Loading...
City Council Minutes 12-10-1984MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL December 10, 1984 - 7:30 P.M. Members Present: Mayor Arve Grimsmo, Fran Fair, Ken Maus, Jack Maxwell, Dan Blonigen. Members Absent: None. 1. Call to Order. 2. Approval of Minutes. Motion was made by Maxwell, seconded by Blonigen, and unanimously carried to approve the minutes of the regular meeting held November 26 and the special meeting held December 1, 1984. 4. Consideration of a Planned Unit Development - Applicants, Jim Powers & Kent Kjellberg. City Administrator, Tom Eidem, briefly reviewed with the Council the final plans for I-94 Plaza PUD, including drainage plans and utility plans. Mr. Eidem noted that the City Engineer has recently approved the drainage plan as submitted along with the utilities plan and that all items appear complete for final recording. It was noted that as part of the final approval, the developers will be required to reimburse the City approximately $17,500.00 for park dedication fees along with other related fees incurred by the City from its consultants. Motion was made by Fair, seconded by Blonigen, and unanimously carried to approve the final PUD for I-94 Plaza as presented contingent upon all fees for consultants and park dedication requirements being paid. 5. Consideration of Change Order for the 84-1, 84-2, and 84-3 Street Improvement Projects. A Change Order consisting of additional sidewalk work on Broadway for $1,542.00, additional hydrant extensions and grading on Hart Boulevard for $959.00, and additional concrete driveway material along with a hydrant extension on Cedar Street for $1,339.00 was presented for approval. The total Change Order was $3,841.40 for these three projects. Councilman Blonigen questioned why the Council is asked to approve Change Orders after they are already completed and felt the Council should be aware of these items before work is started. City Engineer, John Badalich, responded that these items were not specifically included in the original contract, and he felt on Council Minutes - 12/10/84 an unreasonable delay would have resulted if the project would have been stopped in order to get Council approval prior to the completion of this work. Mr. Badalich indicated that usually minor field modifications do occur on all projects and to expedite the matter, the items are reviewed with the Public Works Director and City staff prior to any work being completed. Motion was made by Maxwell, seconded by Maus, to approve Change Order No. 1 in the amount of $3,841.40 to Buffalo Bituminous, Inc., on Projects 84-1, 84-2, and 84-3. Voting in favor was Grimsmo, Fair, Maus, Maxwell. Voting in the opposition was Blonigen. 6. Consideration of Authorizing TKDA to Commence Architectural and Engineering on the Fire Hall. With the recent passage of the bond issue for a new Fire Hall, the City Administrator has been working with the architectural firm, TKDA, on an architectural agreement for the second phase of the new Fire Hall construction project for architectural drawings. A contract has been presented by TKDA which indicates their fee would not exceed $38,000.00 for the plans and specifications or 712% of the total building construction and site development cost, whichever is less. In addition, up to $9,000.00 in extra services for soil borings, construction management, inspection, would be part of the contract based on an hourly charge not to exceed the $9,000.00. In regards to the Fire Hall location, the City Administrator noted that negotiations are currently taking place with the property owner of four lots in Block 12 as the site for the Fire Hall. It was noted that approval of an architectural agreement for Phase II plans and specifications would still require input from the Fire Hall Building Committee as to the exact design and construction type before the architect would proceed with actual plans and specifications. Motion was made by Fair, seconded by Maus, and unanimously carried to enter into an agreement with TKDA for Phase II, construction plans and specifications, provided the architect does not start preparing plans and specifications until the City has a firm commitment on a site location. 7. Consideration of the Poehler Farmers Home Administration Project. Mr. Joe Poehler appeared before the Council requesting approval to apply for a Farmers Home Administration Housing Project in a portion of Outlot A of Country Club Manor. Approximately -2- Council Minutes - 12/10/84 9. Consideration of Purchase of Communication Radios. Civil Defense Director, Gary Anderson, noted that NSP has a special fund set up through the State of Minnesota whereas a pool of money is available to reimburse Civil Defense orientated equipment and/or exercises for use in communities or counties which have nuclear plants. As part of this program, the City of Monticello had requested funding of approximately $3,500.00 to cover half of the cost of purchasing additional 2 -way radio communication equipment for Civil Defense exercises. The State of Minnesota has granted approval to this request; and as a result, the Civil Defense Director and City staff have requested approval to purchase approximately $7,000.00 in radio equipment with the cost to the City being one-half of this amount. After further discussion on the needs and uses of the equipment, motion was made by Fair, seconded by Maxwell, and unanimously carried to authorize the Civil Defense Director to purchase up to $7,000.00 worth of radio equipment, with reimbursement of approximately one-half from State funds. 