City Council Agenda Packet 04-22-2019AGENDA
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, April 22, 2019 — 6:30 p.m.
Mississippi Room, Monticello Community Center
CITY COUNCIL SPECIAL MEETING
Academy Room
5:00 p.m.
5:00 p.m. Fire Station Budget Items
5:45 p.m. Public Works Facility Discussion
6:15 p.m. Girl Scout Troop 14634 (Mississippi Room)
Mayor: Brian Stumpf
Council Members: Jim Davidson, Bill Fair, Charlotte Gabler, Lloyd Hilgart
1. General Business
A. Call to Order & Pledge of Allegiance (Girls Scout Troop 14634)
B. Approval of Agenda — Councilmembers or the City Administrator may add items
to the agenda for discussion purposes or approval. The City Council may or may
not take official action on items added to the agenda.
C. Approval of Meeting Minutes
• Regular Meeting Minutes from April 8, 2019
D. Citizen Comments — Individuals may address the City Council about any item not
contained on the agenda. Each speaker will be allotted three minutes with a
maximum of five speakers. The Mayor may allow for additional time and/or
speakers. The City Council generally takes no official action of items discussed,
with the exception of referral to staff for future report.
E. Public Service Announcements/Updates
•
Tree Pick -Up
•
Spring Leaf Pickup
•
Spring Recycling Day
•
WCSO Drug Take Back Day
•
Riverside Cemetery Spring Cleanup
•
Bertram Chain of Lakes Events
F. Council Liaison Updates
•
EDA
•
MOAA
•
I-94 Coalition
G. Department
Updates
0
City Administrator Update
• Economic Development Manager Update
• Downtown Walking Count Update (Angela Schumann)
• Sue Seeger, Arts Update
2. Consent Agenda — All items listed on the Consent Agenda are considered standard or
may not need discussion prior to approval. These items are acted upon by one motion
unless a councilmember, the city administrator, or a citizen requests the item by removed
from consent for additional discussion.
A. Consideration of approving payment of bills
B. Consideration of approving new hires and departures for City departments
C. Consideration of approving the sale/disposal of surplus city property
D. Consideration of adopting Resolution 2019-29 accepting donations for the Fire
Department of $17,378 for Wildland rescue gear, $300 from the Monticello Lions
for safety training in schools and $86 from Elsenpeter Auctions and Real Estate
Inc. for various department items and donations for the Farmers Market Power of
Produce Kids Club of $250 each from Russell's on the Lake, Premier Bank, and
West Metro Buick GMC
E. Consideration of approving purchase of gear lockers for the new fire station from
GearGrid Corporation in the amount of $26,297
F. Consideration of approving purchase of base radio system for the new fire station
from Motorola/Ancom in the amount of $16,891
G. Consideration of adopting Finance Committee Guidelines
H. Consideration of approving purchase of vehicle exhaust capture system for new
fire station from TNC Inc. in the amount of $37,972
I. Consideration of approving an agreement between the City of Monticello,
MNDOT and MNDOT's design build contractor for utility relations caused by the
TH 94 Design Build project
J. Consideration of rejecting all bids for the Fallon Avenue Landscape Improvement
Project, City Project 16C006
K. Consideration of accepting quotes and awarding contract to XX in the amount of
XX for the Fallon Avenue Landscape Improvement Project 16C006
L. Consideration of authorizing WSB & Associates to provide engineering services
at a not to exceed price of $36,500 to update the city's Water Resource
Management Plan and HydroCAD Model
M. Consideration of a request for amendment to Monticello Zoning Ordinance
Chapter 5 and Chapter 8, Section 4 related to use, standards and definitions for
Event Center, Places of Public Assembly, Personal Services, and Commercial
Recreation — Indoor
N. Consideration of approving an assignment of the Development Contract for
Featherstone 4th Addition from Gold Nugget Development to Novak -Fleck and
credit for sidewalk improvements in the Featherstone 2nd Addition park area
2A. Consideration of items removed from the consent agenda for discussion
3. Public Hearings
4. Regular Agenda
A. Consideration of adopting Resolution 2019-30 accepting bids and awarding
contract to the lowest responsive bidder for the Bertram Chain of Lakes Regional
Athletic Park Irrigation Well
5. Added Items
6. Adjournment
AGENDA
CITY COUNCIL SPECIAL MEETING
MONTICELLO CITY COUNCIL
Monday, April 22 — 5:00 p.m.
Academy Room, MCC
AGENDA
1. Call to Order
2. 5:00 p.m. Fire Station Budget Items
3. 5:45 p.m. Public Works Facility Discussion
4. 6:15 p.m. Girl Scout Troup 14634 (Mississippi Room)
5. Adjournment
REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, April 8, 2019 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Charlotte Gabler, and Lloyd Hilgart
Absent: Bill Fair
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Gabler moved approval of the agenda. Councilmember Fair
seconded the motion. Motion carried unanimously.
C. Approval of Minutes
Snecial Meeting Minutes from March 25. 2019
Councilmember Gabler moved approval of the March 25, 2019 Special
Meeting Minutes. Councilmember Davidson seconded the motion. Motion
carried unanimously.
Regular Meeting Minutes from March 25. 2019
Councilmember Fair moved approval of the March 25, 2019 Regular
Meeting Minutes. Councilmember Gabler seconded the motion. Motion
carried unanimously.
D. Citizen Comments
None.
E. Public Service Announcements
• CentraCare Health Co-Administrator/Chief Administrative Officer Brian
Bauck presented their annual report to the Council.
• Holiday Easter Hours — in addition to all offices being closed, the
Monticello Community Center and Hi -Way Liquors will also be closed.
• Water Department Annual Maintenance — the Water Department will be
conducting hydrant flushing. Residents may experience temporary
discoloration of their water. This discoloration does not affect the safety of
the water. If you experience discoloration, clear the pipes by running all
water faucets for a minute or two.
F. Council Liaison Updates
• Parks & Recreation Commission — Councilmember Fair provided an
update. The commission discussed alcohol in specific parks, the BCOL
project, and opening of Monti Arts building. Karen Vetsch will serve on
the 2040 Comprehensive Plan Committee.
City Council Minutes —April 8, 2019 Page 1 1 3
• IEDC — Mayor Stumpf noted that the IEDC reviewed the Stormwater
Utility ordinance, received an overview from Fibernet, and discussed
the 2019 Business Retention program and site visits. Liz Calpas was
selected to serve on the 2040 Comprehensive Plan Committee.
• Planning Commission — Councilmember Gabler commented that the
Planning Commission held three public hearings — 1) Title II —
Subdivision; 2) Zoning relating to Event Centers; and 3) Indoor Self —
Storage, which was tabled.
2. Consent Agenda:
Councilmember Fair moved approval of the Consent Agenda. Councilmember
Gabler seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation: Approved
the bill and purchase card registers for a total amount of $748,901.27.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hire for MCC.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: Approved as submitted.
D. Consideration of adopting Resolution 2019-28 accepting donations of $500 from
Quinlivan & Hughes for Music on the Mississippi, $250 from Cargill and $250
from CentraCare Health — Monticello for Farmers Market Power of Produce Kids
Club, and $200 from Women of Today to be used for a new large capacity dryer
for the new fire station. Recommendation: Adopted Resolution 2019-28
accepting the listed donations.
E. Consideration of approving a special event permit application and allowing use of
the city commuter parking lot and related assistance for a recycling event on April
27, 2019. Applicant: Jason Warehime, Metro Appliance Recycling.
Recommendation: Approved the special event permit application, allowing
use of the city commuter parking lot, including waiver of special event
permit fee and sign permit fee, contingent on continued coordination with
Street Superintendent and submittal of certificate of liability insurance with
city names as additional insured.
F. Consideration of renewing membership in the MN Public Broadband Alliance for
2019 at a cost of $1,500. Recommendation: Approved membership in the MN
Public Broadband Alliance through the end of 2019 with the dues amount of
$1,500.
G. Consideration adopting Ordinance 716 establishing a Stormwater Utility and
adopting Summary Ordinance 716A for publication. Recommendation: Adopted
Ordinance 716 establishing a Stormwater Utility and adopted Summary
Ordinance 716A for publication.
H. Consideration of approving an amendment to the lease agreement dated 9/8/2014
between the City of Monticello and the Monticello Soccer Club for the premises
City Council Minutes —April 8, 2019 Page 2 1 3
located at 101 Chelsea Road, Monticello. Recommendation: Approved the
amendment to lease agreement.
I. Consideration of authorizing Chosen Valley Testing, Inc., to provide special
inspection and construction material testing on the Monticello Fire Station project
for $11,218. Recommendation: Authorized Chosen Valley Testing, Inc. to
provide special inspection and construction material testing for the
Monticello Fire Station project for $11,218.
J. Consideration of approving the Central Equipment (Internal Service) Fund
purchase of a 2019 Ford F550 4x4 Super Cab from Midway Ford for $39,604 and
a Versalift aerial bucket lift for $100,662 from ABM Equipment, both state
contract prices totaling $140,266 and declaring the 1999 Ford F550 4x4 bucket
truck as surplus property. Recommendation: Approved the purchase of a 2019
Ford F550 Super Cab from Midway Ford for $39,604 and a Versalift aerial
bucket lift for $100,662 from ABM Equipment, both state contract prices
totaling $140,266, and declaring the 1999 Ford F550 4x4 bucket truck as
surplus property.
3. Public Hearing
A. Consideration of ado tp 1�Ordinance 717 amendinc_ the city Fee Schedule for
2019
Wayne Oberg, Finance Director, briefly introduced the item relating to an
amendment to the Fee Schedule for 2019. The amendment is a stormwater utility
that will take effect on July 1, 2019.
Mayor Stumpf opened the public hearing. No one testified. Mayor Stumpf closed
the public hearing.
Councilmember Hilgart moved approval of Ordinance 717 amending the
2019 Fee Schedule. Councilmember Davidson seconded the motion. Motion
carried unanimously.
4. Adiournment:
By consensus, the meeting was adjourned at 6:51 p.m.
Recorder: Jennifer Schreiber
Approved:
Attest:
City Administrator
City Council Minutes —April 8, 2019 Page 3 1 3
City Council Agenda: 04/22/2019
2A. Consideration of avvrovin2 vavment of bills (WO)
A. REFERENCE AND BACKGROUND:
City staff submits the attached bill registers and purchasing card registers for approval by
Council. The bill registers contain all invoices processed and the purchasing card
registers contain all card purchases made since the last Council meeting. Subject to MN
Statutes, most invoices require Council approval prior to releasing checks for payment.
The day following Council approval, payments will be released unless directed
otherwise. A credit purchasing agreement and policy was approved by Council initially
and card purchases must comply with the policy.
If Council has no questions or comments on the bill and purchase card registers, these can
be approved with the consent agenda. If requested, this item can be removed from
consent and discussed prior to making a motion for approval.
Al. Budget Impact: None
A2. Staff Workload Impact: No additional work required.
B. ALTERNATIVE ACTIONS:
1. Motion to approve the bill and purchase card registers for a total amount of
$912,760.20.
2. Motion to approve the registers with changes directed by Council.
C. STAFF RECOMMENDATION:
City staff recommends Alternative #1 or #2, per direction of Council.
D. SUPPORTING DATA:
• Bill registers and Purchase Card registers
Accounts Payable
IT1�' OF
Computer Check Proof List by Vendor
iff(
Moiiiiffo
�
User: Debbie.Davidson
Printed: 04/15/2019 - 3:13PM
Batch: 00201.04.2019 - 201.04.2019 US Bank
Invoice No Description
Amount
Payment Date
Acct Number
Reference
Vendor: 4263 CAYAN
Check Sequence: 1
ACH Enabled: True
972941 March 2019 (3) Genius Service Fee - CC machir
89.85
04/15/2019
609-49754-424100
972941 (13,737) March 2019 Transactions
961.59
04/15/2019
609-49754-443980
Check Total:
1,051.44
Vendor: 2439 DEPT OF EMPLOYMENT & ECON DEVELO
Check Sequence: 2
ACH Enabled: True
Qtr 12019 Qtr 12019 Unemployment Benefits
4,550.22
04/15/2019
101-45201-414200
Qtr 12019 Qtr 12019 Unemployment Benefits
208.49
04/15/2019
101-43120-414200
Check Total:
4,758.71
Vendor: 3241 LINCOLN FINANCIAL GROUP
Check Sequence: 3
ACH Enabled: True
4/1/2019 April 2019
2,565.75
04/15/2019
101-00000-217066
Check Total:
2,565.75
Vendor: 1593 MN DEPT OF REVENUE - ACH
Check Sequence: 4
ACH Enabled: True
March March Sales Tax - Hi Way Liquor
46,394.11
04/15/2019
609-00000-208100
March March Sales Tax - Hi Way Liquor
-0.11
04/15/2019
609-00000-362900
March March Sales Tax - General
897.55
04/15/2019
101-00000-208100
March March Sales Tax - General
0.45
04/15/2019
101-41310-443990
March March Waste Tax - General
99.31
04/15/2019
101-00000-208120
March March Waste Tax - General
-1.31
04/15/2019
101-00000-362900
March March Sales Tax - MCC
10,237.18
04/15/2019
226-00000-208100
March March Sales Tax - MCC
-0.18
04/15/2019
226-45122-362900
March March Sales Tax - Water
592.76
04/15/2019
601-00000-208100
March March Sales Tax - Water
0.24
04/15/2019
601-49440-443990
Check Total:
58,220.00
Vendor: 4732 MONEY MOVERS, INC.
Check Sequence: 5
ACH Enabled: True
117581 Fitness Rewards - March 2019
58.25
04/15/2019
226-45122-430900
AP-Computer Check Proof List by Vendor (04/15/2019 - 3:13 PM)
Page 1
Invoice No
Description
Amount
Payment Date
Acct Number
Check Total:
58.25
Vendor: 1426
CITY OF MONTICELLO
Check Sequence: 6
UB Feb 2019
5026 - Ellison Park
14.78
04/15/2019
101-45201-438200
UB Feb 2019
5250 - Bridge Park
14.78
04/15/2019
101-45201-438200
UB Feb 2019
5637 - Meadow Oak Dog Park
5.60
04/15/2019
101-45201-438200
UB Feb 2019
7224 - WWTP
1,639.72
04/15/2019
602-49480-438200
UB Feb 2019
7256-003 - 349 Broadway W.
14.78
04/15/2019
101-45204-438200
UB Feb 2019
7256-007 - 103 Pine St.
14.78
04/15/2019
213-46301-438200
UB Feb 2019
7885 - Help Center
24.25
04/15/2019
217-41990-438200
UB Feb 2019
8086 - 4th St. Warming House
14.78
04/15/2019
101-45201-438200
UB Feb 2019
8114 - Hi -Way Liquor
42.34
04/15/2019
609-49754-438200
UB Feb 2019
8117 - MCC
972.98
04/15/2019
226-45126-438200
UB Feb 2019
8119 - Fire Station
24.25
04/15/2019
101-42200-438200
UB Feb 2019
8120 - Bldg. Inspection Garage
14.78
04/15/2019
101-41940-438200
UB Feb 2019
8177 - Library
69.88
04/15/2019
101-45501-438200
UB Feb 2019
8528 - Monti NSP Softball Field
14.78
04/15/2019
101-45203-438200
UB Feb 2019
8622 - Pioneer Park bathrooms
14.78
04/15/2019
101-45201-438200
UB Feb 2019
8631 - Animal Shelter
18.56
04/15/2019
101-42700-438200
UB Feb 2019
8903- PW Shop/Clerical
67.92
04/15/2019
101-43127-438200
UB Feb 2019
8904 - PW Vehicle Storage
122.07
04/15/2019
101-43127-438200
UB Feb 2019
8905- PW Office
14.78
04/15/2019
101-43127-438200
UB Feb 2019
10128 - 118th St. W
15.28
04/15/2019
101-41941-438200
UB Feb 2019
14476 - Ellison House
22.46
04/15/2019
101-45201-438200
Check Total:
3,158.33
Vendor: 2811
US BANK CORPORATE PMT SYSTEM
Check Sequence: 7
04/06/2019
Amazon - hard hat
10.20
04/15/2019
101-42200-421120
04/06/2019
Amazon - anti slip glow tape - boat floor
63.80
04/15/2019
101-42200-421990
04/06/2019
Monti Napa - #105 - (3) fuse holder
13.07
04/15/2019
101-43120-422110
04/06/2019
Cub - resale (40) limes; (10) lemons
49.50
04/15/2019
609-49750-425500
04/06/2019
Auto Value - #116 - (52) megaflex 2-wire;(2) flag
47.03
04/15/2019
101-43120-422110
04/06/2019
Monti Napa - #105 - (2) relay; adh screw
51.34
04/15/2019
101-43120-422110
04/06/2019
Recorders Charts & Pens - chart paper for Reser
205.86
04/15/2019
601-49440-421990
04/06/2019
Dyna - (50) dome hd. plow bolt; (50) hex nut; (5
220.40
04/15/2019
101-43125-421990
04/06/2019
Dyna - doz. penetrant; cryobit shank; (100) cable
421.10
04/15/2019
101-43127-421990
04/06/2019
NBP - Envelopes, Paper, Napkins, Plates
399.85
04/15/2019
101-41310-421990
04/06/2019
Trusted Employees - March Background Checks
74.00
04/15/2019
101-45201-431990
04/06/2019
Trusted Employees - March Background Checks
23.00
04/15/2019
226-45122-431990
04/06/2019
Trusted Employees - March Background Checks
23.00
04/15/2019
217-41990-431990
04/06/2019
Amazon - Paper for CAD (2 pk)
65.50
04/15/2019
101-41310-421990
Reference
ACH Enabled: True
ACH Enabled: True
AP -Computer Check Proof List by Vendor (04/15/2019 - 3:13 PM) Page 2
Invoice No
Description
Amount
Payment Date
Acct Number Reference
04/06/2019
Amazon - Display Case for Ballfields
346.57
04/15/2019
101-45203-421990
04/06/2019
National Gym Supply - Brake Pads for Spin Biki
49.44
04/15/2019
226-45127-421720
04/06/2019
Amazon - Binder Clips
8.92
04/15/2019
217-41990-421990
04/06/2019
Home Depot.com - Auto Flush Valves for Toilet:
342.64
04/15/2019
226-45126-422990
04/06/2019
ThyssenKrupp - Installed Instructions, Signage, ]
748.00
04/15/2019
101-41941-431990
04/06/2019
Von Hanson Snacks - Snack Pretzels (23 Contair
38.18
04/15/2019
226-45125-425410
04/06/2019
Amazon - Black Toner Cartridge
33.99
04/15/2019
217-41990-421990
04/06/2019
Adobe - Creative Cloud Software Annual Renew
599.88
04/15/2019
702-00000-424100
04/06/2019
GFOA - 2018 Distinguished Budget Application
330.00
04/15/2019
101-41520-431990
04/06/2019
Amazon - Monthly Prime Membership
12.99
04/15/2019
226-45122-421990
04/06/2019
Amazon - Credit on Monthly Prime Membershif
-5.07
04/15/2019
226-45122-421990
04/06/2019
NBP - Paper, Duck Tape,
76.12
04/15/2019
226-45122-421990
04/06/2019
Holiday - Unleaded Fuel 4.666 gals @ $2.799 -1
13.06
04/15/2019
101-45201-421200
04/06/2019
Holiday - Unleaded Fuel 10.289 gals @ $2.499
25.71
04/15/2019
217-41990-421200
04/06/2019
Home Depot - Soap Scum Remover for Play Stn
31.88
04/15/2019
226-45126-422990
04/06/2019
MN Dept Labor - Qtr 12019 Building Permit Su
537.60
04/15/2019
101-00000-208110
04/06/2019
MN Dept Labor - Qtr 12019 Building Permit Su
-25.00
04/15/2019
101-42400-343000
04/06/2019
Home Depot - (2) Ferrule & sto set; (4) wire ropi
4.02
04/15/2019
602-49490-422100
04/06/2019
Amazon - 10 pk. vacuum cleaner bags; 12 pk Po
27.37
04/15/2019
101-43110-421990
04/06/2019
DISH - 4/2-5/1/2019
76.99
04/15/2019
609-49754-432500
04/06/2019
JoAnn Supply- (2) hot glue guns; (3) glue stick-
37.97
04/15/2019
101-45204-421990
04/06/2019
NBP - (2) cs. paper towel rolls
49.14
04/15/2019
609-49754-421990
04/06/2019
U of M Reuse Cntr- couch; (2) chair; (20) cushic
85.40
04/15/2019
101-45204-421990
04/06/2019
Fastenal - Water meter radio update supplies- coi
123.44
04/15/2019
601-49440-422701
04/06/2019
Force America - armrest joystick one axis
165.02
04/15/2019
101-43125-422100
04/06/2019
Amazon -Office chair for DK
391.71
04/15/2019
101-42200-421990
04/06/2019
Locators & Supply- (11) signs- variety
1,219.49
04/15/2019
101-43120-422600
04/06/2019
Amazon - Annual Prime Membership
119.00
04/15/2019
226-45122-443300
04/06/2019
Amazon - Acrylic Sign Holders for Doors
28.99
04/15/2019
226-45122-421990
04/06/2019
Amazon - Left Handed Scissors for Front Desk
5.99
04/15/2019
226-45122-421990
04/06/2019
Amazon - Paper, Forks
44.83
04/15/2019
217-41990-421990
04/06/2019
Dactoah Paper - Bathroom/Locker Room Supplii
1,238.73
04/15/2019
226-45126-421990
04/06/2019
Dactoah Paper - Paper Plates, Napkins, Kleenex
160.82
04/15/2019
226-45125-421990
04/06/2019
Randys - Monthly Shredding Service (CH)
21.14
04/15/2019
101-41310-431990
04/06/2019
Randys - Monthly Shredding Service (DMV)
21.14
04/15/2019
217-41990-431990
04/06/2019
Service Master - Cleaning Services - MCC
4,193.00
04/15/2019
226-45126-431100
04/06/2019
Service Master - Cleaning Services - City Hall
718.00
04/15/2019
101-41940-431100
04/06/2019
Service Master - Cleaning Services - Head End
606.38
04/15/2019
656-00000-202099
04/06/2019
Service Master - Cleaning Services - Prairie Cen
536.00
04/15/2019
101-41941-431100
04/06/2019
Service Master - Cleaning Services - Library
1,769.62
04/15/2019
101-45501-431100
04/06/2019
Verizon - Jan 21 - Feb 20
35.01
04/15/2019
101-43115-432100
04/06/2019
Verizon - Jan 21 - Feb 20
61.03
04/15/2019
101-43120-432100
04/06/2019
Verizon - Jan 21 - Feb 20
140.04
04/15/2019
101-42200-432100
AP -Computer Check Proof List by Vendor (04/15/2019 - 3:13 PM) Page 3
Invoice No
Description
Amount
Payment Date
Acct Number Reference
04/06/2019
Cintas - Inv# 4017346997
20.07
04/15/2019
217-41990-431990
04/06/2019
Cintas - Inv# 4017759885, 4017347371
100.23
04/15/2019
226-45126-431990
04/06/2019
Golden Valley Supply - Radar 2'x 2'- Prairie Ce
98.92
04/15/2019
101-41941-422990
04/06/2019
Golden Valley Supply - Radar 2'x 2'- Library
98.92
04/15/2019
101-45501-422990
04/06/2019
Amazon - Acrylic Holder for A/V Equipment in
13.99
04/15/2019
226-45122-421990
04/06/2019
Jimmy Johns - April Safety Prizes - Gift Cards (:
30.00
04/15/2019
101-41800-421990
04/06/2019
Amazon - Various Books (4)
37.48
04/15/2019
101-41800-421990
04/06/2019
Home Depot.com - Ceiling Tile Cutter, Grid Coi
60.76
04/15/2019
226-45126-422990
04/06/2019
Amazon - Coffee, Label Maker,
203.53
04/15/2019
101-41310-421990
04/06/2019
Sherwin Williams - Paint for Friendship Island
187.05
04/15/2019
226-45126-422990
04/06/2019
Marties Farm - Softner Salt (63 bags)
371.70
04/15/2019
226-45126-422990
04/06/2019
Home Depot - Bulbs for Senior Center (2)
33.72
04/15/2019
226-45126-422990
04/06/2019
Holiday - Unleaded Fuel 10.518 gals @ $2.399
25.23
04/15/2019
217-41990-421200
04/06/2019
Home Depot.com - Auto Flush Valves for Toilet:
239.50
04/15/2019
226-45126-422990
04/06/2019
NBP - Pens, Calculator Tape, Binder Clips
13.57
04/15/2019
217-41990-421990
04/06/2019
Sams Club - Bananas, Protein Bars for Concessii
57.68
04/15/2019
226-45125-425410
04/06/2019
NBP - Paper
23.58
04/15/2019
226-45122-421990
04/06/2019
National Gym Supply - Bushings for Fitness Eqi
39.94
04/15/2019
226-45126-422990
04/06/2019
Amazon - Cleaning Supplies for Fire Dept
63.96
04/15/2019
101-42200-421990
04/06/2019
Amazon - Sign for Office Door (TH)
11.95
04/15/2019
226-45122-421990
04/06/2019
Amazon - Resistance Bands (10)
89.90
04/15/2019
226-45127-421720
04/06/2019
Amazon - Yoga Blocks (10)
53.58
04/15/2019
226-45127-421720
04/06/2019
Amazon - Acrylic Pocket for AV Equipment in V
13.99
04/15/2019
226-45122-421990
04/06/2019
Amazon - Replacement Suspension Trainers (3)
195.00
04/15/2019
226-45127-421720
04/06/2019
Fun Express - Prizes for Egg Dive Event
382.18
04/15/2019
226-45127-421990
04/06/2019
MN Dept Labor - Training (RH)
85.00
04/15/2019
101-42400-433100
04/06/2019
MNGFOA - Monthly Finance Meeting - March (
15.00
04/15/2019
101-41520-433100
04/06/2019
Sensible Land Use Coalition - Event & Lunch 3
96.00
04/15/2019
101-41910-433100
04/06/2019
Holiday - Unleaded Fuel 9.682 gals @ $2.449
23.71
04/15/2019
217-41990-421200
04/06/2019
Cub - March Safety Prizes - Subway Gift Cards I
45.00
04/15/2019
101-41800-421990
04/06/2019
Monti Napa - Powerated Belt (2)
25.72
04/15/2019
226-45126-422990
04/06/2019
Impark - Parking @ Arts Advocacy Day @ State
10.00
04/15/2019
101-41310-433100
04/06/2019
Target - Food for Meeting
32.97
04/15/2019
213-46301-443990
04/06/2019
Holiday - Unleaded Fuel 10.155 gals @ $2.599
26.39
04/15/2019
217-41990-421200
04/06/2019
Runnings - Hardware for Exhaust Fan for Pool S
7.37
04/15/2019
226-45126-422990
04/06/2019
Office Max - return comp. cable
-19.99
04/15/2019
101-42200-421990
04/06/2019
Fastenal - #119 - (12) 3/8 x 1 1/2 FHSCS
2.59
04/15/2019
101-43125-422100
04/06/2019
Monti Napa - oil filter
4.15
04/15/2019
101-43127-422120
04/06/2019
St. Cloud Parking - MRWA - parking 3/5-7- Wat
7.50
04/15/2019
601-49440-433100
04/06/2019
St. Cloud Parking - MRWA - parking 3/5-7- Sew
7.50
04/15/2019
602-49490-433100
04/06/2019
Auto Value - 1/4 male body m -style- plow truck
6.49
04/15/2019
101-43120-422110
04/06/2019
Auto Value - wire harness- plow truck
7.99
04/15/2019
101-43120-422110
04/06/2019
Auto Value - #222 - directconnect 24 st.
