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City Council Minutes 01-09-1984MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL January 9, 1984 - 7:30 P.M. Members Present: Arve A. Grimsmo, Fran Fair, Jack Maxwell, Dan Blonigen, Ken Maus. Members Absent: None. 1. Call to Order. 2. Approval of Minutes. Motion was made by Blonigen, seconded by Maus, and unanimously carried to approve the minutes of the regular meeting held December 12, 1983, and the special meeting held December 27, 1983. 3. Citizens Comments/Petitions, Requests and Complaints. Barb Hellman appeared before the Council to present a resolution requesting City support for the Monticello Handicapped Awareness Week activities scheduled for January 30 through February 5, 1984. Motion was made by Fair, seconded by Maxwell and unanimously carried to adopt the resolution supporting Monticello Handicapped Awareness Week. 4. Consideration of Authorizing OSM to be Engineer on Reconstruction Project for County Highway 75. Recently, the City of Monticello requested that the Wright County Board consider upgrading County Road 75/39 through Monticello. The Wright County Board has finally been receptive to this project and has placed funds into the 1984 County Budget for this improvement project. As part of the project, the City of Monticello would be responsible for 30% of the improvement cost with the County picking up the balance of 70%. As part of the project, the County Engineer has indicated that they would like to see the shoulders on County Road 75 (Broadway) be paved on the west edge of Monticello from approximately Chestnut Street to Otter Creek Road near Pinewood Elementary School. Also, the County is quite determined to have the shoulders paved from the high school east to County Road 39. The City has indicated in a letter to the County Engineer a favorable response to paving of the shoulders on the west edge of town from Chestnut Street to Otter Creek Road, but the City feels the paving of the east portion of Broadway shoulders from the high school to County Road 39 should be - 1 - Council Minutes - 1/9/84 more of a responsibility of the County rather than a benefit to the City directly. The County would like to see the City pick up its normal share of 30% of the paving project for the shoulders,whereas the City Council feels a smaller percentage for the east edge of the City may be appropriate. One of the primary reasons why the City feels the benefit is not as great on the east end of the City is that there are only a few driveways off of County Road 75 between the high school and County Road 39 and the County's interest in paving the shoulders is more for the purpose of reducing their future maintenance cost. It was the consensus of the Council that the City would not object to the shoulders from the high school to County Road 39 being paved but would not be in favor of sharing in the cost at the 30% rate. As part of the improvement project, the County will reimburse the City 5% of the project cost for preparation of plans and specifications and an additional 5% of the construction cost for inspection, etc., if the City so desires to use its own consulting engineer for pre- paring the plans, etc. Motion was made by Maus, seconded by Blonigen, and unanimously carried to authorize the City Consulting Engineer to prepare a feasibility report on the improvements to County Road 75 from Chestnut Street to the Monticello High School and including the paving of the shoulders on the west edge of the City from Chestnut Street to Otter Creek Road providing the Public Works Director informs the County Board that the City is interested in only Partici- pating at the 30% rate on the shoulders on the west edge of the City and providing that the County acknowledges that this is the City's scope of the project and accepts responsibility for the cost of paving the shoulders on the east edge of Monticello. The feasibility report would not be started by the City's Consulting Engineer until the County Board responds to the City's scope of the project. 5. Consideration of Proposal by First National Bank of Monticello to Create a Shared Drive with the Monticello Library. Cecil Pagotchnik, President of the First National Bank of Lakeville, was present at the Council meeting to inquire of the City Council as to whether or not the City would be amenable to allowing development of a shared driveway along the south line of the City's Library property abutting the railroad right-of-way. The future First National Bank of Monticello is being proposed for the property directly east of the present Public Library,and their proposed site plan has an entry and an exit on Fourth Street, but they also hope to develop an exit out onto Walnut Street. In discussing the shared driveway concept, some concerns were ex- pressed by the Council regarding the increased traffic flow that would occur adjacent to the Public Library's parking lot; and dis- cussion also concerned such items as tree removals, hydrant relocations, - 2 - Council Minutes - 1/9/84 storm sewer relocations that would result if a shared driveway was installed. Mr. Pagotchnik felt that a shared driveway concept would be beneficial to the City, as they would propose to develop 12 additional parking spaces directly east of the Library to compensate for the lost spaces that would be taken from the City's current parking lot for the Library. In addition, if the City ever expanded its present Library, they would have more land available to the east. Although there are many items that would have to be reviewed and discussed with the Library Board, Planning Commission, and City Council, a motion was made by Blonigen, seconded by Fair, and unanimously carried to consider the request by the First National Bank for a shared driveway concept and to authorize that the concept be researched by the appropriate personnel and consultants and presented to all the Boards involved before a decision would be made. 6. Annual Appointments. Minnesota Statutes require that at the first meeting of each new year, certain appointments be made by the City Council. Appointments necessary include City Depositories, Official Newspaper, Health Officer, Housing and Redevelopment Authority Members, and other committees such as Parking Committee, Planning Commission Members, Acting Mayor, City Attorney, Consulting Planner, Consulting Engineer, and Library Board Members. After reviewing the particular offices and official appointment list, motion was made by Maxwell, seconded by Blonigen, and unanimously carried to adopt the 1984 municipal appointments per the attached list. See Exhibit #1. 