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City Council Minutes 07-28-1986MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, July 28, 1986 - 7:30 p.m. Members Present: Fran Fair, Bill Fair, Jack Maxwell, Dan Blonigen. Members Absent: Arve A. Grimsmo 2. Approval of Minutes. Motion was made by Maxwell, seconded by Blonigen, and unanimously carried to approve the minutes of the regular meeting held July 14, 1986. 3. Citizens Comments/Petitions, Requests and Complaints. Administrator Eidem presented a petition to the Council that had been received by three property owners along south Minnesota Street requesting extension of sewer and water services to their property. The owners involved were Tom Brennan, Marvin Kramer, and Tom Holthaus. The petition requested that a feasibility study be prepared by the City Engineer at an estimated cost of $2,200.00-$2,800.00, and the petitioners agreed to pay the cost of the feasibility study should a change order not be completed on the 1986 Interceptor Sewer Project that would facilitate these extensions. The petitioners also indicated a willingness to be assessed for a normal sewer and water extension but noted that it is their understanding the sewer line would have to be extra deep and a water line be oversized to accommodate future extensions, and they requested that these extra costs be not assessed to their properties. In order to determine the actual cost of the petitioned extensions, motion was made by Maxwell, seconded by Blonigen, and unanimously carried to accept the petition and authorize the City Engineer to prepare a feasibility study and change order on the 86-1 Interceptor Sewer Project contingent upon the three property owners signing the petition and agreeing to pay for the cost of the study should the project not be extended. 4. Consideration of Awarding the Sale of General Obligation Bonds for the Making of Improvements to Highway 25 and Improvements Appurtenant to the Construction of the Interceptor Sewer. Bids were received and opened at the City's Bonding Consultant's office of Springsted, Inc., at 1:30 p.m., Monday, July 28, 1986, on the sale of $385,000.00 in G.O. Bonds for improvements to Highway 2.5 and appurtenant to the interceptor sewer project. Five bids were received as follows: -1- Bidder Council Minutes - 7/28/86 Net Interest Dollar Cost Net Interest Rate Allison -Williams $285,740.00 7.485 Miller/Schroeder $2882673.75 7.5618 Dain Bosworth $2882875.00 7.5671 1st Bank of St. Paul $290,125.60 7.5998 Piper Jaffrey & Hopwood $3002831.00 7.8803 The low bidder was Allison -Williams at a net interest rate of 7.485%, and it was recommended by the bonding consultant that the sale be awarded to them. Motion was made by Bill Fair, seconded by Maxwell, and unanimously carried to adopt a resolution awarding the sale of $385,000.00 in General Obligation Bonds to Allison -Williams. See Resolution 86-19. 5. Consideration of a Proposal to extend the Refuse Hauling Contract with Corrow Sanitation. Representatives of Corrow Sanitation have presented a proposal to extend the garbage contract for an additional three years at the present base monthly fee in effect totaling $6,125.50, with the only increase being in the new homes and apartments added each month. Corrow Sanitation .requested that additional homes be added at $5.15 per month and apartments at $2.50 per unit compared to the previous $3.50 per month for homes and $1.50 per unit. Corrow's proposal would not result in much of an increase over their previous contract other than for the new homes added from now on. Council members questioned Mr. Curt Corrow on whether they had supplied the City staff with records to indicate how much garbage was being hauled from the City. Mr. Corrow indicated they were in the process of reviewing their records and would be able to supply the information shortly. Public Works Director, John Simola, felt the City should be supplied with accurate records of yardage hauled, as it may become important in the future as landfill costs increase. It was the consensus of the Council that the proposal presented by Corrow for a contract extension seemed reasonable in comparison to other communities' cost, but agreed with staff recommendations that the contract extension be delayed until the next Council meeting to enable Corrow to provide the City with current dumping records that would support their contract proposal. Motion was made by Bill Fair, seconded by Blonigen, and unanimously carried to table the contract extension until the next meeting to allow Corrow to compile and present tonage records for review by City staff. 