8.49
04/15/2019
101-45201-422100
AP -Computer Check Proof List by Vendor (04/15/2019 - 3:13 PM) Page 4
Invoice No
Description
Amount
Payment Date
Acct Number Reference
04/06/2019
Runnings - 6' vinyl tubing
9.54
04/15/2019
101-43120-422110
04/06/2019
Cub - supplies for training drill - (4) eggs
9.96
04/15/2019
101-42200-433100
04/06/2019
Monti Napa - air filter
13.01
04/15/2019
101-42200-422110
04/06/2019
Runnings -(3) quick seal tubes
13.07
04/15/2019
601-49440-422701
04/06/2019
Monti Napa - reinforced filler
13.61
04/15/2019
602-49490-422100
04/06/2019
Home Depot - (5) asst. common board
16.60
04/15/2019
101-45201-421990
04/06/2019
Runnings - ratchet strap
16.99
04/15/2019
101-43120-421990
04/06/2019
DOT Cafe - Capitol Tour (SG, ML)
28.32
04/15/2019
101-43110-433100
04/06/2019
Houlihans - Public Works Tour (TM, TP, RM, B,
151.80
04/15/2019
101-43110-433100
04/06/2019
Advanced Disposal - Feb 2019
36,923.09
04/15/2019
101-43230-438400
04/06/2019
Advanced Disposal - Feb 2019 - Recycling
13,245.50
04/15/2019
101-43230-438400
04/06/2019
Advanced Disposal - Feb 2019 - GFEE
2,980.44
04/15/2019
101-00000-208120
04/06/2019
Advanced Disposal - Feb 2019
35.80
04/15/2019
101-43127-438400
04/06/2019
Advanced Disposal - Feb 2019
47.74
04/15/2019
101-45201-438400
04/06/2019
Advanced Disposal - Feb 2019
23.87
04/15/2019
101-45201-438400
04/06/2019
Advanced Disposal - Feb 2019
113.38
04/15/2019
602-49480-438400
04/06/2019
Advanced Disposal - Feb 2019
208.87
04/15/2019
226-45126-438400
04/06/2019
Advanced Disposal - Feb 2019
23.87
04/15/2019
609-49754-438400
04/06/2019
Advanced Disposal - Feb 2019
23.87
04/15/2019
101-45201-438400
04/06/2019
Advanced Disposal - Feb 2019
11.93
04/15/2019
101-45501-431990
04/06/2019
Monti Chamber - Dec & Jan Lunches (JT)
30.00
04/15/2019
213-46301-443990
04/06/2019
Monti Chamber - Dec Lunch (MS)
15.00
04/15/2019
601-49440-443990
04/06/2019
Walmart Check Printing - Checks for DMV
50.77
04/15/2019
217-41990-421990
04/06/2019
Amazon - Yellow & Black Ink Cartridges
134.66
04/15/2019
101-41310-421990
04/06/2019
NBP - Paper
15.08
04/15/2019
217-41990-421990
04/06/2019
Minncor - Title Paper
70.00
04/15/2019
217-41990-421990
04/06/2019
Target - Protein Bars for Concession
65.13
04/15/2019
226-45125-425410
04/06/2019
Target - Socks for Sale @ Concession
20.97
04/15/2019
226-45125-425411
04/06/2019
Monticello Vacuum - Bags (2), Tool for Vacuum
48.00
04/15/2019
226-45126-422990
04/06/2019
Dustdeal.com - Tool Kit for Henry HVR 200
28.24
04/15/2019
226-45126-422990
04/06/2019
Home Depot - Lock for Childcare; Spring for Fit
7.09
04/15/2019
226-45126-422990
04/06/2019
Runnings - 10" Cutter for F.I. Wall
20.99
04/15/2019
226-45126-422990
04/06/2019
Great Wok - Lunch at Training (TE)
10.74
04/15/2019
101-41800-433100
04/06/2019
Holiday - Unleaded Fuel 9.240 gals @ $2.599
24.01
04/15/2019
217-41990-421200
04/06/2019
Home Depot - Shower Head
29.94
04/15/2019
226-45126-422990
04/06/2019
NBP - Staples, Pens, Tape, Paper, Highlighters, I
267.25
04/15/2019
101-41310-421990
04/06/2019
Home Depot - 125V Plug for Treadmill
10.88
04/15/2019
226-45126-422990
04/06/2019
Home Depot - Compound, Cornerboard, Drywal
52.97
04/15/2019
101-41941-422990
04/06/2019
Monti Printing - Name Tags (LH, CG)
34.07
04/15/2019
101-41110-443990
04/06/2019
Monti Printing - Name Tags (JO, BG)
34.04
04/15/2019
101-41310-421990
04/06/2019
Monti Printing - Name Tags (DK)
17.02
04/15/2019
101-42200-421990
04/06/2019
Monti Printing - Name Tags (ML)
17.02
04/15/2019
101-43110-421990
04/06/2019
Monti Printing - Name Tags (CG)
17.02
04/15/2019
217-41990-421990
AP -Computer Check Proof List by Vendor (04/15/2019 - 3:13 PM) Page 5
Invoice No
Description
Amount
Payment Date
Acct Number Reference
04/06/2019
Monti Printing - Name Tags (MS)
17.02
04/15/2019
601-49440-421990
04/06/2019
Monti Printing - Name Tags (JT)
17.02
04/15/2019
101-41910-421990
04/06/2019
Monti Printing - Name Tags (TP)
17.02
04/15/2019
101-45201-421990
04/06/2019
Monti Printing - Name Tags (RM)
17.02
04/15/2019
101-43115-421990
04/06/2019
NBP - Cleaner, Kleenex
50.64
04/15/2019
217-41990-421990
04/06/2019
Cintas - Inv# 4018541095, 4018541061
48.23
04/15/2019
226-45126-431990
04/06/2019
Cintas - Inv# 4018146763
22.57
04/15/2019
217-41990-431990
04/06/2019
Cintas - Inv# 4018541061
19.60
04/15/2019
101-45501-431990
04/06/2019
Verizon - Feb 11 - March 10
25.02
04/15/2019
101-43115-432100
04/06/2019
Verizon - Feb 4 - March 3
20.75
04/15/2019
601-49440-432100
04/06/2019
Verizon - Feb 4 - March 3
20.76
04/15/2019
602-49490-432100
04/06/2019
Wall Street Journal - Monthly Subscription (WO
44.99
04/15/2019
101-41520-443300
04/06/2019
Holiday - Unleaded Fuel 10.870 gals @ $2.599
28.25
04/15/2019
217-41990-421200
04/06/2019
Aldi - Exersaucers for Childcare (2)
29.98
04/15/2019
226-45127-421730
04/06/2019
Cub - Cookies for CC Meeting
4.99
04/15/2019
101-41110-443990
04/06/2019
Domino's Pizza - Food for CC Meeting
26.50
04/15/2019
101-41110-443990
04/06/2019
SteveO's - PW Tour (ML, BG, RM, WO, TP, TN
96.15
04/15/2019
101-43110-433100
04/06/2019
Amazon - Scissors for Front Desk (3)
12.69
04/15/2019
226-45122-421990
04/06/2019
Home Depot - Utility Knife
9.97
04/15/2019
226-45126-422990
04/06/2019
Dactoah Paper - Paper Towels
54.50
04/15/2019
101-45501-421990
04/06/2019
Dactoah Paper - Bathroom/Locker Room Supplii
925.63
04/15/2019
226-45126-421990
04/06/2019
Target - Food for EDA Meeting
45.98
04/15/2019
213-46301-443990
04/06/2019
Runnings -fitting V thread hose barb
1.59
04/15/2019
101-43120-422100
04/06/2019
Monti Napa - #147 - fuel filter
6.01
04/15/2019
101-43120-422100
04/06/2019
Runnings - anchor; anchor lite w/ screw
9.28
04/15/2019
101-45204-421990
04/06/2019
Runnings - tarp
9.99
04/15/2019
101-43120-421990
04/06/2019
Home Depot - 62 lb. joint compound
13.98
04/15/2019
101-45204-421990
04/06/2019
Auto Value - #225 (2) filters
17.04
04/15/2019
101-45201-422110
04/06/2019
Monti Napa - seat cover; outlet
19.48
04/15/2019
601-49440-422110
04/06/2019
Marries Farm - Tingley Boots (rubber boots)
19.99
04/15/2019
101-45201-421650
04/06/2019
Husky Springs - #116 (4) rebound pins
22.76
04/15/2019
101-43120-422110
04/06/2019
Runnings - canned air; (6) 24pk, water
25.23
04/15/2019
101-42200-421990
04/06/2019
Monti Napa - Hydr. filter
25.25
04/15/2019
101-43120-422110
04/06/2019
Home Depot - Sec. Balboa VB Privacy; door sto
25.95
04/15/2019
101-45204-421990
04/06/2019
Fastenal - (20) 3/4-10x2.5 PB Dom P8 -shop sup
27.26
04/15/2019
101-43127-421990
04/06/2019
Monti Napa -#110 Hydr. hose- weather shield; el
27.47
04/15/2019
101-43120-422110
04/06/2019
Cub - resale (40) limes
31.60
04/15/2019
609-49750-425500
04/06/2019
Royal Tire - flat repair- 2008 Focus
25.27
04/15/2019
101-43120-440500
04/06/2019
Walmart - coffee
32.17
04/15/2019
609-49754-421990
04/06/2019
Border States - (48) 12pk C batteries
32.64
04/15/2019
101-42200-421990
04/06/2019
Runnings - (5) 24 pk. water
14.95
04/15/2019
101-42200-421990
04/06/2019
Runnings - (2) diesel exhaust fluid
17.98
04/15/2019
101-42200-421300
04/06/2019
Runnings - (2) air hose whip
33.98
04/15/2019
101-43127-421990
AP -Computer Check Proof List by Vendor (04/15/2019 - 3:13 PM) Page 6
Invoice No
Description
Amount
Payment Date
Acct Number Reference
04/06/2019
Monti Napa - #108 - seal
34.68
04/15/2019
101-43120-422100
04/06/2019
Home Depot - torch head - 1/2
17.49
04/15/2019
601-49440-421990
04/06/2019
Home Depot - torch head - 1/2
17.48
04/15/2019
602-49490-421990
04/06/2019
General Rental - 20 lbs. propane
35.38
04/15/2019
101-43127-421990
04/06/2019
Cub - resale (40) limes; (10) lemons
37.50
04/15/2019
609-49750-425500
04/06/2019
Home Depot - masterflash boot; 1 gal. roof ceme
38.57
04/15/2019
101-45204-421990
04/06/2019
Monti Napa - Ptex threada lock red Lg.; air hams
38.63
04/15/2019
101-43127-421990
04/06/2019
Paypal - Irrig. Summet con£ (3) req. lunch fee
40.00
04/15/2019
101-45201-433100
04/06/2019
Titan Machine - #117 - V -Belt
44.00
04/15/2019
101-43120-422110
04/06/2019
Morrie's Ford - switch asy
45.47
04/15/2019
101-45201-422110
04/06/2019
Home Depot - (10) asst. size common board - Ai
45.54
04/15/2019
101-45204-421990
04/06/2019
Home Depot - 2x4 sq. ceil. grid; 12' main tee; (4
45.91
04/15/2019
101-45204-421990
04/06/2019
Border States - (144) 24 pk AA batteries
47.52
04/15/2019
101-42200-421990
04/06/2019
CWP - 5000 psi hydr. hose
48.40
04/15/2019
101-43120-422100
04/06/2019
Runnings - flange 2" valve
49.99
04/15/2019
101-43125-422100
04/06/2019
Monti Napa - (2) oil filters; (3) air filters
55.93
04/15/2019
101-43127-422120
04/06/2019
Cutter Sales - #108 - (2) Taper cone; (2) Taper ci
57.19
04/15/2019
101-43120-422100
04/06/2019
Monti Napa - (2) air filters; fuel filter
61.62
04/15/2019
101-43127-422120
04/06/2019
Amazon - (2) hydrant wrenches for trucks
65.51
04/15/2019
101-42200-421990
04/06/2019
Marties Farm - (2) Tingley Boots
65.98
04/15/2019
101-43120-421990
04/06/2019
Monti Napa - #142 (2) air filter; oil filter
66.93
04/15/2019
101-43120-422100
04/06/2019
Runnings - ladder; pliers; (3) kwik-seal tube
72.85
04/15/2019
601-49440-422701
04/06/2019
Paypal - (4) bathroom fans- RKParts
74.32
04/15/2019
101-45201-421650
04/06/2019
AT & T- March 2019 (2) Firstnet Mobile Unl. Ai
76.46
04/15/2019
101-42200-432100
04/06/2019
Arctic Glacier - resale #1956905608
76.65
04/15/2019
609-49750-425500
04/06/2019
Dish - March 2019
76.99
04/15/2019
609-49754-432500
04/06/2019
Royal Tire - flat repair; mount; etc
77.55
04/15/2019
101-43120-440500
04/06/2019
Fleet Farm - Thermoplastic Utility
79.99
04/15/2019
101-43127-421990
04/06/2019
Monti Napa - #150 & stock- oil filter; fuel filter
81.72
04/15/2019
101-43127-422120
04/06/2019
Monti Napa - (2) air filters
86.24
04/15/2019
101-43127-422120
04/06/2019
Amazon - (6) Traction cleats
105.06
04/15/2019
101-42200-421990
04/06/2019
Border States - (144) 24 pkAA: (36) 12/pk C; (2
123.68
04/15/2019
101-42200-421990
04/06/2019
Cintas - Inv #4017347368; #4017759969
128.52
04/15/2019
609-49754-431990
04/06/2019
Monti Napa - (4) oil (3) fuel ((2) air fliters
141.21
04/15/2019
101-43127-421990
04/06/2019
Home Depot - 36"x80" 6 panel; (4) moulding; h,
146.10
04/15/2019
101-45204-421990
04/06/2019
MN Equip. - (4) Filter Element
155.88
04/15/2019
101-43127-422120
04/06/2019
Titan Machine - #103 & 104 - horn; thermostat
164.00
04/15/2019
101-43120-422110
04/06/2019
CWP - 5000 psi hydr. hose - asst.
168.87
04/15/2019
101-43120-422100
04/06/2019
Zee Medical - bandages; disp. box; etc - Water
32.00
04/15/2019
601-49440-420650
04/06/2019
Zee Medical - bandages; dressing; Dermafleur pl
28.50
04/15/2019
101-45201-420650
04/06/2019
Zee Medical - bandages;disp. box; eye wash; etc
111.20
04/15/2019
101-43127-420650
04/06/2019
Arctic Glacier - resale #1956907107
175.38
04/15/2019
609-49750-425500
04/06/2019
Home Depot - Arts- drywall; commonboard; etc
178.51
04/15/2019
101-45204-421990
AP -Computer Check Proof List by Vendor (04/15/2019 - 3:13 PM) Page 7
Invoice No
Description
Amount
Payment Date
Acct Number Reference
04/06/2019
Home Depot - Arts- wet/dry vac; filter; dust bag'
178.71
04/15/2019
101-45204-421990
04/06/2019
Alex Air - Utility 8- (28) turtle tile lxl2x3/4
181.83
04/15/2019
101-42200-422110
04/06/2019
Cintas - Inv #4018146972; 4018541066; 401895
182.76
04/15/2019
609-49754-431990
04/06/2019
Dactoah Paper - (2) can liner; (2) cs. Neutralfilm
184.64
04/15/2019
101-45201-421650
04/06/2019
Safety Kleen - (8) G. waste combustable liquid
192.91
04/15/2019
101-43127-431990
04/06/2019
General Rental - (3) 100lbs. propane tanks
203.97
04/15/2019
101-43120-421990
04/06/2019
NBP - (2) cs. can liner; (2) astrobrights; (6) nn p.
247.84
04/15/2019
609-49754-421990
04/06/2019
OSC -repair regulator; l Opk tungsten; monocoi
274.44
04/15/2019
101-43127-421520
04/06/2019
Monti Napa - #150 - oil; fuel; air filters
277.41
04/15/2019
101-43120-422110
04/06/2019
Retail Resource - 25pk Magnetic hooks; (6) ease
324.06
04/15/2019
609-49754-421990
04/06/2019
Cutter Sales - #119- (6) 45x100x25 sealed sealec
381.12
04/15/2019
101-43125-422100
04/06/2019
Tri-State - Arts- (11) pallet racking;(8) shelf grid
383.55
04/15/2019
101-45204-421990
04/06/2019
Big Lake Lumber - Arts- (3) glass board; 100ct.
391.90
04/15/2019
101-45204-421990
04/06/2019
Envir. Equip. - #150 curtain set- Streets
417.94
04/15/2019
101-43120-422100
04/06/2019
Monti Auto - T7; T3; El; Squad 5 - oil change; t
507.90
04/15/2019
101-42200-440500
04/06/2019
West Metro - Sgd.5- rear sway bar links
541.74
04/15/2019
101-42200-440500
04/06/2019
Boyer Trucks- #109 - Fn clutch
631.83
04/15/2019
101-43120-422110
04/06/2019
Ameripride - Feb. 2019 uniforms- Parks
127.36
04/15/2019
101-45201-441700
04/06/2019
Ameripride - Feb. 2019 uniforms- Sewer
86.20
04/15/2019
602-49490-441700
04/06/2019
Ameripride - Feb. 2019 uniforms- Water
86.20
04/15/2019
601-49440-441700
04/06/2019
Ameripride - Feb. 2019 uniforms- Streets
165.96
04/15/2019
101-43120-441700
04/06/2019
Ameripride - Feb. 2019 towels - Shop
222.56
04/15/2019
101-43127-421990
04/06/2019
Husky Springs - #116 - (2) hvy. duty leaf spring;
1,690.58
04/15/2019
101-43120-422110
04/06/2019
WHCE- Sunset Ponds 2/1-3/1/2019 (888kWh)
123.68
04/15/2019
602-49490-438100
04/06/2019
WHCE- 1645 & 1675 CR39
38.37
04/15/2019
602-49490-438100
04/06/2019
WHCE- DMV
19.95
04/15/2019
217-41990-431900
04/06/2019
WHCE- 2171 W. River ST- Parks
36.45
04/15/2019
101-45201-431900
04/06/2019
WHCE- 5980 Jason Ave NE
19.95
04/15/2019
601-49440-431900
04/06/2019
WHCE- MCC
27.95
04/15/2019
226-45126-431900
04/06/2019
WHCE- 207 Chelsea Rd
32.95
04/15/2019
601-49440-431900
04/06/2019
WHCE- 209 Cedar St.
29.95
04/15/2019
601-49440-431900
04/06/2019
WHCE- 132 E. Broadway
29.95
04/15/2019
601-49440-431900
04/06/2019
WHCE- 107 River St. W
19.95
04/15/2019
101-45201-431900
04/06/2019
WHCE- Hi -Way Liquor April 2019
21.42
04/15/2019
609-49754-431900
04/06/2019
WHCE- MCC - April 2019
19.95
04/15/2019
226-45126-431900
04/06/2019
WHCE- 20 Dundas Rd.- April 2019
29.95
04/15/2019
601-49440-431900
04/06/2019
WHCE- 909 Golf Course Rd.- April 2019
19.95
04/15/2019
101-43110-431900
04/06/2019
WHCE- General Street Lighting
1,328.56
04/15/2019
101-43160-438100
04/06/2019
Copperhead - vLoc3 Pro 5 -Watt Kit - 1/2 Streets
2,121.00
04/15/2019
101-43160-421530
04/06/2019
Copperhead - vLoc3 Pro 5 -Watt Kit - 1/2 Water
2,121.00
04/15/2019
601-49440-424100
04/06/2019
Runnings - Donation Lions - chainsaw - Fire
1,825.72
04/15/2019
101-42200-424100
04/06/2019
NBP - staple gun; cs. facial tissue; (3) box. Nit. €
141.28
04/15/2019
609-49754-421990
04/06/2019
Home Depot - well #1 - 3/4" copper union cxc
7.27
04/15/2019
601-49440-422100
AP -Computer Check Proof List by Vendor (04/15/2019 - 3:13 PM) Page 8
Invoice No
Description
Amount
Payment Date
Acct Number
04/06/2019
Interlude - Senate Tax Hearing lunch - MM
7.30
04/15/2019
101-42200-433100
04/06/2019
Home Depot - brass pipe nipple; gal. nipple
8.47
04/15/2019
601-49440-422100
04/06/2019
Home Depot - Well 1- rd. brass pipe nipple; galv
10.33
04/15/2019
601-49440-422100
04/06/2019
Monti Napa - #105 - (3) asst. rubber metal claml
12.27
04/15/2019
101-43120-422110
04/06/2019
Home Depot - Well 1 - fitting brush; (3) coupling
19.61
04/15/2019
601-49440-422100
04/06/2019
Fastenal -(12) 17 oz. white paint
24.42
04/15/2019
101-43120-421510
04/06/2019
Hirshfields - 1 gal primer; 3 pak. Doo -Z; blue tal
36.76
04/15/2019
101-45201-421650
04/06/2019
Nighthawk - April 2019 security monitor/cellula
49.95
04/15/2019
101-42200-431900
04/06/2019
Facebook - Ad. for Wine Sale
44.57
04/15/2019
609-49754-425550
04/06/2019
Arctic Glacier - resale #1956904507; #19579085
230.04
04/15/2019
609-49750-425500
04/06/2019
Paypal - flammable safety cabinet
296.48
04/15/2019
101-45201-421650
04/06/2019
Dex Med Inc. - Buffalo White & Yellow ad 3/1/1
791.00
04/15/2019
609-49754-434990
04/06/2019
Paypal - (2) distance meas. Tape rolling wheel w
119.98
04/15/2019
101-45201-421650
04/06/2019
Runnings - mop bucket w/ ringer; mop; watebas]
144.22
04/15/2019
101-45201-421650
04/06/2019
Monti Napa - commercial battery - Chestnut Ger
177.29
04/15/2019
602-49490-422100
Check Total:
97,691.19
Vendor: 2438
VANCO SERVICES LLC
Check Sequence: 8
00009685326
Vanco - Gateway Exchange - March 2019
52.80
04/15/2019
601-49440-443980
00009685326
Vanco - Gateway Exchange - March 2019
52.80
04/15/2019
602-49490-443980
Check Total:
105.60
Vendor: 2405
WELLS FARGO - Monthly Charges/Returns
Check Sequence: 9
April 2019
Wells Fargo account interest earnings
-145.10
04/15/2019
101-00000-362110
April 2019
Wells Fargo account bank charges
1,022.99
04/15/2019
101-41520-443980
April 2019
MCC CC Fees (WF - Front Desk - 0997)
2,115.01
04/15/2019
226-45122-443980
April 2019
MCC CC Fees (WF -Online - 0996)
187.72
04/15/2019
226-45122-443980
April 2019
MCC CC Fees (iAccess - Fmrs Mkt - 1476)
87.90
04/15/2019
226-45127-431992
April 2019
Liquor Store CC fees (WF - 0990)
6,400.47
04/15/2019
609-49754-443980
April 2019
City Hall CC Fees (WF - 0999)
180.70
04/15/2019
101-41520-443980
April 2019
Utility CC Fees (Bluefin)
1,084.20
04/15/2019
601-49440-443980
April 2019
Utility CC Fees (Bluefin)
1,084.19
04/15/2019
602-49490-443980
April 2019
Utility CC Fees (AmEx - 8910)
38.05
04/15/2019
601-49440-443980
April 2019
Utility CC Fees (AmEx - 8910)
38.05
04/15/2019
602-49490-443980
April 2019
MCC ACH Returns - 4/2019
61.00
04/15/2019
226-00000-115031
April 2019
MCC ACH Returns - 4/2019
51.00
04/15/2019
226-00000-115031
Check Total:
12,206.18
Reference
ACH Enabled: True
ACH Enabled: True
AP -Computer Check Proof List by Vendor (04/15/2019 - 3:13 PM) Page 9
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run: 179,815.45
Total of Number of Checks:
The preceding list of bills payable was reviewed and approved for payment.
Date: 4/22/19 Approved by
Mayor Brian Stumpf
AP -Computer Check Proof List by Vendor (04/15/2019 - 3:13 PM) Page 10
Accounts Payable
Computer Check Proof List by Vendor
User: Debbie.Davidson
Printed: 04/17/2019 - 1:23PM
Batch: 00203.04.2019 - 203.04.2019 AP
Invoice No Description
Vendor:
1002
A E MICHAELS DECORATING CENTER INC
A001123
ACH Enabled: True
Carpet Replacement @ Prairie Center for Friend
04/23/2019
Check Total:
Vendor:
1036
APEC AQUISITIONS INC
123011
Filters - Various Sizes (30)
Check Total:
Vendor:
3491
ARTISAN BEER COMPANY
3335258
04/23/2019
resale - beer
3336166
206.00
resale - beer
04/23/2019
609-49750-425200
Check Total:
Vendor:
4502
ARVIG
289990
March 2019 expenses- Calix; etc
4/8/2019
IT Services - April 2019
ACH Enabled: True
9,589.22
Check Total:
Vendor:
1065
BELLBOY CORPORATION
69018600
resale - liquor
69018600
freight
69118000
resale - liquor
69118000
resale - wine
69118000
Check Sequence: 5
freight
99261700
freight
99261700
asst bags
99261700
04/23/2019
resale olives
99296800
1,497.29
freight
99296800
609-49750-425100
asst. bags
99296800
resale - condiments
Amount Payment Date Acct Number
Check Sequence: 1
6,314.98 04/23/2019 226-45126-440100
6,314.98
Moiiii6effo Y
Reference
ACH Enabled: False
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 1
Check Sequence: 2
ACH Enabled: True
489.66
04/23/2019
226-45126-422990
489.66
Check Sequence: 3
ACH Enabled: False
41.25
04/23/2019
609-49750-425200
206.00
04/23/2019
609-49750-425200
247.25
Check Sequence: 4
ACH Enabled: True
9,589.22
04/23/2019
656-49877-421800
73.00
04/23/2019
702-00000-431990
9,662.22
Check Sequence: 5
ACH Enabled: True
1,450.34
04/23/2019
609-49750-425100
28.06
04/23/2019
609-49750-433300
1,497.29
04/23/2019
609-49750-425100
612.00
04/23/2019
609-49750-425300
37.66
04/23/2019
609-49750-433300
0.91
04/23/2019
609-49750-433300
182.25
04/23/2019
609-49754-421990
16.00
04/23/2019
609-49750-425500
1.45
04/23/2019
609-49750-433300
224.00
04/23/2019
609-49754-421990
92.75
04/23/2019
609-49750-425500
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 1
Invoice No Description
Vendor: 4328
Check Total:
Vendor: 1067
BERNICK'S
48984
resale - pop, Gatorade, water, milk
48985
resale -juice
48985
resale - soda pop
48986
resale - beer
52414
resale - pop, water, juice,
52415
resale - soda pop
52415
resale juice
52416
resale - beer
Vendor: 4328
Check Total:
Vendor: 1080
BRAEMAR MAILING SERVICE INC
59773
Inserts for UB Billing (3706) (1/2)
59773
Inserts for UB Billing (3706) (1/2)
59773
UB April 2019 Invoices (3706) Print, Fold, Stuff
59773
UB April 2019 Invoices (3706) Print, Fold, Stuff
59773
Inserts for UB Billing
1080955639
Check Total:
Vendor: 3632
BRIAN BRAMLEY
12192
(28) Wildland/Resc. gear - cc apprvd. 10-8-18 -1
12193
(20)Tecgen coat/pant - cc apprvd. 10-8-18 - Relii
12688
Fire Helmet returned - Ref. mv. #12204 12/13/1 £
Check Total:
Vendor: 4328
BREAKTHRU BEVERAGE MN WINE & SPIF
1080952677
resale - wine
1080952677
resale - liquor
1080952677
resale - mix
1080952677
freight
1080952678
resale - beer
1080955639
resale - wine
1080955639
resale - liquor
1080955639
resale - mix
1080955639
freight
Check Total:
Amount Payment Date Acct Number
4,142.71
401.47
32.80
65.80
1,858.90
270.00
138.80
32.80
753.40
3,553.97
407.06
407.06
573.75
573.75
182.06
2,143.68
13,001.43
4,643.40
-266.85
17,377.98
1,079.26
1,485.24
94.00
40.99
122.75
759.38
1,366.09
30.00
32.46
5,010.17
Check Sequence: 6
04/23/2019 226-45125-425410
04/23/2019 609-49750-425500
04/23/2019 609-49750-425400
04/23/2019 609-49750-425200
04/23/2019 226-45125-425410
04/23/2019 609-49750-425400
04/23/2019 609-49750-425500
04/23/2019 609-49750-425200
Check Sequence: 7
04/23/2019 101-43110-443990
04/23/2019 101-41310-443990
04/23/2019 601-49440-431800
04/23/2019 602-49490-431800
04/23/2019 217-41990-434990
Check Sequence: 8
04/23/2019 101-42200-421120
04/23/2019 101-42200-421120
04/23/2019 101-42200-421120
Check Sequence: 9
04/23/2019 609-49750-425300
04/23/2019 609-49750-425100
04/23/2019 609-49750-425400
04/23/2019 609-49750-433300
04/23/2019 609-49750-425200
04/23/2019 609-49750-425300
04/23/2019 609-49750-425100
04/23/2019 609-49750-425400
04/23/2019 609-49750-433300
Reference
ACH Enabled: False
ACH Enabled: False
ACH Enabled: True
ACH Enabled: False
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 2
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: 3682
BURSCHVILLE CONSTRUCTION INC
Check Sequence: 10
ACH Enabled: False
4507
3/24/19 Emergency repair water main W. River'
6,475.00
04/23/2019
601-49440-440100
Check Total:
6,475.00
Vendor: 1091
CAMPBELL KNUTSON PA
Check Sequence: 11
ACH Enabled: True
2348-000G 200
Planning & Zoning - March 2019
1,104.00
04/23/2019
101-41910-430400
2348-000G 200
General Legal - March 2019
3,930.21
04/23/2019
101-41610-430400
2348-OOIG 116
Code Enforcement Services - March 2019
159.40
04/23/2019
101-42400-430400
2348-144G 6
201907 - Spaeth Industrial Park Plat - March 2(
261.40
04/23/2019
101-00000-220110
2348-148G 6
16C006 - Fallon Ave Condemnation - March 201
418.50
04/23/2019
400-43300-459018
2348-155G 6
16C006 - Bluffs In Monticello Assessment Appe
126.00
04/23/2019
400-43300-459018
2348-157G 3
201906 - Groveland 5th Addition - March 2019
105.00
04/23/2019
101-00000-220110
Check Total:
6,104.51
Vendor: 4646
CAPITOL BEVERAGE SALES L.P.
