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City Council Minutes 02-10-1986MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, February 10, 1986 - 7:30 p.m. Members Present: Arve Grimsmo, Fran Fair, Bill Fair, Jack Maxwell, Dan Blonigen. Members Absent: None. 2. Approval of Minutes. Motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously carried to approve the minutes of the regular weetin, h`ld January 27, 1986, and the special meeting held February 3, 1986. 4. Public Hearing - Adoption of Revised Zoning Ordinance and Map. Administrator Eidem noted that for this public hearing, two maps were published presenting one alternative using the PZ -R (performance zone) for the area along East River Street, and one using single family residential as the zoning. Mayor Grimsmo opened the meeting to public comments, and Mr. Roger Pribyl, resident of Kampa Estates along Golf Course Road, expressed his dissatisfaction with the previous public hearings held by the Planning Commission and City Council regarding zoning changes and conditional use permit applications. Mr. Pribyl referred to a recent public hearing on a parcel of property adjacent to Kampa Circle which requested conditional uses for multiple apartment structures that he indicated the neighbors were opposed to but the City Council still approved. Mr. Pribyl noted that the apartment buildings being built are within 35 feet of his home and felt his privacy was being invaded because of these buildings. Mr. Pribyl requested that the Council in the future adhere to the public comments raised by residents in areas affected by rezoning, and he hoped that the Council would zone the property along East River to R-1 to coincide with the residents' wishes. Mr. Jeff Warwas, resident of The Meadows Subdivision, spoke in opposition to the proposed change in zoning for a portion of the Meadows from R-1 to R-3, which also would allow multiple family buildings. Mr. Warwas noted that previously at the public hearings held on the rezoning matter, residents had submitted a petition voicing objections to the proposed 200 apartment dwellings being planned and noted that they have many questions and concerns over the traffic and congestion the apartments would cause along Marvin Elwood Road and Prairie Road, and also were concerned over the lack of sufficient park facilities for the children of the area. Mr. Warwas felt that the people moved to single family homes in this area to get away from apartments, and so far he did not feel the developers have shown a benefit to the City or to the neighboring residents that an apartment complex on Council Minutes - 2/10/86 would provide. Mr. Warwas also felt at the present time the need for additional apartments has not been shown, as vacancies do exist in Monticello; and he also felt a larger buffer zone should be established between single family and multiple zoning areas. Mayor Grimsmo noted that the previous comments submitted by residents in regards to the proposed zoning changes will be considered by the Council in making a decision, and Mr. Grimsmo also entered into the record four letters received regarding zoning changes proposed. The letters received were from Robert Somerville, Jeff Erickson, and Kay Nicolai, all residents of East River Street who were opposed to the PZ -R zoning and requested the area remain R-1 (single family). An additional letter was received from Bill Malone, who was not specifically against any zoning changes but only wanted the record to show that he was concerned over any future changes or uses that may occur in the Doran property adjacent to his residence along Copeland Road. Hearing no more comments, the public hearing was closed. After further Council discussion, motion was entered by Bill Fair, seconded by Fran Fair, to adopt the zoning ordinance map Proposal #1 which included PZ -R zoning along East River Street. Voting in favor was Bill Fair and Fran Fair. Opposed was Grimsmo, Blonigen, and Maxwell. Bill Fair then entered a motion, seconded by Dan Blonigen, to adopt Proposal #2 as published, which would leave the East River Street area R-1, single family. Voting in favor was Grimsmo, Bill Fair, Jack Maxwell, Dan Blonigen. Opposed was Fran Fair. 5. Public Hearing - Street Paving and Appurtenant Work to the Interceptor Sewer Project, 5=2 Street and Chestnut Street. Consulting City Engineer, John Badalich, reviewed with the Council the proposed street paving and utility work along 51� Street and Chestnut Street as part of the interceptor sewer project plan for spring, 1986. Along 512 Street, it was recommended that a 36 -foot wide, curb and guttered urban type street be constructed