City Council Minutes 12-08-1986MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, December 8, 1986 - 7:30 p.m.
Members Present: Arve A. Grimsmo, Fran Fair, Bill Fair, Jack Maxwell,
Dan Blonigen.
Members Absent: None.
2. Approval of Minutes.
Motion was made by Bill Fair, seconded by Maxwell, and unanimously
carried to approve the minutes of the special meeting held November 24,
and the regular meeting held November 24, 1986.
4. Consideration of Authorizing Final Closeout and Payment for the Construction
of 6th Street.
The consulting city engineer had established final pay quantities
for the 6th Street improvement project totaling $84,700.00. The
original contract for this work was $66,152.00, but the additional
cost of $18,548.00 was primarily due to the extensive soil correction
work that was required.
It was recommended that two deductions be made from the final payment
in the amount of $845.69 for sealcoating a portion of Cedar Street
because of damage done from heavy equipment during the construction
and a deduction of $242.00 for additional density testing required
of the bituminous. Final payment was recommended in the amount of
$7,948.31.
Motion was made by Maxwell, seconded by Bill Fair, and unanimously
carried to approve final payment to Veit and Company, Inc., on the
86-6 project in the amount of $7,948.31.
5. Consideration of Continuing with City Computer System Selection.
Administrator Eidem informed the Council that the City received ten
proposals from vendors interested in supplying the City's computer
system. The City's Computer Consultant, Anne Carroll, has analyzed
the ten bids received and has reduced the number of serious contenders
to two. City staff will be evaluating the recommended two vendors
with on-site demonstrations scheduled for Friday, December 12, and
December 15.
Administrator Eidem noted that the bid proposals received have addressed
all of the elements the City staff had requested for computer services
no
and the anticipated cost is higher than
the demonstrations should help the staff
cost versus the benefit for the various
discussion, it was the Council consensus
system selection process.
Council Minutes - 12/8/86
originally projected, but
decide and evaluate the
elements. After further
to continue pursuing a computer
6. Consideration of Revised Bid for City Hall Ceiling Sealing.
In July of 1986, the Council authorized Lindberg Painting to remove
stains and reseal the City Hall interior roof decking and beams for
a total of $2,984.60. It was the City staff's understanding that
the quote included work on the roof decking and beams, but later
it was determined that Mr. Lindberg's quote was for the stain removal
and resealing of the beams only.
Mr. Lindberg submitted a revised quote totaling $4,897.00, which
would cover both the beams and the decking with a sealer or lacquer,
depending on the City's preference. In reviewing the revised bid,
a motion was made by Bill Fair, seconded by Fran Fair, and unanimously
carried to accept the new proposal for sealing of the interior roof
decking and beams for an amount not to exceed $4,897.00 provided
Mr. Lindberg would provide a sampling of the refinished beams using
both a sealer and lacquer.
7. Consideration of Band Shell Designs.
Now that the Highway 25 improvement project is nearly completed,
the Minnesota Department of Transportation is proceeding with its
plans to construct a new bridge across the Mississippi River; and
as part of this project, MN/DOT will be removing the existing band
shell in East Bridge Park. Since it was previously determined that
the band shell cannot be relocated, MN/DOT will be compensating the
City for the value of the existing structure. In order to finalize
their bridge construction specifications, MN/DOT must soon establish
a cost for compensation to the City. Public Works Director, John
Simola, noted that without actually going to bids for a new band
shell, it's estimated that the value of the existing band shell could
be in the neighborhood of $25,000.00 replacement cost.
Previously, the City Council discussed rebuilding a new band shell
in Ellison Park,possibly a larger facility made of wood construction
rather than the concrete presently used. Although a decision would
not have to be made immediately on a new design or location, a replacement
cost price should be established for MN/DOT to consider. It has
been estimated that a new wood structure could cost anywhere from
$25,000-$35,000.00 depending on size; and as a result, a motion was
made by Fran Fair, seconded by Dan Blonigen, and unanimously carried
to request from MN/DOT an amount of $28,000.00 to cover replacement
cost for the existing band shell that they will be acquiring.
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Council Minutes - 12/8/86
8. Consideration of Adopting a Resolution Joining a Joint Purchasing
Consortium.
The Monticello Fire Department recently received information from
an association called the Minnesota Fire Agencies Purchasing Consortium,
which the City Fire Department would be able to join. The purpose
of the organization is to reduce cost, improve quality, and establish
a standard specification for services, supplies, and equipment through
a joint purchasing program throughout Minnesota. Currently there
are over 87 fire departments that belong to the association, and
Monticello could join by paying an annual $25.00 membership fee.
In addition to the membership in the Minnesota Fire Agencies Purchasing
Consortium, the City of Monticello could also enter into a joint
powers agreement for purchasing with the City of St. Paul, which
has over 300 current open end contracts available to the City of
Monticello.