6. Consideration of Authorizing the Expenditure for the Making of Additional Improvements to the Softball Field Complex. Initially, the City had planned on improvements of approximately $80,000.00 for the new softball field complex on land leased from -2- Council Minutes - 7/28/86 NSP near their training facility. As part of the project, the City had applied for an LCMR matching grant that would cover half of the cost, but the State Grant received totaled only $27,500.00 rather than the $40,000.00. It was noted by Public Works Director, John Simola, that although the project funding had been reduced by the grant program, there were three items that should still be completed this year if the softball fields were to be developed. The three items were a sprinkler system at an estimated cost of $9,240.00, sewer and water service extensions at an estimated cost of $11,000.00, and a temporary electrical service for the facilities at an estimated cost of $2,300.00. The approximate $22,540.00 in extra expenditures were originally planned to be allocated from the Capital Improvement Revolving Fund in 1986. Motion was made by Bill Fair, seconded by Blonigen, and unanimously carried to approve the allocation of an additional $22,540.00 for the three improvements to the softball fields and to transfer the funds from the Capital Outlay Revolving Fund to the LCMR Grant Fund. 7. Consideration of Approving a Request for Proposals for Computer Consulting Services. A request for proposals for a computer consultant to help the City through the process of acquiring a computer system was presented by the Administrator for approval. The Administrator recommended that the RFP's be sent to four computer consultants who have performed similar services for other communities. The RFP was modeled after a similar proposal made by Inver Grove Heights. Motion was made by Blonigen, seconded by Maxwell, and unanimously carried to approve the RFP as presented and authorize the transmittal to potential consultants and to advertise for bids. 8. Consideration of Appointing Judges for the 1986 Primary and General Flection--. A list of 16 names of individuals who have served as election judges in the past and who are again willing to serve was presented to the Council for approval for the Primary Election Tuesday, September 9, and the General Election to be held Tuesday, November 4, 1986. Motion was made by Bill Fair, seconded by Maxwell, and unanimously carried to appoint the 16 individuals listed as election judges for the upcoming Primary and General Elections. See Exhibit #1. 9. Consideration of Ratifying the Appointment of Marlys Erickson to the Monticello Housing and Redevelopment Authority. The Monticello HRA has recommended that Marlys Erickson be appointed to fill the vacancy on the HRA Committee created by Gary Wieber's resignation of February 12, 1986. The appointment requires the City Council ratification. 591! Council Minutes - 7/28/86 Motion was made by Maxwell, seconded by Blonigen, and unanimously carried to ratify the appointment of Marlys Erickson to the Monticello HRA. 10. Consideration of Bills for the Month of July. Motion was made by Blonigen, seconded by Maxwell, and unanimously carried to approve the bills for the month of July as presented. 11. Consideration of an Offer to Purchase the Old Fire Hall Building - National Bushing Company. Mr. Wayne Brinkman, owner of National Bushing Auto Parts store at the corner of Broadway and Highway 25, informed the Council that due to lack of sufficient parking near his auto parts store, he was in need of a new location to move his business on a temporary basis until he can construct a new facility he has planned for 1987. In the meantime, he presented an offer of $65,000.00 for the City's old Fire Hall facility on Cedar Street. Mr. Brinkman noted that he would not be able to construct a new facility yet this year and felt he had to have a new location almost immediately to be able to compete due to the Highway 25 construction and lack of parking near his present store. Administrator Eidem noted that the City previously had an appraisal on the old Fire Hall building and thought the value should be much higher than the offer of $65,000.00 and recommended against the sale of the property at this time. In addition, he noted that the City at the present time may have future use for the building such as possible location for the senior citizens or other City uses. At this point, discussions turned toward the possibility of National Bushing leasing the facility for 1-2 years, and Mr. Brinkman indicated a willingness to enter into a lease agreement but noted that he estimated approximately $30,000-$35,000.00 worth of improvements would have to be made to the building to make it suitable for his use. At this point, negotiations would have to take place with Mr. Brinkman and the City to determine what type of lease could be established and how the cost of the improvements to the property would be taken care of, as Mr. Brinkman did not feel he could afford $30,000.00 worth of improvements and only be in the building for one or two years. At the same time, it was possible that some of the improvements being planned by Mr. Brinkman would be needed by the City to make the building usable for other purposes in the future, and it was felt that negotiations could possibly be arranged to cover these points. As a result, motion was made by Bill Fair, seconded by Blonigen, and unanimously carried to direct the City staff to negotiate with National Bushing on a possible lease of the old Fire Hall facility and/or possible sale should it be determined to be in the best interest -4- Council Minutes - 7/28/86 of the City. If a lease or sale proposal was agreed upon, the item would be brought back for Council approval. Rick Wolfstel er Assistant Administrator -5- EXHIBIT 1 ELECTION JUDGES Marvel Trunnell Joanne Link Jeanette Host Yvonne Smith Ruth Harstad Lucille Clausen Joanne Becker Don Nagel Leona Kline Marie Toenjes Bette Grossnickle Fern Anderson Betty Lund Rita Soltau Florence Mayer Anne Fair