Check Sequence: 12
ACH Enabled: True
2245840
resale - beer
17,244.60
04/23/2019
609-49750-425200
2249062
resale - beer
12,438.15
04/23/2019
609-49750-425200
2249062
resale - beer n/a
83.85
04/23/2019
609-49750-425400
Check Total:
29,766.60
Vendor: 1973
CLIMATE MAKERS INC
Check Sequence: 13
ACH Enabled: False
60844
Boiler Inspection, Installed New Kit, Tuned Bun
939.83
04/23/2019
226-45126-440100
Check Total:
939.83
Vendor: 2197
CORPORATE CONNECTION
Check Sequence: 14
ACH Enabled: False
50770
(46) safety Lime class T- shirts - split Streets
491.05
04/23/2019
101-43120-420650
50770
(46) safety Lime class T- shirts - split Water
104.14
04/23/2019
601-49440-420650
50770
(46) safety Lime class T- shirts - split Sewer
104.14
04/23/2019
602-49490-420650
Check Total:
699.33
Vendor: 5219
CREW 2 INC
Check Sequence: 15
ACH Enabled: False
4/15/2019
Refund for Building Permit
70.66
04/23/2019
101-42400-322110
4/15/2019
Retain for Staff Time
-24.74
04/23/2019
101-42400-349655
Check Total:
45.92
Vendor: 1129
DAHLHEIMER BEVERAGE LLC
Check Sequence: 16
ACH Enabled: True
1404944
resale - beer
204.80
04/23/2019
609-49750-425200
1404987
resale - beer
1,447.65
04/23/2019
609-49750-425200
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 3
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
1410618
resale - beer n/a
34.00
04/23/2019
609-49750-425400
1410618
resale - beer
4,514.60
04/23/2019
609-49750-425200
202017
resale - beer credit
-60.40
04/23/2019
609-49750-425200
203460
resale - beer
17,113.43
04/23/2019
609-49750-425200
203460
resale - beer n/a
138.00
04/23/2019
609-49750-425400
203992
resale - beer
25,474.99
04/23/2019
609-49750-425200
203992
resale - beer n/a
311.00
04/23/2019
609-49750-425400
204372
resale - beer
398.25
04/23/2019
609-49750-425200
204449
resale - beer credit
-94.90
04/23/2019
609-49750-425200
204663
resale - beer credit
-17.50
04/23/2019
609-49750-425200
204923
resale - beer credit
-48.75
04/23/2019
609-49750-425200
Check Total:
49,415.17
Vendor:
2050
DEMVI LLC
Check Sequence: 17
ACH Enabled: False
4/11/2019
May - Parking Lot Easement Maint Agreement
121.60
04/23/2019
213-46301-443990
Check Total:
121.60
Vendor:
5201
DICK FAMILY, INC.
Check Sequence: 18
ACH Enabled: True
8153350
resale -beer
777.38
04/23/2019
609-49750-425200
909262
resale -beer
399.60
04/23/2019
609-49750-425200
Check Total:
1,176.98
Vendor:
1153
ECM PUBLISHERS INC
Check Sequence: 19
ACH Enabled: True
681842
ad #915739 Wie Sale 3/21 & 22
540.61
04/23/2019
609-49754-434990
685048
ad #915739 Wie Sale 4/4 & 5/2019
540.59
04/23/2019
609-49754-434990
Check Total:
1,081.20
Vendor:
1165
EMERGENCY APPARATUS MAINTENANCE
Check Sequence: 20
ACH Enabled: True
104369
Engine 1 - pump test; serv. pump; inspection & r
985.18
04/23/2019
101-42200-440500
104370
Engine 4 - pump test; serv. pump; inspection & r
1,354.53
04/23/2019
101-42200-440500
104372
Tender 3 - inspection; srv. port. pump; filters; oil
970.83
04/23/2019
101-42200-440500
104373
Tender T - pump test; serv. pump; inspection
1,318.16
04/23/2019
101-42200-440500
105455
Engine 1 - pump shirft; power shift kit; flange g2
1,241.49
04/23/2019
101-42200-440500
Check Total:
5,870.19
Vendor:
5033
ENTERTAINMENT PROTECTION GROUP, L
Check Sequence: 21
ACH Enabled: False
15939
Security Coverage - 3/30/19
144.75
04/23/2019
226-45123-431992
Check Total: 144.75
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM)
Page 4
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor:
2154
FEDERATED CO-OPS
Check Sequence: 22
ACH Enabled: False
17790
Fuel for Generator (I 10 gals @ $2.79) & (88 gal
526.90
04/23/2019
656-00000-202099
Check Total:
526.90
Vendor:
2561
FERGUSON WATERWORKS #2516
Check Sequence: 23
ACH Enabled: False
319857
(320) R900 V4 Wall MIU; (22) LF T10 meters-
36,425.70
04/23/2019
601-49440-422701
Check Total:
36,425.70
Vendor:
2273
FIBERNET MONTICELLO - ACH
Check Sequence: 24
ACH Enabled: True
4/8/2019
April 2019 - Phone - City Hall
623.77
04/23/2019
702-00000-432100
4/8/2019
April 2019 - Phone - MCC
547.82
04/23/2019
702-00000-432100
4/8/2019
April 2019 - Phone - Ballfields
19.50
04/23/2019
702-00000-432100
4/8/2019
April 2019 - Phone - DMV
264.72
04/23/2019
702-00000-432100
4/8/2019
April 2019 - Phone - Hi Way Liquor
343.02
04/23/2019
702-00000-432100
4/8/2019
April 2019 - Phone - Fire Hall
222.75
04/23/2019
702-00000-432100
4/8/2019
April 2019 - Phone - Public Works
265.00
04/23/2019
702-00000-432100
4/8/2019
April 2019 - Phone - Parks
113.94
04/23/2019
702-00000-432100
4/8/2019
April 2019 - Phone - Prairie Center
14.22
04/23/2019
702-00000-432100
4/8/2019
April 2019 - Phone - Sheriff
69.80
04/23/2019
702-00000-432100
4/8/2019
April 2019 - Internet - City Hall
134.95
04/23/2019
702-00000-432300
4/8/2019
April 2019 - Internet - MCC
10.00
04/23/2019
702-00000-432300
4/8/2019
April 2019 - Internet - Ballfields
10.00
04/23/2019
702-00000-432300
4/8/2019
April 2019 - Internet - DMV
41.95
04/23/2019
702-00000-432300
4/8/2019
April 2019 - Internet - Hi Way Liquor
41.95
04/23/2019
702-00000-432300
4/8/2019
April 2019 - Internet - Fire Hall
41.95
04/23/2019
702-00000-432300
4/8/2019
April 2019 - Internet - Animal Shelter
29.95
04/23/2019
702-00000-432300
4/8/2019
April 2019 - Internet - Public Works
69.95
04/23/2019
702-00000-432300
4/8/2019
April 2019 - Internet - Sheriff
41.95
04/23/2019
702-00000-432300
4/8/2019
April 2019 - Internet - Prairie Center
40.63
04/23/2019
702-00000-432300
4/8/2019
April 2019 - Cable - Fire Hall
5.11
04/23/2019
101-42200-431990
4/8/2019
April 2019 - Cable - City Hall
12.95
04/23/2019
101-41310-431990
4/8/2019
April 2019 - Cable - MCC
338.01
04/23/2019
226-45127-432500
4/8/2019
April 2019 - Data Hosting - City Hall
500.00
04/23/2019
702-00000-431900
4/8/2019
April 2019 - Service Contract - City Hall
250.00
04/23/2019
702-00000-431900
Check Total:
4,053.89
Vendor:
5217
GELLERMAN CONSTRUCTION, INC.
Check Sequence: 25
ACH Enabled: False
1870
Strore front repair - Hi -Way Liquors- cut sidewa
995.00
04/23/2019
609-49754-440100
Check Total:
995.00
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 5
Invoice No Description
Vendor:
4391
WIL GOETSCH
4/15/2019
Referee Mens Spring Hockey - 4/3 (2 Games)
Check Sequence: 26
Check Total:
Vendor:
1413
GOPHER STATE ONE CALL INC
9030596
226-45127-431990
March 2019 (25) locates - 1/2 Water
9030596
March 2019 (25) locates - 1/2 FNM
Check Total:
Vendor:
1223
HAWKINS INC
4473291
Check Sequence: 27
55 gal. sodium Hypochlorite; 55 gal blue drum;
Enabled:
True
Check Total:
Vendor:
1974
HOBART
33997339
Repair Warewasher - Replaced Sump Temp Prob
04/23/2019
656-00000-202099
Check Total:
Vendor:
4650
JASEN HOGLUND
01415
(7) assorted signs - Park
Check Total:
Vendor:
1239
HOGLUND BUS COMPANY INC
864014
True
Cap -Hub- Streets
04/23/2019
601-49440-421600
Check Total:
Vendor:
4218
HOHENSTEINS, INC
121538
resale -beer
132320
resale -beer
Check Sequence: 29
Check Total:
Vendor:
1253
J H LARSON COMPANY
S101977601.001
32W Fluorescent Lamps (30)
S101977601.001
32W Fluorescent Lamps (30)
S101977601.001
32W Fluorescent Lamps (30)
Check Total:
Vendor:
3369
JAKE'S EXCAVATING INC
Amount
Payment Date
Acct Number
Reference
Check Sequence: 26
ACH
Enabled:
True
80.00
04/23/2019
226-45127-431990
80.00
Check Sequence: 27
ACH
Enabled:
True
16.88
04/23/2019
601-49440-432770
16.87
04/23/2019
656-00000-202099
33.75
Check Sequence: 28
ACH
Enabled:
True
233.25
04/23/2019
601-49440-421600
233.25
Check Sequence: 29
ACH
Enabled:
False
480.48
04/23/2019
226-45126-440100
480.48
Check Sequence: 30
ACH
Enabled:
False
490.00
04/23/2019
101-45201-421650
490.00
Check Sequence: 31
ACH
Enabled:
True
20.30
04/23/2019
101-43120-422110
20.30
Check Sequence: 32
ACH
Enabled:
False
1,228.20
04/23/2019
609-49750-425200
521.00
04/23/2019
609-49750-425200
1,749.20
Check Sequence: 33
ACH
Enabled:
False
54.60
04/23/2019
226-45126-422990
54.60
04/23/2019
101-45501-422990
54.60
04/23/2019
656-00000-202099
163.80
Check Sequence: 34
ACH
Enabled:
True
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 6
Invoice No Description
3699 Arnold 2/23/19
Check Total
Vendor: 1263
Check Total:
Vendor: 1259
JJ TAYLOR DISTRIBUTING
2922891
freight
2922891
resale - beer
2964608
freight
2964608
resale - beer
2964608
resale - beer n/a
Check Total
Vendor: 1263
JOHNSON BROTHERS LIQUOR CO.
1255002
resale - liquor
1255002
freight
1255003
freight
1255003
resale - wine
1256255
resale - liquor
1256255
freight
1256256
freight
1256256
resale - wine
1258740
resale - liquor
1258740
freight
1258741
freight
1258741
resale - wine
1259681
resale - liquor
1259681
freight
1259682
freight
1259682
resale - wine
1259682
resale - wine n/a
1260432
resale - liquor
1260432
freight
1260433
freight
1260433
resale - wine
1260433
resale - wine n/a
1261550
resale - liquor
1261550
freight
1261551
freight
1261551
resale - wine
1261552
resale - wine
1263877
resale - liquor
1263877
freight
Amount Payment Date Acct Number
550.00 04/23/2019 651-49010-431150
550.00
Reference
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 7
Check Sequence: 35
3.00
04/23/2019
609-49750-433300
1,202.75
04/23/2019
609-49750-425200
3.00
04/23/2019
609-49750-433300
3,966.54
04/23/2019
609-49750-425200
30.25
04/23/2019
609-49750-425400
5,205.54
Check Sequence: 36
5,445.20
04/23/2019
609-49750-425100
57.37
04/23/2019
609-49750-433300
23.21
04/23/2019
609-49750-433300
933.49
04/23/2019
609-49750-425300
5,776.05
04/23/2019
609-49750-425100
57.99
04/23/2019
609-49750-433300
49.17
04/23/2019
609-49750-433300
2,203.10
04/23/2019
609-49750-425300
60.60
04/23/2019
609-49750-425100
0.37
04/23/2019
609-49750-433300
16.39
04/23/2019
609-49750-433300
1,056.00
04/23/2019
609-49750-425300
2,742.67
04/23/2019
609-49750-425100
33.52
04/23/2019
609-49750-433300
62.57
04/23/2019
609-49750-433300
1,803.75
04/23/2019
609-49750-425300
22.50
04/23/2019
609-49750-425400
3,677.52
04/23/2019
609-49750-425100
67.24
04/23/2019
609-49750-433300
34.27
04/23/2019
609-49750-433300
1,075.85
04/23/2019
609-49750-425300
36.00
04/23/2019
609-49750-425400
3,778.11
04/23/2019
609-49750-425100
35.64
04/23/2019
609-49750-433300
98.52
04/23/2019
609-49750-433300
3,849.99
04/23/2019
609-49750-425300
32.00
04/23/2019
609-49750-425300
1,097.43
04/23/2019
609-49750-425100
22.35
04/23/2019
609-49750-433300
Reference
ACH Enabled: False
ACH Enabled: False
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 7
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
1263878
freight
2.98
04/23/2019
609-49750-433300
1263878
resale- wine
107.60
04/23/2019
609-49750-425300
534937
resale -liquor credit inv. # 1249372
-124.40
04/23/2019
609-49750-425100
534937
freight credit inv. 4 1249372
-1.49
04/23/2019
609-49750-433300
535661
freight credit inv.9 1250575
-1.49
04/23/2019
609-49750-433300
535661
resale - liquor credit inv. # 1250575
-304.25
04/23/2019
609-49750-425100
536395
resale - wine credit inv. #1253965
-55.15
04/23/2019
609-49750-425300
Check Total:
33,772.67
Vendor: 4235
KRWC
Check Sequence: 37
ACH Enabled: False
050519035741
Ad - Boys Basketball State Tournament
80.00
04/23/2019
226-45122-434990
Check Total:
80.00
Vendor: 5220
KUE CONTRACTORS, INC.
Check Sequence: 38
ACH Enabled: False
Pay Voucher 1
18C003-CONSTR - Fire Hall - Pay Voucher #1
60,131.20
04/23/2019
400-43300-452010
Check Total:
60,131.20
Vendor: 3829
STEVE LANGANKI
Check Sequence: 39
ACH Enabled: True
1172
Porta Toilet Rental (5) 2/18-3/31/2019
605.64
04/23/2019
101-45201-431990
1172
Porta Toilet Rental (1) 1/9-3/31/2019 - Arts
189.42
04/23/2019
101-45204-431990
Check Total:
795.06
Vendor: 1290
LEAGUE OF MINNESOTA CITIES
Check Sequence: 40
ACH Enabled: False
293051
Safety & Loss Cntrl workshop- 4-23-19 JB
20.00
04/23/2019
101-45201-433100
Check Total:
20.00
Vendor: 4456
LUPULIN BREWING LLC
Check Sequence: 41
ACH Enabled: True
19210
resale - beer
562.00
04/23/2019
609-49750-425200
19843
resale - beer
425.00
04/23/2019
609-49750-425200
Check Total:
987.00
Vendor: 1300
DOUGLAS WILLIAM LYSENG
Check Sequence: 42
ACH Enabled: True
1382
Computers and Software (DC, TE) - March 201
2,847.85
04/23/2019
702-00000-424100
1382
Computer and Software (Check In Computer) -
975.34
04/23/2019
226-45125-424100
1382
Computer & Software (1) - March 2019
1,225.33
04/23/2019
217-41990-424100
1384
Adaptor, Montior
189.37
04/23/2019
226-45122-421990
1384
On Site IT Servies - March 2019 - MCC
255.00
04/23/2019
226-45122-431990
1384
On Site IT Servies - March 2019 - Hi Way Liquc
170.00
04/23/2019
609-49754-431990
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 8
Invoice No Description
1384
On Site IT Servies - March 2019
1384
ACH Enabled:
Adaptor, Montior - March 2019
1,557.66
Check Total:
Vendor:
1303
M AMUNDSON CIGAR & CANDY CO, LLP
277635
resale - cigarettes; juice
277635
resale - tobacco, soda pop; barware
1,985.92
Check Total:
Vendor:
1305
MACQUEEN EQUIPMENT LLC
P19056
SnowGo - HD Auger; (2) bearing; tube; (4) auge
Check Sequence: 44
ACH Enabled:
Check Total:
Vendor:
3745
MANSFIELD OIL COMPANY
21243496
(487) gal. diesel @ $2.59/gal.
21243498
(685) gal. unleaded @ $2.44/gal.
Check Total:
Vendor:
1726
MARCO TECHNOLOGIES
INV6230428
4/10/19 - 5//19 Contract Payment
INV6230428
1,263.34
Supply Frieght Fee
INV6230429
4/10/19 - 5/9/19 Contract Payment
Check Total:
Vendor:
1341
MMKR
45763
Progress Billing - Audit Services thru 3/31/19
Check Total:
Vendor:
5147
MN PEIP
840551
May - Health Insurance
ACH Enabled:
False
Check Total:
Vendor:
1370
MONTICELLO DEPUTY REG #002
4/15/2019
Hew Hire Change Drawers (2)
04/23/2019
Check Total:
Vendor:
1377
MONTICELLO SENIOR CENTER
Amount Payment Date Acct Number Reference
1,360.00 04/23/2019 702-00000-431990
202.37 04/23/2019 702-00000-421990
7,225.26
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 9
Check Sequence: 43
ACH Enabled:
True
1,557.66
04/23/2019
609-49750-425500
428.26
04/23/2019
609-49750-425400
1,985.92
Check Sequence: 44
ACH Enabled:
False
5,655.64
04/23/2019
101-43125-422100
5,655.64
Check Sequence: 45
ACH Enabled:
True
1,263.34
04/23/2019
101-43120-421200
1,669.09
04/23/2019
101-43120-421200
2,932.43
Check Sequence: 46
ACH Enabled:
False
935.58
04/23/2019
702-00000-441500
46.00
04/23/2019
702-00000-441500
214.29
04/23/2019
702-00000-441500
1,195.87
Check Sequence: 47
ACH Enabled:
True
2,500.00
04/23/2019
101-41540-430100
2,500.00
Check Sequence: 48
ACH Enabled:
True
35,919.30
04/23/2019
101-00000-217061
35,919.30
Check Sequence: 49
ACH Enabled:
False
260.00
04/23/2019
217-41990-103000
260.00
Check Sequence: 50
ACH Enabled:
True
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 9
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
April 2019
Monthly Allocation - April 2019
5,150.00
04/23/2019
101-45175-444310
Check Total:
5,150.00
Vendor:
1390
MTI DISTRIBUTING INC
Check Sequence: 51
ACH Enabled: True
1206683
(4) skid link; (4) cap -dust; (8) rivet -blind
136.93
04/23/2019
101-45201-422100
Check Total:
136.93
Vendor:
2518
NEOFUNDS BYNEOPOST
Check Sequence: 52
ACH Enabled: False
4/3/2019
Postage for Pkgs to Dept Public Safety - March.
300.41
04/23/2019
217-41990-432200
4/3/2019
Postage Purchased 3/21/19
1,000.00
04/23/2019
101-00000-155010
Check Total:
1,300.41
Vendor:
1687
NORTHLAND SECURITIES INC
Check Sequence: 53
ACH Enabled: False
5688
New Development TIF District - Block 52
925.00
04/23/2019
213-46301-431990
Check Total:
925.00
Vendor:
1401
NORTHWEST ASSOCIATED CONSULTANTS
Check Sequence: 54
ACH Enabled: True
24152
March 2019 - Technical Assistance - City Projec
1,151.58
04/23/2019
101-41910-431990
24153
201906 - Lake Region RV Center - March 2019
311.40
04/23/2019
101-00000-220110
24153
201907 - Spaeth PUD - March 2019
1,695.40
04/23/2019
101-00000-220110
24153
Haven Ridge - March 2019
665.31
04/23/2019
101-41910-431990
24154
March 2019 - Technical Assistance - Meetings
150.00
04/23/2019
101-41910-431990
Check Total:
3,973.69
Vendor:
1411
OLSON & SONS ELECTRIC INC
Check Sequence: 55
ACH Enabled: True
18950
Utility 8 - cord set w/ strain relief; conn. 20A
33.51
04/23/2019
101-42200-421990
18956
Utility 8 - return cord set w/ strain relief; cord pI
3.59
04/23/2019
101-42200-421990
Check Total:
37.10
Vendor:
4139
PAULA PAULSON
Check Sequence: 56
ACH Enabled: False
4/4/2019
Draping for Mississippi Room - 3/30/19 Event
425.00
04/23/2019
226-45123-431990
Check Total:
425.00
Vendor:
1273
PAUSTIS & SONS WINE CO
Check Sequence: 57
ACH Enabled: False
46414
resale - wine
1,377.75
04/23/2019
609-49750-425300
46414
freight
17.50
04/23/2019
609-49750-433300
47061
resale - wine
112.00
04/23/2019
609-49750-425300
47061
freight
2.25
04/23/2019
609-49750-433300
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 10
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
47103
freight
2.25
04/23/2019
609-49750-433300
47103
resale- wine
120.00
04/23/2019
609-49750-425300
Check Total:
1,631.75
Vendor: 4633
PERFORMANCE FOOD GROUP INC
Check Sequence: 58
ACH Enabled: True
54652615
Chesse Sauce for Concession
119.32
04/23/2019
226-45125-425410
Check Total:
119.32
Vendor: 1427
PHILLIPS WINE & SPIRITS CO
Check Sequence: 59
ACH Enabled: False
2529495
resale - liquor
1,650.10
04/23/2019
609-49750-425100
2529495
freight
20.86
04/23/2019
609-49750-433300
2530389
resale - liquor
1,983.82
04/23/2019
609-49750-425100
2530389
freight
19.74
04/23/2019
609-49750-433300
2530390
freight
42.21
04/23/2019
609-49750-433300
2530390
resale - wine
1,844.05
04/23/2019
609-49750-425300
2530390
resale - mix
46.80
04/23/2019
609-49750-425400
2532789
resale - liquor
3,558.59
04/23/2019
609-49750-425100
2532789
freight
43.44
04/23/2019
609-49750-433300
2532790
freight
17.88
04/23/2019
609-49750-433300
2532790
resale- wine
553.15
04/23/2019
609-49750-425300
2533326
resale - liquor
1,079.40
04/23/2019
609-49750-425100
2533326
freight
13.41
04/23/2019
609-49750-433300
2533327
freight
22.35
04/23/2019
609-49750-433300
2533327
resale- wine
890.60
04/23/2019
609-49750-425300
2534204
resale - liquor
1,549.78
04/23/2019
609-49750-425100
2534204
freight
20.86
04/23/2019
609-49750-433300
2534205
freight
25.82
04/23/2019
609-49750-433300
2534205
resale - wine
1,057.80
04/23/2019
609-49750-425300
2535940
freight
7.57
04/23/2019
609-49750-433300
2535940
resale - liquor
344.00
04/23/2019
609-49750-425100
326282
resale - liquor credit inv. # 2528836
-525.65
04/23/2019
609-49750-425100
326282
freight credit inv.# 2528836
-4.47
04/23/2019
609-49750-433300
326283
resale - liquor credit inv. # 2528837
-144.00
04/23/2019
609-49750-425100
326283
freight credit inv. # 2528837
-1.49
04/23/2019
609-49750-433300
Check Total:
14,116.62
Vendor: 2584
RECYCLE TECHNOLOGIES INC
Check Sequence: 60
ACH Enabled: False
191434
Recycle Bulbs - Various Types (318), HID's, Ele
258.48
04/23/2019
226-45126-431990
Check Total:
258.48
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 11
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor:
1455
RED'S MARATHON
Check Sequence: 61
ACH Enabled: False
03-06-19
#148 battery - PW Admin.
130.00
04/23/2019
101-43110-421990
0310
#215 - diesel - Parks
45.00
04/23/2019
101-45201-421200
Check Total:
175.00
Vendor:
4022
REINHART FOODSERVICE LLC
Check Sequence: 62
ACH Enabled: True
684100
Food for Concession Resale
326.55
04/23/2019
226-45125-425410
Check Total:
326.55
Vendor:
4962
RENGEL PRINTING COMPANY, INC
Check Sequence: 63
ACH Enabled: True
4/17/2019
Postage for Spring/Summer Newsletter
1,261.49
04/23/2019
101-41310-432200
Check Total:
1,261.49
Vendor:
3711
RHOMAR INDUSTRIES INC
Check Sequence: 64
ACH Enabled: False
93961
(12) 6 gal. Lubra-seal
718.19
04/23/2019
101-43127-421300
Check Total:
718.19
Vendor:
1470
RUSSELL SECURITY RESOURCE INC
Check Sequence: 65
ACH Enabled: True
A34545
Keys for DMV (4)
48.00
04/23/2019
217-41990-421990
Check Total:
48.00
Vendor:
5221
SHERBURNE COUNTY ABSTRACT & TITLI
Check Sequence: 66
ACH Enabled: False
4/16/2019
GMEF Loan Disburs - DSN Invest LLC
118,500.00
04/23/2019
213-46601-181300
Check Total:
118,500.00
Vendor:
5211
RANDI ANN SMELSER
Check Sequence: 67
ACH Enabled: False
April 2nd
Semi Monthly Contract Payment
1,575.00
04/23/2019
101-42700-431200
Check Total:
1,575.00
Vendor:
5218
RONALD SMITH
Check Sequence: 68
ACH Enabled: False
4/16/2019
Referee Mens Spring Hockey - 4/15/19
60.00
04/23/2019
226-45127-431990
Check Total:
60.00
Vendor:
4918
SOLENIS LLC
Check Sequence: 69
ACH Enabled: False
131436006
Praestol- WWTP
12,030.74
04/23/2019
602-49480-421990
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 12
Invoice No Description
Check Total:
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM)
Amount Payment Date Acct Number
12,030.74
120.00
120.00
1,116.51
15.89
1,779.16
21.14
26.13
1,580.98
4,539.81
246.00
246.00
870.00
870.00
99.50
20.16
345.51
465.17
69.50
69.50
4,646.48
4,646.48
Check Sequence: 70
04/23/2019 226-45127-431990
Check Sequence: 71
04/23/2019 609-49750-425100
04/23/2019 609-49750-433300
04/23/2019 609-49750-425100
04/23/2019 609-49750-433300
04/23/2019 609-49750-433300
04/23/2019 609-49750-425300
Check Sequence: 72
04/23/2019 101-42200-421120
Check Sequence: 73
04/23/2019 226-45127-431990
Check Sequence: 74
04/23/2019 702-00000-432100
04/23/2019 702-00000-432100
04/23/2019 702-00000-432100
Check Sequence: 75
04/23/2019 101-42200-421990
Check Sequence: 76
04/23/2019 101-43125-422100
Reference
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: True
ACH Enabled: False
ACH Enabled: False
Page 13
Check Total:
Vendor: 2001
STEPHEN DAVID SORENSEN
4/15/2019
Coached 6 Wk "Learn to Skate" Program for Mi
Check Total:
Vendor: 3309
SOUTHERN GLAZER'S WINE AND SPIRITS.
1804048
resale - liquor
1804048
freight
1806659
resale - liquor
1806659
freight
1806660
freight
1806660
resale - wine
Check Total:
Vendor: 1507
STREICHERS INC
I1361606
(2) jacket; wording; embroidery - Fire
Check Total:
Vendor: 1886
SWANK MOTION PICTURES INC
1607463
Rights & Rental Fees for Movies in the Park (2 P
Check Total:
Vendor: 1518
TDS TELECOM
763-271-3257
TDS
763-295-2005
TDS
763-295-3714
TDS
Check Total:
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM)
Amount Payment Date Acct Number
12,030.74
120.00
120.00
1,116.51
15.89
1,779.16
21.14
26.13
1,580.98
4,539.81
246.00
246.00
870.00
870.00
99.50
20.16
345.51
465.17
69.50
69.50
4,646.48
4,646.48
Check Sequence: 70
04/23/2019 226-45127-431990
Check Sequence: 71
04/23/2019 609-49750-425100
04/23/2019 609-49750-433300
04/23/2019 609-49750-425100
04/23/2019 609-49750-433300
04/23/2019 609-49750-433300
04/23/2019 609-49750-425300
Check Sequence: 72
04/23/2019 101-42200-421120
Check Sequence: 73
04/23/2019 226-45127-431990
Check Sequence: 74
04/23/2019 702-00000-432100
04/23/2019 702-00000-432100
04/23/2019 702-00000-432100
Check Sequence: 75
04/23/2019 101-42200-421990
Check Sequence: 76
04/23/2019 101-43125-422100
Reference
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: True
ACH Enabled: False
ACH Enabled: False
Page 13
Check Total:
Vendor: 5222
THE CRUMMY BOYS SHOP, INC.
