City Council Minutes 07-28-1986MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, July 28, 1986 - 7:30 p.m.
Members Present: Fran Fair, Bill Fair, Jack Maxwell, Dan Blonigen.
Members Absent: Arve A. Grimsmo
2. Approval of Minutes.
Motion was made by Maxwell, seconded by Blonigen, and unanimously
carried to approve the minutes of the regular meeting held July 14,
1986.
3. Citizens Comments/Petitions, Requests and Complaints.
Administrator Eidem presented a petition to the Council that had
been received by three property owners along south Minnesota Street
requesting extension of sewer and water services to their property.
The owners involved were Tom Brennan, Marvin Kramer, and Tom Holthaus.
The petition requested that a feasibility study be prepared by the
City Engineer at an estimated cost of $2,200.00-$2,800.00, and the
petitioners agreed to pay the cost of the feasibility study should
a change order not be completed on the 1986 Interceptor Sewer Project
that would facilitate these extensions. The petitioners also indicated
a willingness to be assessed for a normal sewer and water extension
but noted that it is their understanding the sewer line would have
to be extra deep and a water line be oversized to accommodate future
extensions, and they requested that these extra costs be not assessed
to their properties.
In order to determine the actual cost of the petitioned extensions,
motion was made by Maxwell, seconded by Blonigen, and unanimously
carried to accept the petition and authorize the City Engineer to
prepare a feasibility study and change order on the 86-1 Interceptor
Sewer Project contingent upon the three property owners signing the
petition and agreeing to pay for the cost of the study should the
project not be extended.
4. Consideration of Awarding the Sale of General Obligation Bonds for
the Making of Improvements to Highway 25 and Improvements Appurtenant
to the Construction of the Interceptor Sewer.
Bids were received and opened at the City's Bonding Consultant's
office of Springsted, Inc., at 1:30 p.m., Monday, July 28, 1986,
on the sale of $385,000.00 in G.O. Bonds for improvements to Highway 2.5
and appurtenant to the interceptor sewer project. Five bids were
received as follows:
-1-
Bidder
Council Minutes - 7/28/86
Net Interest
Dollar Cost
Net Interest
Rate
Allison -Williams $285,740.00 7.485
Miller/Schroeder $2882673.75 7.5618
Dain Bosworth $2882875.00 7.5671
1st Bank of St. Paul $290,125.60 7.5998
Piper Jaffrey & Hopwood $3002831.00 7.8803
The low bidder was Allison -Williams at a net interest rate of 7.485%,
and it was recommended by the bonding consultant that the sale be
awarded to them.
Motion was made by Bill Fair, seconded by Maxwell, and unanimously
carried to adopt a resolution awarding the sale of $385,000.00 in
General Obligation Bonds to Allison -Williams. See Resolution 86-19.
5. Consideration of a Proposal to extend the Refuse Hauling Contract
with Corrow Sanitation.
Representatives of Corrow Sanitation have presented a proposal to
extend the garbage contract for an additional three years at the
present base monthly fee in effect totaling $6,125.50, with the only
increase being in the new homes and apartments added each month.
Corrow Sanitation .requested that additional homes be added at $5.15
per month and apartments at $2.50 per unit compared to the previous
$3.50 per month for homes and $1.50 per unit. Corrow's proposal
would not result in much of an increase over their previous contract
other than for the new homes added from now on.
Council members questioned Mr. Curt Corrow on whether they had supplied
the City staff with records to indicate how much garbage was being
hauled from the City. Mr. Corrow indicated they were in the process
of reviewing their records and would be able to supply the information
shortly. Public Works Director, John Simola, felt the City should
be supplied with accurate records of yardage hauled, as it may become
important in the future as landfill costs increase. It was the consensus
of the Council that the proposal presented by Corrow for a contract
extension seemed reasonable in comparison to other communities' cost,
but agreed with staff recommendations that the contract extension
be delayed until the next Council meeting to enable Corrow to provide
the City with current dumping records that would support their contract
proposal.
Motion was made by Bill Fair, seconded by Blonigen, and unanimously
carried to table the contract extension until the next meeting to
allow Corrow to compile and present tonage records for review by
City staff.
6. Consideration of Authorizing the Expenditure for the Making of Additional
Improvements to the Softball Field Complex.
Initially, the City had planned on improvements of approximately
$80,000.00 for the new softball field complex on land leased from
-2-
Council Minutes - 7/28/86
NSP near their training facility. As part of the project, the City
had applied for an LCMR matching grant that would cover half of the
cost, but the State Grant received totaled only $27,500.00 rather
than the $40,000.00. It was noted by Public Works Director, John
Simola, that although the project funding had been reduced by the
grant program, there were three items that should still be completed
this year if the softball fields were to be developed. The three
items were a sprinkler system at an estimated cost of $9,240.00,
sewer and water service extensions at an estimated cost of $11,000.00,
and a temporary electrical service for the facilities at an estimated
cost of $2,300.00. The approximate $22,540.00 in extra expenditures
were originally planned to be allocated from the Capital Improvement
Revolving Fund in 1986.
