City Council Minutes 08-10-1987MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, August 10, 1987 - 7:30 p.m.
Members Present: Arve Grimsmo, Fran Fair, Bill Fair, Warren Smith,
Dan Blonigen
Members Absent: None
2. Approval of Minutes.
Motion was made by Blonigen, seconded by Bill Fair, and unanimously
carried to approve the minutes of the regular meeting held July 13
and July 27, 1987.
3. Citizens Comments/Petitions.
Mr. Bruce Thielen, resident of Meadow Oak Subdivision, presented
a petition to the City Council from 80-90 percent of the current
residents within Meadow Oak requesting that the City consider deleting
the recently adopted. ordinance amendment regarding the placement
of cluster boxes used by ADS Delivery Service for advertising supplements.
Mr. Thielen felt the cluster box concept was unsightly and preferred
that the delivery of shoppers, etc., be done door to door. The Council
noted that the recently adopted ordinance allowing cluster boxes
for ADS Services was similar to the cluster Postal Service boxes
and felt this would be the best solution for most subdivision areas
and did not feel it was appropriate at this time to amend the ordinance.
The Council did authorize the City Administrator to contact the ADS
Services to indicate the residents' opposition to the cluster boxes
and request that they return to their previous method of delivery.
It was noted that the previous delivery was not necessarily door
to door service, but the shoppers were delivered somewhere on each
individual's property.
Mr. Steve Ludd.ers, representing the American Legion Post, informed
the Council that the Legion Club would like to donate street signs,
posts, etc., that could be placed at entrances to the City which
indicated welcome to Monticello and a safety message such as "drive
safely."
The Council authorized the Public Works Department to review and
recommend the type of sign design and possible locations and report
to the Council at the next meeting.
4. Consideration of Setting a Public Hearing to Modify Tax Increment
District 42_
The Housing and Redevelopment Authority of Monticello is currently
in the process of purchasing the Monticello Ford, Inc., property
on West Broadway which is part of Tax Increment Finance District #2.
Council Minutes - 8/10/87
In order to use part of the tax increments being generated from this
district for the purchase and redevelopment of the Ford property,
the Tax Increment Finance Plan would have to be modified to include
the additional cost of this purchase. The Housing and Redevelopment
Authority has requested the City Council hold a public hearing on
the modification to this tax increment plan.
Motion was made by Bill Fair, seconded by Warren Smith, and unanimously
carried to set a public hearing for the purpose of Modification #2
for the Tax Increment Finance Plan District #2 for August 24, 1987.
See Resolution 87-20.
5. Consideration of Appointing New Member to HRA Committee.
The Housing and Redevelopment Authority had presented the name of
Everette Ellison for consideration by the Council to fill the recently
vacated position held by Marlys Erickson. The term would expire
December 1987 and could be renewed at that time for another five
year term.
Motion was made by Bill Fair, seconded by Fran Fair, and unanimously
carried to appoint Everette Ellison to the HRA Commission to fill
the unexpired term of Marlys Erickson.
6. Consideration of Renting or Demolition of City Owned House Adjacent
to East Bridge Park.
The City of Monticello had previously rented a residential dwelling
adjacent to East Bridge Park which is now currently vacant. As part
of the proposed East Bridge Park expansion after the new bridge is
completed, the home was scheduled for demolition to make way for
a parking lot for the park property. Demolition of the property
had been scheduled for no later than June 1, 1988, but the Council
discussed demolition of the property at this time rather than continuing
to rent the property because of the amount of repairs that would
be needed to make the property suitable for rental purposes. it
was noted that repairs to the upstairs ceiling, refinishing or recarpeting
of the living room floor, along with recarpeting the one bedroom
and additional work could cost over $1,000. As a result, quotes
and bids were received on the demolition of the property at this
time, and the low bid was received from Brenteson Construction Company
in the amount of $5,550, which included filling in of the basement
area and disconnecting the sewer and water services.
Council members were informed that two women had been tentatively
informed that they could rent the property until June of 1988 at
$300 per month, but after reviewing the amount of repairs that should
be completed prior to renting, it was the consensus of the Council
that continuing to rent the property did not appear feasible or cost
effective.
-2-
Council Minutes - 8/10/87
As a result, motion was made by Bill Fair, seconded by Dan Blonigen,
and unanimously carried to accept the low bid for demolition of the
property from Brenteson Construction in the amount of $5,550.
Due to the recent purchase of a residential home adjacent to City
Hall, the City Administrator was instructed to offer this home for
rent to the two women who were previously interested in the house
located adjacent to East Bridge Park.
7. Consideration of Resolutions Allowing City Administrator to be Excluded
from Public Employees Retirement Association.
Minnesota Statutes allow a newly appointed City Administrator to
be excluded from membership in the Public Employees Retirement Association
if so desired.
Motion was made by Bill Fair, seconded by Dan Blonigen, and unanimously
carried to adopt resolutions authorizing the City Administrator to
be excluded from PERA and set up his own deferred compensation plan.
See Resolutions 87-21 and 87-22.
8. Consideration of Setting a Special Meeting for Goals and Objectives -
1988 Budget.
It was the consensus of the City Council members that a special meeting
would be held on August 17 at 6:30 p.m. to review goals and objectives
for the upcoming year in regards to the 1988 Budget preparation.
9. Review of Quarterly Liquor Store Report.
Liquor Store Manager, Joe Hartman, reviewed with the City Council
the six month financial statement for the Liquor Store operations.
Mr. Hartman noted that the total net income of $46,613 for the first
six months appeared in line with projections, and he anticipated
a net income for the entire year at over $105,000.
Council members also discussed the current improvements being constructed
at the Liquor Store, including the expanded parking lot and the desire
to complete a landscaping project yet this year. The Public Works
Director was instructed to request proposals on landscaping designs
in different cost ranges from $5,000 to $15,000.
10. Consideration of Senior Citizen Building Roof Repairs.
Previously, the Council was informed that the Senior Citizens building
was experiencing leaking problems; and the Building Inspector obtained
quotes for repairing the existing roof and also received quotes for
replacement with a new flat rubber roof and a new pitched roof with
roof trusses and shingles.
-3-
Council Minutes - 8/10/87
The installation of a new one-piece rubber roofing system would cost
$7,250; and the installation of a new roof using trusses, roof sheathing,
and roof shingles would cost $12,124. A quote was received for repairing
and recoating the existing roof from F.A. Tenny Company in the amount
of $800.
After reviewing the possible options, a motion was made by Blonigen,
seconded by Warren Smith, and unanimously carried to authorize Tenny
Roofing Company to recoat and repair the flashing on the roof as
needed for the $800 bid amount.
11. Discussion on City Hall Security System.
The Building Inspector informed the Council of the difficulty the
staff has in changing the locking system at City Hall when employees
terminate employment with the City. In the past, parts have had
to be taken from other door locks within City Hall to allow for new
keys to be made; and it was recommended that new locks be installed
on the exterior doors to City Hall. A quote was received from a
local locksmith for an American made lock that would allow for easier
conversion of keys if necessary. The estimated cost was approximately
$500 to complete the installation.
Motion was made by Warren Smith, seconded by Fran Fair, and unanimously
carried to authorize the staff to expend the $500 for the new locking
system as proposed.
Rick Wolfsteller
City Administrator
-4-