533
(38) name tags for helmets - Fire
Check Total:
Vendor: 2397
TOWMASTER
414648
belt chain asy. sander - Ice & Snow
Check Total:
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM)
Amount Payment Date Acct Number
12,030.74
120.00
120.00
1,116.51
15.89
1,779.16
21.14
26.13
1,580.98
4,539.81
246.00
246.00
870.00
870.00
99.50
20.16
345.51
465.17
69.50
69.50
4,646.48
4,646.48
Check Sequence: 70
04/23/2019 226-45127-431990
Check Sequence: 71
04/23/2019 609-49750-425100
04/23/2019 609-49750-433300
04/23/2019 609-49750-425100
04/23/2019 609-49750-433300
04/23/2019 609-49750-433300
04/23/2019 609-49750-425300
Check Sequence: 72
04/23/2019 101-42200-421120
Check Sequence: 73
04/23/2019 226-45127-431990
Check Sequence: 74
04/23/2019 702-00000-432100
04/23/2019 702-00000-432100
04/23/2019 702-00000-432100
Check Sequence: 75
04/23/2019 101-42200-421990
Check Sequence: 76
04/23/2019 101-43125-422100
Reference
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: True
ACH Enabled: False
ACH Enabled: False
Page 13
Invoice No Description
Vendor:
1538
UNIQUE PAVING MATERIALS CORP
43187
(5.61) T. cold mix UPM - Winter
Check Sequence: 77
Check Total:
Vendor:
1544
US POSTAL SERVICE
4/4/2019
PI 42 - UB April Billing (3,706 pcs) (1/2)
4/4/2019
PI 42 - UB April Billing (3,706 pcs) (1/2)
Check Total:
Vendor:
1550
VEOLIA WATER N AM OPERATING SERV L:
90191296
850.52
May 2019 WWTP Operations & Maintenance
601-49440-432200
Check Total:
Vendor:
1552
VIKING COCA COLA BOTTLING CO
2322188
resale - soda pop
2328526
resale - soda pop
Check Total:
Vendor:
1684
VINOCOPIA
229930
04/23/2019
resale - ginger beer
229930
resale -wine
229930
freight
230567
resale -wine
230567
ACH Enabled:
freight
451.00
04/23/2019
Check Total:
Vendor:
5208
SCOTT WALLACE
4/15/2019
609-49750-425400
Referee Mens Spring Hockey - 4/1, 4/7, 4/14 (6
848.65
Check Total:
Vendor:
1561
WATER LABORATORIES INC
7351
March 2019 water testing
ACH Enabled:
True
Check Total:
Vendor:
4937
MICHAEL WELVAERT
4/15/2019
96.00
Referee Mens Spring Hockey - 4/1, 4/3 (3 Game
Amount
Payment Date
Acct Number
Reference
Check Sequence: 77
ACH Enabled:
False
757.35
04/23/2019
101-43120-422400
757.35
Check Sequence: 78
ACH Enabled:
False
850.52
04/23/2019
601-49440-432200
850.53
04/23/2019
602-49490-432200
1,701.05
Check Sequence: 79
ACH Enabled:
True
60,125.00
04/23/2019
602-49480-430800
60,125.00
Check Sequence: 80
ACH Enabled:
True
451.00
04/23/2019
609-49750-425400
397.65
04/23/2019
609-49750-425400
848.65
Check Sequence: 81
ACH Enabled:
True
120.00
04/23/2019
609-49750-425400
96.00
04/23/2019
609-49750-425300
14.00
04/23/2019
609-49750-433300
840.00
04/23/2019
609-49750-425300
20.00
04/23/2019
609-49750-433300
1,090.00
Check Sequence: 82
ACH Enabled:
True
340.00
04/23/2019
226-45127-431990
340.00
Check Sequence: 83
ACH Enabled:
False
240.00
04/23/2019
601-49440-422740
240.00
Check Sequence: 84
ACH Enabled:
False
120.00
04/23/2019
226-45127-431990
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 14
Invoice No Description
Amount Payment Date Acct Number
Reference
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 15
Check Total:
120.00
Vendor:
1567
WES OLSON ELECTRIC LLC
Check Sequence: 85
ACH Enabled: False
9045
Labor- Change Lights in Library
160.00
04/23/2019
101-45501-440100
9045
Parts - Ballasts (3), Switch for Lights in Library
87.50
04/23/2019
101-45501-440100
9048
Arts Bldg. - repair wiring in bathroom supplies
920.01
04/23/2019
101-45204-431990
9049
Labor - Arts Building misc- Elec. Inspection & I
247.50
04/23/2019
101-45204-431990
9049
Supply- Arts Building misc- Elec. Inspection & 1
75.00
04/23/2019
101-45204-431990
9059
Labor -replace wire to sign letters - Hi -Way Liqi:
195.00
04/23/2019
609-49754-440100
9059
Parts - replace wire to sign letters- HV wire kit
22.00
04/23/2019
609-49754-440100
Check Total:
1,707.01
Vendor:
1568
WEST SHERBURNE TRIBUNE
Check Sequence: 86
ACH Enabled: False
80379
wine sale - color add 3/23
389.10
04/23/2019
609-49754-434990
Check Total:
389.10
Vendor:
1572
THE WINE COMPANY
Check Sequence: 87
ACH Enabled: True
102776
resale - wine
1,181.33
04/23/2019
609-49750-425300
102776
freight
8.25
04/23/2019
609-49750-433300
Check Total:
1,189.58
Vendor:
1573
WINE MERCHANTS INC
Check Sequence: 88
ACH Enabled: False
7228651
resale - wine
1,378.70
04/23/2019
609-49750-425300
7228651
freight
18.62
04/23/2019
609-49750-433300
7230048
resale- wine
981.70
04/23/2019
609-49750-425300
7230048
freight
15.64
04/23/2019
609-49750-433300
725991
freight credit inv. # 7228229
-8.94
04/23/2019
609-49750-433300
725991
resale - wine credit inv. # 7228229
-526.00
04/23/2019
609-49750-425300
Check Total:
1,859.72
Vendor:
1206
WINEBOW INC.
Check Sequence: 89
ACH Enabled: True
MN00056624
resale -wine
360.00
04/23/2019
609-49750-425300
MN00056624
freight
6.75
04/23/2019
609-49750-433300
Check Total:
366.75
Vendor:
2645
WRIGHT CO AUDITOR-TREAS
Check Sequence: 90
ACH Enabled: False
C19
Certificate As To Taxes & Taxes Payable 01-041
150.00
04/23/2019
101-41520-443990
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 15
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Check Total:
150.00
Vendor: 2645
WRIGHT CO AUDITOR-TREAS
Check Sequence: 91
ACH Enabled: False
22297 2205
R155-500-101100 - 901 Golf Course Rd - 1 st &
668.00
04/23/2019
101-43127-437100
66105 2205
R155-176-002010 - New Water Tower Site - 1 st
668.00
04/23/2019
601-49440-437100
67753 248203
R155-171-000060 - Sec 10 Twp 121 - 1st & 2nd
2,714.00
04/23/2019
213-46301-437100
71298 3475
P155-600-000010 - Outlot A Billboard - 1 st & 21
4,924.00
04/23/2019
101-41940-437100
75245 2205
8213-100-084100 - Biosolid Site - 1st & 2nd Ha
1,372.00
04/23/2019
602-49480-437100
Check Total:
10,346.00
Vendor: 1577
WRIGHT CO AUDITOR-TREAS - ACH
Check Sequence: 92
ACH Enabled: True
April
April 2019 - Deputies Contract
117,834.17
04/23/2019
101-42100-430500
Check Total:
117,834.17
Vendor: 1577
WRIGHT CO AUDITOR-TREAS - ACH
Check Sequence: 93
ACH Enabled: True
4/12/2019
Court Fines & Fees - March 2019
4,265.28
04/23/2019
101-42100-430410
Check Total:
4,265.28
Vendor: 1581
WRIGHT CO RECORDER
Check Sequence: 94
ACH Enabled: False
201900000020
201838 - Headwaters Develp - Rezoning Procee
46.00
04/23/2019
101-41910-430400
201900000020
201853 - Scenic Sign - Variance- #A 1392133
46.00
04/23/2019
101-41910-430400
201900000020
201808 - Briggs Properties - Rezoning Proceedir
46.00
04/23/2019
101-41910-430400
Check Total:
138.00
Vendor: 1580
WRIGHT COUNTY JOURNAL PRESS
Check Sequence: 95
ACH Enabled: False
7031453
Wine Sale ad
499.00
04/23/2019
609-49754-434990
Check Total:
499.00
Total for Check Run:
732,944.75
The
preceding list of bills payable was reviewed and approved for payment.
Total of Number of Checks:
95
Date: 4/22/19 Approved by
Mayor Brian Stumpf
AP -Computer Check Proof List by Vendor (04/17/2019 - 1:23 PM) Page 16
City Council Agenda 04/22/2019
2B. Consideration of approving new hires and departures for Citv departments (TE)
A. REFERENCE AND BACKGROUND:
The Council is asked to ratify the hiring and departures of employees that have occurred
recently in the departments listed. It is recommended that the Council officially ratify the
hiring/departure of all listed employees including part-time and seasonal workers. By
ratifying departures, the council also approves the expenditure for final amounts due to
terminated and otherwise departing employees.
Al. Budget Impact: (positions are generally included in budget)
A2. Staff Work Load Impact: If new positions, there may be some training
involved. If terminated positions, existing staff would pick up those hours, as
needed, until replaced.
B. ALTERNATIVE ACTIONS:
1. Motion to ratify the hire/departures of the employees as identified on the attached
list.
2. Motion to deny the recommended hires and departures.
C. RECOMMENDATION:
By statute the City Council has the authority to approve all hires/departures. City staff
recommends Alternative #l, for the Council to approve the hires and/or departures as
listed.
D. SUPPORTING DATA:
• List of new/terminated employees
Name
Shelley Lovejoy
Ellie Engstrom
McKayla Sodon
Karen Wanner
Name
Sophia Moy
Dakotah Ernst
Chad Hadley
NEW EMPLOYEES
Title
Department
Hire Date
Class
DMV Clerk
DMV
4/2/2019
PT
Program Instructor
MCC
4/3/2019
Seasonal
Slide Attendant
MCC
4/15/19
PT
DMV Clerk
DMV
4/17/2019
PT
TERMINATING EMPLOYEES
Reason Department
Voluntary MCC
Voluntary Streets
Voluntary Parks
New Hire and Terms City Council 2019: 4/16/2019
Last Day Class
8/9/18 PT
3/29/19 Seasonal
3/29/19 Seasonal
City Council Agenda 04/22/2019
2C. Consideration of approving the sale or disposal of surplus Citv property (WO)
There is no report this City Council cycle.
City Council Agenda: 04/22/2019
2D. Consideration of approving Resolution 2019-29 accepting donations for the Fire
Department of $17,378 for Wildland rescue gear, $300 from Monticello Lions for
safetv training in schools and $86 from Elsenveter Auction and Real Estate Inc. for
various department operating items and donations for the Farmers Market Power
of Produce Kids Club of $250 each from Russell's on the Lake, Premier Bank, and
West Metro Buick (JS)
A. REFERENCE AND BACKGROUND:
The City Council is being asked to approve the following donation:
• $17,378 from Wildland for Fire Department rescue gear
• $300 from Monticello Lions for Fire Department safety training in schools
• $86 from Elsenpeter Auction and Real Estate Inc. for various Fire Department
operating items
• $250 from Russell's on the Lake for Farmers Market Power of Produce Kids
Club
• $250 from Premier Bank for Farmers Market Power of Produce Kids Club
• $250 from West Metro Buick for Farmers Market Power of Produce Kids Club
As required by state statute, if the city accepts a donation, the City Council needs to adopt
a resolution specifying the amount of the donation and its use.
Al. Budget Impact: The donations will be used toward the mentioned events.
A2. Staff Workload Impact: Minimal.
B. ALTERNATIVE ACTIONS:
1. Motion to approve the Resolution 2019-29 accepting the contributions and
authorizing use of funds as specified.
2. Motion to not approve the contribution and return the funds to the donors.
C. STAFF RECOMMENDATION:
Staff recommendation is to adopt the resolution accepting the contributions.
D. SUPPORTING DATA:
• Resolution 2019-29
CITY OF MONTICELLO
RESOLUTION NO. 2019-29
RESOLUTION APPROVING CONTRIBUTIONS
WHEREAS, the City of Monticello is generally authorized to accept contributions of real
and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit
of its citizens and is specifically authorized to maintain such property for the benefit of its
citizens in accordance with the terms prescribed by the donor. Said gifts may be limited under
provisions of MN Statutes Section 471.895.
WHEREAS, the following persons and or entities have offered to contribute
contributions or gifts to the City as listed:
DONOR/ENTITY
Wildland Rescue Gear
Monticello Lions
Elsenpeter Auctions and Real Estate Inc.
Russell's on the Lake
Premier Bank
West Metro Buick
DESCRIPTION
VALUE
Cash
$17,378
Cash
$300
Various Items
$86
Cash
$250
Cash
$250
Cash
$250
WHEREAS, all said contributions are intended to aid the City in establishing facilities,
operations or programs within the city's jurisdiction either alone or in cooperation with others, as
allowed by law; and
WHEREAS, the City Council hereby finds that it is appropriate to accept the
contributions offered.
NOW THEREFORE BE IT RESOLVED by the City Council of Monticello as follows:
1. The contributions described above are hereby accepted by the City of Monticello.
2. The contributions described above will be used as designated by the donor. This
may entail reimbursing or allocating the money to another entity that will utilize
the funds for the following stated purpose:
DONOR/ENTITY
Wildland Rescue Gear
Monticello Lions
Elsenpeter Auctions and Real Estate
Russell's on the Lake
Premier Bank
West Metro Buick
PURPOSE/AMOUNT
Rescue Gear/$17,378
Safety Training/$300
Department Items/$86
Power of Produce Kids Club/$250
Power of Produce Kids Club/$250
Power of Produce Kids Club/$250
Adopted by the City Council of Monticello this 22nd day of April, 2019.
Brian Stumpf, Mayor
Jennifer Schreiber, City Clerk
City Council Agenda: 04/22/2019
2E. Consideration of approving purchase of tear lockers for the new fire station from
GearGrid Corporation in the amount of $ 26,297 (DK)
A. REFERENCE AND BACKGROUND:
City Council is asked to approve the purchase of gear lockers from GearGrid
Corporation. This purchase was in the budget approved by council for the new station.
The new lockers for the fire station will be used to store both rescue and firefighting
protective gear. These new lockers are a huge improvement over the current locker
system as they are open air lockers versus the gym -style lockers. The designated room
has been specifically designed for these style lockers. The room incorporates positive
pressure to facilitate drying and air exchange to eliminate particles coming off the gear.
Other accessories include helmet stands to allow drying of the inside of helmets and
hangers that keep coats open to allow for drying of liners. In addition, each locker will
have two standard wall outlets for radio and flashlight chargers for firefighters.
There is no state bid for this item and only two manufacturers of the open gear locker
system. The alternative system does not have an electrical power option or other
accessories the fire department requires. The cost of adding these by an electrician far
exceeds the pricing difference between the two quotes.
Al. Budget Impact: This item is included in 2019 new fire station construction
budget.
A2. Staff Workload Impact: These new lockers will help keep the gear dry.
B. ALTERNATIVE ACTIONS:
1. Motion to approve purchase of gear lockers from GearGrid Corporation in the amount
of $26,297.38.
2. Motion to deny purchase of the lockers in the amount of 26,297.38.
C. STAFF RECOMMENDATION:
City staff recommends Alternative #1.
D. SUPPORTING DATA:
A. Quote from Gear Grid Corporation
B. Quote from Fire Safety USA
CITY OF MONTICELLO
VERBAL/ WRITTEN QUOTE SUMMARY SHEET
Minimum 2 verbal or written quotes required for items/ services costing at least $1,000 but less than $2,500.
Minimum 3 written quotes required for items/services costing at least $2,500 but less than $10,000.
No Quotes are required for items purchased through state cooperative purchasing venture.
Use this form to summarize quotes received and to select vendor for award.
Name: Dan Klein Dept: Fire Phone: 763-271-7463
Signature of Person Obtaining Quotes:
Item/Service Requested: Gear Lockers for New Fire Station
Note: If you are unable to obtain required number of quotes, provide an explanation below in notes/comments.
# Date Vendor Name
1 2/28/19 Gear Grid Corp
Contact Person Phone Number Total $ Amount
Quoted
Jeff Anderson 651-464-4468 $26,297.38
2 3/12/19 Fire Safety USA Nate Zenker
3
0
5
Selected Vendor: Gear Grid Corp.
507-529-8444 $14570.00
(If you are selecting other than low quote, you are required to provide written justification as to why low quote
was not selected in the notes/comments section):
Notes/comments:
The reason we are not selecting lowest bidder is that the equipment does not meet our
specifications. There is no electrical outlet option for the Ready Rack system. In order to have ar
electrician add 82 outlets to this system would far exceed the price difference. Also the
ReadyRack system does not have several other options we require. There are only two
manufactures of these type of lockers. There is no state bid for this item but we did get a
consortium discount on the pricing of the GearGrid system.
Approval Acknowledgement:
Date: 3/30/19
lkttach this form and written quotes obtained to invoice. Questions may be directed to the
inance Department.
GEARGRID
rrl.71r1.7_� ��'1r1.1
GearGrid Corporation
670 15th St SW
Forest Lake, MN 55025
Phone: (651) 464-4468 Fax: (651) 464-4780
www.geargridcorp.com
Project Name: Monticello FD New Station
Specification Section: Turnout Lockers
Addenda Acknowledged:
Sold To:
Monticello Fire Department
505 Walnut Street
Monticello, MN 55362
Quotation
Ship To:
Monticello Fire Department
101 Chelsea Road
Monticello, MN 55362
Quote Number: 00001241
Quote Date: 2/28/2019
Customer Number:
Phone: Fax: E-mail:
Confirm To:
Carrier F.O.B.
Terms
Quote Provided By:
Dan Klein
Old Dominion Origin
Net 30
Jeff Anderson
Part Number
Description
UOM
Quantity Ordered
Price
Extended Amount
401022
Helmet Holder
EA
41
$12.61
$517.01
492031
GearHanger Secure Bracket (Kit)
EA
9
$4.85
$43.65
401024
GearHanger Hanging Rod 24"
EA
41
$20.37
$835.17
401013
GearDryer Coat Drying Hanger
EA
41
$12.61
$517.01
401011
Secure Storage Box 6" x 6" x 11"
EA
41
$51.41
$2,107.81
401012
GearGlove Drying Hanger
EA
41
$12.61
$517.01
402596
24" - 3 Locker Start PowerBar Rail (no wiring or receptacles
3
$110.58
$331.74
included)
402593
24" - 2 Locker Extension PowerBar Rail (no wiring or receptacles
2
$73.72
$147.44
included)
402595
24" - 3 Locker Extension PowerBar Rail (no wiring or receptacles
4
$110.58
$442.32
included)
402589
24"- 4 Locker Pack PowerBar Rail (no wiring or receptacles
1
$128.04
$128.04
included)
402590
24" - 6 Locker Pack PowerBar Rail (no wiring or receptacles
2
$191.09
$382.18
included)
434204
GearGrid Bench 72"L x 20"D x 21 "H
EA
5
$472.39
$2,361.95
412408
24"W x 24"D x 72"H Wall Mount - No Doors - Bank of 8 Lockers
LOT
2
$2,548.19
$5,096.38
412409
24"W x 24"D x 72"H Wall Mount - No Doors - Bank of 9 Lockers
LOT
1
$2,856.65
$2,856.65
422405
24"W x 24"D Mobile 4 -Pack -No Doors - (4 Lockers, 2 each side,
1
$1,383.22
$1,383.22
back-to-back)
422426
24"W x 24"D Mobile 6 -Pack - No Doors - (6 Lockers, 3 each side,
2
$1,765.40
$3,530.80
back-to-back)
401036
CUSTOM PART Description
1
$4,709.00
$4,709.00
Assembly and Installation provided by GearGrid
Quote Notes:
• (41) GearGrid Lockers 24"W x 24"D without doors
• 25 Wall Mount and 16 Mobile Lockers
• Each locker comes with 2 adjustable shelves, wire grid back panel and 3 apparel hooks
• Each locker also includes Stainless Hangbar, PowerBar, SecureBox, Helmet Holder, GerDryer Hanger and GearGlove Hanger.
• (5) Benches included
9 Pricing reflects NPPGov discount. Contract # PS17001
I . Assembly/Installation provided by: Monticello FD
2. GearGrid can provide Assembly and Installation for an ADDED price of: N/A
Estimated Ship Date: Approximately Please check at time of order weeks after
receipt of order.
3. This quote does not include nameplates, please source at www.firehouseid.com
or locally
4. If Doors are ordered GearGrid does not provide padlocks or other locking Net Order: $26,563.00
devices unless otherwise indicated.
5. When Powerbars are ordered, electrical wiring, receptacles and installation of
electrical are not included. Please consult local certified electrician.
6. GearGrid products are packaged on 74" long x 44" wide skids, standard trailer
delivery. Off-loading by others. If lift gate or other special services are desired,
this must be requested at the time of initial quote request.
Less Discount $655.62
Freight: $390.00
Sales Tax:
Order Total US $: $26,297.38
Quotation is valid for 90 days for product costs; freight charges are valid for 30 days.
TERMS AND CONDITIONS OF SALE
1. GENERAL. These Terms and Conditions apply to all sales of goods ("Goods") by GearGrid, LLC ("GearGrid") to any proposed Buyer ("Buyer").
Any additional or different terms and conditions proposed by the Buyer are objected to and hereby rejected, notwithstanding any terms and conditions
that may be contained in any purchase order, acknowledgment, notice, communication or other Buyer form, unless such additional or different terms
are expressly accepted by Seller in writing, signed by an authorized officer of Seller. Acceptance by Buyer of any goods from Seller shall be considered
acceptance of these Terns and Conditions. If these Terms and Conditions, or any related documents from Seller, are deemed to be a response to a
Buyer document, then notwithstanding any additional or different terms that may be embodied in Buyer's document, Seller's response is expressly
conditional on Buyer's consent to the additional and/or different terms and conditions set forth in these Terms and Conditions. If these Terms and
Conditions are not acceptable to Buyer, Buyer must notify Seller in writing at once.
2. VERBAL ORDERS. Verbal orders are accepted only on the terms herein and in Seller's order acknowledgment. Any discrepancies between Seller's
order acknowledgment and the Buyer's verbal order are not binding on Seller. PLEASE REVIEW GEARGRID'S ORDER ACKNOWLEDGMENT
CAREFULLY.
3. PAYMENT. Unless otherwise stated in GearGrid's order acknowledgment or quotation, all invoices are due 30 days after the invoice date. Past due
accounts will be charged interest at 1.5% per month, but not more the maximum interest rate allowed by law. Any wire transfer or related fees
associated with payment of individual invoices will be the responsibility of the Buyer.
4. SHIPPING DATES. All shipping dates represent only a reasonable estimate of the time required for manufacturing at the time of order acceptance or
quotation. These dates shall not be construed as promises or agreements to ship or deliver goods on specific dates.
5. SHIPMENT - RISK OF LOSS. Except as otherwise provided in Seller's invoice, all shipments will be made by F.O.B. Seller's manufacturing facility
in Forest Lake, Minnesota. Shipping and insurance costs are not included in the individual product prices and shall be paid by Buyer. All goods are
shipped at Buyer's risk. Title to the goods and risk of loss or damage shall pass to Buyer upon tender of delivery to the carrier in Forest Lake,
Minnesota. All claims for shortage or for damage in transit must be reported to Seller within 10 days of delivery.
6. DELAYS. Delivery shall be subject to, and contingent upon, strikes, labor difficulties, riot, war, fire, delay or defaults of common carriers,
governmental decrees or orders, inability to obtain necessary material or facilities or any other delays beyond Seller's reasonable control. Seller shall
not be liable for any losses caused by such delays.
7. CANCELLATION. A cancelation fee will be applied to all cancelled orders. The amount of the cancellation fee will be based on the percent
completion of the customer order.
8. TAXES - Seller's prices do not include taxes or other governmental charges with respect to the sale, purchase, delivery, use or transportation of Goods.
Any such taxes which Seller may be required to pay or collect under any existing or future law shall be promptly paid to Seller by Buyer upon demand.
9. WARRANTIES AND DISCLAIMERS. Seller warrants to the Buyer that the Goods shall be free from defects in materials and workmanship for a
period of one year from time of shipment. If Buyer notifies Seller in writing within the applicable period from the date of shipment by Seller
("Warranty Period") of such a defect in any Goods, and if Seller determines that such Goods are not in conformity with this warranty, Seller will repair
or replace such Goods or refund to Buyer the purchase price of such Goods. Any claims not made within the Warranty Period are deemed waived by
Buyer. SELLER MAKES NO OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR USE OR AGAINST INFRINGEMENT, ALL OF WHICH ARE
HEREBY DISCLAIMED BY SELLER.
10. PRODUCT WARRANTY PERIOD. Unless otherwise stated, all GearGrid products are warranted as described in Warranties and Disclaimers, for a
period of 2 years, except for the GridIron locker line which carries a 10 year standard warranty.
11. RETURN & RESTOCKING POLICY. Goods may not be returned without the Seller's consent, at its discretion and will be subject to a restocking
fee. A minimum 25% restocking fee will apply to all returned products. No product may be returned without a Return Authorization and agreement
provided by GearGrid. Any returned product received in damaged condition, will be subject to credit adjustment.
12. LIMITATION OF REMEDIES. IN NO EVENT SHALL SELLER'S OBLIGATIONS WITH RESPECT TO ANY GOODS EXCEED THE
PURCHASE PRICE PAID TO SELLER BY BUYER FOR THOSE GOODS. IN NO EVENT SHALL SELLER BE LIABLE TO BUYER
FOR ANY SPECIAL, CONSEQUENTIAL OR INCIDENTAL DAMAGE, LOSS OR EXPENSE (INCLUDING WITHOUT LIMITATION,
LOSS OF PROFITS OR GOODWILL), WHETHER SUCH CLAIM IS BASED ON CONTRACT, NEGLIGENCE, STRICT TORT OR
WARRANTY.
13. INTERNATIONAL TRANSACTIONS. If the Goods are to be shipped outside of the United States, no shipment will be authorized until Seller has
received an irrevocable letter of credit issued to Seller for the entire purchase price of the Goods and issued or confirmed by a bank located in the
United States that is acceptable to Seller in its sole discretion. The Convention on Contracts for the International Sale of Goods shall not apply to any
transaction subject to these Terms and Conditions.
14. GOVERNING LAW/DISPUTES - These Terms and Conditions shall be governed by and interpreted in accordance with the internal laws of
Minnesota. No action with respect to the Goods or arising out of these Terms and Conditions may be brought by Buyer more than one year after the
cause of action has accrued. All disputes shall be resolved in state or Federal courts located in Hennepin County, Minnesota.
15. EXCLUSIVE AGREEMENT - No agreement varying these Terms and Conditions will be binding upon Seller unless in writing and signed by an
officer of Seller.
16. ASSEMBLY AND INSTALLATION (WHEN APPLICABLE) GearGrid will be responsible for assembly/installation for the items quoted when the
price is indicated on quote and accepted by customer. Customer will be responsible for off-loading material from carrier and storing in a safe, secure
environment until scheduled installation. Customer is responsible for noting any damage to shipment with carrier at the time of delivery. The damage to
be noted on Bill of Lading prior to signing and accepting shipment. Customer will also immediately notify GearGrid of shipment damage via email to
salesa,2ear2rid.com. Evidence of damage including description and pictures will be necessary. Customer will be responsible for providing a trash
receptacle for packing materials and skid disposal. Customer will be responsible for accurate field measurements prior to GearGrid releasing order for
production. Field dimensions should also note the material make-up of walls or floors that lockers will be anchored into and any impediments that will
require special installation circumstances. Inaccurate field dimensions or omission of special installation circumstances that require additional costs in
terms of materials or labor will be the sole responsibility of Customer. Customer will coordinate a firm installation date no later than 30 days prior to
the required install date to allow for installer to coordinate travel logistics. If jobsite is not ready for installation as of previously agreed upon date,
Customer will be responsible for additional travel, lodging and other costs associated with delay. Customer will make sure area is free and clear of any
obstructions/clutter to allow for adequate space to work freely. Customer will advise of open days/hours work can be performed on site. GearGrid is not
able to provide Certified Payroll or Union Wages.
17. APPROXIMATE LABOR REQUIRED FOR ASSEMBLY AND INSTALLATION. Using the information below will allow you to approximate
the Man Hours required to assemble and install GearGrid products. These figures are provided as a courtesy and are dependent on a variety of factors
including: labor experience and skill, jobsite conditions, accessories included, layout, etc. Please feel free to use these calculations, however GearGrid
is not responsible for actual assembly and installation times.
First 6 Lockers: 1 hour per locker
Each locker after the first 6:.75 hours per locker
Locker Doors: Add .25 hours per door
Hose Racks, Slingers, Miami, Suffolk, etc: 2 hours each
U.S,AV V_'ww
QUOTATION
SHIP TO ADDRESS:
Monticello Fire Department
505 Walnut St
Monticello, MN 55362
FIRE SAFETY USA, INC.
3253 19TH ST NW
ROCHESTER, MN 55901
PHONE: 507-529-8444
FAX: 507-529-8111
DATE:
3/12/2019
QTY
ITEM
DESCRIPTION
PRICE EACH
PRICE EXTENDED
1
RRWM-9/24
Groves Red Rack, Wall Mount, 24", 9 Bay
2,025.00
2,025.00
2
RRWM-8/24
Groves Red Rack, Wall Mount, 24", 8 Bay
1,800.00
3,600.00
1
RMDS-4/24
Groves Red Rack, Mobile Dbl Sided, 24", 4 Bay
1,165.00
1,165.00
2
RMDS-6/24
Groves Red Rack, Mobile Dbl Sided, 24", 6 Bay
1,465.00
2,930.00
41
DKH-C
Dry -Kwik Coat Hanger
10.00
410.00
41
FDH
Flat Dry Hanger
10.00
410.00
41
GDH
Glove Dry Hanger
10.00
410.00
41
PPB -R
Groves Personal Property Box, Red
35.00
1,435.00
41
HH
Helmet Holder
10.00
410.00
5
RRB-48
Groves Ready Rack Bench, 48"
175.00
875.00
1
FREIGHT
Estimated Freight
900.00
900.00
TOTAL $14,570.00
Sales Rep: Nate Zenker Phone: 651-308-3658 E-mail: nate@firesafetyusa.com
City Council Agenda: 04/22/2019
2F. Consideration of approving purchase of base radio system for the new fire station
from Motorola/Ancom in the amount of $ 16,891 (DK)
A. REFERENCE AND BACKGROUND:
City Council is asked to approve the purchase of a base radio system from
Motorola/Ancom for the new fire station. This purchase was in the budget approved by
council for the new station.