10. Consideration of Water Systems Study for the City of Monticello. With the increase in developments which have occurred over the past ten years in the City of Monticello, it was recommended by the Public Works Department and City Engineer that a new water systems study be implemented to update the previous study completed by OSM in 1975. The primary concern for updating the study would be to enlarge the City's water storage capacity and increase the pressure available to all users. Discussions have occurred over a number of years of locating a ground level storage tank on a high hill near the Monte Club, and this study would determine the exact location that would be best suited for this purpose. City Engineer, John Badalich, indicated that a study of this caliber would cost approximately $7,500.00, which they are prepared to complete by approximately March 1, 1985. The cost of this study was budgeted for in 1985; and as a result, a motion was made by Maus, seconded by Fair, and unanimously carried to authorize the City Engineer to prepare an updated water study with completion approximately March 1, 1985. 11. Consideration of Ratifying Salaries for 1985. At a special meeting held by the City Council on December 1, a pool of money consisting of approximately a 5.4% dollar amount was established for the non-union personnel. The City Administrator was authorized to distribute the 5.4% pool amongst the salaried -4- Council Minutes - 12/10/84 and hourly non-union individuals. The following is the distribution arrived at by the City Administrator. CLERICAL RANGE (up 5.375%) 1984 1985 Top 7.35 - 7.95 7.74 - 8.37 90% 6.62 - 7.16 6.97 - 7.53 800 5.88 - 6.36 6.19 - 6.70 Lynnea Gillham .42/HR to 8.37 Diane Jacobson .42/HR to 8.13 Marlene Hellman .42/HR to 7.80 Karen Doty .42/HR to 7.27 (90%) Rick Wolfsteller 30,878 + 1660 (5.375) = 322538 John Simola 291815 + 1660 (5.5) = 31,475 Gary Anderson 23,920 + 1285 (5.372) = 25,205 Allen Pelvit 17,500 + 940 (5.371) = 18,440 DEPARTMENT HEADS Roger Mack Walt Mack Albert Meyer OTHER Mark Irmiter Sean Hancock Karen Hanson Tom Schumacher 23,725 + 1285 (5.41) = 25,010 23,444 + 1285 (3.48) = 24,729 23,132 + to = 23,133 27,505 + 1480 21,320 = 1145 122600 + 680 5.85/HR + .32 (5.38) = 282985 (5.37) = 22,466 (5.4) = 13,280 (5.4) = 6.17/HR Clerical personnel, Lynnea Gillham, Marlene Hellman, and Diane Jacobson were present at the meeting to object to a 5.4% average increase for the lower clerical personnel. They felt a straight percentage range leaves them with a lower annual dollar increase compared to higher paid personnel and felt that a larger annual dollar amount should be given to the lower paid personnel or they will never be able to catch up to the higher paid individuals. Their request was for an additional 25� an hour adjustment. Although it was agreed and understood by the Council that a straight percentage increase amounts to a lower annual dollar increase for the lower paid personnel, it is not always fair to increase all personnel by an equal dollar amount, as it is assumed each position has a certain value worth for that job; and if a straight dollar amount is given to all personnel, the gap narrows between job classifications. It was noted by Councilman Maus that it was his understanding that next year the Council would -5- Council Minutes - 12/10/84 be reviewing the various position classifications in general to see if adjustments were necessary to bring them in line with current market conditions. Otherwise, it was felt that a percentage increase is correct. It was also noted by Councilman Fair that if additional increases were granted to the clerical staff, it would possibly open up opposition from other personnel who would request similar increases. Additionally, the Council discussed the salary increase for the City Administrator. The general consensus of the Council members was that the City Administrator's increase should be similar to the rest of the salaried personnel at 5.4%. After further discussion, motion was made by Fair, seconded by Maus, to ratify the salaries for non-union personnel for the year 1985 as submitted by the City Administrator's recommendation at approximately 5.4%, with the City Administrator's salary to be adjusted at 5.4% also. Voting in favor was Fair, Maus, and Grimsmo. Opposed: Maxwell and Blonigen. 12. Consideration of a Motion to Cancel the Second Meeting of December. Motion was made by Fair, seconded by Maxwell, and unanimously carried to cancel the second regular meeting of the City Council scheduled for December 24, 1984. 13. Consideration of Partial List of Bills for the Month of December. Motion was made by Blonigen, seconded by Maus, and unanimously carried to approve the partial listing of bills for the month of December as presented. V l le Rick Wolfstel r Assistant Administrator