from Maple to Pine (Highway 25) with storm sewer modifications at a total estimated cost of $140,100.00. In addition, it was recommended that water main be installed along 51� Street from Maple to Walnut that would mainly serve the north side of 51� Street at an estimated cost of $45,000.00. In addition, it was recommended to install water main south of the intersection of Linn and Sixth Street that would extend to the Lucius Johnson property at an estimated cost of $2,000.00 to $3,000.00. Sanitary sewer was recommended for construction from Maple to Linn Street that would serve the north side of 512 Street at a cost of $14,600.00. In addition, a shallow manhole and short section of -2- Council Minutes - 2/10/86 pipe near 512 and Pine Streets could be constructed to serve Suburban Gas with sanitary sewer at a cost of approximately $1,500.00. The proposed improvements of an urban street for Chestnut Street consisting of curb and gutter and a 36 -foot wide street would cost $22,000.00 and could be also part of the improvement project proposed. The public hearing was opened to comments, and Mr. Harv"ay Huseby, owner of a parcel between 512 and Sixth Street, questioned whether his property would receive any benefit from a curb and guttered street at the rear of his lot along 5;� Street and noted that his property is already served by sewer and water from Sixth Street. Mr. Huseby was informed that the current proposal is to only assess a portion of the curb and gutter and street construction against his lot and no additional assessments would be forthcoming for sewer and water. Mr. Lucius Johnson indicated he was in agreement with the water line extension south of Sixth Street to serve his property in the future. After closing the public hearing, Council discussed the assessment policy for the improvements; and it was the consensus to assess the street construction along 51� Street and Chestnut Street at a 20% rate similar to the 77-3 Street Project because these streets were eliminated from prior improvements for the sole purpose of facilitating construction of the interceptor sewer at a later date. It was also recommended that the water lines benefiting property would be assessed at 100% of the construction cost and that the sewer improvements along 51� Street that benefit the north side owned by Burlington Northern Railroad would be assessed at 50% with sewer extension to Suburban Gas being assessed at 100%. After further review, motion was made by Maxwell, seconded by Blonigen, and unanimously carried to adopt a resolution ordering the making of improvements appurtenant to the construction of a sanitary sewer interceptor line. See Resolution 86-3. It was noted that the proposed assessment rates will be finalized at a later date at which a public hearing will be held on the actual assessments proposed. 6. Consideration of Approving Increased Rate Schedule for Engineering Contract with Orr-Schelen-Mayeron & Associates. Currently, the City maintains a 1 -year, automatically renewable contract with OSM for Consulting Engineering services. The City Engineer has requested for 1986 a proposed increase in the fee schedule of hourly rates charged for the engineering and technical staff categories of approximately 5-512% increase. -3- Council Minutes - 2/10/86 In renewing the contract, the City Administrator and Public Works Director also recommended that two additional items be added to the language in the contract which would note that a 51�% retainage would be withheld until final completion of a project is accepted. The second provision recommended would require the Consulting Engineer to include in all feasibility studies in the future a list of all potential licenses, permits, or additional studies that would be required to do a project. This second provision would make the City aware of all required documents that would be necessary before the project could be completed or awarded. Motion was made by Fran Fair, seconded by Maxwell, and unanimously carried to approve the new fee schedule as presented by the Consulting Engineer increasing the fees charged by approximately 5% and to include the two new language provisions in the contract in reference to the 5% retainage and in reference to the inclusion in feasibility studies of all permits and additional requirements necessary. 