Our current base radio system has been discontinued from the manufacturer. This means
there are no longer parts available and we cannot get it repaired if it fails. The base
station is imperative for the station to communicate with units on the scene.
Consideration of approving the purchase of a new base station through the state contract
from Motorola/Ancom for $16,891 includes both equipment and installation.
Al. Budget Impact: This item was included in 2019 fire station construction budget.
A2. Staff Workload Impact: This base station is essential for communications
between the station and units on scene.
B. ALTERNATIVE ACTIONS:
Motion to approve purchase of base radio system from Motorola/Ancom for
$16,891
2. Motion to deny purchase.
C. STAFF RECOMMENDATION:
City staff recommends Alternative #1.
D. SUPPORTING DATA:
• Quotes from Motorola/Ancom
CITY OF MONTICELLO
VERBAL/ WRITTEN QUOTE SUMMARY SHEET
Minimum 2 verbal or written quotes required for items/ services costing at least $1,000 but less than $2,500.
Minimum 3 written quotes required for items/services costing at least $2,500 but less than $10,000.
No Quotes are required for items purchased through state cooperative purchasing venture.
Use this form to summarize quotes received and to select vendor for award.
Name: Dan Klein
Dept: Fire
Signature of Person Obtaining Quotes:
Item/Service Requested: Base Radio System
Phone: 763-271-7463
Note: If you are unable to obtain required number of quotes, provide an explanation below in notes/comments.
# Date Vendor Name Contact Person Phone Number Total $ Amount
1 3/6/19 Motorola/Ancom
2 12/10/18 Ancom
3
M
Selected Vendor: Both
Quoted
Randy Beach 763-428-7884 $11,114.25
Randy Beach 763-428-7884 $ 5776.00
(If you are selecting other than low quote, you are required to provide written justification as to why low quote
was not selected in the notes/comments section):
Notes/comments:
One of the above quotes is for equipment the other is for installation.
Approval Acknowledgement:
Date:
Attach this form and written quotes obtained to invoice. Questions may be directed to the
Finance Department.
Page
ANCOM Technical Center
DELIVERS 1800 East Cliff Road, Suite 17
ANCOM Burnsville MN 55337
SOLUTIONS Tel: (952) 808-7699 Fax: (952) 808-0034
148
TO: Monticello Fire Department
505 Walnut Street, STE 1
Monticello, MN 55362
WE ARE PLEASED TO QUOTE YOU THE FOLLOWING:
QUOTATION QUOTE NO.: 150596
DATE: 12/10/18
TERMS: NET 30
Please reference Quote No. on
Correspondence & purchase orders.
Quote pricing valid for 60 days.
Service Requested
Install new 800Mhz antenna system in to new Fire Station. Antenna system to be ran from skid
mount located on the flat roof, down to room 135, where the radio equipment will be located. Antenna system
to be grounded according to the National Electrical Code with antenna system having surge protection device
installed within 2 feet of antenna cable entrance to building. Ground bars/grounding points for surge
protection device, as well as the equipment ground points to be provided by the customer. #6 ground wire to be
provided by Ancom between said device and customer's ground bar/grounding location. Customer to
provide equipment housing/shelving and/or racks for all equipment located in room 135. Customer to also
provide antenna cable pass-thru from roof to inside the building. (4" weather head recommended)
Build codeplug, program, and optimize new APX consolette to be used with new MCD5000 remote system. Configure and
program new MCD5000 remote system consisting of POE switch and 4 remotes. All remote infrastructure to
use customer provided CAT5E or better cabling from each remote location back to room 135. Remotes
to be installed in room 135, 114, 115, and 123. Remotes are assumed to be sitting on desks
at each location. Wall mounting of remotes is possible but requires a $49.00 wall mount
bracket for each remote to be wall mounted. Wall mount brackets not included in this quote.
Qty
Description
Total
200.00
1/2" Foam Heliax Cable
876.00
1.00
Rubber Mat 36"x36"
35.00
1.00
Rohn Non -Penetrating Roof
199.95
6.00
8"x8"x16" Block
9.00
1.00
800mhz Fiberglass Base ant
80.85
4.00
N Male Connector LDF4
118.44
1.00
PolyPhaser-Flange Arrestor
66.00
1.00
Grounding Materials
150.00
1.00
Clamp Kit
45.72
1.00
Antenna mounting hardware
25.00
15.00
Cable Belden RG58 A/U
13.80
1.00
N Female RG -58 Connector
8.75
1.00
N Male Crimp - Use w/RG58
5.40
24.00
Installation Materials -SERVICE
120.00
40.00
Cats Cable - Stranded, Grey
18.00
1.00
Coax ground kit
24.99
1.00
8 port POE switch
278.60
1.00
Cable Molding, 6' length
20.50
Continued on following page
aMOTOROLA
Authorized Two -Way Radio Dealer
TO: 148 Monticello Fire Department
Service To Be Performed
ARMER codeplug build for APX consolette.
Optimize APX consolette and program
Remote setup, interface, and configuration.
Installation Labor
Trip Charge
Fuel Service Charge
Page 2
ANCOM Technical Center
1800 East Cliff Road, Suite 17
Burnsville MN 55337
QUOTATION QUOTE NO.: 150596
DATE: 12/10/18
Parts
2,096.00
Tech Svc
3,555.00
Total Svc
5,651.00
Outbound Shipping 125.00
Tax .00
Total Quote 5,776.00
------------------------
ORDERS SUBJECT TO SHIPPING & HANDLING AND SALES TAX IF APPLICABLE TERMS SUBJECT TO CREDIT REVIEW
CUSTOMER IS TO PROVIDE ALL ACCESS NEEDED TO COMPLETE THE PROJECT IN A TIMELY MANNER.
NO PARTS ARE PROVIDED, OTHER THAN MISCELLANEOUS INSTALLATION HARDWARE, UNLESS OTHERWISE SPECIFIED.
CHANGE ORDERS WILL BE PROCESSED FOR ADDITIONAL OUT -OF -SCOPE MATERIAL AND LABOR, OR OTHER DEVIATIONS FROM THIS QUOTE.
ANCOM RESERVES THE RIGHT TO CORRECT MATHEMATICAL OR OTHER ERRORS IN THIS QUOTATION.
Accepted
by P.O. No.
LEGAL NAME OF PURCHASER
Date
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City Council Agenda: 04/22/2019
2G. Consideration of Adontin2 Finance Committee Guidelines (JO)
A. REFERENCE AND BACKGROUND:
City Council is asked to consider adopting guidelines governing the activities of the
newly established Finance Committee. At the first city council meeting of 2019, Mayor
Stumpf introduced the idea of establishing a Finance Committee and requested that the
first order of business be preparation of draft guidelines for City Council consideration.
Council approved establishment of the Committee and appointed Mayor Stumpf and
Councilmember Charlotte Gabler to serve on it.
In preparing the guidelines, staff provided the Committee with a collection of concepts
gleaned from similar committees in other cities. After discussion, the Committee
narrowed the focus to the duties identified in the attached document. Primarily the group
will focus on capital improvement planning and mid to long-term financial planning.
The group's major area of responsibility is to assist the City Council in accomplishing a
smooth financial transition from the present tax capacity rich arrangement to a time when
Monticello is no longer a nuclear facility host community. The current power plant
license period extends to 2030, and it is likely the plant and associated tax base will be
available through that date. However, licensure beyond 2030 is undetermined, and the
city is committed to proactive financial planning for all potential outcomes.
By initiating the Finance Committee now, the city gains the advantage of time to
diversify the mix of funding sources and develop strategies for managing a potential
transition.
Al. Budget Impact: None
A2. Staff Workload Impact: Staff involvement includes the City Administrator,
Finance Director, Finance Manager and Communications Coordinator with other
staff assisting as -needed.
B. ALTERNATIVE ACTIONS:
1. Motion to adopt Finance Committee guidelines as proposed.
2. Motion to adopt with modifications or table for further review.
C. STAFF RECOMMENDATION:
City staff recommends Alternative #l.
D. SUPPORTING DATA
0 Finance Committee Guidelines
Guidelines for Monticello Municipal Finance Committee
Mission Statement: The mission of the finance committee is to assist the City Council and staff
in the development, review and promotion of sound fiscal policies for the city. The committee
embraces principled stewardship, the ethic that embodies responsible planning and
management of resources.
• Develop strategies for addressing transition in tax base mix likely to occur in the next 1-
20 years. Define how municipal debt and operations will be funded as Monticello
transitions into the new energy economy.
• Risk Analysis — identify threats and plans of action to address threats
• Municipal funding mix — understand and manage evolution of funding mix that
will inevitably occur as a result of transition:
• Property tax
• Local Government Aid
• Liquor Funds, DMV
• Other Fees — Utility, Taxes, Assessment Policy
• Research and provide recommendations to City Council on development
of revenue sources.
• Legislative initiatives
• Represent the City in support of legislative initiatives
• Represent Monticello via the Coalition of Utility Cities
• Public relations/information — keep community up to date
• Explore grant and transition aid funding opportunities
• Economic Development initiatives
• Capital improvement planning/debt forecasting
• Provide recommendations on contract services, city service levels and staffing
impacts
• Provide input on design of the annual budget process, schedule and public information
process.
• Establish Goals or make recommendation to CC on goals guiding operating budgets,
capital budgets, and debt levels.
04/19/2019
City Council Agenda: 4/22/2019
2H. Consideration of approving purchase of Vehicle Exhaust Capture Svstem for the
new fire station from TNC Inc. in the amount of $37,972 (DK)
A. REFERENCE AND BACKGROUND:
City Council is asked to approve the purchase of a vehicle exhaust capture system for the
new fire station from TNC Inc. This purchase was approved by Council as part of the
original budget for the new station.
The exhaust system attaches to diesel vehicles to capture exhaust fumes when the trucks
are started. The system attaches directly to the vehicle; it disengages when the truck
leaves the station and gets reattached when the truck returns. It automatically senses
when a truck is started and the system turns itself on.
Additionally there are sensors in the station to monitor the level of exhaust in the air and
start the system if levels are too high. Use of this system is imperative to keep the air in
the station as clean as possible.
There is no state bid for this item.
Al. Budget Impact: This item is included in 2019 new fire station construction
budget at an estimated cost of $79,944.
A2. Staff Workload Impact: This exhaust capture system will help keep the air as
clean as possible.
B. ALTERNATIVE ACTIONS:
Motion to approve purchase of the exhaust capture system in the amount of
$37,972.
2. Motion to deny purchase of the exhaust capture system in the amount of $37,972.
C. STAFF RECOMMENDATION:
City staff recommends Alternative #1.
D. SUPPORTING DATA:
A. Quote from TNC Inc.
B. Quote from MagnaGrip
C. Quote from Ward
TNC
Industries, Inc.
April 17, 2019
City of Monticello -Fire Department
Attn: Dan Klein
505 Walnut Street
Suite 1
Monticello, MN 55362-8831
Re: P1ymoVent Vehicle Exhaust System
Gentlemen:
We offer the following prices for a Plymovent Vehicle Exhaust Extraction System for your new
Fire Station. All pricing includes labor, material, a Plymovent fan, a Plymovent Control
Assembly with starter and transformer, wireless transmitters, wireless receiver, all ducting,
magnetic grabbers, all miscellaneous hardware, the Plymovent tracks or rails and the installation.
In both options, the system will have future capacity for a sixth vehicle. When the other vehicles
are added to the system, we will simply add the Plymovent track or rail assembly and a minimal
amount of ductwork. The fan and main ducting will not need to be modified.
The vehicles with under carriage side exhaust will be connected to the system using an
SBTA. The SBTA or Slide Balancing Track Assembly is designed for vehicles with under
carriage side exhaust. The Model 21 will be used, which provides coverage for vehicles
parked with the tailpipe within 28' of the door. This will cover most vehicles in the fire
industry and allow 4' of space between the front of the truck and the door.
One of the Tenders has a vertical stack. This vehicle will drive in the back door and out the
front. We will provide coverage using a Model VSR or Vertical Stack Rail assembly.
Base Bid
There will be one SBTA21 in the front of Bays 2-5 to provide coverage for one vehicle in the
south end of the bay. Bay Three will also house the Tender. In addition to the SBTA21 in the
south end of the bay, we will provide a VSR for coverage in the middle bay.
We will provide ducting from each SBTA and the VSR to the fan, which will be located in the
middle of the apparatus bay. We will provide duct from the fan out the rear wall. The wall
opening should be 13 or 14" diameter for our 12" spiral pipe.
The price for the work outlined above is $37,972
7100 Medicine Lake Road —Suite 200 —New Hope, MN 55427 —Phone (763) 559-0808 —Fax (763) 559-0111
TNC_
Industries, Inc.
Alternate One
This option assumes the Tender will be converted from a vertical exhaust to one with under
carriage side exhaust. The exhaust will come out the side near the vertical stack.
There will be one SBTA21 in the front of Bays 2, 3 and 5 to provide coverage for one vehicle in
the south end of the bay. Bay Three will also house the Tender with the converted exhaust. A
Plymovent SBTA42 will be provided to provide coverage for Tender 3 and Tender 7.
We will provide ducting from each SBTA to the fan, which will be located in the middle of the
apparatus bay. We will provide duct from the fan out the rear wall. The wall opening should be
13 or 14" diameter for our 12" spiral pipe.
The price for the work outlined above is the same at $37,972.
Sincerely,
TNC Industries, Inc.
f
Thomas P. Egan
Vice President
7100 Medicine Lake Road — Suite 200 —New Hope, MN 55427 —Phone (763) 559-0808 —Fax (763) 559-0111
TOP TEN REASONS TO GO WITH TNC & PLYMOVENT
1. TIME TESTED -TNC has been installing P1ymoVent products in Minnesota for
over 20 years.
2. PROVEN PERFORMANCE — P1ymoVent systems work time after time.
3. COMPETITIVE PRICING — Best product at a fair price and typically the LOW
RESPONSIBLE BIDDER.
4. LOCAL PARTS and SERVICE. TNC stocks parts in our warehouse in the
Twin Cities.
5. MORE CITIES IN MINNESOTA CHOOSE PLYMOVENT FOR THEIR FIRE
STATIONS. P1ymoVent covers more departments in Minnesota than all the
competition combined.
6. ONLY SUPPLIER who worked with you and your engineer to budget, design and
layout your system. The competitors called only after your new station was
announced. We support you.
7. FACTORY TRAINED INSTALLERS. Our installers are factory trained and
carry competency cards as required for installation in the larger Minnesota cities.
They have been working with TNC for over 15years.
8. TNC is a Licensed, Bonded and Insured HVAC contractor. We aren't just
salespeople. We are the single source solution that will furnish, install and service
the product.
9. PLYMOVENT CORPORATION routinely supports the FIRE INDUSTRY in
their efforts to find documentation to the harmful effects of diesel fumes, to
update the code requirements and to obtain funding for solutions.
10. ONLY SUPPLIER TO SUPPORT YOUR MINNESOTE STATE FIRE CHIEF
ASSOCIATION. TNC has participated in the MSFCA Convention for over 15
years providing information and budgetary pricing for many of Minnesota Fire
Departments. None of the competitors support you or the fire industry in
Minnesota.
Common sense reasons to 20 with Plvmovent over Magnegrip
• Magnegrip requires the operator to bend down into the exhaust fumes in
order to connect the grabber. Plymovent keeps your fire fighters safer by
allowing them to stand upright and easily attach our system without
having to bend down and align some pins. It is not only safer it is much
easier.
• Magnegrip requires the tailpipe to stick out at least 4" past the side of the
truck, which is against the NFPA.
• Magnegrip does not have a safety breakaway section. While this adds to
the price of our system, it is substantially less cost than the repairs
required to the Magnegrip system when it is pulled down.
• Pricing is usually close and Plymovent is typically the low responsible
bidder when all costs and benefits have been compared.
References
Over 80 PlymoVent Systems installed by TNC in the last 20 years.
In addition to those listed below we have recently completed or are currently working on the
following installations:
Chanhassen Station One and Two, Brookings SD, Kindred ND, Red Wing Station Two and Minot
Airport Fire Station, Williston Airport Fire Station, Sartell Public Safety Building, Minnetonka
Fire Station Five and Faribault Fire Station.
Aberdeen Fire Station Two has six of the SBTA21's.
Aberdeen, SD Airport Fire Station has PV.
Aberdeen, SD Main Fire Station eleven SBTA21's
Annandale purchased a system.
Apple Valley has our system in all three of their stations.
Brainerd installed a PlymoVent System in 2009.
Cannon Falls has a PlymoVent System with ten SBTA21's.
Crookston installed a PlymoVent System in their station.
Crosby has PlymoVent system in their station.
Dickinson, ND Fire Station #2 was completed in 2015
Dickinson, ND installed a PlymoVent System in 2007.
Duluth Fire has a PlymoVent system in Station One.
Eden Prairie — All Four Fire Stations were completed in 2013.
Edina Fire Station # land 2 have a number of SBTA's.
Fergus Fall has a total of six vehicles.
Fort Meade, SD has a PlymoVent system in their fire station.
Grand Rapids has a PlymoVent system.
Hot Springs VA Medical Center has a PlymoVent System.
Inver Grove Heights has PlymoVent in both of their stations.
La Crescent Fire Station was completed in 2015.
Loretto Fire purchased a four drop system.
MAC Airport Fire Station # 1 has PlymoVent
MAC Airport Fire Station #2 has PlymoVent
Maple Plain installed a PlymoVent system.
Medical Clinic at the Minot AFB has a PlymoVent system
Minot put a system in two of their city departments
Minot's new Fire Station #2 is currently under construction.
Moorhead has a system in each of their two stations.
Plymouth has now installed our system in all their stations.
Red Wing purchased a PlymoVent system.
Rochester has PlymoVent in all four stations.
Rochester new Fire Station #2 was completed in 2015
Rosebud Indian Reservation in Mission South Dakota has PV.
Sartell has our system in their station.
Savage Fire has a PlymoVent system in both of their stations.
St. Cloud - all five stations
St. John's purchased a system with all SBTA's
St. Paul — All stations outfitted with PlymoVent in 2011.
St. Paul Fire Station #1/#10 HQ has PlymoVent.
Wabasha has a system with both a STR and the SBTA models.
Watertown, SD has PlymoVent.
Wayzata- system is scheduled to be increased in 2015.
Webster, SD has a PlymoVent System.
Winona has a PlymoVent system in both of their stations.
CPS Distributors Inc
19801 Gull - Love Rd
Brainerd MN 56401
612-384-2670
MagneGrip Ouote
Date: April 15th, 2019
Proposal For: Monticello Fire Department
Attention: Fire Marshall Dan Klein
Proiect Scope: CPS Distributors will provide and install a fully automatic
MagneGrip Diesel Exhaust Extraction System for the source
capture removal of vehicle exhaust emissions from Apparatus's
start up to exit.
System Features: CPS Distributors MagneGrip System is 100% American made.
Our system mixes cool air with the vehicle's exhaust gases for a
cooler nozzle and hose operation. The Nozzle seals 100% at the
tailpipe. The one-way check valve design prevents any backwash,
so personnel never breathe exhaust emissions. MagneGrip's
ambient air intake reduces negative air pressure building on the
apparatus when not running. This important feature helps prevent
turbo -spinning without lubrication.
Equipment. Material and Labor Price: Per Bid Request
5 -Drop MagneGrip vehicle exhaust extraction system. (sized to expand to 7 in future.)
Package Includes:
< (3) SBTM 201-05 Sliding Balancer Tracks
< (1) SSRM 701 Suction Rail with two crabs
< (1) Auto -Start wireless Control Panel
< (1) MC361 7.5 hp 3ph 4400 CFM (duct will be 14" diameter)
< Rigid Spiral Duct, Lateral Connectors etc.
< Auto Start transmitters included and installed in taillights
< Labor needed to install Above System
Totalprice......................................................................... $439347.00
Option: For VSR 801 Vertical stack rail drive thru ADD $91890.00
Note: with this option one SBTM 201 will not be furnished/needed
Price with option accepted will be ...... $53,237.00
Sales Tax exempt certificate required; sales tax not included in quote
< Clean Air Concepts Warrants the MagneGrip vehicle Exhaust Removal
< System against defects in parts and workmanship for Two full year per spec.
Submitted by: Accepted by:
CPS Distributors Inc.
Title
Cleon SundbN
Cleon Sundby
4/15/2019
Date Date
Protect our firejz yhtff s future &afth from to* diesel e4aust fumes... ThinkW agneGnp
r
Group Today!! IN GOD WE TR UST!
4:0.A PROUD suppoRTER o rHE....
,SIREFiGHTER c-wcERFou- DATION- www.ffcancer.org
Sundby413@brainerd.net
612-384-2670
Ward Diesel Filter Systems
1250 Schweizer Road
Horseheads, NY 14845
Phone: 800-845-4665
Fax: 607-739-7092
To: Monticello Fire Department
505 Walnut Street
Monticello, MN 55362
Attention: Dan Klein, Fire Marshal
Date: February 8, 2019
Quotation #: 11278R
Quotation valid until: March 10, 2019
Prepared by: SCB
Quantity I Description �r Unit Price Total Price I
9 NO SMOKE direct source capture diesel exhaust removal
systems, installed, excluding taxes*
*Price based on installation of 5 or more systems per order
Warranty: One (1) year.
End User: Monticello Fire Department
Installation Site: Monticello Fire Department
Terms: Net 30 days on all invoices. Invoicing will be done weekly
on the number of units installed for each week.
Notes: All prices are in US Dollars. Proposal does not include
bid and/or performance bond cost. This price quote is based on
cash payments only and has a 5% discount.
If paying by credit card the price is: $82,584.12
$8,739.06 $78,651.54
Steven Bigness TOTAL $78,651.54
Regional Sales Representative
City Council Agenda: 0 4/22/2019
2I. Consideration of approving an agreement between the Citv of Monticello, MNDOT,
and MNDOT's design build contractor for Utilitv Relocations caused by the TH 94
Design Build proiect (ML)
A. REFERENCE AND BACKGROUND:
As part of the MNDOT Design build project S.P. 8680-173 (T.H. 94), from MN 24 in
Clearwater to 0.3 Miles East of CSAH 39 in Monticello, utility lines may need to be
adjusted or relocated. MNDOT has drafted the attached Master Utility Agreement
(MUA) which states MNDOT will reimburse the city for relocation costs necessitated by
their project and located in the interstate right of way. The city would be responsible for
any betterments to the utility. The MUA allows either the city to hire a contractor to
relocate the line or use MNDOT's contractor to move the line.
At this time MNDOT anticipates that a Fibemet line near the CSAH 39 overpass may be
impacted by the project, and may need to be adjusted to accommodate a storm sewer
pipe. This MUA has a maximum reimbursement amount of $10,605.00. If the relocation
work orders exceed this amount an amendment to the MUA will have to be executed by
all parties.
Al. Budget Impact: None anticipated at this time, MNDOT will reimburse for
relocation costs.
A2. Staff Workload Impact: Staff time will include coordinating with MNDOT and
Arvig if any Fibemet lines need to be adjusted.
B. ALTERNATIVE ACTIONS:
Motion to approve the MUA between the City of Monticello, MNDOT, and
MNDOT's design build contractor.
2. Motion to deny the MUA between the City of Monticello, MNDOT, and
MNDOT's design build contractor.
C. STAFF RECOMMENDATION:
City staff recommends the City Council approve the MUA with MNDOT as outlined in
Alternative #1.
D. SUPPORTING DATA:
A. SP 8680-173 MUA 1033754 City of Monticello
B. SP 8680-173 Letter 1033754 City of Monticello
Prepared by the
Utility Agreements and Permits Unit
(Payable)
($10,605.00)
S.P. 8680-173 (T.H. 94)
Location: From MN 24 in Clearwater to 0.3
Miles East of CSAH 39 in Monticello
Utility Owner: City of Monticello
MnDOT Agreement Number 1033754
S.P. 8680-173 (T.H. 94)
DESIGN -BUILD PROJECT
MASTER UTILITY AGREEMENT WITH
THE CITY OF MONTICELLO
THIS MASTER UTILITY AGREEMENT (MUA) is made and entered into this day of
, 2019 among the State of Minnesota, acting through its Commissioner of
Transportation, (MnDOT); the City of Monticello, acting through its City Council, and including all of its
agents, contractors, and subcontractors (Utility Owner); and , a [joint
venture] f Corporation] [partnership], including all of its agents, contractors,
and subcontractors (Contractor).
RECITALS
MnDOT has entered into a design -build contract (DB Contract) with the Contractor to design and
construct State Project Number 8680-173 on Trunk Highway Number 94 (Project). The Project is located
from MN 24 in the City of Clearwater to 0.3 Miles East of CSAH 39 in the City of Monticello. The Project
includes main line roadway reconstruction, collector road construction, bridge replacements, stormwater
basin construction and construction of auxiliary lanes.
The Utility Owner owns and operates buried water mains, sanitary sewers, and fiber optic lines, their
fixtures, and related equipment (Facilities) inside the limits of the Project. The Project may cause
changes to the Facilities. These changes may include relocation work, protection in place, removal,
replacement, reinstallation, and/or modification of the Facilities.
MnDOT will reimburse the Utility Owner for the costs of relocation work that is necessitated by the
Project and located in Interstate Right of Way.
The Utility Owner will be responsible for all other costs, including Betterments. The Utility Owner will
either perform this work or reimburse the Contractor for performing it.
State law requires a written agreement among the parties to set forth the terms and conditions for the
design, construction, and payment of the relocation work.
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
I. Master Agreement
This MUA establishes a general framework for processing the Project Utility Work, whether the
Contractor or the Utility Owner performs that work. The actual performance of the Utility Work will
be pursuant to Work Orders issued under this MUA, as described in Section VI.
A. Definitions: The definitions of the terms in Exhibit A apply when they are used in the
MUA.
B. Legal Authority: The Utility Owner and the Contractor possess the legal authority to enter
into this MUA and have taken all actions required by their procedures, by-laws, and/or
applicable law to exercise that authority, lawfully authorize their undersigned signatories to
execute this MUA, and bind the Utility Owner and the Contractor to its terms. Minnesota
Statutes, sections 161.45 and 161.46 authorize MnDOT to enter into this MUA. The
persons executing this MUA on behalf of the Utility Owner, MnDOT, and the Contractor
have full authorization to do so.
C. Delegation to the Contractor: MnDOT will perform the design and construction of the
Project by means of a DB Contract with the Contractor that MnDOT has procured in
compliance with Minnesota Statutes, sections 161.3410-.3428. MnDOT's entry into this
DB Contract may have an impact on the Project Utility Work, including, without limitation,
matters relating to scheduling and coordination. MnDOT may delegate to the Contractor
the duty to perform certain MnDOT obligations in lieu of MnDOT performing them.
MnDOT will retain its obligations to pay the Utility Owner or the Contractor, and/or collect
payment from the Utility Owner or Contractor, as applicable, for performing the required
Utility Work.
D. Term: This MUA is effective on the date MnDOT obtains all signatures required by
Minnesota Statutes, section 16C.05, subdivision 2. In no event will the term of this MUA
exceed a duration of five years. No Work Order will survive the expiration of this MUA.
This MUA will continue until the earlier of five years or when:
1. All of the Project Utility Work has been completed;
2. MnDOT makes the final payment owed to the Utility Owner, if any; and
3. The Utility Owner repays MnDOT for the Contractor's performance of any Utility
Work for which the Utility Owner was responsible for the cost.
E. Cancellation: MnDOT may terminate this MUA at any time, with or without cause, on 30
Calendar Days written notice to the Contractor and the Utility Owner. The termination of
this MUA does not relieve the Utility Owner of any obligations under the Notice and Order.
Page 2 of 26
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
Cancellation Without Cause: MnDOT may cancel this MUA at any time if it
determines that doing so is in MnDOT's or the public's best interest. Upon
termination, all finished and unfinished documents, data, studies, surveys,
drawings, maps, models, photographs, reports, and other material that the Utility
Owner and the Contractor prepared under this MUA will become MnDOT's
property at MnDOT's discretion. The Contractor and Utility Owner will be entitled
to payment, on a pro rata basis, for satisfactorily performed services.
2. Cancellation or Suspension for Insufficient Funding: MnDOT may cancel or
suspend this MUA if the Minnesota Legislature, or another funding source, does
not provide all of the funds or sufficient funds to pay for the Utility Work. In the
event of this termination or suspension, the Contractor and Utility Owner will be
entitled to payment, on a pro rata basis, for satisfactorily performed services to the
extent funds are available.
