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City Council MInutes 12-14-1987MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, December 14, 1987 - 7:30 p.m. Members Present: Arve Grimsmo, Fran Fair, Bill Fair, Dan Blonigen, Warren Smith Members Absent: None 2. Approval of Minutes. Motion was made by Bill Fair, seconded by Blonigen, and unanimously carried to approve the minutes of the regular meeting held November 23, and special meeting held December 7, 1987. 4. Consideration of Variance Appeal to Allow Construction of a Building Addition within the Sideyard Setback Requirements. Applicant, American Legion Post #260. The American Legion Club proposed constructing a 6 -foot addition onto the westerly portion of their building facing Elm Street as part of a remodeling project. This construction would be within the sideyard setback requirement and required a variance to allow the encroachment to be within 11 feet of the setback regulations. The Planning Commission recommended denial of the variance request, as a hardship had not been shown by the applicant. The Legion Club appealed the variance decision to the City Council; and Club representative, Floyd Markling, noted that it was his opinion that the denial by the Planning Commission was primarily because the Legion Club had previously polled all of the Council members ahead of time to seek approval to start construction on the footings prior to the public hearing by the Planning Commission. Mr. Markling and Attorney, Jim Metcalf, noted that the public hearing held by the Planning Commission did not result in any opposition from neighboring property owners and that no specific reasons were given for denial by the Planning Commission. In addition, they felt a hardship did exist for the Legion Club in that they have no other method of constructing a new entrance that would make their building accessible for the handicapped, which was one of their primary goals during their remodeling project. Council members discussed the variance procedures, including the applicant's responsibility of showing a non -economic hardship for a variance; and Councilmember Smith indicated that it may have been improper to allow the Legion Club to start the footings prior to inclement weather before the Planning Commission had a chance to review the request but didn't feel this was enough reason to deny the request, as a handicapped accessibility requirement was justification by itself for a hardship variance. ON G 9 Council Minutes - 12/14/87 As a result, motion was made by Warren Smith, seconded by Dan Blonigen, and unanimously carried to grant the variance request allowing the Legion Club to construct an entrance addition within the sideyard setback to within .11 feet of the property line. Consideration of Conditional Use Request to Allow Auction Sales in a B-3 (highway business) Zone. Applicant, Martie's Farm Service. Martie's Farm Service requested a conditional use permit to conduct auction sales at their current facility for the purpose of selling baled quantities of hay and straw seasonally. Auction sales are allowed as a conditional use provided certain conditions are met by the applicant. The Planning Commission reviewed the request at their last meeting and recommended approval of the permit for a one-year time period, at which time it would be reviewed by the Zoning Administrator. The City staff noted that as a condition of the conditional use permit, the applicant should provide parking requirements off street on his own property and that litter control should be of primary importance. In addition, Councilmember Bill Fair requested an additional condition be applied that would limit the auction to only hay and straw. Motion was then made by Fran Fair, seconded by Bill Fair, and unanimously carried to approve the issuance of a conditional use permit to allow auction sales for Martie's Farm Service for a one-year time period, at which time it will be reviewed by the Zoning Administrator, provided the following conditions are attached: 1) All parking shall be off-street, which includes Highway 25 and Marvin Road. 2) Applicant will be required to control litter and debris from accumulating. 3) Items on the auction shall be limited to hay and straw only. Consideration of Feasibility Study on East County Road 39 Improvements and Calling for a Public Hearing. At the November 23 Council meeting, Consulting Engineer, Orr-Schelen-Mayeron, was instructed to prepare a feasibility study for utility extensions from I-94 along County Road 118 and County Road 39 to Mississippi Drive. Mr. Chuck Lepak of OSM reviewed with the Council the feasibility report extending watermain from I-94 to Mississippi Drive and sewer extensions along the frontage road near MacArlund Plaza. The estimated cost of the improvements with indirect costs for engineering, legal, and other fees was projected at $216,000; and approximately $47,700 of the cost would be assessable to benefiting property owners. 