City Council Minutes 07-13-1987MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, July 13, 1987 - 7:30 p.m.
Members Present: Arve Grimsmo, Fran Fair, Bill Fair, Dan Blonigan,
Warren Smith
Members Absent: None
The regular meeting of the Monticello City Council was duly held
on Monday, July 13, 1987, in the Monticello City Council Chambers.
The meeting was called to order by the Mayor.
2. Approval of Minutes.
Motion by Bill Fair, second by Dan Blonigen, and carried unanimously
to approve the minutes of June 22, 1987.
4. Consideration of Awarding Bids for the Purchase of a Dump Truck and
Ancillary Equipment.
John Simola, Monticello Public Works Director, reviewed the specifications
and the bid tabulations received on Thursday, July 9, for the purchase
of a dump truck and snowplow equipment. The following bids were
received and presented to the City Council:
PRICE TABULATION - Bid Opening Thursday, July 9, 1987, 2:00 p.m.
Truck
Dealer Manufacturer Base Bid
1. Monticello Ford Ford $36,731.84
2. Hoglund Bus Co. International $37,375.00
3.
4.
Snowplow Equipment
Vendor
1. MacQueen Equipment
2. Boyum Equipment
3. Boyum Equipment
4. Boyum Equipment
5. Crysteel TK & Equip
6.
Trade-in Net Delivery
$4,900.00 $31,831.84 140 days
$5,250.00 $32,125.00 100 days
Bid
Bid
Bid
Total
Item 111
Manufacturer
Alt. 112
Manufacturer
Alt. 113
Manufacturer
Item 114
Delivery
$5,318
Falls
$4,634
Viking
$2,365
Monroe
$12,317
60-90 days
$11,550
Frink
$6,206
Frink
$2,243
Monroe
$19,999
15-30 days
$3,890
Universal
$6,210
Frink
$2,243
Monroe
$12,343
15-30 days
$3,890
Universal
$4,711
Universal
$2,243
Monroe
$10,844
15-30 days
$4,856
Falls
$3,346
Falls
$2,062
Monroe
$10,264
60-90 days
+ 250
+ 180
+ 110
$10,804
w/paint
paint
paint
paint
specified
Dump Body, Hoist, and Hydraulics
Vendor Manufacturer
1. MacQueen Equipment Heil
2. Crysteel TK & Equip. Crysteel
3.
4.
-1-
Quoted Price Delivery
$9,762 75-90 days
$8,271 6-8 weeks
Council Minutes - 7/13/87
After reviewing the bids, Mr. Simola made the following recommendations
for purchase: 1) Award the purchase of the dump body, hoist, and hydraulics
to Crysteel for the low bid price of $8,271; 2) Award the purchase
of a Universal wing, wing hitch, and plow hitch and the purchase
of a Monroe sander to Boyum Equipment for the combined price of $6,133.
3) Award the purchase of a dump truck to Monticello Ford for a Ford
truck at a base bid of $36,731.84 with an offer to trade in an old
unit of $4,900 for a net price of $31,831.84. Mr. Simola asked that
the Council not award the purchase of a snowplow at this time so
that additional negotiations could take place. Mr. Simola also requested
that 'the City put its older truck up for sale in an effort to gain
more money than the trade-in which was offered. In the event that
the outright sale does not generate $4,900, the trade-in offer will.
still be effective.
Public Works Director Simola did note that in reviewing the specifications,
the staff originally had had some concerns with the Ford product
but found that all of those concerns were abated when clarified.
He indicated that he had received excellent recommendations and references
on the Ford product and that the three year extended warranty exceeded
the industry standard because the engine was still relatively new.
Mayor Grimsmo inquired as to whether or not there was any advantage
to having all vehicles the same in the City fleet. Mr. Simola responded
that in a very large fleet with a maintenance department that stocked
all of its own parts, that would be true. But for the City of Monticello,
it would be negligible advantage. Mr. John Holker, representing
Hoglund Bus, was present. He spoke to the Council encouraging them
to accept the International unit proposed by Hoglund Bus Company.
He noted that it had an American made engine and could be serviced
locally.