3. Cancellation for Cause or Default: If the Utility Owner or the Contractor fail to fulfill
their obligations under this MUA in a timely and proper manner, or if either party
otherwise breaches this MUA, MnDOT has the right to terminate this MUA for
cause upon giving the Utility Owner and the Contractor written notice and a 30 -
Calendar -Day opportunity for the defaulting party to cure the default or show cause
why the termination is inappropriate. Such termination will be at MnDOT's sole
discretion and will not limit any other available remedy. Upon termination, all
finished and unfinished documents, data, studies, surveys, drawings, maps,
models, photographs, reports, and other material that the Utility Owner and the
Contractor prepared under this MUA will become MnDOT's property at MnDOT's
discretion. The Contractor and Utility Owner will be entitled to payment, on a pro
rata basis, for satisfactorily performed services.
a. Notwithstanding the above, the Utility Owner and the Contractor will not be
relieved of liability to MnDOT for any damages MnDOT sustains due to any
breach of this MUA. MnDOT may withhold any payment to the Utility
Owner or the Contractor to mitigate its damages until the exact amount of
damages due to MnDOT from the Utility Owner or the Contractor is
determined.
b. If it is determined for any reason after cancellation that the Contractor or
Utility Owner was not in default, or that the Utility Owner's or the
Contractor's action or inaction was excusable, the cancellation will be
treated as a cancellation without cause, and the rights and obligations of
MnDOT and the Utility Owner or Contractor (whichever is applicable) will
be the same as if MnDOT had canceled the MUA without cause, as
described in Article I.E.1.
Page 3 of 26
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
F. Data Practices: All parties must comply with the Minnesota Government Data Practices
Act (Minnesota Statutes, chapter 13), as it applies to any data received, collected, stored,
or disseminated by a party to this MUA or the work performed under it. The Act provides
for civil liability for failure to comply with its requirements.
G. Conflict: In the event of a conflict between this MUA, its incorporated material, or its
exhibits and attachments, the parties will resolve that conflict or inconsistency in favor of
the most restrictive provision, as MnDOT determines at its discretion.
II. Technical Criteria/Standards/Requirements
A. Federal and State Requirements: The Contractor and Utility Owner must comply with all
applicable federal and State laws, rules, and regulations, including all environmental laws
and regulations on the Project. The Contractor and the Utility Owner must require
compliance with these laws and regulations in all subcontracts entered into under this
MUA.
B. Standard Conditions: The standards, procedures, and terms in this MUA, any subsequent
Work Orders, and all MnDOT Utility Permits will govern the performance of the Utility
Work and any related payment (if applicable). The following provisions are incorporated
herein as terms and conditions of this MUA:
Title 23, Code of Federal Regulations, Part 645, and the edition of the FHWA
Program Guide: Utility Adjustments and Accommodation on Federal Aid Highway
Projects (Federal Regulation), in effect at the execution of this MUA, and any
subsequent amendments and replacements;
2. MnDOT's Policy for Accommodation of Utilities on Highway Right of Way;
3. The Notice and Order; and
4. All exhibits and policies referenced herein.
C. General Criteria and Standards: All Utility Work must be consistent with this MUA and the
Utility Owner's current, reasonable, written specifications; standards of practice;
construction methods; and any applicable Utility Permit requirements.
If the Contractor is performing the design, the Utility Owner must provide the
necessary written specifications, standards of practice, and construction methods
to MnDOT and the Contractor no later than the beginning of the design. If the
Page 4 of 26
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
Utility Owner does not provide these documents, the Contractor will be under no
obligation to follow them.
2. If the Utility Owner is performing the design, it must provide all current written
specifications, standards of practice, and construction methods to MnDOT and the
Contractor no later than the date the Work Order for the Utility Work is signed.
D. Plans: The plans for the design of the Utility Work must show at least the existing
topography, Right of Way, lanes of travel, the x and y coordinates of the Facilities'
location, and the z coordinate of the Facilities' location, if applicable.
The most recent plans and specifications will govern the scope of the Utility Work.
When the final plans are completed they will supplement or replace any previous
plans or specifications, as applicable.
III. Quality Management
The Utility Owner will be responsible for the quality control of all Utility Work, regardless of which
party performs it. Any quality control that the Contractor elects to provide for the Utility Work will
be in addition to, not in lieu of, the Utility Owner's quality control. The Utility Owner will operate all
valves and supervise all shut -offs and disconnections for the construction of the Utility Work. The
Utility Owner must notify MnDOT in writing of all cases of a performing party's noncompliance no
more than fourteen Calendar Days after the Utility Owner knew or should have known of the
noncompliance.
IV. Coordination
The Utility Owner, MnDOT, and the Contractor will coordinate their efforts and cooperate with
each other to ensure that the party performing any work does so promptly and without
disturbance to other Project Work, minimizes delay and uncertainty, and eliminates excess cost.
Coordination will include the following tasks.
A. Initial Coordination Meeting: When the party preparing the plans achieves a level of
design where utility conflicts can be determined, the Contractor and the Utility Owner will
conduct an initial coordination meeting before beginning the Work Order process. At this
meeting, the Contractor and the Utility Owner will address pertinent information for the
Utility Design Sheets (UDSs) and discuss potential conflicts. Once the Contractor has the
UDS information, a preliminary level of design, and estimated costs, it will schedule a
meeting with MnDOT and the Utility Owner to:
Page 5 of 26
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
Review the Final Design and construction schedules for the work at each UDS
location;
2. Review proposed conflict resolutions;
3. Coordinate the performance of the Project Work with the Utility Work at each UDS
location; and
4. Negotiate the Work Orders.
B. Coordination of Relocations: The Contractor will avoid relocating the Utility Owner's
Facilities to the extent practicable. If the Contractor and the Utility Owner cannot agree
whether a relocation can be avoided, MnDOT will determine the appropriate course of
action at its discretion. When practicable, the Facilities will be left in-place and protected.
When physical relocation of the Facilities is not reasonably avoidable, the Utility Owner
will relocate (or allow the Contractor to relocate) those Facilities. The Utility Owner must
use its best efforts to cooperate with MnDOT and the Contractor to identify any joint users
of the Facilities and to assist in the Utility Work.
C. Change in Contractor's Design: If the Contractor changes the design of a relocation to
which the Utility Owner has agreed, and one of the parties has commenced the design or
physical construction of that relocation, the Contractor and the Utility Owner must
coordinate to change the design and/or relocation of those Facilities. Article VIII.B of this
MUA describes the payment process for additional design and/or relocation changes.
D. Ongoing Coordination
MnDOT, the Utility Owner, and the Contractor will meet as each party reasonably
requests to review and coordinate time schedules and track Utility Work progress.
2. The Utility Owner will not Interfere with the Project Work.
V. The Utility Design Sheet
The Contractor will prepare a UDS, in substantially the same form as Exhibit B, to describe the
Project Utility Work at each specific location.
VI. Work Orders
A party to this MUA will commence Utility Work only after all the parties to this MUA have
executed a Work Order and MnDOT has issued any necessary Utility Permits.
Page 6 of 26
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
A. Form: The Work Orders will be in substantially the same form as Exhibits C(1) and C(2).
B. Contents/Amendment: The Work Order, and any agreements or documents executed or
prepared pursuant to it:
Will include:
a. The design plans;
b. Any available, applicable design details;
C. Any Right of Way/easement documents at the UDS location;
d. The scope of the Utility Work;
e. The party responsible for performing the Utility Work;
f. The lump sum or estimated amount of the Utility Work, as applicable;
g. The Utility Work schedule;
h. The Utility Owner's special scheduling considerations (e.g., winter gas
loads and summer electric loads):
i. The Utility Owner's Inspection fees; and
j. Any other conditions applicable to the Work Order that this MUA does not
already address.
2. May also amend the terms and conditions of this MUA upon inclusion of
appropriate language describing the change.
C. Negotiation: MnDOT, the Utility Owner, and the Contractor must promptly meet and
confer to resolve any comments or disagreements regarding the Work Order through
good faith negotiation. The Contractor will prepare the Work Order after the parties
resolve the comments or disagreements.
D. Submission/Response/Execution: The Contractor will provide notice of the Utility Work
and its schedule in a Work Order to the Utility Owner. The Utility Owner will respond (by
executing or commenting on problems) to all Work Orders no more than 14 Calendar
Days after receiving them. The Contractor shall submit four originals of each Work Order
(including any exhibits) to MnDOT for Approval upon execution by the Utility and
Contractor. MnDOT will respond with comments no later than 10 Working Days after
receipt. Failure to execute a Work Order will not excuse any party's failure to perform any
legal obligation.
E. Standards: All standards, procedures, terms, and conditions set forth in this MUA, and in
all MnDOT Utility Permits issued subsequent to the execution of the Work Orders, will be
incorporated into each Work Order. Failure to execute a Work Order will not excuse any
party's failure to perform any legal obligation.
Page 7 of 26
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
F. Reimbursement/Payment
Payment for Utility Work under a Work Order will follow the reimbursement
process in Article IX of this MUA. The Utility Owner will deal directly with MnDOT
when making or receiving payment. Unless a Work Order expressly obligates
MnDOT to pay for certain tasks, MnDOT has no financial obligation to pay for any
work described in it. MnDOT's financial obligation, if any, will be limited to the
amount expressly stated in the Work Order.
2. The amount MnDOT pays the Utility Owner for its relocation costs will not exceed
the amount on which the federal government bases its reimbursement for Federal -
Aid Highway Projects.
G. Work Order Effective Date: A Work Order and the obligations therein will be effective on
the date MnDOT obtains all required signatures under Minnesota Statutes, section
16C.05, subdivision 2.
H. Notice of Completion: Upon completion of the Utility Work, the party who performed it will
provide a notice of completion to the other party.
VII. Performance of the Utility Work
All Utility Work must follow the terms of the Notice and Order and the Work Order. The
Contractor and the Utility Owner may split the responsibilities for the design and construction
elements of the Utility Work at any particular UDS location, or perform one or both of the
elements itself, according to this section.
A. Responsible Party., The Work Orders (Exhibits C(1) and C(2)) indicate which party will be
responsible for designing and constructing the Utility Work at a particular UDS location.
That party must complete all Utility Work pursuant to the Notice and Order.
B. Time of Essence: Time is of the essence in the performance of any Utility Work.
C. Design
Contractor Design: The Contractor may design the Utility Work along with the
Project Work if the Utility Owner so authorizes in a Work Order. The Contractor
must complete the design according to the schedule in the Work Order. The
design will be subject to the Utility Owner's Approval by execution of a Design
Approval Letter (Exhibit D(1)). The Utility Owner will not unreasonably withhold
this Approval.
Page 8 of 26
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
2. Utility Owner Design: The Utility Owner may design the Utility Work according to a
Work Order. The Utility Owner must complete the design according to the
schedule in the Work Order. The design will be subject to the Contractor's
Approval by execution of a Design Approval Letter (Exhibit (D(2)). The Contractor
will not unreasonably withhold this Approval.
D. Construction
Contractor Construction: The Contractor may construct the Utility Work along with
the Project Work if the Utility Owner so authorizes in a Work Order. The
Contractor must complete the construction according to the schedule in the Work
Order. The construction will be subject to the Utility Owner's Inspection and
Approval by execution of a Construction Inspection Acceptance Letter (Exhibit
E(1)). The Contractor must provide as -built plans of the Facilities to MnDOT and
the Utility Owner no more than 90 Calendar Days after receiving the Construction
Approval Letter (Exhibit E(3)). Notwithstanding anything in this MUA or Minnesota
Rules, part 8810.330 to the contrary, the Utility Owner will not be liable for
damages that result from the Contractor's failure to perform the Utility Work.
2. Utility Owner Construction: The Utility Owner may construct the Utility Work
according to a Work Order. The Utility Owner must complete the construction
according to the schedule in the Work Order. Construction will be subject to the
Contractor's Inspection and Approval by execution of a Construction Inspection
Approval Letter (Exhibit E(2)). The Utility Owner must provide as -built plans of the
Facilities to MnDOT no more than 90 Calendar Days after receiving the
Construction Approval Letter (Exhibit E(2)).
3. Traffic Control: The Contractor will, at its own cost, provide traffic control for any
Utility Work, regardless of which party performs that Utility Work.
4. Utility Owner to Perform Inspection: The Utility Owner will Inspect any Utility Work
that the Contractor constructs. The Utility Owner will coordinate Inspections with
the Contractor.
a. The Utility Owner will Inspect the Contractor's construction Utility Work no
more than 7 Calendar Days after the Contractor has completed it. If the
Utility Owner determines that the completed Utility Work is consistent with
the Technical Criteria/Standards/Requirements in Article II, it will provide
the Contractor with a signed Construction Inspection Acceptance Letter
(Exhibit E(1)) for the work no more than 14 Calendar Days after its
Page 9 of 26
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
completion. The Utility Owner will have the right to reject Utility Work that
does not meet the Technical Criteria/Standards/Requirements. If the Utility
Owner rejects any of the Utility Work, it must notify the Contractor, in
writing, of its grounds for rejection and provide suggestions for correcting
any problems. The Utility Owner will review the revised Utility Work no
more than 7 Calendar Days after receiving notice of its completion, unless
the Work Order requires a different time period. As part of the Inspection,
the Contractor must provide the Utility Owner with a certification by a
Minnesota -licensed Professional Engineer indicating that the Utility Work
was constructed according to the Approved design and the Work Order
requirements.
The Utility Owner's Inspection, Acceptance, and Approval of the Utility
Work will not be construed as the Utility Owner's waiver of any Claim it may
have under applicable law.
E. Permits: The party responsible for constructing the Utility Work at a particular UDS
location will be responsible for obtaining all necessary permits. These permits include the
MnDOT Utility Permits and those from local authorities with jurisdiction over the Right of
Way used for Utility Work outside the Project limits. All parties must cooperate in that
process as needed. When the Contractor is responsible for the Utility Work, the Utility
Owner and the Contractor agree to coordinate to prepare and submit the MnDOT
Application for Utility Accommodation on Trunk Highway Right of Way, Form 2525
(Permit), as necessary. To the extent practicable, all utility Permits will be issued
subsequent to the Final Design of the Utility Work for the respective Work Order.
F. Incidental Utility Work: Regardless of which party is responsible for performing the Utility
Work, the Contractor will be solely responsible for performing any Incidental Utility Work.
Incidental Utility Work includes all In-Place/Out-of-Service Work and Protection In -Place of
Facilities.
G. Prequalified Subcontractors/Subconsultants: If the Contractor is responsible for designing
and/or constructing the Utility Work, it must use a subcontractor or subconsultant that the
Utility Owner has pre -qualified to perform that work or become prequalified itself. The
Utility Owner will prepare and provide the Pre -Qualified Consultants and Contractors List
to MnDOT and the Contractor no more than seven Calendar Days after this MUA's
execution. The Utility Owner will provide updates to the list as needed to MnDOT and the
Contractor. If the Utility Owner does not provide a list, the Contractor may use other
subcontractors or subconsultants. If the subcontractors or subconsultants on the list are
not reasonably available, the Contractor may use other subcontractors or subconsultants
upon receiving the Utility Owner's Approval.
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VIII. Responsibility for Cost
A. General: Applicable Laws of the State of Minnesota, including Minnesota Statutes,
section 161.45 and 161.46, and Minnesota Rules, part 8810.3300, subpart 3 will
determine cost responsibility between MnDOT and the Utility Owner.
B. Change in Contractor's Design: Regardless of the initial cost responsibility, if the
Contractor changes the design of a relocation to which the Utility Owner has agreed, and
one of the parties has commenced that relocation, the Contractor will be responsible for
paying the resulting cost. Where MnDOT is responsible, the Contractor agrees to assume
MnDOT's statutory responsibility for the payment of such design or additional relocation.
This provision does not alter MnDOT's statutory requirements for reimbursement to the
Utility Owner, or the Utility Owner's ability to file a Claim for reimbursement for such costs
with MnDOT.
C. Dispute Resolution: If there is a Dispute concerning cost responsibility, the parties will
attempt to resolve that Dispute according to the provisions of Article XVIII below. If a
good faith Dispute continues after that attempt, and if MnDOT consents in writing, the
parties will proceed with the Utility Work at MnDOT's cost, subject to MnDOT reserving all
applicable legal and equitable rights to later pursue reimbursement, plus interest and
costs, expenses, and damages, from the Utility Owner or the Contractor.
D. Depreciation: Depreciation credit will only be allowed to MnDOT or the Contractor to the
extent authorized by 23 CFR 645.117 (h)(2) for the depreciation or deterioration of
replaced or altered Facilities.
E. Salvage
When the Utility Owner is responsible for performing the Utility Work under a Work
Order and MnDOT is responsible for its cost, the Utility Owner must give credit to
MnDOT for the salvage value of that work, as explained in 23 CFR 645.117 (h),
and in the applicable Work Order.
2. If the Contractor recovers materials when performing the Utility Work that no party
will reuse, those materials will become the Contractor's property.
F. Betterments: The Utility Owner is responsible for the cost of any Betterments to its
Facilities.
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Agreement Number 1033754
IX. Payment
A. Maximum MUA Amount. MnDOT has encumbered $10,605.00 under this MUA
(Maximum MUA Amount). A Work Order will provide the cost of the Utility Work at each
location. The total cumulative costs of all Utility Work performed pursuant to this MUA
and its subsequent Work Orders must not exceed this Maximum MUA Amount unless the
Utility Owner, the Contractor, and MnDOT officials have fully executed an amendment to
the MUA as Minnesota Statutes, section 16C.05 requires.
B. Reimbursement Requirements: This MUA governs the payment for all reimbursable Utility
Work performed under it to the fullest extent consistent with applicable law.
If the party responsible for performing the Utility Work at a UDS location is not the
party responsible for the cost, the performing party must provide a notice of
completion and either a final lump sum statement or an itemized invoice of actual
incurred costs to the other party upon completion.
2. All plans, specifications, estimates, and billings that the Contractor or Utility Owner
submit to MnDOT to receive reimbursement must comply with:
a. All applicable federal and MnDOT requirements, including its special
provisions, technical memoranda, Policy for Accommodation of Utilities on
Highway Right of Way, and basic clearances for the installation of electric
supply and communication lines;
b. State statutes and rules;
C. Federal statutes and regulations;
d. The Notice and Order; and
e. Any other requirements set forth in the Work Order.
3. To receive reimbursement, the responsible party must submit the following
documents to MnDOT under each Work Order:
a. Any necessary conveyance documents executed by authorized officials of
the Utility Owner, if applicable;
The signed Design Approval Letter (Exhibit D(1) or D(2)) or the signed
Construction Inspection Approval Letter (Exhibit E(1) or E(2)); whichever is
applicable; and
C. One original invoice signed by an authorized representative of the Utility
Owner. The responsible party must submit this invoice no more than 120
Calendar Days after formal Approval of the Utility Work. If the Utility Work
was performed on an actual cost basis, the invoice must include supporting
documentation of approved costs.
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4. Payment will be contingent upon the non-performing party's final Inspection of the
Utility Work. All invoices will be subject to post -audit adjustment.
C. Lump Sum Basis: If the parties can agree on a lump sum amount, the costs of the Utility
Work may be reimbursed on a lump sum basis according to the Work Order. Pursuant to
Minnesota Statutes, section 161.46, subdivision 3, if MnDOT is responsible for the cost of
the Utility Work and the parties agree to a lump sum payment for the Utility Work covered
by a particular Work Order, then the total cost under that particular Work Order must not
exceed $100,000.00.
D. Actual Cost Basis: Subject to the standards in 23 CFR 645.117 and any other applicable
regulations, the costs of the Utility Work may be reimbursed on an actual cost basis for
the costs actually incurred performing the Utility Work. If the parties use an actual cost
basis, the party responsible for performing the Utility Work must develop and record the
costs of the Utility Work according to 23 CFR 645.117 and any other applicable
regulations or procedures. The performing party will provide the other party with all
information and reports that State and federal statutes or regulations require.
If the Utility Owner wishes to subcontract any Utility Work, it must first obtain prior
written Approval from the Utilities Engineer before awarding the contract for that
work. MnDOT will not unreasonably withhold this Approval. All bidding and
contracting must be conducted according to all federal and State laws and
regulations applicable to the Utility Owner and the Project. If the subcontracted
work costs $10,000 or more, the Utility Owner must:
a. Enter into a written contract with the subcontractor for that work. The
contract, and any subsequent contracts, must include or incorporate the
"Audits," "Insurance," and "Indemnification" clauses in substantially the
same form as they appear in this MUA; provide a detailed breakdown of
the basis for compensation; and state that there will be no "penalty" or
"winding up" charges for contract termination.
Provide copies of the contract to MnDOT prior to its execution or before
commencing work under an already executed "retainer -type" contract.
2. For each UDS location where the parties agree to base reimbursement on an
actual cost basis, the party responsible for performing the Utility Work at that
location will prepare an itemized estimate of the relocation cost according to its
standard practice. The responsible party must submit the estimate to the other
party for Approval with the preliminary plans according to all scheduling
requirements.
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Agreement Number 1033754
3. For any actual cost payments due to the Utility Owner, MnDOT will retain five
percent of the amount invoiced until it has conducted a final audit. MnDOT will use
its best efforts to complete audits no more than two years after completion of the
Utility Work and final receipt of all backup documentation supporting the time and
materials associated with that work. This two-year audit clause will not supersede
or negate the Audit clause in Article XX of this MUA.
4. Limitation on Payment
a. If the responsible party deems it necessary to perform additional Utility
Work not covered in a Work Order, or anticipates that costs will exceed the
amount in Article IX.A, then the performing party must promptly notify the
Utilities Engineer, in writing, of the nature and cause of the additional work
or costs prior to performing or incurring them. Notification must include the
amount of additional funds requested and reason(s) to support the request.
The Utilities Engineer may approve the request subject to the availability
and encumbrance of necessary funds. If the responsible party incurs
additional costs for which the State has not previously encumbered funds,
MnDOT will not be obligated to pay those additional costs.
If the total amount of the Utility Work will exceed the Maximum MUA
Amount, the performing party must bet Approval to do so from the Utilities
Engineer. Subsequent to the Utilities Engineer's Approval of the request to
incur additional costs, the parties must amend this MUA to reflect the new
Maximum MUA Amount before MnDOT will not be responsible for paying
the additional cost.
E. Payments: The Utility Owner will deal directly with MnDOT when making or receiving
payment(s) for the performance of Utility Work, or making payments for Betterments. If
the Utility Owner performs the reimbursable Utility Work, MnDOT will make payments
pursuant to the Work Order.
An actual cost or lump sum payment constitutes payment in full for all Utility Work
performed under a particular Work Order and for any and all damages, claims, or
causes of action of any kind the party performing the work accrues because of the
relocation.
2. The actual cost or lump sum payment will not include Betterment, salvage, and/or
retirement value or any combination thereof.
F. No Offsets: The Utility Work performed under each Work Order will be treated as a
separate job with separate billing. There will be no offsets between the amounts one
party owes the other, whether for the same Work Order or for different Work Orders,
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S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
except for the Betterment, salvage, and/or retirement value credits, or any combination
thereof described in this MUA.
X. Betterment
A. As MnDOT determines at its discretion, Betterment work may be eligible to be performed
if:
It is compatible with the Project Work;
2. It would not Interfere with the Project Schedule; or
3. Separating the Betterment work from any related Utility Work that the Contractor is
responsible for performing is feasible.
B. The Utility Owner will be responsible for the cost of any Betterments. If the Utility Owner
wishes to include eligible Betterment work at a location where the Contractor is
responsible for performing the Utility Work, the Utility Owner will negotiate the cost (on a
lump sum or actual cost basis) for that Betterment work directly with the Contractor. The
Utility Owner must provide a copy of that lump sum amount or actual cost estimate to
MnDOT.
If the Utility Owner authorizes the Contractor to do the Betterment work, MnDOT,
the Utility Owner, and the Contractor must execute a Work Order describing the
terms and conditions of that work. Upon the execution of the Work Order, the
Utility Owner will pay the negotiated price of the Betterment work to MnDOT.
MnDOT will then add the Betterment work to the DB Contract with the Contractor.
2. If the parties cannot agree to a lump sum cost for the Betterment work, the
Contractor will perform the work on a time and materials basis pursuant to the DB
Contract. The Utility Owner will pay MnDOT the total, actually incurred cost on
that basis.
a. If the Contractor performs the work on an estimated time and materials
basis, and the actual costs for the work exceed the estimated amount, the
Utility Owner will pay those excess costs to MnDOT.
b. If the Contractor performs the work on an estimated time and materials
basis, and the actual costs for the work are less than the estimated
amount, MnDOT will promptly refund the remaining amount to the Utility
Owner. MnDOT will make that refund no more than 30 Calendar Days
after receiving an invoice and supporting documentation for that work.
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Agreement Number 1033754
3. If the Utility Owner does not accept the Contractor's offered price for the
Betterment work, the Utility Owner may reject that price. The Utility Owner may
then select a different contractor to perform the Betterment work, provided that the
performance complies with the Contractor's Project schedule. MnDOT, the Utility
Owner, and the Contractor will execute a Work Order to describe the terms and
conditions of that Betterment work. The Utility Owner will, according to Minnesota
Rules part 8810.3300, be responsible for claims and damages arising from the
Utility Owner's failure to meet the deadline established in an applicable Notice and
Order.
XI. Scheduling
A. The performing party will complete any design, construction, and/or Inspection of Utility
Work according to a schedule described in the Work Order. The parties agree to
negotiate the use of acceleration methods (e.g., imposing overtime work or importing
contractors from outside the local area) in good faith if necessary to meet the Contractor's
scheduling requirements. This clause will not be construed as giving a party unilateral
authority to order acceleration, except that this clause will not remove MnDOT's authority
(if any) under the Design -Build Contract to direct acceleration by the Contractor.
B. Where the Utility Owner designs the Utility Work, the Contractor will review that design
and respond no more than 14 Calendar Days after receiving it, unless the Work Order
requires a different time period. If the design is consistent with the performance standards
described herein, the Contractor must Approve it and notify MnDOT and the Utility Owner
of the Approval within this time period. If the design does not meet performance
standards, the Contractor must submit its comments to the Utility Owner and notify
MnDOT within this time period.
C. The Utility Owner will have the right to reject any design work that does not meet the
Technical Criteria/ Standards/Requirements described in Section II. If it rejects any
design work, the Utility Owner must immediately notify MnDOT and the Contractor, in
writing, of its grounds for rejection and suggestions for correcting the problem. The Utility
Owner will review the revised design work no more than 7 Calendar Days after receiving
it, unless the Work Order requires a different time period.
D. If the Utility Owner is constructing the Utility Work, it may not begin until it receives the
executed Work Order. The Utility Owner must notify the Contractor when it will begin
construction according to the time period in the Work Order.
E. Where the Contractor performs the design for the Utility Work, the Utility Owner will review
the Contractor's design no more than 14 Calendar Days after receiving it, unless the Work
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S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
Order requires a different time period. If the design is consistent with the performance
standards described herein, the Utility Owner must Approve it and notify MnDOT and the
Contractor of the Approval within this time period. If the design does not meet
performance standards, the Utility Owner must submit its comments to the Contractor and
notify MnDOT within this time period. The Contractor may not begin construction of the
Utility Work until it receives an executed Work Order.
XII. Deadlines and Delays
A. No party will be liable for any delay or failure to meet any obligation in this MUA if that
delay or failure is caused by "Force Majeure." Any delay or failure due to a Force Majeure
will not constitute default.
B. If the Utility Owner fails to meet a deadline, and that failure is not due to Force Majeure,
the Utility Owner must pay MnDOT the actual documented costs and damages MnDOT
incurs. The Utility Owner must also pay the Contractor the actual documented costs and
damages the Contractor incurs because of the Utility Owner's delay. If the following
conditions are satisfied, the Contractor will bear 100 percent of the risk of utility delays, up
to an aggregate amount of 4 Calendar Days for the Project (regardless of how many of
the Utility Owner's Facilities the Project affects):
The Utility Owner has provided satisfactory evidence to MnDOT that it has fulfilled
its obligation to coordinate with the Contractor to prevent such delays;
2. The Utility Owner has attempted to negotiate a reasonable solution to the utility
delay pursuant to Paragraph XI.A., if applicable; and
3. The Utility Owner has obtained, or is in a position to timely obtain, all applicable
Approvals, authorizations, certifications, consents, exemptions, filings, leases,
licenses, permits, registrations, options, and/or required rulings that are its
responsibility to obtain.
C. If any party fails to meet deadlines set in a Work Order, then any affected time deadlines
for any other party's design, construction, and/or Inspection of the Utility Work will be
revised accordingly.
XIII. Approvals and Acceptances
Any Acceptance, Approval, or other similar action (Approval) pursuant to the MUA:
A. Must be in writing to be effective (unless deemed granted pursuant to Article XIII.C.).
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Agreement Number 1033754
B. Will not be unreasonably withheld, conditioned, or delayed. If Approval is withheld, the
approving party must, in writing, specifically state the reason for withholding or delaying
Approval, and must identify, with as much detail as possible, what changes are required to
the request for Acceptance or Approval.
C. Approval between the Contractor and the Utility Owner will be deemed granted if the
requesting party does not receive a response 14 Calendar Days after submitting the
request, except where the DB Contract documents provide otherwise. The requesting
party must send out requests for Approval according to Section XIV.
XIV. Authorized Agents and Notices
A. Authorized Agents: The individuals below are authorized agents of MnDOT, the Utility
Owner, and the Contractor. If a party wishes to designate a new or substitute
Representative, it may do so in writing at any time.
