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City Council Minutes 03-10-1986MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, March 10, 1986 - 7:30 p.m. Members Present: Arve A. Grimsmo, Bill Fair, Jack Maxwell, Dan Blonigen. Members Absent: Fran Fair. 2. Approval of Minutes. Motion was made by Blonigen, seconded by Maxwell, and unanimously carried to approve the minutes of the regular meeting held February 24, 1986. 4. Public Hearing - Consideration of Application for Small Cities Grant. The public hearing for the application of a Small Cities Community Development Block Grant was cancelled, as the applicant had not supplied the City with all of the required information requested to proceed with the application. If the information is supplied at a later date, a public hearing would be rescheduled. 5. Review and Discussion on Bids Received for Interceptor Sewer Project 86-1. The Council reviewed the bids received on the 1986 Interceptor Sewer Project. A total of 10 bids were received ranging in price from a low of $935,720.75 from L & G Rehbein Company of Centerville, Minnesota, to a high of $1,200,693.50. The City Engineer has reviewed the bid proposals and indicated the low bidder, L & G Rehbein, was a responsible contractor for the project. Because of the delays in getting the Environmental Assessment Sheet published, the Minnesota PCA will not be taking any action on approving the .interceptor sewer EAW until March 26, 1986; and it was recommended that the City postpone any action on awarding a contract until at least the next Council meeting, March 24. Motion was made by Bill Fair, seconded by Maxwell, and unanimously carried to postpone any action on awarding the bid until the March 24, 1986, meeting due to the Environmental Assessment Worksheet not being completed yet. 6. Consideration of a Resolution Setting Terms and Conditions for the Sale of Bonds for the Construction of Sanitary Sewer Interceptor. Mr. Jerry Shannon of Springsted., Inc., reviewed with the Council the proposed sale of bonds for the construction of the interceptor sewer project, and he recommended a total bond sale for the interceptor sewer to be in the amount of $1,050,000.00 over a 15 -year term. The bond sale at this time would only cover the interceptor sewer portion of the contract, and an additional bond sale will be held Council Minutes - 3/10/86 during the summer of 1986 to cover the cost of street construction and related work that is included in this project. Motion was made by Maxwell, seconded by Blonigen, and unanimously carried to adopt a resolution which sets the sale of bonds for the interceptor sewer project for April 14, 1986, in the amount of $1,050,000.00. See Resolution 86-4. 7. Consideration of Orderly Annexation Area Study. Mr. Howard Dahlgren of Dahlgren, Uban, and Shardlow, City's Consulting Planner, reviewed briefly with the Council the recently completed Orderly Annexation Area Study. John Badalich of OSM reviewed the utilities portion of the study and indicated that the City was able to handle utility extensions to serve the entire Orderly Annexation Area if needed. Mr. Dahlgren, in his review, recommended that the study indicates that future development will occur in the Orderly Annexation Area and that the City was best equipped to handle the development in an efficient and cost effective manner and recommended that the City commence annexation proceedings of the entire Orderly Annexation Area. Mayor Grimsmo felt that the report should be accepted and its recommendations be implemented with the City proceeding with annexation of the entire OAA area. He recommended that the City Council set a direction for annexation of the entire area and set up a meeting with the Township Board to review the Study's findings and to let the Township know of the City's intention to proceed. Councilmember Blonigen also indicated support for annexation of the entire OAA area, as he felt the City would be better able to control development that will occur over the coming years. Councilmember Maxwell indicated that he had not had sufficient time to review the report in detail and requested that any action on the Council's part be delayed until a future Council meeting. It was noted. that Councilmember Fran Fair has not had an opportunity to review the report due to her absence, and it was suggested that the item be again discussed at the next Council meeting, March 24. Mayor Grimsmo noted that he would be absent at this meeting but that his recommendation for annexation could be carried forward to that meeting. 8. Consideration of Kealy Heights Final Plat. Applicant, John Sandberg. At the previous Council meeting, the Council directed the developer, Mr. John Sandberg, to prepare his final plat for the Kealy Heights Subdivision incorporating the Council's recommendation for a platted street that would extend Marvin Elwood Road to River Street and to plat an extension of the Kealy Heights Circle that would extend to County Road 75. In addition, the Council's directive included recordable covenants that address the requirement of on-site recreation/ playground facilities for each of the replatted multiple sites and a document to cover the required screening of Lots 4 & 9 from abutting residential properties prior to building permit issuance. -2- Council Minutes - 3/10/86 Kealy Heights is a replat of a portion of the existing Meadows Subdivision into seven larger multiple family sites. Mr. Daniel Frie informed the Council that Mr. Sandberg was no longer the owner of the proposed subdivision and that Tom Holthaus, Dayle Veches, and himself were now the new owners of the proposed Kealy Heights plat. Mr. Frie noted that the final plat as presented includes the platting of Marvin Elwood Road to River Street and the dedicating of a street extension from Kealy Circle to County Road 75 as requested by the Council. The new developers have indicated their intent was to extend Marvin Elwood Road to River Street at their expense immediately but have no plans to construct the Kealy Circle extension at this time. In addition, they also were agreeable to providing a screening plan for Lots 9 & 10, Block 2, that