Motion by Bill Fair, second by Fran Fair, and carried unanimously
to award the contract for purchase of a dump truck to Monticello
Ford for a Ford truck in the amount of $36,731.84, holding the trade-in
allowance in abeyance until the City pursues selling their own truck
outright; to award the contract for the purchase of a Universal wing,
wing hitch, and plow hitch, and a Monroe sander to Boyum Equipment
for a total. cost of $6,133; to award the contract for the purchase
of a dump body, hoist, and hydraulic system to Crysteel Company in
the amount of $8,271; and lastly, that the Street Superintendent,
Public Works Director, and Councilmember Blonigen pursue the acquisition
of a snowplow alternative. For the motion, the total acquisition
price including tax would reflect an expenditure of $48,145.75.
5. Consideration of Awarding Bids for Improvement Projects 87-1 and
87-2, Otter Creek Road and Liquor Store Parking.
The construction bids for the realignment o
the expansion of Hiway Liquors parking lot
Works Director, John Simola. The following
-2-
f Otter Creek Road and
was presented by Public
bids were presented:
Council Minutes - 7/13/87
SCHEDULE A: RCALICIN4rNr or orTEri cuu IlUAU
/S.Y. . S
BITUMINOUS CONSULTING C
S /, L6 /S.Y. - S/ _W r'
$ 25.00
STREET CUNSTRUCTION AtlU RESTORArlorJ BUFFALO BITUMINOUS
CONTRACTING CO., INC.
VALLEY PAVING, INC.
(01)
Lump Sum Bid Item 1-A
P LUMP SUtI JO °-�
' S ,aS
LUMP SUIT
- S 1,800.00
LUMP SUIT - S_f�00
Grading and Mobilization
(02)
150 L.F. Remove Curb and Gutter
@ $ O ;--/L.F. - /S �o
j 3.00
/L.F. . $ 450.00
S S "% /L.F. - $
(03)
100 C.Y. Granular Fill (Loose Volume)
P S '00 /C.Y. - S G 0 c =�
$ 12.50
/C.y. . $ 1,250.00
$ % 32 /C.Y. . S 73 o '
(04)
200 Tons Class 5 Aggregate
@ $ /TON - S /.I°0S-!!-
($ 9.95
/TON . $ 1,990.00
S G �S /TON - $ /,-3-70`�
(05)
150 Tons 12341 Modified Bituminous
Nearing Course. Including
Bituminous Material for Mixture
so
@ 527 _/TON - $.3�%Sf
$ 27.75
/TON = $ 4,162.50
.�
$ � /TON
(06)
700 S.Y. Sod (Including 4' of Topsoil)
P S -1 /S.Y. - $ /'/ o
S 3'00
/S.Y. - S 2,100.00
S 3 S ' /S.Y. - S y So
(07)
5.0 S.T. Repave Concrete Pavement
P $ C % /S.T. - $ /S 0 =-6
$ 20.00
/S.Y. . $ 100.00
S 10.6-0 /S.Y. - S
(08)
400 S.Y. Remove Bituminous Pavement
P S /S -o /S.Y. - $ 00=-°
i$ 2.75
/S.y. - $ 1,100.00
r
S f„Sd S.Y. - S Goo -
(09)
1 - Valve Box Adjustments
@ S_(„IS °�° /EACH - $ /-1S �
$ 25.00
/EACII - S 25.00
SJ(.2o'= /EACII - S
(10 )
1 - Manhole Adjustments
@ $ : /EACII - do °i
$5.00
/EACII $ 50.00
S /EACH -
SUBT01AL FOR SCHEDULE -A- (ITEMS 1 - 10)....... - S 16 V- S. .0-0
SCHEDULE 8: III -HAY LIQUORS I'ARKING LOT
PARKIRG LOT CONSTRUCTION AND RESIORATION
(11) Lump Sum Bid item 2-A: @ LUMP SUM- S 00
Grading
�-
Grading and Mobilization
(12)
(13)
(14)
(15)
(16)
(17)
(10)
(19)
(20)
(21)
(22)
(23)
(24)
150 C.Y. Granular Fill (Loose Volume) P S ,S /C.Y. S %S o
800 Tons Class 5 Aggregate @ $ - /TON O
400 Tons 12341 Modified Bituminous
Hearing Course, Including
Bituminous Material for Mixture
450 L.F. 8618 Curb and Gutter
$ 13,027.50 ....... - Z.-�
..o
LUMP SUM = j 1,750.00 LUMP SUM S 2a 0
$ 9.00 /C.Y. . S 1,350.00 S 7-30 /C.Y. = S 1. 017
$ 5.95 /TGN - S 1, , 760.00 S G. 7S` /T OH = f S X00 `moi
@ -3 so /TON - S1 0 O �° $ 24.75 /TON S 9,900.00 S 27.2-1" /Tort - S /O , 900 od