For MnDOT:
Number 1
Name:
Anthony Hughes
Title:
Resident Engineer
Address:
7694 Industrial Park Road
Baxter, MN 56425-8096
Email:
Tonv.Huahes(aDstate.mn.us
Phone:
(218) 828-5735
Mobile:
(218) 232-6744
Fax:
(218) 828-5814
Number 2
Name:
Tim Paul
Title:
Construction Project Manager
Address:
372512 1h Street North
St. Cloud, MN 56303-2107
Email:
Timothv.G.Paul(@state.mn.us
Phone:
(320) 223-6546
Mobile:
(320) 293-9417
Fax:
(320) 223-6580
Page 18 of 26
For the Utility Owner:
Number 1
Name:
Ryan Melhouse
Title:
Engineering Technician
Address:
505 Walnut Avenue, Suite 1
Monticello, MN 55362-8822
Email:
rvan.melhouse(a)ci.monticello.mn.us
Phone:
(763) 271-3227
Fax:
(763) 295-4404
Number 2
Name:
Title:
Address:
Email:
Phone:
Fax:
For the Contractor:
Number 1
Name:
Title:
Address:
Email:
Phone:
Fax:
Number 2
Name:
Title:
Address:
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S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
Email:
Phone:
Fax:
B. Authority. The individuals listed above will have the authority to sign/Approve Work
Orders, inspect and reject services, Approve invoices for payment, and act otherwise for
MnDOT, the Utility Owner, and the Contractor.
C. Notices: Any notices that MnDOT, the Utility Owner, and the Contractor provide under
this MUA may be e-mailed, faxed, hand delivered, or given by certified or registered mail
to the individuals at the addresses set forth above. Paper copies must promptly follow up
any e-mailed notices. The sender will have the burden of confirmation of delivery of any
faxed notices.
XV. Utility Ownership, Operation, and Maintenance
A. The Utility Owner will be the owner of the Utility Work once construction has been
completed and Approved.
B. The Utility Owner will be solely responsible for operating and maintaining its Facilities.
C. Once the Utility Work is complete, the Utility Owner must maintain the Facilities at its own
expense. The Utility Owner must follow the terms of the Utility Permit when it performs
any service or maintenance work. The Utility Owner may only open and disturb the trunk
highway Right of Way without a Utility Permit in the case of an emergency that is
dangerous to the public and requires immediate attention. Upon learning of an
emergency, the Utility Owner must immediately notify the State Patrol. The Utility Owner
must take all necessary and reasonable safety measures to protect the public and must
cooperate fully with the State Patrol. In this event, the Utility Owner must request a permit
from the proper authority no later than the following Working Day.
D. All terms and conditions in the Utility Permits that MnDOT has already issued for the
Facilities will continue to apply unless subsequent MnDOT Utility Permits supersede them.
If the Utility Owner has Facilities located in the Right of Way of the Project without a
current Utility Permit, it must promptly apply for that Utility Permit. MnDOT may, in its
reasonable discretion, issue a Utility Permit to the Utility Owner or require the Utility
Owner to relocate the Facilities off of MnDOT Right of Way, unless the Facilities pre-
existed MnDOT's construction of the highway. If the Utility Owner must relocate off the
Right of Way, it will do so at its own cost.
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Agreement Number 1033754
XVI. Continuity of Service
A. All Facilities must remain fully operational during all phases of construction, except as the
Utility Owner specifically allows or Approves in writing.
B. To the greatest extent practicable, the Contractor must take measures to ensure that all of
the Facilities remain operational at all times. The Work Order must describe any
necessary interruptions of service, including shut downs and temporary diversions that the
Utility Owner has Approved. If the Contractor is responsible for performing the Utility
Work, the Contractor, at its own cost, must do the following to maintain continuity:
Coordinate the schedule, design, construction, and Inspection of the Utility Work
with the Utility Owner;
2. Keep the Utility Owner fully informed about changes that may affect the Facilities;
3. Include the Utility Owner when making decisions that affect the Facilities so that
the Utility Owner can make arrangements to provide uninterrupted or minimally
interrupted service to its customers; and
4. Comply with any additional, reasonable service continuity conditions described in
the applicable Work Orders.
XVII. Damage to Facilities and Other Property
The Contractor and the Utility Owner must exercise due caution and care to avoid causing
damage to the Facilities or the Project. The Contractor will be responsible for any damages it
causes to the Utility Owner's property, Facilities, structures, or persons. The Utility Owner will be
responsible for any damages it causes to the Contractor's property, facilities, structures, or
persons. The damaging party must immediately notify the other party if any damage occurs and
will be responsible for the repair or cost of that damage, at its own expense, to the other party's
reasonable satisfaction.
XVIII. Partnering
The DB Contract includes a section establishing a "partnering" process. That section is attached
hereto as Exhibit G. Except where the terms of this MUA expressly exempt it, every
disagreement between the Utility Owner and the Contractor, and/or between the Utility Owner
and MnDOT (Dispute) arising under this MUA, is a Dispute subject to the terms of this section.
When a Dispute arises, the Utility Owner and the other party(ies) to the Dispute must first attempt
to informally resolve it.
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Agreement Number 1033754
A. If the Dispute is between the Utility Owner and the Contractor, and the parties are unable
to reach a mutually satisfactory resolution, either party may escalate the Dispute to the
MnDOT project manager. If the MnDOT project manager is unable to resolve the Dispute
to the parties' mutual satisfaction, the Utility Owner and the Contractor will attempt to
resolve the matter through the partnering process.
B. If the Dispute is between the Utility Owner and MnDOT, the Utility Owner and the MnDOT
project manager must first attempt to informally resolve the Dispute. If the Utility Owner
and the MnDOT project manager are unable to reach a mutually satisfactory resolution,
the parties will attempt to resolve the matter through the partnering process.
XIX. Indemnification
A. Indemnification: In its performance under this MUA or any subsequent Work Orders, the
Utility Owner, its agent, and employees must indemnify, save, and hold MnDOT, its
agents, and employees harmless from any claims or causes of action, including MnDOT's
attorney's fees to the extent caused by the Utility Owner's:
Intentional, willful, or negligent acts or omissions;
2. Actions that give rise to strict liability; or
3. Breach of contract or warranty.
The indemnification obligations of this section do not apply if the claim or cause of action
is the result of MnDOT's sole negligence. This clause will not be construed to bar any
legal remedies the Utility Owner may have for MnDOT's failure to fulfill its obligation under
this MUA.
XX. Audits and Retention of Records
Pursuant to Minnesota Statutes, section 16C.05, subdivision 5, all parties must keep and
maintain all books, papers, records, accounting records, documents, procedures, practices, and
other material relevant to the Utility Work, including detailed records to support all bills it submits,
for six years after the date of Acceptance of the completed Utility Work. These items are subject
to a legislative or State audit. Each party, the Federal Highway Administration (FHWA), and any
other agency that provides funding to MnDOT (including each agency's respective auditors) will
have access and be entitled to audit all of these items during normal business hours upon
reasonable notice to the party maintaining the records. MnDOT, the Contractor, and the Utility
Owner must insert these requirements into any contracts they enter into for the Utility Work.
Such contracts must also include a clause requiring their contractors to include these
requirements in any subcontracts or purchase orders. MnDOT, the Contractor, and the Utility
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Agreement Number 1033754
Owner must mutually agree upon any financial adjustments any audit finds necessary. If
MnDOT, the Contractor, and the Utility Owner are unable to agree upon an adjustment, the
parties must follow the process in Artilce XVIII of this MUA to resolve that adjustment.
XXI. Nondiscrimination
A. The Utility Owner will comply with the United States Department of Transportation's
nondiscrimination regulations. These regulations are in the current version of the Code of
Federal Regulations, title 49, part 21. The Utility Owner must incorporate these
regulations by reference in all contracts.
B. Minnesota Statutes, section 181.59 and any applicable local ordinances pertaining to civil
rights and nondiscrimination are considered part of this MUA.
XXII. Buy America Requirements
A. All Utility Work must comply with the "Buy America" provisions in 23 U.S.C. 313 and
23 CFR 635.410. If the utility owner uses steel or iron as part of its work, and the cost
of that steel or iron is more than 0.1 percent of the total relocation cost or $2,500
(whichever is greater), it must use steel or iron melted or manufactured in the United
States. Materials that have been removed from the United States for any process
(e.g., change of chemical content, shape, size, or finish) are not considered domestic
materials.
B. If the Utility Owner wishes to use foreign steel or iron, and the cost of that steel or iron
exceeds the limits above, it must submit the "Stipulation for Use of Foreign Steel" to
the Utilities Engineer and receive approval.
C. Before completing its work, the Utility Owner must submit the Buy America Certificate
of Compliance (Certificate), Exhibit H, stating that all iron and steel items are
domestic. If any of the iron or steel is foreign, the Certificate must include the waiver
the Utility Owner received.
XXIII. Governing Terms
A. Third -Party Beneficiary: There are no third -party beneficiaries to this MUA.
B. Waiver: A party's failure to enforce a provision of this MUA does not waive the provision,
or the party's right to subsequently enforce it.
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Agreement Number 1033754
C. Merger: This MUA contains all negotiations and agreements between MnDOT, the Utility
Owner, and the Contractor. No prior oral or written communications, understandings, or
agreements may be used to bind either party.
D. Amendments: Any amendment to this Agreement or any subsequent Work Orders must
be in writing. An amendment will not be effective until the same parties who signed and
Approved this MUA, or their successors in office, sign and approve the amendment.
E. No Liens: The Contractor will keep the relocated Facilities free from any statutory or
common law lien arising out of any utility work it performs, materials it furnishes, or
obligations it incurs. The Utility Owner will keep the relocated Facilities, the Project, and
the Right of Way free from any statutory or common law lien arising out of any Utility Work
it performs, materials it furnishes, or obligations it incurs.
F. Governing Law, Jurisdiction, and Venue: Minnesota Law, without regard to its choice -of -
law provisions, governs the validity, interpretation, and enforcement of this MUA. Venue
for legal proceedings arising out of this MUA, or its breach, must be in the appropriate
state or federal court with competent jurisdiction in Ramsey County, Minnesota.
G. Incorporation of Exhibits: Exhibits A through H, which are attached to this MUA, are
incorporated into this MUA.
H. Survival of Terms: All clauses that impose obligations that are continuing in nature and
that must survive in order to give effect to their meaning will survive the expiration or
termination of this MUA. These clauses requiring survival include, but are not limited to:
(I.F.) Data Practices; (XV) Utility Ownership, Operation, and Maintenance; (XIX)
Indemnification/Insurance; (XX) Audits and Retention of Records; and (XXIII.F) Governing
Law, Jurisdiction, and Venue.
The remainder of this page was left blank intentionally.
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S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
IN TESTIMONY WHEREOF, the parties have duly executed this Agreement by their duly authorized
officers and caused their respective seals to be hereunto affixed.
CITY OF MONTICELLO
By:
Mayor
Date:
By:
City Manager
Date:
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S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
Utility Owner: City of Monticello
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
State Encumbrance Verification
Individual certifies that funds have been encumbered as
Required by Minnesota Statutes §§ 16A.15 and 16C.05.
By: Contract Number:
Date: Order Number:
Department of Transportation
Recommended for Approval: Approved:
By: By:
District Engineer Director, Office of Land Management
Date: Date:
Office of Contract Management Department of Administration
Approved as to Form and Execution:
By: By:
Date: Date:
go
Its:
Date:
CONTRACTOR
Page 26 of 26
S.P. 8680-173 (T.H. 94)
Design -Build Project
Master Utility Agreement Number 1033754
With the City of Monticello
Exhibits
Table of Contents
Exhibit A MUA Definitions
Exhibit B
MnDOT Design -Build Project Utility Design Sheet
Exhibit C(1)
Design Work Order
Exhibit C(2)
Construction Work Order
Exhibit D(1)
Utility Owner's Design Approval Letter
Exhibit D(2)
Contractor's Design Approval Letter
Exhibit E(1)
Utility Owner's Construction Inspection Acceptance Letter
Exhibit E(2)
Contractor's Construction Inspection Approval Letter
Exhibit E(3)
Utility Owner's Construction Inspection Approval Letter
Exhibit F
Sample City Resolution
Exhibit G
Partnering, Claims for Adjustment and Disputes
Exhibit H
Buy America Certification
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
EXHIBIT A
MUA Definitions
The followina definitions apDly to terms used in the MUA.
Accept:
To formally and conditionally determine, in writing, that a particular
matter appears to conform to the requirements of the MUA.
Acceptance:
The written document that states that a party has accepted a specific
matter.
Approval:
The written documentation that states that a party has approved a
specific matter.
Approve:
To formally and conditionally determine, in writing, that a particular
matter or item is good or satisfactory for the Project. This determination
may be based on requirements beyond those in the MUA and may
reflect specific preferences.
Applicable Laws:
All applicable federal and State laws, codes, ordinances, rules,
regulations, judgments, decrees, directives, guidelines, policy
requirements, and orders of any Governmental Person having
jurisdiction over the Project or the Site, the practices involved in the
Project or the Site, or any work or Utility Work a Utility Owner performs.
Betterment:
Any upgrade of a Utility Facility (e.g., increase in capacity) that is not
attributable to the Project construction, and that the Utility Owner elects
to perform for its sole benefit. Such an upgrade does not include a
technological improvement if its cost is equal to or less than the cost of a
"like for like" replacement or relocation. Using new materials in order to
comply with current standards when performing Utility Work is not
considered a betterment.
Calendar Day(s):
Every day shown on the calendar, beginning and ending at midnight.
Claim:
A separate demand by a Contractor or Utility Owner for either a time
extension that MnDOT disputes, or a payment for damages arising from
work that the Contractor or the Utility Owner performed under the
Contract or MUA that MnDOT disputes. Upon its resolution, including a
resolution by delivery of a Change Order or Contract amendment that all
parties have signed, the claim will cease to be a Claim.
Contractor:
The Design -Build Contractor MnDOT engaged under the DB Contract to
perform work, render services, and/or provide materials, equipment, or
other property with respect to the design and construction of the Project.
DB Contract:
The Design -Build Contract between MnDOT and the Contractor for the
Design -Build Project.
Dispute:
A disagreement between the Utility Owner and the Contractor, and/or the
Utility Owner and MnDOT that arises under the MUA.
Facilities/Facility:
A privately, publicly, or cooperatively owned line, system, and or other
utility item that produces, transmits, or distributes communications,
Exhibit A, Page 1 of 3
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
power, cable television, electricity, light, heat, gas, oil, crude products,
water, steam, waste, storm water not connected with highway drainage,
signal systems, and other products or services that serve the public,
and/or a privately owned irrigation system. Any necessary
appurtenances to each facility are considered part of it. This term
excludes storm water facilities used for drainage of the roadway.
Final Design:
The final design for all or a portion of the Utility Work.
Force Majeure:
An event that is beyond MnDOT's, the Contractor's, or the Utility Owner's
control, that due diligence and use of reasonable efforts could not have
avoided or prevented, that materially and adversely affects a party's
ability to meet its obligations under the Contract. It does not include
events due to a party's acts or omissions. This term does not include
normal weather, differing site conditions, MnDOT-directed changes, or
any other matter for which the Contract Documents specify how liability
or risk will be allocated between the parties, regardless of whether that
matter is beyond a party's control.
Governmental Person:
Any federal, State, local, or foreign government; political subdivision;
governmental, quasi -governmental, judicial, public, or statutory
instrumentality; administrative agency; authority; body; or entity. The
term includes other State agencies and subdivisions in addition to
MnDOT.
In-Place/Out-of-Service Work:
The work necessary for a Utility Owner to decommission a Facility and
its appurtenances that will not be removed. The Facility must be taken
out of use using proper Utility Owner and/or industry procedures (e.g.,
flushing, capping, filling with grout or sand) or other procedures that
MnDOT approves.
Inspect:
View or carefully observe the Utility Work.
Inspection:
The act of viewing or looking carefully at the Utility Work to verify
whether it complies with the Technical Criteria and quality requirements
in the MUA.
Interfere:
To perform any action or inaction that interrupts, delays, or damages the
Project Work.
Incidental Utility Work:
All work associated with the protection of existing Utility Facilities and In-
Place/Out-of-Service Work that the Contractor deems necessary to
accommodate the Project.
Master Utility Agreement:
An agreement among MnDOT, the Contractor, and a Utility Owner that
provides a general framework for addressing Utility conflicts associated
with the Project.
MnDOT: Minnesota Department of Transportation
MUA: See Master Utility Agreement
Notice & Order: A document that is sent by the Utility Agreements and Permits Unit to all
utility owners that are required to relocate, adjust, or remove their
facilities as a result of proposed construction in accordance with
Minnesota Statutes, sections 161.45 and 161.46.
Private Utility Owner: Any owner or operator of a Utility that is not a governmental agency.
Project: The Project Work under State Project Number 8680-173 in the Trunk
Highway Number 94 right of way, as defined in Bookl of the Design -
Build Contract.
Exhibit A, Page 2 of 3
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
Project Work: All duties and services that the Contractor must provide pursuant to the
Design -Build Contract, to achieve MnDOT's Final Acceptance. In certain
cases, the term is also used to mean the products of the work performed
under the Project.
Protection of Existing Utilities: Any activity undertaken to avoid damaging a Facility that does not
involve removing or relocating that Facility, (i.e., temporarily lifting power
lines without cutting them is Protection of Existing Utilities, whereas
temporarily moving power lines to another location after cutting them is a
temporary Utility Relocation.
Public Utility Owner:
A municipality, county, or other political subdivision in the State of
Minnesota that owns and operates a Utility Facility.
Representative:
An authorized individual who is responsible for administrative supervision
of the Utility Work for the Project.
Right of Way:
The real property (including all estates and interests in real property) that
is necessary to construct, operate, and maintain the highway. This term
specifically excludes utility easements and Construction Easements.
Service Line:
A Utility Facility that connects an individual service location (e.g., a single
family residence or an industrial warehouse) to another Utility Facility
that connects one or more lines to a larger system. This term also
includes any Utility Facility on public or private property that services
structures located on that property.
State:
(1) The State of Minnesota acting through its elected officials and their
authorized representatives; or (2) The State of Minnesota in the
geographic sense.
Technical Criteria:
The criteria that the MUA establishes the minimum acceptable standards
of quality, materials, and performance of the Utility Work. These criteria
will be the basis for reviews, Final Acceptance, and Final Approval.
UDS:
See Utility Design Sheet
Utility Design Sheet:
A form the Contractor prepares to document the existing Utility Facility
conditions and the final relocation recommendation to mitigate any
potential conflict. After MnDOT, the Utility Owner, and the Contractor
sign the form, the Contractor will attach it to the respective Work Order.
Utility Owner:
The public or private owner or operator of a Utility Facility.
Utility Permit:
The State's Utility Accommodation on Trunk Highway Right of Way,
Form 2525, that any Governmental Person or Utility Owner must obtain
for a Utility Relocation.
Utility Relocation:
The removal, relocation, and/or protection of an existing Utility Facility
that is necessary for the Project. Relocation includes temporary service
work.
Utility Work:
All work associated with utility relocations required by a MUA and/or a
Work Order issued under it. The Utility Owner, the Contractor, or a
subcontractor may perform this work.
Work Order:
An ordering agreement that authorizes a specific utility relocation and
provides information and terms for that relocation. MnDOT, the Utility
Owner, and the Contractor must enter into and execute a Work Order
pursuant to a MUA.
Working Day(s):
Any Calendar Day, excluding Saturdays, Sundays, and holidays.
Exhibit A, Page 3 of 3
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
EXHIBIT B
MnDOT Design -Build Project Utility Design -Sheet
UTILITY DESIGN SHEET Utility Owner # Conflict #
Utility Owner: City of Monticello
® Public ❑ Private
SECTION TO BE COMPLETED PRIOR TO NEGOTIATION MEETING
Existing Condition
1. General Location:
2. Utility Type: ❑ Electric ❑ Gas ❑ Communications ❑ Water ❑ Sanitary
❑ Cable TV ❑ Other:
3. Location By: ❑ Utility Plat Maps ❑ Field Located & Surveyed: ❑ Yes ❑ No Pothole:❑ Yes ❑ No
If Pothole, # From: ❑ MnDOT Work or ❑ DBC Work SUE contractor used:
Station: to Station: Dist. From CL: Rt. / Lt.
4. Utility Size & Materials:
5. Encased: ❑ No ❑ Yes, If So, Size & Material:
This Section Completed By DBC Rep.:
SECTION TO BE COMPLETED AT NEGOTIATION MEETING
Proposed Resolution
1. DBC Recommends Utility be: ❑ Left Alone ❑ Modified
❑ Upgraded ❑ Abandoned
Conflict With:
2. This Utility May Be Modified/Relocated To:
Date:
❑ Removed ❑ Relocated
Station: to Station: Dist. from CL: Rt./Lt.
3. Utility In: ❑ MnDOT R/W ❑ Other Public R/W ❑ Easement (attach copy) ❑ Not in R/W
4. Who Will Do the Design? ❑ Utility Owner (UO) ❑ Design -Build Contractor (DBC)
5. Who Will Do Construction/Relocation? ❑ Utility Owner (UO) ❑ Design -Build Contractor (DBC)
6. UO To Perform Inspection? ❑ No ❑ Yes, If So, Conditions:
7. Number of Days Required For Prior Notification by DBC For Construction Relocation by UO: Days
8. Number of Days Required to Complete Design: Days; Construction: Days
9. Any Construction Details Unique to This Location? ❑ No ❑ Yes, Describe:
10. Utility Can Only Be Disconnected For: Days/Hours
11. Other Proposed Action:
12. Detailed Plan Sheet Attached
This Section Completed By: MnDOT UO
Exhibit B, Page 1 of 1
DBC Date:
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
EXHIBIT C(1)
Design Work Order for a
Master Utility Agreement (MUA)
Utility Owner: City of Monticello
MUA 1033754 UDS Number
Work Order Number
Date:
Work Order Revision Number Date:
Location/Description of Work
The UDS (Attachment A) describes the location of the Utility Design Work for this Work Order.
General description of the Utility Design Work for this Work Order:
Allocation of Responsibility for Utilitv Design Work
Responsible Partv: by Contractor:
by Utility Owner:
by Other (explain):
Cost Responsibility for the Desiqn for UDS Number
MnDOT pays $ to Utility Owner/Contractor
Utility Owner pays $ to MnDOT/Contractor
❑ Lump Sum $ OR
❑ Actual Cost not to exceed $
Exhibit C(1), Page 1 of 5
Schedule for the Desiqn for UDS Number
Start Date:
Completion Date (CD):
Review: No more than days after the CD
For MnDOT Internal Accountinq Purposes Onlv
MUA Encumbrance: $
MnDOT Costs incurred under
Total Costs to Date:
Remaining MUA Balance: $
MUA $
DB Contract $
MUA $
DB Contract $
Exhibit C(1), Page 2 of 5
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
and/or
and/or
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
This Work Order is entered into and among MnDOT, the Utility Owner, and the Contractor to
implement part of Master Utility Agreement Number 1033754 (MUA). All MUA provisions and
attachments are incorporated into this Work Order by this reference. All Utility Work must
conform to the MUA and this Work Order. In the event of an inconsistency, this Work Order will
prevail. This Work Order, including the information on the face page(s) attached to it,
authorizes the Utility Work described herein.
The Utility Design Work
A. The Responsible Party will:
1. Perform the design work described on the face page of this Work Order;
and
2. Complete the design work according to the schedule on the face page of
this Work Order.
B. The Responsible Party's design:
1. Must be substantially consistent with the Preliminary Plan and the
standards and specifications attached as Exhibit A. "ISER NOTE: Label
the plan panes as Fxhibit Al
2. Be compatible with the Project plans; and
3. Is subject to the review and Approval of the Utility Owner and the
Contractor according to the timeframes herein.
Cost
A. Estimate: The Responsible Party prepared a cost estimate for the Utility Design
Work on a LUSER NOTE: choose one options lump sum or actual cost basis
attached to this work order as Exhibit B (USER NOTE: Label u11j UUbL UbL1111MV
plan pages as Exhibit B]
B. Billing and Payment: If the Contractor performs the Utility Design Work, and the
Utility Owner approves it, MnDOT will reimburse the Contractor according to the
procedure in the DB Contract. If the Utility Owner performs the Utility Design
Work, MnDOT will make reimbursement according to the terms of the MUA.
C. MnDOT's Cost Responsibility
1. The State may pay the costs of the Utility Design Work that takes place
because the Project is on Interstate Right of Way.
2. [USER NOTE: Choose one of the followinq three option, The cost
of the Utility Design Work (excluding Betterments) was included in the DB
Contract price. MnDOT will pay a lump sum amount of $ to the
[USER NOTE: Choose one of two options:] Utility Owner
Contractor for the Utility Design Work. I- 'MnDOT will pay the USEF
NOTE Chnnse nne of tw— nntinns•' Utility Owner /orl Contractor the
actual costs it incurs, in an amount not to exceed $
3. MnDOT's total obligation under this Work Order must not exceed $
D. Utility Owner's Cost Responsibility
1. The Utility Owner will reimburse [USER NOTL- Choose one of the
following two options:] MnDOT /or/ the Contractor for the costs of the
Utility Design Work.
2. [USER NOTE: Choose one of the following three option: The cost
of the Utility Design Work (excluding Betterments) was included in the DB
Contract price. The Utility Owner will pay JUSER NOTE: Ch%,ar-
Exhibit C(1), Page 3 of 5
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
onn ^f 4hn f„nnwing two ontions-' MnDOT the Contractor a lump
sum amount of $ for the Utility Design Work. The Utility Owner
will pay [USER NOTE: Choose one of the following two options:]
MnDOT the Contractor the actual costs it incurs, in an amount not to
exceed $
III. Betterments
A. ISER NOTE: Choose one of the following two options:] The Utility Design
Work does not include any Betterment. /or The Utility Design Work includes
Betterment due to with an estimated cost of $ MnDOT and the
Utility Owner have not determined if the Utility Design Work will include
Betterment or have not determined the amount of the Betterment. MnDOT and
the Utility Owner will revise this Work Order as necessary.
B. The Utility Owner will be responsible for 100 percent of the cost of any
Betterment. The Utility Owner will credit MnDOT for the actual costs of any
Betterment and any salvage value or retirement value from the Facilities.
IV. Contractor -Noted Requirements
Exhibit C(1), Page 4 of 5
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
IN WITNESS WHEREOF, MnDOT, the Utility Owner, and the Contractor have executed this
Work Order as of the date set forth on the face page of this Work Order.
Utility Owner:
By: Date:
Print Name:
Title:
Contractor:
By: Date:
Print Name:
Title:
MnDOT:
Recommended for Approval: Approved:
Design -Build Project Manager
Date:
Office of Contract Management
Approved as to Form and Execution:
By:
Date:
State Encumbrance Verification
Not applicable; funds encumbered under the MUA
in
Director, Office of Land Management
Date:
Department of Administration
in
Date:
Exhibit C(1), Page 5 of 5
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
EXHIBIT C(2)
Construction Work Order for a
Master Utility Agreement (MUA)
Utility Owner: City of Monticello
MUA 1033754 UDS Number
Work Order Number
Date:
Work Order Revision Number Date:
Location/Description of Work
The UDS (Attachment A) describes the location of the Utility Construction Work for this Work
Order.
General description of the Utility Construction Work for this Work Order:
Allocation of Responsibilitv for Utilitv Construction Work
Responsible Partv: by Contractor:
by Utility Owner:
by Other (explain):
Cost Responsibility for the Construction for UDS Number
MnDOT pays $ to Utility Owner/Contractor
Utility Owner pays $ to MnDOT/Contractor
❑ Lump Sum $ OR
❑ Actual Cost not to exceed $
Exhibit C(2), Page 1 of 5
Schedule for the Construction for UDS Number
Start Date:
Completion Date (CD):
Review: No more than
Primary Contact:
Telephone:
Backup Contact:
Telephone:
MUA Encumbrance: $
days after the CD
MnDOT Contacts
Email:
Email:
For MnDOT Internal Accountinq Purposes Onlv
MnDOT Costs incurred under
Total Costs to Date:
Remaining MUA Balance: $
MUA $
DB Contract $
MUA $
DB Contract $
Exhibit C(2), Page 2 of 5
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
and/or
and/or
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
This Work Order is entered into and among MnDOT, the Utility Owner, and the Contractor to
implement part of Master Utility Agreement Number 1033754 (MUA). All MUA provisions and
attachments are incorporated into this Work Order by this reference. All Utility Work must
conform to the MUA and this Work Order. In the event of an inconsistency, this Work Order will
prevail. This Work Order, including the information on the face page(s) attached to it,
authorizes the Utility Work described herein.
The Utility Construction Work
A. The Responsible Party's construction must substantially conform to the final
Approved design plan attached to this work order as Exhibit A. [USER NOTE:
tht. iiian Nayes as rxidbit AJ
B. The Responsible Party will:
1. Notify MnDOT at least 48 hours before beginning work to allow MnDOT to
perform its construction oversight responsibilities pursuant to the MUA;
2. Perform the construction work described on the face page of this Work
Order; and
3. Complete the construction work according to the schedule on the face
page of this Work Order.
4. Obtain a "Construction Inspection Approval Letter" from the other party no
more than 7 Calendar Days after completing the construction work.
