700.00,
was not completely prepared for Council review.
Councilmember Blonigen was in agreement with a new formula that
would require the Township to pay a more realistic share of the
fire protection cost, but would rather see the Joint Fire Board
eliminated and services provided on a contract only basis. After
further discussion on the Joint Fire Board Agreement vs. an actual
contract agreement, it was the consensus of the Council that this
item again would be tabled until the next meeting to allow the staff
to prepare both a contract agreement and revisions to the Joint
Fire Board Agreement so that the Council could review the alternatives.
9. Consideration of Ratifying 1986 Salaries for Non-union Employees.
At a special Council meeting held February 3, the City Council approved
purchasing an employee dental insurance program at a projected cost
of $5,100.00 per year, and approved the clerical hourly pay adjustment
of $.85 per hour. In addition, a cost of living pool was established
at $14,632.00, or 40. An additional 20 adjustment pool was established
for all non-union employees.
The City Administrator had met with all non-union employees except
the Municipal Liquor Store Manager and the Economic Development
Director whose positions would not be awarded salary increases at
this time, and presented to the Council a schedule of proposed salaries
for the individuals that he recommended the City Council ratify.
Motion was made by Bill Fair, seconded by Fran Fair, and unanimously
carried to accept the 1986 salaries for the following individuals
as listed.
Rick Wolfsteller
John Simola
Gary Anderson
Roger Mack
Walt Mack
Albert Meyer
Sean Hancock
Lynnea Gillham
Diane Jacobson
Marlene Hellman
Karen Doty
011ie Koropchak
Joe Hartman
Karen Hanson
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$34,530
33,470
26,755
26,550
26,250
24,505
23,710
9.56 ($192885)
9.32 ($19,385)
9.12 ($18)970)
8.90 ($182512)
22,900
25,500
14,300
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10. Consideration of Replacement of Unit M-37, 1951 Dodge Army Truck.
The Public Works Director noted that as part of the 1986 Budget,
the Street Department budgeted a total of $8,000.00 for the replacement
of the 1951 Dodge army truck with a new 3/4 ton pickup and trailer.
The Public Works Director noted that after reviewing the department's
needs, he recommended that the City consider purchasing a 1 -ton
dump truck in lieu of the pickup/trailer combination, which he felt
would better serve the City's needs in all capacities. A 1983 Chevrolet
truck was located at Iten Chevrolet that would cost $7,200.00 and
appears to be in excellent condition for the City's needs. The
Public Works Director recommended that the 1983 Chevrolet be purchased
for $7,200.00.
Motion was made by Maxwell, seconded by Bill Fair, and unanimously
carried to authorize the Public Works Department to purchase the
1983 Chevrolet dump truck from Iten Chevrolet in the amount of $7,200.00,
and to solicit quotes on the sale of the 1951 Dodge army truck.
Rick Wolfstelter
Assistant Administrator
9 M.