2 Council Minutes - 12/14/87 Public Works Director, John Simola, also reviewed with the Council the results of a survey sent to property owners along County Road 39 from Mississippi Drive to the easterly city limits asking for input as to whether they would be interested in a feasibility report concerning sewer and water extensions. Eighteen property owners were sent a questionnaire, and approximately 50 percent of the property owners responded favorably to the City conducting a feasibility study and providing a cost estimate for the improvements. Some property owners affected by the possible extension of sewer and water along East County Road 39 questioned what the cost might be for individual parcels and were informed that the revised feasibility study would address these concerns. It was also noted that the revised feasibility study would prepare estimates on the extension of sewer and water facilities to only serve the present city limits and the cost of enlarging the lift station and force main facilities to enable further extensions into the OAA area. After discussions on the merits of enlarging the .feasibility study, motion was made by Bill Fair, seconded by Fran Fair, and unanimously carried to accept the feasibility report as presented on the public improvements from County Road 118 along County Road 39 to Mississippi Drive and to have the City Engineer prepare an updated feasibility report on continued extensions of sewer and water along County Road 39 from Mississippi Drive to the present city limits and to set a public hearing on the proposed improvements for January 11, 1988. See Resolution 87-32. 7. Consideration of Setting a Public Hearing on the Proposed Downtown Streetscapes Improvement Project. On October 8, 1987, the first informational meeting was held with interested downtown business owners on a proposed streetscape improvement project for a 10 -block downtown area. Mr. Geoff Martin, Planner for Dahlgren, Shardlow, and Uban, Inc., presented two designs on possible streetscape improvements and one concept was selected for further evaluation. Since that initial informational meeting, a volunteer committee has been established which has met a number of times to refine the concept. City Council on November 23 reviewed the design proposal and indicated approval to assessing 20 percent of the project cost. Now that the design has been refined with the volunteer committee, the project has reached the stage where a public hearing on the proposed improvement will be required before the project can be ordered. Councilmember Blonigen still had concerns over the assessment of only 20 percent of the project cost and felt that the 80 percent being placed on ad valorem taxes did not seem appropriate for all other taxpayers to be responsible for. 3 •aoupTzpn dTgsplpg p Jog JTasgT �q uoTgpoijTgsnC SPM quawaJTnbai �gTTTq,TssaOOP paddpOTpupq e se 'qsanbaz aq-4 ,�uap 04 uospaj gbnoua SPM STgq Taal q,upTp gnq gsanbai aqq MaTnaJ oq aoupgO p ppg uoTSSTwwOD buTuupTd aq4 GJOgaq zaggpaM quawaTOuT oq joTjd sbuTgOOg aqq gjpgs oq gnTD uoTB@q aqq MOTTP oq aadojdwT uaaq anpg �pw qT gpgq pageDTpuT ggTwS JagwawTTounoz) pup !aOupTJpn p jog dTgspzpg OTwouooa-uou P buTMogs 90 �q MgTsuodsaj s,queoTTddp aq-4 buTpnTOuT 'sainpaooid aoupTJpn aqq passnOSTp sjagwaw TT ounoz) •IoaCoid buTTapowaj jTagq SuTanp sTpo6 �jpwTad aTagq go auo spm goTgM 'paddeDTpupg aqq Jog aTgTssaoOp buTpTTnq JTagq axpw pTnoM gpgq aoupzqua Mau P SuTgonjgsuoo go poggaw Jaggo OU anpg �aqq gpgq UT gnTD uOTbaq aqq Jog gsTxa pTp dTgSpJeq p gT9J �aqq 'uoTgTppp UI •UOISSTwwoD 6uTuueTd aqq �q TpTuap JOJ uanTb azaM suospal OTJToads ou gpgq pup sjaumo ,�gaadojd SuTjogg6Tau WOJJ uoT-Tsoddo hup uT gTnsaj qou PTP uoTsSTwwoD buTuupTd aqq e�q pTaq 6uTxpaq OTTgnd aqq gpgq pagou 'JTpOgaW wTr '�aUJO qV pup buTTNJPW •Jw •uoTSSTUIWOD 6uTuupTd aqq Aq buTzpaq OTTgnd aqq oq JOTjd sbuTgOOJ aqq UO uOTgDnagsuoO gjpgs oq Tpnojddp Naas Oq awTq 90 ppagp SJagwaw TTounoD aqq 90 Up paTTod i�TsnOTAajd ppq gnTO uoTbaa aqq asnpoaq �TTJpUJTjd SPM uoTSSTwwoD buTuupTd aqq �q TPTuap aqq gpgq uOTuTdo STq spm qT gpgq pagou 'buTTxapw pIKoT3 'anTgpquasazdaz qnT� pup :TTounoz) AgT3 aqq oq uoTsToap aoupTIpn aqq paTpaddp gnTZ) uoTbaq aqs •qupOTTddp aqq ,�q umoqs uaaq qou ppq dTgspjpg p se 'gsanbaj aOupTJpn aqq 90 TPTuap papuawwooaz uoTSSTwwoD BUTuupTd aqw •suoTgpTn5ai xopggas aqq go gaaj TT uTggTM aq oq quawgoeozoua aqq MOTTP oq aOupTapn p pazTnbai pup quawazTnbaz Nopggas pzpAapTs aqq uTggTM aq pTnoM uOTgonjgsuoo STgy •gDaCojd buTTapowaz P go gjpd Sp gaa'gS wTs buTDPJ buTpTTnq JTagq go uoTgjod ATIagsaM aqq aquo uOTgTppp gOOJ-g p buTgonzgsuoo pasodoid gnT3 uOT6aq upOTJawV aqs 009Z# gsod uOTbaZ upOTjaw 'qupoTTddV •squawajTnbau NopggaS pJpAapTS aqq uTggTM uoTgTppV buTpTTnq p Jo uoTgonjgsuoZ) MOTTV 04 Tpaddv aoueTJPA 90 uoTqpJapTsuoD •v 'L86T 'L zagwaoaG pTaq buTgaaw TpTOads pup '£Z zagwanoN pTaq SuTgaaw JeTnSaj aqq go sagnuTw aqq anOjddp oq paTJJPD -�TsnowTupun pup 'uabTuOTg e�q papuooas 'JTpa TTTII �q appw spm uoTgow •sagnuTw 90 TpnOjddV •z auoN :quasgv szagwaw ggTwS uajjpLq 'uabTuoTS up(I 'ITp3 TTTS 'sled UPJa 'owswTJE) anJV :quasazd sjagwaw 'w'd 08=L - L86T 'VT jagwaoaQ '�ppuow rliDMIOD 7slD OggHDISNow - ONJISSW xVIlnDSU SSsnNIw z •sieuMo Aqjadojd buigTjauaq oq aTgpssassp aq pTnoM gsoo aqq 90 OOL'LV$ ATagpwixoadde pup !00049TZ� qp pagoa[ozd sem saag jaggo pup 'Te6aT 'buTJaauTbua Jog sqsoo goaITpuT ggTM squawano.zdwT aqq JO qsoo pagewTgSa aqs •ezpTd punTJVDPW Jpau peon abpquOJJ aqq buoTe suoTsuagxa J@Mas pup anTICI Td(3TssTssTW off. 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