would meet City requirements of adequately screening the adjacent residential. property before any building permit would be issued for a multiple apartment building on these lots. In reviewing the plat, staff members noted that the recently adopted Zoning Ordinance requires a 24 -unit apartment building to have 79,000 sq.ft. of land area, and the lots as platted under the old ordinance have only approximately 65,500 sq.ft. The developers requested that the final plat as presented be allowed to construct multiple family apartments based under the old zoning regulations because the lot sizes were based on old regulations to begin with. There were Council concerns over granting approval of the plat and automatically allowing 24 -unit apartment buildings, as all dwellings consisting of more than 12 units do require a conditional use permit and are not automatically granted. The developers indicated they would have to know which regulations would apply to this plat because if they had to meet the new square footage requirements for 24 -unit apartments, they didn't want this plat to be approved, as the lot sizes would be insufficient and they would consider replatting to meet the new ordinances. They felt this was unfair in that the plat, including the preliminary plat, was always based on existing regulations at the time; and to change at this late date would be unfair to the developer. The developers also seemed in agreement with providing a recordable easement that would require shared driveway access to Marvin Elwood Road within the development which. would eliminate each lot having a direct access to Marvin Elwood Road for traffic purposes. It was noted that the City Engineer had just received a copy of the final plat and had not had time to review the final form and requested that any approval be contingent upon his review. As a result, it was recommended that any action on the approval of the firial plat be continued until a special meeting scheduled for Thursday, March 13, at which time the plat could be considered for approval. -3- Council Minutes - 3/10/86 9. Consideration of Entering into Purchase Agreement for Land Acquisition of Site for Water Tower. Councilmember Jack Maxwell and Public Works Director, John Simola, informed the Council that negotiations have taken place on the possible purchase of a piece of property on Monte Hill for the new water reservoir site on property owned by the Monte Club. An agreement to purchase approximately =2 acre plus necessary easements for $5,000.00 had been negotiated; and it was recommended by Councilmember Maxwell that the purchase agreement be approved with a $100.00 earnest money down payment. Motion was made by Bill Fair, seconded by Blonigen, and unanimously carried to authorize entering into a purchase agreement for $5,000.00 for the site. 10. Consideration of Granting a Conditional Use Permit and Variance Request to Allow Construction of a 24 -unit Apartment Building. Applicant, Lionel Kull. Mr. Lionel Kull and Steven Upgren requested a conditional use permit to construct a 24 -unit apartment building in the rear of the Riverroad Plaza property. A variance was also requested, as the lot square footage for a 24 -unit apartment was approximately 1,030 sq -ft. short of the minimum required. In reviewing the site plan, concerns were discussed over the shared driveway the facility would use with the abutting Riverroad Plaza property and the possibility that the driveway to the apartments would be blocked when semi's are unloading at the Riverroad Plaza. The developers agreed to work with the City staff in providing additional blacktopping areas so that traffic would not be interrupted when deliveries are made to the Riverroad Plaza. An additional variance was requested by the developers to allow the parking lot to be constructed on the southerly lot line of the property instead of having a 5 -foot setback. It was felt by the developers that the request for setback variance would not be a problem, as they have an additional 12 -foot easement from the abutting property owner for snow removal, etc. The developers also agreed to present a lighting plan of the parking lot and building that the City staff could review and approve, and they also agreed to provide storm sewer catch basins at the west end of their parking lot and construct necessary piping to connect with the existing storm sewer lines. Barb Koropchak, resident in the adjacent townhouse development, expressed concerns over the amount of traffic that would be generated on County Road 39 and felt there may be a problem with access at this point. In addition, she felt the developers have not shown where a hardship exists in requesting the variances on lot sizes and allowing the parking lot to be built to the lot line and requested further Council consideration of allowing these variances. ME Council Minutes - 3/10/86 After further discussion, motion was made by Maxwell, seconded by Bill Fair, to approve the conditional use permit as requested contingent upon the developer providing increased driveway width near the loading area of the Riverroad Plaza, along with a screening and lighting plan that meets City requirements. 11. Consideration of Request by Fire Hall Architect for Additional Compensation on Construction Phase Services - TKDA. Mr. Wes Hendrickson, of TKDA, architect on the Fire Hall construction project, appeared before the Council to request consideration of additional compensation for inspection services provided by their firm. Mr. Hendrickson noted that their original contract with the City expected the fee not to exceed $9,000.00 for inspection services, but as of February, 1986, they have had an additional $8,638.96 in services above the $9,000.00 base fee. Mr. Hendrickson felt that the construction had taken longer than initially anticipated and that the contractor and subcontractors may have been inexperienced in this type of project which resulted in additional inspection services by their firm. As a result, they requested that the City consider sharing in the cost overrun by splitting the additional expenditures. Councilmember Maxwell indicated that if the architect had expected a cost overrun of this magnitude, the City should have been made aware of the overrun prior to the completion of the project. As a result of this lack of notice, motion was made by Maxwell, seconded by Blonigen, and unanimously carried to deny the request for additional compensation. Note: Councilmember Maxwell was absent for the balance of the meeting. 