Motion was made by Bill Fair, seconded by Blonigen, and unanimously
carried to approve the allocation of an additional $22,540.00 for
the three improvements to the softball fields and to transfer the
funds from the Capital Outlay Revolving Fund to the LCMR Grant Fund.
7. Consideration of Approving a Request for Proposals for Computer Consulting
Services.
A request for proposals for a computer consultant to help the City
through the process of acquiring a computer system was presented
by the Administrator for approval. The Administrator recommended
that the RFP's be sent to four computer consultants who have performed
similar services for other communities. The RFP was modeled after
a similar proposal made by Inver Grove Heights.
Motion was made by Blonigen, seconded by Maxwell, and unanimously
carried to approve the RFP as presented and authorize the transmittal
to potential consultants and to advertise for bids.
8. Consideration of Appointing Judges for the 1986 Primary and General
Flection--.
A list of 16 names of individuals who have served as election judges
in the past and who are again willing to serve was presented to the
Council for approval for the Primary Election Tuesday, September 9,
and the General Election to be held Tuesday, November 4, 1986.
Motion was made by Bill Fair, seconded by Maxwell, and unanimously
carried to appoint the 16 individuals listed as election judges for
the upcoming Primary and General Elections. See Exhibit #1.
9. Consideration of Ratifying the Appointment of Marlys Erickson to
the Monticello Housing and Redevelopment Authority.
The Monticello HRA has recommended that Marlys Erickson be appointed
to fill the vacancy on the HRA Committee created by Gary Wieber's
resignation of February 12, 1986. The appointment requires the City
Council ratification.
591!
Council Minutes - 7/28/86
Motion was made by Maxwell, seconded by Blonigen, and unanimously
carried to ratify the appointment of Marlys Erickson to the Monticello
HRA.
10. Consideration of Bills for the Month of July.
Motion was made by Blonigen, seconded by Maxwell, and unanimously
carried to approve the bills for the month of July as presented.
11. Consideration of an Offer to Purchase the Old Fire Hall Building -
National Bushing Company.
Mr. Wayne Brinkman, owner of National Bushing Auto Parts store at the
corner of Broadway and Highway 25, informed the Council that due
to lack of sufficient parking near his auto parts store, he was in
need of a new location to move his business on a temporary basis
until he can construct a new facility he has planned for 1987. In
the meantime, he presented an offer of $65,000.00 for the City's
old Fire Hall facility on Cedar Street. Mr. Brinkman noted that
he would not be able to construct a new facility yet this year and
felt he had to have a new location almost immediately to be able
to compete due to the Highway 25 construction and lack of parking
near his present store.
Administrator Eidem noted that the City previously had an appraisal
on the old Fire Hall building and thought the value should be much
higher than the offer of $65,000.00 and recommended against the sale
of the property at this time. In addition, he noted that the City
at the present time may have future use for the building such as
possible location for the senior citizens or other City uses.
At this point, discussions turned toward the possibility of National
Bushing leasing the facility for 1-2 years, and Mr. Brinkman indicated
a willingness to enter into a lease agreement but noted that he estimated
approximately $30,000-$35,000.00 worth of improvements would have
to be made to the building to make it suitable for his use. At this
point, negotiations would have to take place with Mr. Brinkman and
the City to determine what type of lease could be established and
how the cost of the improvements to the property would be taken care
of, as Mr. Brinkman did not feel he could afford $30,000.00 worth
of improvements and only be in the building for one or two years.
At the same time, it was possible that some of the improvements being
planned by Mr. Brinkman would be needed by the City to make the building
usable for other purposes in the future, and it was felt that negotiations
could possibly be arranged to cover these points.
As a result, motion was made by Bill Fair, seconded by Blonigen,
and unanimously carried to direct the City staff to negotiate with
National Bushing on a possible lease of the old Fire Hall facility
and/or possible sale should it be determined to be in the best interest
-4-
Council Minutes - 7/28/86
of the City. If a lease or sale proposal was agreed upon, the item
would be brought back for Council approval.
Rick Wolfstel er
Assistant Administrator
-5-
EXHIBIT 1
ELECTION JUDGES
Marvel Trunnell
Joanne Link
Jeanette Host
Yvonne Smith
Ruth Harstad
Lucille Clausen
Joanne Becker
Don Nagel
Leona Kline
Marie Toenjes
Bette Grossnickle
Fern Anderson
Betty Lund
Rita Soltau
Florence Mayer
Anne Fair