e•
@/L.F. S .1 % 00 f $ 8.15 /L.F. $ 3,937.50 S /C,20 /L.F. - 1 cf,- Yo
90 S.T. Concrete Driveway Entrances
O 00
(8" Thickness) @ Ste_/S.Y. - S a�a5 r S 29.00 /S.Y. - S 2,610.00 S ,2'7, eo /S.Y. S .2, U3
700 S.Y. Sod (Including 4" of Topsoil) @ S - /S.Y. - $ / y 0 0 ° - S 3.00 /S.Y. S 2,100.00 S 3•s-70 /S.Y. S
600 S.F. Concrete Sidewalk
(Including steel mesh and
integral curb)
1,200 S.T. Remove Bituminous Pavement
1 - Valve Box Adjustments
1 - Manhole Adjustments
200 C.T. Common Excavation
1 - Catch Basin
25 L.F. 12" RCP Class IV
°
@ S �o /S.F. - S /S 00
P S/S.Y. - S1a o0 oa
P S_ /eIS ° /EACII
@ S700 `__0/EACH
@ S S%¢ /C.Y. = S /o° c
00
@ S Se I SSL/EACII - S S°0 0'
@ S,7 /L.F. - S S 0d °-°
SUBTOTAL FOR SCHEDULE "8' (ITERS 11 - 24)...... _ $ $ 0 00'
GRAND TOTAL BID: Schedule 'A' and Schedule "B" - $ .3 P yG S a0
S
H
2.50 /S.F. _ $ 1,500.00 1 3 5f0 /S.F. - S �2,/OO
=
.
$ 1.25
/S.Y. . S
1,500.00
S /, L6 /S.Y. - S/ _W r'
$ 25.00
/EACII - $
25.00
S 7i0 /EACH - S
$ 50.00
/EACII - $
50.00
1 / II J /EACH - S_ILJ'5
$ 3.50 /C.Y. . S 700.00 S-�/ _/C. Y. - S 8 0 0 e_
$ 600.00 /EACII S 600.00 1 1 1 0 0 /EACII
S 40.00 /L.F. $ 1,000.00 /L.F. S 1 000
. $ 31,782.50 S _3Z'330
$
44,810.00 S q7, (QST-
Having all been tabulated and rechecked, the apparent lowest responsible
bidder is Buffalo Bituminous. Councilmember Bill Fair asked if there
was a projected completion date. Chuck Lepak of OSM stated he requested
-3-
Council Minutes - 7/13/87
that 60 calendar days upon notice to proceed was inserted into the
specifications. Motion by Bill Fair, second by Warren Smith, to
award the contract for the realignment of Otter Creek Road and the
expansion of the Hiway Liquors parking lot to Buffalo Bituminous
of Buffalo, Minnesota, for the total amount of $38,465.
6. Consideration of Adopting Final Report to State on Pay Equity -Comparable
Worth.
City Administrator Eidem presented the final comparable worth/pay
equity report to the City Council. He advised the Council that this
was the report that would be mailed into the Department of Employee
Relations at the State of Minnesota to demonstrate the City of Monticello's
compliance with Minnesota Statute 471.991 to 471.999.
Motion by Dan Blonigen, second by Fran Fair, and carried unanimously
to adopt the pay equity plan as presented and authorizing the City
Administrator to submit final forms to the Department of Employee
Relations, State of Minnesota.
7. Consideration of Establishing Salary for New City Administrator.
Mayor Grimsmo indicated that Councilmember Blonigen and he had met
to discuss a salary proposal for the new City Administrator, Rick
Wolfsteller. He noted that during their discussion there had been
some question concerning the auto allowance that had been established
for the position in the past. Mayor Grimsmo recommended that Mr.
Wolfsteller be offered an annual salary, beginning August 1, 1987,
of $43,000 and that the allowances and benefits afforded the position
of City Administrator remain unchanged at this time. Councilmember
Blonigen indicated that he had disagreed with Mayor Grimsmo only
concerning the vehicle allowance question. It was his contention
that it was overpaying for mileage and that the Administrator should
be paid on the direct mileage allowance.