12. Consideration of Adopting a Resolution Supporting Local Outdoor Recreation Funding. Motion was made by Blonigen, seconded by Bill Fair, and unanimously carried to adopt a resolution supporting local outdoor recreation funding. See Resolution 86-5. 13. Consideration of Authorizing Purchase of New Filing System for City Hall. For 1986, $2,500.00 was budgeted for the anticipated purchase of a new filing system for City Hall records. Quotations were received from sales representative, Joanne Reilly of Wahl & Wahl, Inc., for three filing cabinets on a sliding track system which would replace the existing filing cabinets for a total cost of $2,419.00. With the new filing cabinets, an additional $490.80 in supplies such as folders and labels would be required to convert the present system. The additional supplies would be considered general operating supplies and have been budgeted for. -5- Council Minutes - 3/10/86 Motion was made by Bill Fair, seconded by Blonigen, and unanimously carried to approve the purchase of the filing system as quoted. 14. Consideration of Setting Date for 1986 Board of Review. It was the consensus of the Council that the annual Board of Review conducted by the Wright County Assessor's Office will be held on Monday, May 19, 1986, at 7:00 p.m. 15. Consideration of Authorizing Public Works Director to Attend Conference. Public Works Director, John Simola, requested approval to attend the 7th Annual National Road and Street Maintenance Conference to be held at the Riviera Hotel in Las Vegas, Nevada, on April 21-23. Mr. Simola noted that expected cost to attend the conference, including transportation, conference fees, and meals, would be approximately $569.00, slightly over the budget for 1986; but during previous years, travel and conference for the Public Works Department was under budget. Councilmember Blonigen questioned whether attending national conferences would be of benefit to City personnel and didn't think it was a worthwhile expenditure. Motion was made by Bill Fair, seconded by Arve Grimsmo, to authorize the Public Works Director to attend the National Road and Street Maintenance Conference on April 2.1 in Las Vegas, Nevada. Voting in favor was Fair, and Grimsmo. Opposed, Blonigen. 16. Consideration to Prohibit Angle Parking on County Road 39 Between Elm Street and I-94. As part of the proposed upgrading of West County Road 39, it is a State Aid requirement that the City prohibit angle parking on this portion of the road in order to receive state funding. Motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously carried to adopt a resolution prohibiting angle parking on County State Aid Highway 39 between Elm Street and I-94. See Resolution 86-6. 17. Consideration of Partial Upgrading of Well #1 Due to Motor Burn Out. Public Works Director, John Simola, informed the Council that the 60 H.P. motor powering the deep well turbo pump at Well #1 has again burned out. This motor had previously been rewound on two separate occasions, the latest only 14 months ago, and would not be suitable for rewinding again. Mr. Simola noted that he has been unable to find a new or used motor of the exact type and model that failed and recommended the City consider purchasing a 75 H.P. new motor as a replacement. In addition to the motor at a cost of $2,902.00, starter controls and wiring at the pump house, along with installation, Council Minutes - 3/10/86 would total $9,602.00. It was noted that along with the new motor and wiring changes in the well house, .Northern States Power would also change the existing transformer at the site which would hopefully prevent future reoccurrences of failure in the motors. Notion was made by Blonigen, seconded by Bill Fair, and unanimously carried to authorize the Public Works Director to purchase a new motor and related upgrading of the well motor for a total estimated cost of $9,602.00. 18. Discussion on Proposed Middle School Site Selected - District #882. Although no official action was requested on the recently selected site of the proposed Middle School, the Council discussed the School Board's selected site, which is partially in the Oakwood Industrial Park. Mayor Grimsmo expressed his approval of the School Board selecting a site south of I-94 and felt the location would be a suitable one and reinforces the projections of the recently completed Annexation Study which indicates that residential growth will occur in the Orderly Annexation Area. It was noted that with a school being located south of I-94, residential growth usually occurs surrounding such a facility. Councilmember Blonigen expressed concerns over the site that was selected and noted that the site selected was added to the list of potential areas after the public hearings were held by the School Board. He didn't think the citizens had an opportunity to comment on the specific sites selected and felt an industrial park would not be a good location for a school next to possible hazardous manufacturing facilities. Mr. Blonigen also .felt the school being located adjacent to heavy industrial zoning may prevent industries from coming into the industrial park and locating next to a school facility. Councilmember Maxwell expressed his favor with the location selected, and Councilmember Bill Fair had no opinion at this time on the site selected. The item was on the agenda for discussion purposes only, as no action was requested by the School Board at this time. 19. Consideration of a Request for a Gambling License. Applicant, Minnesota State Council Knights of Columbus. The Knights of Columbus representative requested that this be tabled by the Council at this time, as they were in the of changing their application for a gambling license with Gambling Board. Rick Wolfste ler Assistant Administrator -7- item process the State