7. Consideration of Resolution Setting 1984 Sewer User Charges. As part of the Sewer User Ordinance, which took effect January 1, 1983, the City is required to determine sewer rates for the upcoming year so that users will pay proportionately and fairly for the operation and maintenance of the Wastewater Treatment Facility and the sewer collection system. Based on the 1984 operating budget for these facilities, Public Works Director John Simola prepared a rate schedule for sewer user charges for the year 1984 which results in a small decrease in the sewer rates from 1983. The combined rate for residential, commercial, and institutional facilities decreased approximately 2.3% to $1.25 per 100 cubic feet of flow. Industrial users also are charged for their contribution consisting of BOD's and suspended solids in addition to a flow rate per 100 cubic feet. The industrial charge also shows a decrease for each category in 1984. - 3 - Council Minutes - 1/9/84 Motion was made by Blonigen, seconded by Fair, and unanimously carried to adopt Resolution 1984 #1 establishing the 1984 sewer user charges as follows: Industrial Flow $0.641/100 cubic feet BOD $0.072/pound TSS $0.160/pound RPCI (lent -i A1 $8.00 minimum billing per quarter for the first 500 cubic feet and $1.25 per 100 cubic feet or portion thereof over 500 cubic feet per quarter. See Resolution 1984 #1. 8. Consideration_ of Entering an Agreement with Wright County for County State Aid Highway Maintenance. City of Monticello has in the past years been under a contract with the County for minor maintenance, snow plowing and sanding on various County State Aid Roads within the City of Monticello. A new County State Aid Highway Maintenance Agreement with Wright County has been prepared which includes approximately 4.759 miles of County State Aid Roads within Monticello that the City does minor maintenance on. Motion was made by Fair, seconded by Maus, and unanimously carried to enter into an agreement with the Wright County Highway Department for maintenance on County State Aid Highways within the City of Monticello. See Exhibit #2 - 84 Maintenance Agreement. 9. Consideration of Proposal to Purchase a Welder. Public Works Director John Simola reviewed with the Council his request to purchase a new AC/DC 250 amp welder for the Maintenance Building facility. The City has currently a small AC utility welder for minor maintenance tasks, and it was recommended by the Public Works Director that a larger commercial type welder be purchased so the City crew can do more extensive welding. Quotes were obtained on three different brands with the cost ranging from $806.90 to $905.25 for a 250 amp commercial welder. It was recommended by the Public Works Director that a Miller Dial Arc 250 welder for $905.25 be purchased, as it is identical to a welder the City already owns at the Wastewater Treatment Plant. - 4 - Council Minutes - 1/9/84 Councilman Blonigen expressed concerns over the size of the welder the Public Works Director was proposing, as he felt g that the City crew would not be satisfied with the 250 amp welder but should possibly consider a larger welder. After considerable discussion by the Council, it was the consensus that the Public Works Director request the supplier to demonstrate both the 250 amp welder and a 300 amp welder in an effort to determine which model would be more suitable for the City's needs. After Councilman Blonigen and Public Works Director Simola have a chance to observe the demonstration of both models, a determination could be made as to which model should be purchased at that time. 10. Miscellanous Items. Joint Meeting of HRA and City Council. A joint meeting with the HRA and the City Council was scheduled for 6:30 P.M. before the next regular Council meeting scheduled for January 23, 1984. Dog Pound Discussion. City Administrator Tom Eidem reviewed with the Council some proposed changes the City staff and Public Works Department are proposing for the City's Dog Pound Facility. Some recommended changes including a general clean up of the pound and also numerous maintenance improvements along with additional food storage and shelving was estimated at approximately $1,200 cost. Mr. Eidem noted that if the City plans to continue its dog control program and the use of the pound, these recommended changes should be instituted as soon as possible. Rick Wolf ste ler Assistant Administrator - 5 - It, Council Minutes - 1/9/84 Exhibit I MUNICIPAL APPOINTMENTS - 1984 Office 1983 Appointments Depositories Wright County State Bank Reappointed Security Federal Reappointed First Bank of Minneapolis Reappointed Newspaper Monticello Times Reappointed HRA Phil White Gary Wieber Jack Reeve To be determined Don Cochran N/A Vic Vokaty N/A Bud Schrupp N/A Health Officer Dr. Don Maus Reappointed OAA Rep. Arve Grimsmo Reappointed Community Ed. Rep. Fran Fair Reappointed Acting Mayor Ken Maus Reappointed Joint Fire Board Rick Wolfsteller Reappointed Planning Commission Jim Ridgeway Reappointed Joyce Dowling Reappointed Richard Carlson Reappointed Don Cochran Reappointed Ed Schaffer Reappointed City Attorney Gary Pringle Reappointed City Planner Howard Dahlgren & Associates Reappointed City Engineer OSM Postpone to 1/23 City Auditor Gruys Johnson To be determined Downtown Parking Bud Schrupp Reappointed Lloyd Lund Reappointed John Poirier Reappointed Marn Flicker Reappointed Dennis Seitz Reappointed Library Board Loren Klein Marguerite Pringle Warren Smith N/A Joel Erickson N/A Dr. Don Maus N/A Pat Schwarz N/A