Resigning City Administrator indicated that he had a four-year average
of mileage in excess of 10,000 miles per year and that the allowance,
as such, did accurately reflect the use of a personal car for City
business. Eidem noted that the City currently makes additional allowances
for other members of the management staff, over and above the 25�
per mile, and that it would be inappropriate to expect the City Administrator
to accept less. Eidem noted that the allowance was put into place
to ensure adequate reimbursement to the position of Administrator
for use of personal vehicle in City business. Eidem noted that it
was not intended to be a direct compensation to the individual filling
the position, but rather an allowance for the position as defined.
Motion by Bill Fair, second by Fran Fair, and carried unanimously
to offer Mr. Wolfsteller an annual salary of $43,000 with all other
benefits and allowances of the Administrator's position remaining
intact.
-4-
Council Minutes - 7/13/87
8. Consideration of a Resolution Naming Delegates to the Joint Airport
Commission.
With the resignation of Tom Eidem, 011ie Koropchak noted that there
would be a vacancy on the Joint Airport Commission.
Motion by Dan Blonigen, second by Warren Smith, and carried unanimously
to appoint new City Administrator Rick Wolfsteller as the regular
delegate to the Joint Airport Commission and appointed Councilmember
Bill Fair as the alternate director to the Joint Airport Commission.
See Resolution 87-19.
9. Consideration of a Proposal to Create a Group Known as the Directors
of Monticello's Development.
Mayor Grimsmo indicated that there was apparently some confusion
over the role this group had hoped to play. He noted that he had
talked with the people involved and that their only wishes were to
coordinate efforts in order to minimize confusion. Director of Economic
Development, 011ie Koropchak, indicated that Jim Ridgeway and Con
Johnson had each called her to reaffirm that position. She noted
that the outline that was originally presented was somewhat sketchy
and that some follow-up conversations had raised some concerns such
that the entire issue was taken to the City Attorney. The City Attorney
had advised City staff that, as presented, certain proposals appeared
to be illegal, and that he would prepare a memo whereby the structure
would be in compliance. By consensus of the Council, this entire
issue was agreed to be laid over until the July 27 meeting.
10. Consideration of Approving a Site and Design for the Construction
of a Gazebo in Ellison Park.
City Administrator Eidem advised the Council that they had received
a check for $28,000 from MN/DOT to account for the loss of the gazebo/
bandstand in East Bridge Park. Eidem noted that staff had made a
recommendation for a victorian gazebo to be placed in Ellison Park.
The Council all agreed that the most effective place for this type
of a facility should be Ellison Park at this time, but there was
some disagreement on size and quality. Councilmember Blonigen felt
that Ellison Park had received a great deal of financial attention,
and it might better serve the citizens of Monticello to spread the
$28,000 to some of the other parks. It was his position that the
City could install a number of smaller units for the same money as
putting in one _larger unit in Ellison Park. Councilmember Bill Fair
indicated that the State had reimbursed us for a single unit and
that the citizens had the right to expect a reasonable replacement.
He indicated he was in favor of a high quality, classy, gazebo that
would be an asset to the river setting of Ellison Park. Councilmember
Fran Fair indicated that the most common use would very likely be
outdoor weddings, and she felt it would be significant for the City
to attempt to erect a structure that would enhance the setting of
-5-
Council Minutes - 7/13/87
beauty along the river. Councilmember Bill Fair, on the introduction
of an alternate design, asked if the final. decision could be laid
over until the July 27 meeting so that the Council could assemble
more information about a gazebo in Brooklyn Park. The consensus
was that it would be worthwhile to learn more about the Brooklyn
Park gazebo. It was also felt to be beneficial for the Council to
inspect Ellison Park together so that a final site can be determined.
Motion by Bill Fair, second by Warren Smith, and unanimously carried
to postpone final structure selection to July 27 and to recess this
meeting for 5 minutes and reconvene at Ellison Park for the purpose
of selecting a placement of a gazebo. The Mayor recessed the meeting.
Upon all members arriving at Ellison Park, the Mayor reconvened the
meeting and a site selection tour was conducted. By unanimous consent,
a site was selected on the east end of Ellison Park east of the parking
lot where there was a general open space that would be a natural
siting. City staff made note of the Council's selection.
There being no further business, the Mayor officially adjourned the
meeting from Ellison Park.
Thomas A. Eidem'
City Administrator