City Council Minutes 02-11-2019REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, February 11, 2019 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, and Charlotte Gabler
Absent: Lloyd Hilgart
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
C. Approval of Minutes
Regular Meeting Minutes from January 28, 2019
Councilmember Fair moved approval of the meeting minutes from January
28, 2019. Councilmember Hilgart seconded the motion. Motion carried
unanimously.
D. Citizen Comments
• None.
E. Public Service Announcements
• Presidents Day Hours — hours of city facilities were noted.
• Spring Tree Sale — residents can purchase up to 3 trees per household.
There are five varieties. The cost is $35 per tree and forms are due by
March 15.
F. Council Liaison Updates
• IEDC — Mayor Stumpf commented that the IEDC met on February 5 and
they reviewed the Economic Development marketing budget for 2019.
The group also discussed the downtown fagade improvement grant
program. Two students that may be members were introduced to the
group.
• Planning Commission — Councilmember Gabler noted that the Planning
Commission discussed the following: Twin City Staffing sign height
variance which was denied; a public hearing on use standards and
definitions for event centers which was tabled until March; and discussion
on 2040 Comprehensive Plan update.
G. Department Updates
• Jeff O'Neill, City Administrator, gave an update on the following:
City Council Minutes — February 11, 2019 Page 1 1 4
1. Center for Energy & Environment and the Coalition of Utility Cities
are invited to present at an Xcel IRP Stakeholder meeting on
February 12.
2. Flaherty & Hood is working on developing standards for providing
adequate notice to counties and cities regarding changes in assessed
value resulting from negotiated settlements.
3. The Highway 25 Coalition meeting was cancelled due to weather
conditions.
4. Council workshops on February 25 will include updates on the
Ellison House and Highway 25 Coalition.
5. The City Council goal setting workshop date is being determined. It
may be postponed until March.
6. Wright County is holding a meeting on their long range
transportation plan on February 19.
7. The Transportation & Finance Policy division is holding a field
hearing on February 22 in St. Cloud.
8. The Becker Energy Transition Advisory Group is holding meeting
on Wednesday, February 27. Monticello is invited to attend.
FiberNet/Arvig Quarterly Update — Mark Birkholz, Arvig, provided the
quarterly update which was included in the agenda packet.
2. Consent Agenda:
Councilmember Fair moved approval of the Consent Agenda. Councilmember
Hilgart seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $1,768,127.87.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for MCC and terminations for MCC.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of approving Resolution 2019-12 accepting donations of $250 from
Smith, Paulson, O'Donnell & Erickson for Power of Produce Kids Club, $250
from Uptown Eye Care for Power of Produce Kids Club, $850 from Mills Fleet
Farm for Movie in the Park/Power of Produce, and $950 from anonymous for
Ballfields/Power of Produce Kids Club/Color Me Fall event. Recommendation.-
Adopted
ecommendation:
Adopted the resolution accepting the donations.
E. Consideration of adopting Resolution 2019-13 accepting a grant from the
Initiative Foundation of $10,000 to assist the Coalition of Utility Cities with an
economic impact study. Recommendation: Adopted the resolution accepting
the grant from the Central Minnesota Initiative Foundation.
F. Consideration of approving an application for a temporary charitable gambling
permit for a quilt raffle to be conducted by the Church of St. Henry on March 31,
2019. Recommendation: Approved the temporary charitable gambling
permit for Church of St. Henry.
City Council Minutes — February 11, 2019 Page 2 14
G. Consideration of approving a Cooperative Fire Protection Agreement with the
Minnesota Department of Natural Resources. Recommendation: Approved the
agreement with the Minnesota Department of Natural Resources.
H. Consideration of approving purchase of a backup generator for the new fire
station from Zieglar Power Systems in the amount of $37,874.
Recommendation: Approved the purchase.
I. Consideration of adopting Ordinance 711 titled Cable Ordinance and Ordinance
712 granting a 15 year franchise agreement to CC VIII Operating LLC L/K/A
Charter Communications to construct, operate, and maintain a cable system and
provide cable service in the City of Monticello and Summary Ordinances 711 A
and 712 A for publication. Recommendation: Adopted Ordinances 711 and
712 and Summary Ordinances 711A and 712A for publication.
J. Consideration of approving addition to rules and regulations for Riverside
Cemetery. Recommendation: Approved the changes as presented.
K. Consideration of accepting bids and awarding a contract to New Look
Contracting, Inc. for Bertram Chain of Lakes Regional Athletic Park Phase I
Improvements for the base bid plus alternates 1, 2, and 3, for a total amount of
$1,554,345. Recommendation: Accepted bids and awarded contract to New
Look Contracting.
L. Consideration of approving the purchase agreement with 2nd Wind for cardio
equipment at the Monticello Community Center in the amount of $59,479.61.
Recommendation: Approved the purchase agreement.
M. Consideration of approving a fire station construction contract with Kue
Construction Inc. Recommendation: Approved the contract with Kue
Construction Inc.
N. Consideration of authorizing request for exemption from sales tax for expenses
associated with construction of the fire station. Recommendation: Authorized
staff to work with local representatives in seeking legislation for exemption
from sales tax for expenses associated with construction of the new fire
station.
4A. Consideration to review for approval and distribution a Request for Proposal for
the Monticello 2040 Community Vision & Comprehensive Plan
Angela Schumann, Community Development Director, presented the item. The council is
asked to consider a draft request for proposal for updating the Monticello Comprehensive
Plan and authorize posting and distribution. There are two phases to the plan. The first
component, Phase 1, is the visioning process, and the second component, Phase 2, is the
Comprehensive Plan document. Both components are included in the RFP and the
proposal requests specific scope and cost identification for each phase.
The RFP would be release on February 15, 2019 and due April 1, 2019.
Councilmember Davidson moved to approve the Request for Proposal for the
Monticello 2040 Community Vision & Comprehensive Plan for distribution.
Councilmember Gabler seconded the motion. Motion carried unanimously.
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5. Adiournment:
By consensus, the meeting was adjourned at 7:13 p.m.
Recorder:
Approved:
Jennifer Schreiber X2
Attest:0
City Administrator
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