7. Consideration of an Application for Charitable Gambling License - Applicant, Monticello Lioness. Representatives of the Lioness Club have requested approval of a Charitable Gambling License to conduct raffles, paddle wheels, tip boards, and pull tabs at the Oakwood Inn in Monticello. The Council discussion concerned whether the City should be approving organizations to establish gambling activities and whether approval should be granted for local organizations or for any applicant. It was the consensus of the Council that if all gambling licenses were allowed by charitable or non-profit organizations, they didn't believe the market would sustain all of the organizations and that some of them would find it not to be profitable. Questions were also raised over whether the City should be actually approving the gambling licenses or if they should not object and allow the State to issue them after the 30 -day waiting period. After further discussion, motion was made by Bill Fair, seconded by Fran Fair, and unanimously carried to not object to the application by the Lioness Club for a gambling license and allow the organization to apply to the State Gambling Board for issuance. 8. Consideration of Renewing Joint Fire Board Agreement. At the previous Council meeting, discussion on a new Joint Fire Board Agreement with Monticello Township or entering into a contract for fire protection services was tabled by the Council to allow the Township Board members an opportunity to meet with City staff regarding the new proposed fire contract agreement. The Monticello Township Board has basically approved the concept of a new agreement that would change the formula on the dollar amount the Township -4- Council Minutes - 2/10/86 would contribute for their fire protection services, but the Township would like to see the Joint Fire Board continue as previously established. A new Joint Fire Board Agreement incorporating the new Fair Share Formula, which for 1986 would establish a fee of approximately $16,700.00, was not completely prepared for Council review. Councilmember Blonigen was in agreement with a new formula that would require the Township to pay a more realistic share of the fire protection cost, but would rather see the Joint Fire Board eliminated and services provided on a contract only basis. After further discussion on the Joint Fire Board Agreement vs. an actual contract agreement, it was the consensus of the Council that this item again would be tabled until the next meeting to allow the staff to prepare both a contract agreement and revisions to the Joint Fire Board Agreement so that the Council could review the alternatives. 9. Consideration of Ratifying 1986 Salaries for Non-union Employees. At a special Council meeting held February 3, the City Council approved purchasing an employee dental insurance program at a projected cost of $5,100.00 per year, and approved the clerical hourly pay adjustment of $.85 per hour. In addition, a cost of living pool was established at $14,632.00, or 40. An additional 20 adjustment pool was established for all non-union employees. The City Administrator had met with all non-union employees except the Municipal Liquor Store Manager and the Economic Development Director whose positions would not be awarded salary increases at this time, and presented to the Council a schedule of proposed salaries for the individuals that he recommended the City Council ratify. Motion was made by Bill Fair, seconded by Fran Fair, and unanimously carried to accept the 1986 salaries for the following individuals as listed. Rick Wolfsteller John Simola Gary Anderson Roger Mack Walt Mack Albert Meyer Sean Hancock Lynnea Gillham Diane Jacobson Marlene Hellman Karen Doty 011ie Koropchak Joe Hartman Karen Hanson -5- $34,530 33,470 26,755 26,550 26,250 24,505 23,710 9.56 ($192885) 9.32 ($19,385) 9.12 ($18)970) 8.90 ($182512) 22,900 25,500 14,300 Council Agenda - 2/10/86 10. Consideration of Replacement of Unit M-37, 1951 Dodge Army Truck. The Public Works Director noted that as part of the 1986 Budget, the Street Department budgeted a total of $8,000.00 for the replacement of the 1951 Dodge army truck with a new 3/4 ton pickup and trailer. The Public Works Director noted that after reviewing the department's needs, he recommended that the City consider purchasing a 1 -ton dump truck in lieu of the pickup/trailer combination, which he felt would better serve the City's needs in all capacities. A 1983 Chevrolet truck was located at Iten Chevrolet that would cost $7,200.00 and appears to be in excellent condition for the City's needs. The Public Works Director recommended that the 1983 Chevrolet be purchased for $7,200.00. Motion was made by Maxwell, seconded by Bill Fair, and unanimously carried to authorize the Public Works Department to purchase the 1983 Chevrolet dump truck from Iten Chevrolet in the amount of $7,200.00, and to solicit quotes on the sale of the 1951 Dodge army truck. Rick Wolfstelter Assistant Administrator 9 M.