It was noted that the prime reason for the fire department joining
the Minnesota Purchasing Consortium at this time would be to acquire
new Motorola pagers through the contract available. It has been
estimated by fire department representatives that the City could
save approximately $900.00 on the purchase of the Motorola equipment
by belonging to the purchasing consortium.
Motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously
carried to adopt a resolution authorizing the fire department to
join the Minnesota Fire Agencies Purchasing Consortium and to also
enter into a joint purchasing agreement with the City of St. Paul.
As a result of the City's action, Scott Douglas, fire department
representative, requested that the department be allowed to pursue
purchasing new Motorola pagers through the purchasing consortium.
Although it was noted that funds were still available from the fire
hall construction project for this purchase, the Council directed
Mr. Douglas to prepare more information on the items requested and
to bring it back to the Council at a later date for consideration.
See Resolutions 86-27 and 86-28.
9. Consideration of Ratifying 1987 Salaries/Wages for Non -Union Employees.
At the special City Council meeting held November 24, the Council
established a salary pool of $15,020.00 to be awarded for 1987 salaries,
excluding the City Administrator. This salary pool primarily consisted
of a 4% cost of living adjustment and a minor amount to make adjustments
based on the comparable worth study recently completed.
Administrator Eidem presented a listing of the salary recommendations
for all non-union employees except Senior Citizen Center Director,
Karen Hanson. Mr. Eidem noted that there currently exists a difference
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Council Minutes - 12/8/86
of opinion regarding Ms. Hanson's employment status being full-time
or part-time; and the staff will be checking the records to determine
the Council's intent, and her salary for 1987 will be discussed at
a later date.
Motion was made by Bill Fair, seconded by Fran Fair, and unanimously
carried to ratify the salaries for non-union employees as presented
by the Administrator.
10. Consideration of Conveying a Small Parcel for Driveway Purposes to
Northwest Clinic.
As part of the Highway 25 project, the City of Monticello, in conjunction
with MN/DOT, established a new access for the Northwest Community
Clinic off of the alley between Maxwell Realty and the Northwest
Clinic. As part of this project, the City of Monticello purchased
the north 36 feet of Lot 10, Block 52, adjoining Highway 25 for the
access. Since this property is being used as a driveway access for
the clinic, it was recommended that the City convey this parcel to
Dr. Brion so that they may legally own access to their clinic. It
was recommended that the property be conveyed for $1.00.
Motion was made by Maxwell, seconded by Blonigen, and unanimously
carried to authorize the sale of the parcel to Northwest Community
Clinic for $1.00.
11. Consideration of Cancelling Second Meeting in December.
Motion was made by Bill Fair, seconded by Maxwell, and unanimously
carried to cancel the second meeting in December.
12. Consideration of Bills for the Month of December.
Motion was made by Fran Fair, seconded by Maxwell, and unanimously
carried to approve the bills for the month of December as presented.
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1986
Increase
1987
Rick Wolfsteller
$342530
$1,730
$36,260
John Simola
$33,470
$1,685
$352155
Roger Mack
$262550
$1,280
$272830
Gary Anderson
$262755
$1,070
$272825
Walt Mack
$26,250
$1,105
$272355
Joe Hartman
$253500
$1,070
$262570
Olive Koropchak
$22,900
$12900
$24,800
Clerical
$8.90-9.56
.44
$9.34-10.00
10. Consideration of Conveying a Small Parcel for Driveway Purposes to
Northwest Clinic.
As part of the Highway 25 project, the City of Monticello, in conjunction
with MN/DOT, established a new access for the Northwest Community
Clinic off of the alley between Maxwell Realty and the Northwest
Clinic. As part of this project, the City of Monticello purchased
the north 36 feet of Lot 10, Block 52, adjoining Highway 25 for the
access. Since this property is being used as a driveway access for
the clinic, it was recommended that the City convey this parcel to
Dr. Brion so that they may legally own access to their clinic. It
was recommended that the property be conveyed for $1.00.
Motion was made by Maxwell, seconded by Blonigen, and unanimously
carried to authorize the sale of the parcel to Northwest Community
Clinic for $1.00.
11. Consideration of Cancelling Second Meeting in December.
Motion was made by Bill Fair, seconded by Maxwell, and unanimously
carried to cancel the second meeting in December.
12. Consideration of Bills for the Month of December.
Motion was made by Fran Fair, seconded by Maxwell, and unanimously
carried to approve the bills for the month of December as presented.
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Council Minutes - 12/8/86
13. Joint Planning Commission and City Council Meeting.
Zoning Administrator, Gary Anderson, informed the Council that the
current Planning Commission members requested a joint meeting with
the City Council to discuss new appointees to the Planning Commission
for the year 1987. On January 1 there will be two or more vacancies
on the Planning Commission, and the joint meeting will enable the
Council to review the possible appointees for next year. The meeting
was scheduled for Tuesday morning at 7:30, December 16, at City Hall.
G ,
Rick Wolfstellft
Assistant Administrator
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