Cost
A. Estimate: The Responsible Party prepared a cost estimate for the Utility
Construction Work on a 'USER NOTE: choose one option] lump sum actual
cost basis attached to this work order as Exhibit B. [USER NOTE
cost estimate plan pages as Exhibit B]
B. Billing and Payment: If the Contractor performs the Utility Construction Work,
and the Utility Owner approves it, MnDOT will reimburse the Contractor
according to the procedure in the DB Contract. If the Utility Owner performs the
Utility Construction Work, MnDOT will make reimbursement according to the
terms of the MUA.
C. MnDOT's Cost Responsibility
1. The State may pay the costs of the Utility Construction Work that takes
place because the Project is on Interstate Right of Way.
2. [USER NOTE: Choose one of the following three opti` The cost
of the Utility Construction Work (excluding Betterments) was included in
the DB Contract price..'or. MnDOT will pay a lump sum amount of
$ to the [USER NOTE: Choose one of two options:. Utility
Owner Contractor for the Utility Construction Work. /or/ MnDOT will
pay the [USER NOTE: Choose one of two options:l Utility Owner /or/
Contractor the actual costs it incurs, in an amount not to exceed $
3. MnDOT's total obligation under this Work Order must not exceed $
D. Utility Owner's Cost Responsibility
1. The Utility Owner will reimburse FUSER NOTE: Choose one of th
follow111y ...VV uNLIU.—, MnDOT /or/ the Contractor for the costs of the
Utility Construction Work.
2. [USER NOTE- Choose or n ^f 4hn ff)llowing three options:] The cost
of the Utility Construction Work (excluding Betterments) was included in
the DB Contract price. 'or The Utility Owner will pay [USER NOTIr
Cnoose one of the tollowing two options._ MnDOT 'or' the Contractor
a lump sum amount of $ for the Utility Construction Work. The
Exhibit C(2), Page 3 of 5
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
Utility Owner will pay _JSER NOTE: Choose one of the following two
eons:] MnDOT or/ the Contractor the actual costs it incurs, in an
amount not to exceed $
III. Betterments
A. [USER NOTE: Choose one of the following two opti The Utility
Construction Work does not include any Betterment. 1, The Utility Construction
Work includes Betterment due to with an estimated cost of $
MnDOT and the Utility Owner have not determined if the Utility Construction
Work will include Betterment or have not determined the amount of the
Betterment. MnDOT and the Utility Owner will revise this Work Order as
necessary.
B. The Utility Owner will be responsible for 100 percent of the cost of any
Betterment. The Utility Owner will credit MnDOT for the actual costs of any
Betterment and any salvage value or retirement value from the Facilities.
IV. Contractor -Noted Requirements
Exhibit C(2), Page 4 of 5
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
IN WITNESS WHEREOF, MnDOT, the Utility Owner, and the Contractor have executed this
Work Order as of the date set forth on the face page of this Work Order.
Utility Owner:
By: Date:
Print Name:
Title:
Contractor:
By: Date:
Print Name:
Title:
MnDOT:
Recommended for Approval: Approved:
Design -Build Project Manager
Date:
Office of Contract Management
Approved as to Form and Execution:
By:
Date:
State Encumbrance Verification
Not applicable; funds encumbered under the MUA
in
Director, Office of Land Management
Date:
Department of Administration
in
Date:
Exhibit C(2), Page 5 of 5
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
EXHIBIT D(1)
Utility Owner's Design Approval Letter
THIS DESIGN APPROVAL LETTER (Letter) is for the City of Monticello's (Utility Owner's)
execution. By executing this Letter, the Utility Owner indicates its Approval of the Utility Design
Work that the Contractor performed. The table below specifically describes the Utility Design
Work to be Approved.
The Contractor performed this Utility Design Work as part of MUA 1033754, which was entered
into among MnDOT, the Utility Owner, and the Contractor.
Utility Owner: City of Monticello
MUA 1033754
UDS Number
Work Order Number Date:
Work Order Revision Number Date:
UTILITY OWNER'S APPROVAL SIGNATURE
By signing below, the Utility Owner's authorized Representative indicates that the Contractor
performed the Utility Design Work according to all applicable MUA standards and Work Order
requirements. The Utility Owner hereby Approves the Contractor's completed Utility Design
Work.
Utility Owner:
Signature:
Date:
If the Utility Owner will be performing the Construction Utility Work, then the Contractor will
issue a notice to proceed to the Utility Owner for that Construction Utility Work once the Utility
Owner signs this letter.
Exhibit D(1), Page 1 of 2
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
If the Utility Owner will not sign this letter, it must state its basis for not approving the Utility
Design Work:
cc: MnDOT
Contractor
Exhibit D(1), Page 2 of 2
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
EXHIBIT D(2)
Contractor's Design Approval Letter
THIS DESIGN APPROVAL LETTER (Letter) is for the Contractor's execution. By executing this
Letter, the Contractor indicates its Approval of the Utility Design Work that the City of Monticello
(Utility Owner) performed. The table below specifically describes the Utility Design Work to be
Approved.
The Utility Owner performed this Utility Design Work as part of MUA 1033754, which was
entered into among MnDOT, the Utility Owner, and the Contractor.
Utility Owner: City of Monticello
MUA 1033754
UDS Number
Work Order Number Date:
Work Order Revision Number Date:
CONTRACTOR'S APPROVAL SIGNATURE
By signing below, the Contractor's authorized Representative indicates that the Utility Owner
performed the Utility Design Work according to all applicable MUA standards and Work Order
requirements. The Contractor hereby Approves the Utility Owner's completed Utility Design
Work.
Contractor:
Signature:
Date:
If the Utility Owner will be performing the Construction Utility Work, then the Contractor will
issue a notice to proceed to the Utility Owner for that Construction Utility Work once he signs
this letter.
Exhibit D(2), Page 1 of 2
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
If the Contractor will not sign this letter, it must state its basis for not approving the Utility Design
Work:
cc: MnDOT
Utility Owner
Exhibit D(2), Page 2 of 2
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
EXHIBIT E(1)
Utility Owner's Construction Inspection Acceptance Letter
THIS CONSTRUCTION INSPECTION ACCEPTANCE LETTER (Letter) is for the City of
Monticello's (Utility Owner's) execution. By executing this Letter, the Utility Owner indicates its
Acceptance of the Utility Construction Work that the Contractor performed. The table below
specifically describes the Utility Construction Work to be Accepted.
The Contractor performed this Utility Construction Work as part of MUA 1033754, which was
entered into among MnDOT, the Utility Owner, and the Contractor.
Utility Owner: City of Monticello
MUA 1033754
UDS Number
Work Order Number Date:
Work Order Revision Number Date:
UTILITY OWNER'S APPROVAL SIGNATURE
By signing below, the Utility Owner's authorized Representative indicates that the Contractor
performed the Utility Construction Work according to all applicable MUA standards and Work
Order requirements. The Utility Owner hereby Accepts the Contractor's completed Utility
Construction Work.
Utility Owner:
Signature:
Date:
Exhibit E(1), Page 1 of 2
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
If the Utility Owner will not sign this letter, it must state its basis for not approving the Utility
Construction Work:
cc: MnDOT
Contractor
Exhibit E(1), Page 2 of 2
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
EXHIBIT E(2)
Contractor's Construction Inspection Approval Letter
THIS CONSTRUCTION INSPECTION APPROVAL LETTER (Letter) is for the Contractor's
execution. By executing this Letter, the Contractor indicates its Approval of the Utility
Construction Work that the Utility Owner performed. The table below specifically describes the
Utility Construction Work to be Approved.
The Utility Owner performed this Utility Construction Work as part of MUA 1033754, which was
entered into among MnDOT, the Utility Owner, and the Contractor.
Utility Owner: City of Monticello
MUA 1033754
UDS Number
Work Order Number Date:
Work Order Revision Number Date:
CONTRACTOR'S APPROVAL SIGNATURE
By signing below, the Contractor's authorized Representative indicates that the Utility Owner
performed the Utility Construction Work according to all applicable MUA standards and Work
Order requirements. The Contractor hereby Approves the Utility Owner's completed Utility
Construction Work.
Contractor:
Signature:
Date:
Exhibit E(2), Page 1 of 2
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
If the Contractor will not sign this letter, it must state its basis for not approving the Utility
Construction Work:
cc: MnDOT
Utility Owner
Exhibit E(2), Page 2 of 2
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
EXHIBIT E(3)
Utility Owner's Construction Inspection Approval Letter
THIS CONSTRUCTION INSPECTION APPROVAL LETTER (Letter) is for the City of
Monticello's (Utility Owner's) execution. By executing this Letter, the Utility Owner indicates its
Approval of the Utility Construction Work that the Contractor performed. The table below
specifically describes the Utility Construction Work to be Approved.
The Contractor performed this Utility Construction Work as part of MUA 1033754, which was
entered into among MnDOT, the Utility Owner, and the Contractor.
Utility Owner: City of Monticello
MUA 1033754
UDS Number
Work Order Number Date:
Work Order Revision Number Date:
UTILITY OWNER'S APPROVAL SIGNATURE
By signing below, the Utility Owner's authorized Representative indicates that the Contractor
performed the Utility Construction Work according to all applicable MUA standards and Work
Order requirements. The Utility Owner hereby Approves the Contractor's completed Utility
Construction Work.
Utility Owner:
Signature:
Date:
Exhibit E(3), Page 1 of 2
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
If the Utility Owner will not sign this letter, it must state its basis for not approving the Utility
Construction Work:
cc: MnDOT
Contractor
Exhibit E(3), Page 2 of 2
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
EXHIBIT F
City of Monticello Resolution
IT IS RESOLVED that the City of Monticello is authorized to enter into the Master Utility
Agreement (MUA), MnDOT Agreement Number 1033754, applicable to the State Project
Number 8680-173 on Trunk Highway Number 94, with the State of Minnesota, Department of
Transportation for the following purposes:
To cooperate with the Contractor to coordinate all utility relocation issues for State Project
Number 8680-173 on Trunk Highway Number 94.
IT IS FURTHER RESOLVED that the following individuals are certified to execute the MUA and
any amendments to it:
(Title)
(Title)
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution that the Council of the
City of Monticello adopted at an authorized meeting held on the
day of
meeting in my possession.
Subscribed and sworn to before me this
day of
Notary Public
My Commission Expires
5�
, Year
, Year, as shown by the minutes of the
(Signature)
(Type or Print Name)
(Title)
Exhibit F, Page 1 of 2
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
City of Monticello Resolution
IT IS RESOLVED that the City of Monticello enter into MnDOT Agreement Number 1033754
with the State of Minnesota, Department of Transportation for the following purposes:
To provide payment by the to the State of Minnesota, Department of Transportation
for the Betterment the City has requested. This Betterment work consists of
, along and adjacent to Trunk Highway Number 94 from
to
IT IS FURTHER RESOLVED that the City agrees
[to provide the total negotiated lump sum cost of the Betterment work to MnDOT no more than
30 calendar days after certifying this Resolution, and that]
[to provide the total estimated cost of the Betterment work to MnDOT no more than 30 calendar
days after certifying this resolution. The City also agrees to pay MnDOT any actual costs that
exceed the estimate, and that the following individuals are certified to execute the Agreement
and any amendments to it.
Title Title
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution that the Council of the
City of Monticello adopted at an authorized meeting held on the
day of Year, as shown by the minutes of the
meeting in my possession.
Subscribed and sworn to before me this
day of , Year (Signature)
Notary Public
My Commission Expires
(Type or Print Name)
(Title)
Exhibit F, Page 2 of 2
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
EXHIBIT G
Design -Build Contract Section 19
19 PARTNERING, CLAIMS FOR ADJUSTMENT AND DISPUTES
19.1 Partnering fUse if applicable}
The Contractor, MnDOT, and stakeholders shall enter into a procedure for Partnering as identified within
this Section 19. The use of a third party facilitator is not required.
Within seven Days after NTP1, the Contractor shall arrange a Partnering meeting between the
Contractor, MnDOT, and key stakeholders. This meeting will establish:
• Communication procedures
• A dispute resolution process, including the development of a dispute resolution ladder
• A partnering checklist to be reviewed at project meetings (if applicable). The checklist should contain
items such as quality, communication, issue resolution, team and work relationships, and schedule
The partnering process will continue as part of the regularly scheduled project meetings or at events that
require additional partnering sessions. These meetings should include primarily Project -level personnel
with frequent visits from both MnDOT and Contractor middle management. The meetings should review
the partnering checklist and identify actions that need to be escalated up the dispute resolution ladder.
All costs associated with partnering shall be incidental.
If the Contractor and MnDOT determine that a third party facilitator would enhance the Partnering
process, the Contractor shall make all arrangements to hire a Partnering facilitator and provide a suitable
meeting location for the workshops. The length of time devoted to the workshop, along with the content
for the workshop, will be determined by a cooperative effort between the Contractor and MnDOT.
MnDOT and the Contractor will mutually select the Partnering facilitator. All costs associated with the
Partnering workshops using a Partnering facilitator will be shared equally between MnDOT and the
Contractor. No additional allowance will be provided to the Contractor for the cost associated with paying
these bills and submitting the bills to MnDOT for later partial reimbursement.
19.1.1. Partnering Participants
This Contract will require a full-time partnering effort involving Executive Management, Project
Management, Project Task Force and others. Participation is required by the agencies involved.
Partnering between MnDOT and Contractor has proven to improve the probability of meeting each
party's Project goals. The parties shall attempt to resolve disputes through partnering between
appropriate representatives of MnDOT and Contractor (including, where appropriate, any Subcontractor)
at the following levels:
(a) Project Task Force Teams
1. MnDOT chief inspectors and project engineers/supervisors
2. Contractor's and subcontractors' project supervisors and technical area supervisors
3. Utilities and other third parties
4. Permitting and government agencies
(b) Project Management Team
1. MnDOT's Project Manager, deputy project managers
2. Project manager, deputy project managers and design manager
3. Utilities and other third parties
4. Permitting and government agencies
(c) Executive Management Team
1. MnDOT's Project Manager, Assistant District Engineer, and other MnDOT staff as needed.
2. Contractor and major subcontractor management
3. FHWA Division Administration
Exhibit G, Page 1 of 3
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
Team members at each level will be established at the Initial Partnering Meeting. The levels listed above
are meant to be broad descriptions of the required levels needed for effective issue resolution.
Additional levels or specific task force teams can be added, as appropriate.
To resolve issues in a timely and effective manner, representatives of the parties shall meet regularly
and explore resolution for each issue at the lowest level possible (i.e., Project Task Force Team first,
Project Management Team next, and Executive Management Team last). If both parties determine, in
good faith, that effective resolution is not possible at the current level, then the issue will be elevated to
the next level in the partnering process. If both parties make such a determination during partnering at
the Executive Management Team level, then the dispute will be elevated in accordance with Section
19.2.
19.1.2 Partnering Workshops
19.1.2.1. Initial Partnership Meeting
The initial partnering meeting will occur within 30 Calendar Days of NTP1. This meeting will be facilitated
by the Partnering Facilitator. At this session, all representatives from each party at each level shall
attend. The participants will develop the teams at each level, develop the list of goals for the Project,
establish a dispute resolution ladder and process, and develop project goals evaluation tools.
19.1.2.2. Project Goals Evaluation
The Project Goals determined at the initial partnering meeting will be evaluated on a monthly basis. This
evaluation will be sent to participants at all levels in the Partnering Process. The evaluation will ask each
participant to rate how effective the teams are in meeting each of the project goals. The rating system will
be determined by the parties in conjunction with the Partnering Facilitator. Space will be provided on the
evaluation form to allow participants to include additional written comments and details about the
effectiveness of meeting the project goals. The evaluations will be submitted, compiled and the results
distributed by the Partnering Facilitator. The participants will determine whether the evaluations will be
anonymous at the initial partnering meeting.
19.1.2.3. Project Task Force Team Meetings
Informal partnering sessions without the facilitator will be required frequently during the duration of the
Project at the Project Task Force level. These sessions will involve members of the Project Task Force
teams and/or members of the Project Management teams. These sessions can be in the form of weekly
Project update meetings or field reviews by team members. The goal of these meetings should not only
provide an update on the Project, but include discussions on Quality, Communication, Issue Resolution,
Team and Work Relationships, and Schedule. Each meeting should review outstanding issues discussed
at previous partnering sessions.
19.1.2.4. Executive Management Team Meetings
Formal partnering sessions at the Executive Management level without the facilitator will be held monthly
during the duration of the Project. These sessions will involve members of the Executive Management
teams. The Agenda for these will be agreed upon by both parties prior to each meeting. The Agenda for
each meeting shall include discussion of issues that have been agreed to be raised from the Project
Management Team level. The goal of these meetings should not only provide an update on the Project,
but include discussions on Safety, Quality, Communication, Issue Resolution, Team and Work
Relationships, and Schedule. Each meeting will review outstanding issues discussed at previous
partnering sessions. Each meeting will also include a review and discussion of the monthly project goals
evaluations.
19.1.2.5. Quarterly Partnership Meetings
Formal facilitated partnering workshops will be conducted at quarterly intervals throughout the Project
and at the times of critical events (as agreed upon by each party). The workshops will include all Project
Task Force, Project Management and Executive Management Teams. The partnering workshops will
include the Partnering Facilitator to guide the partnering process.
Exhibit G, Page 2 of 3
S.P. 8680-173 (T.H. 94)
Agreement Number 1033754
Each partnering session will review the major topics related to the Project. Topics should include:
Quality, Communication, Issue Resolution, Team and Work Relationships, Schedule and any other
topics that the teams feel are important to the success of the Project. Each meeting will also include a
review and discussion of the monthly project goals evaluations. The Partnering Facilitator will prepare
minutes of the meetings and circulate for comments, revisions, and/or approval of all parties.
Both MnDOT and the Contractor will submit agenda items to the facilitator in advance of each quarterly
partnering workshop. The agenda shall generally include the following:
(a) Opening remarks by MnDOT, FHWA and Contractor Executive Management.
(b) A description by Contractor of Work accomplished since the last meeting, current status of the
current Monthly Progress Update, schedule for future Work, potential issues and status of past
issues.
(c) Discussion by MnDOT of the Work schedule as MnDOT views it, potential issues, and status of past
issues.
(d) Review of monthly project goals evaluations.
(e) Discussion regarding the major topics on the Agenda or raised at the meeting.
(f) Setting date for next meeting.
All issues discussed during the Partnering Workshop shall be documented in the minutes. Any issue not
resolved at the Workshop shall have an agreed-upon issue resolution timeline. For each of these issues
identified for resolution, the participants from each affected party required to resolve the issue and the
schedule to resolve the issue will be determined and recorded to ensure the issue is resolved in an
effective and timely manner. These participants will report on the issue resolution at the next quarterly
partnering workshop.
19.2 Disputes
This Section 19 shall not preclude the Contractor from notifying MnDOT in writing, of issues or potential
issues as those issues come up.
19.3 Costs
See Section 19.1.
19.4 Claims for Compensation Adjustment and Disputes
If issue resolution efforts through Partnering are not successful, disputes shall be resolved through DBS -
1517 and Standard Specification 1517.
Exhibit G, Page 3 of 3
EXHIBIT H
Buy America Certificate of Compliance
MINNESOTA DEPARTMENT OF TRANSPORTATION
BUY AMERICA CERTIFICATE OF COMPLIANCE
Utility Owner: City of Monticello
Date:
SP 8680-173 (TH 94)
Agreement Number 1033754
❑ All components that we, City of Monticello, used in our utility work for SP 8680-173 are in
compliance with the "Buy America" requirements of Federal law including Title 23 U.S.C. § 313
and C.F.R. § 635.410. We will provide documents and records pertinent to Buy America to the
State of Minnesota (State) with our final invoice. We will also retain copies of these documents
for the State and/or FHWA's inspection and verification for up to _ years after we receive final
payment.
❑ The total value of foreign steel we, City of Monticello, used in our utility work on SP 8680-173
does not exceed 0.1 % of the total agreement cost or $2,500, whichever is greater.
❑ We, City of Monticello, received approval for the "Stipulation of Use of Foreign Steel" for the
steel and/or iron products we used in our utility work for SP ua.lowsp . We have attached a
copy of that approval.
By signing this document, I certify that its contents are true correct. I understand that if these contents
are later proven false, City of Monticello will defend indemnify, and hold the State harmless from any
and all claims, damages, or other consequences that may result. I also understand that if I provide
false information, Comcast Cable Communications, Incorporated may be liable under Minnesota
Statutes Chapter 15C (False Claims Against the State).
City of Monticello
as
Its:
Date
Exhibit H Page 1 of 1
DEPARTMENT OF
TRANSPORTATION
March 22, 2019
Jeff O'Neill
City Administrator
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
Office of Land Management
395 John Ireland Blvd. — MS 678
St. Paul, MN 55155
RE: Design Build S.P. 8680-173 (T.H. 94)
MnDOT Agreement Number 1033754
Location: From MN 24 in Clearwater to 0.3 Miles East of CSAH 39 in Monticello
Dear Mr. O'Neill:
Enclosed are two copies of Master Utility Agreement Number 1033754, which covers the relocation of
your facilities on the above -referenced Design Build project.
Please execute all copies of the Agreement and return them to this office no later than April 30, 2019. 1
am sending an MS Word version of the document for any comments on the Agreement language.
Please use the track changes feature and email the redlined document back to me.
Two copies of a City Council Resolution approving and authorizing this Agreement are required. An
example of a City Council Resolution is enclosed.
Subsequent to the State's execution, we will return one copy of the agreement to you.
Anthony Hughes, Resident Engineer at Baxter, will supervise this project. You can reach him by
telephone at 218/828-5735 or email at Tonv.Hughes(a)state.mn.us
If you have any questions regarding this project, please contact the Resident Engineer. If you have any
questions regarding this letter, please contact me by telephone at 651/366-4669, or email at
Martin. Boiovic(a)state.mn.us
Sincerely,
Martin Bojovic, P.E.
Assistant Utilities Engineer
Utility Agreements and Permits Unit
Enclosure: Agreement (PDF & MS Word)
Sample City Council Resolution
CC: Anthony Hughes, Resident Engineer
Claudia Dumont, Project Manager
File
An equal opportunity employer
2J.
A.
City Council Agenda: 04/22/2019
Consideration of reiectin2 bids for Fallon Avenue Landscaping Proiect, Citv Proiect
No. 16CO06 (ML)
REFERENCE AND BACKGROUND:
On February 25, 2019, the City Council approved the plans and specifications and
authorized the advertisement of bids for the Fallon Avenue Landscaping project. The
project includes landscaping and irrigating the three roundabouts along with boulevard
tree plantings in select areas throughout the project corridor as part of the Fallon Avenue
Overpass project constructed in 2018.
Bids for the project were received and opened on Wednesday, April 9, 2019 at 10:30 a.m.
The city received 4 bids. The engineers estimate was $224,280.50 and the following table
lists all bids received for the project.
Contractor
Grand Total Bid
JK Landscape Construction, Inc
$133,842.70
Hoffman & McNamara, Co.
$164,545.15
G. Urban Companies, Inc
$246,990.00
Klein Landscaping & Nursery, Inc.
$249,767.00
A summary including a detailed breakdown of each bid item for each contractor is
enclosed.
In determining award of the project, the city is to consider the lowest responsive and
responsible bidder. The low bidder, JK Landscape Construction, Inc. failed to
acknowledge the three project addendums and did provide the signature page with their
bid submittal documents. These documents are required to be submitted per the project
contract and included design modifications that needed to be acknowledged as it could
have a bearing on the bid price. For this reason, the bid was determined to be non-
responsive.
Given that there was more than a twenty percent cost difference between the non-
responsive bidder and the next non-responsive bidder staff recommends that all bids be
rejected.
Based on the bids that were received the engineer's estimate was lowered to less than
$175,000 and sealed bids are not required so staff proceeded with obtaining quotes for
this project.
Al. Budget Impact: The estimated construction cost of the landscaping and irrigation
improvements total $250,000 and includes a 10% contingency.
The Capital Improvement Plan included this portion of the project with the Fallon
Avenue Overpass project for design, construction and financing in 2017, 2018
and 2019. Funding for this portion of the project is to come from bond funds.
Total Project Budget
Design Engineering $850,000
Right-of-way $1,500,000
Construction Contract $5,800,000
City Council Agenda: 04/22/2019
Landscaping Contract $150,000
City Landscaping- irrigation and planters $60,000
Legal $90,000
Construction Engineering and Admin $800,000
Project Total $9,250,000
A2. Staff Workload Impact: WSB administered the bidding process and coordinated
with City staff.
B. ALTERNATIVE ACTIONS:
1. Consideration of rejecting bids for the Fallon Avenue Landscaping Project, City
Project No. 16C006.
2. Motion of other.
C. STAFF RECOMMENDATION:
Staff recommends Alternative #1.
D. SUPPORTING DATA:
A. Bid Summary
B. Bid Tabulation
2
BID TABULATION SUMMARY
PROJECT: Fallon Landscape Improvements
OWNER: City of Monticello, MN
CP: 16C006
WSB PROJECT NO.: 2596-400
Bids Opened: April 10, 2019, 10:30 a.m.
I hereby certify that this is a true and correct tabulation of the bids as received on April 9 2019.
Jeffrey Feulner, PLA, Project Manager
Denotes corrected figure
K:102596-4001AdminlConstruction AdminlLandscape Project Construction Adminl2596-400 Landscape laid Summary_20190410
Addendum
Addendum
Addendum
Bid
Contractor
No. 1
No. 2
No. 3
Security (5%)
Grand Total Bid
1 JK Landscape Construction, Inc.
X
$133,842.70
2 Hoffman & McNamara, Co.
X
X
X
X
$164,545.15
3 G. Urban Companies, Inc.
X
X
X
X
$246,990.00
4 Klein Landscaping & Nursery, Inc.
X
X
X
X
$249,767.00
Engineer's Opinion of Cost
$224,280.50
I hereby certify that this is a true and correct tabulation of the bids as received on April 9 2019.
Jeffrey Feulner, PLA, Project Manager
Denotes corrected figure
K:102596-4001AdminlConstruction AdminlLandscape Project Construction Adminl2596-400 Landscape laid Summary_20190410
WSJ
WSB
Project Bid Abstract
Project Name: Fallon Avenue Landscape Contract No.:
Improvements
Client: City of Monticello Project No.: 02596-401 Denotes corrected figure.
Bid Opening: April 9, 2019 at 10:30 AM Owner: Minneapolis
Project: 02596-401 - Fallon Avenue Landscape Improvements Engineers Estimate JK Landscape Hoffman & McNamara
Construction Co.
Line No. Item Units Quantity Unit Price (Total Price Unit Price (Total Price Unit Price (Total Price
Base Bid
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
2021.501 MOBILIZATION
2563.601 TRAFFIC CONTROL
2574.507 COMMON TOPSOIL BORROW
2573.503 SILT FENCE; TYPE MS
2571.524 DECIDUOUS TREE 2.5" CAL B&B
2571.524 DECIDUOUS TREE 1.5" CAL B&B
2571.525 DECIDUOUS SHRUB NO 5 CONT
2571.527 PERENNIAL NO 1 CONT
2575.607 LANDSCAPE ROCK (4"-6" RIVER ROCK)
2511.602 LANDSCAPE BOULDERS (1'- T DIA.)
2575.604 MULCH MATERIAL TYPE 6 (CEDAR)
2575.508 SEED MIXTURE 25-131 (NO MOW FESCUE)
2575.508 SEED MIXTURE 25-151 (TURF)
2575.508 SEED MIXTURE 35-241 (MESIC PRAIRIE MIX)
2575.504 EROSION CONTROL BLANKETS CATEGORY 3N
2540.603 LANDSCAPE EDGER
17 2105.504 GEOTEXTILE FABRIC TYPE 5
18 2504.601 IRRIGATION SYSTEM
Total Base Bid:
Totals for Project 02596-401
% of Estimate for Project 02596-401
LS 1 $11,600.00
LS 1 $1,500.00
C Y 103 $16.00
L F 725 $2.50
TREE 57 $550.00
TREE 24 $450.00
SHRB 102 $65.00
PLT 799 $25.00
C Y 65 $200.00
EACH 58 $350.00
C Y 113 $85.00
ACRE 0.1 $7,000.00
ACRE 0.83 $7,000.00
ACRE 0.06 $7,000.00
S Y 900 $2.00
L F 665 $10.00
S Y 170 $4.00
LS 1 $80,000.00
Total Base Bid:
$11,600.00 $4,800.00
$1,500.00 $3,950.00
$1,648.00 $37.00
$1,812.50 $1.20
$31,350.00 $415.00
$10,800.00 $330.00
$6,630.00 $38.00
$19,975.00 $16.00
$13,000.00 $64.00
$20,300.00 $44.00
$9,605.00 $86.00
$700.00 $4,980.00
$5,810.00 $4,720.00
$420.00 $5,360.00
$1,800.00 $1.95
$6,650.00 $4.10
$680.00 $2.40
$80,000.00 $46,120.00
$224,280.50
$224,280.501
$224,280.50
$4,800.00 $16,000.00
$3,950.00 $2,000.00
$3,811.00 $35.00
$870.00 $2.25
$23,655.00 $576.00
$7,920.00 $450.00
$3,876.00 $85.00
$12,784.00 $19.00
$4,160.00 $60.00
$2,552.00 $85.00
$9,718.00 $70.00
$498.00 $14,300.00
$3,917.60 $2,530.00
$321.60 $22,000.00
$1,755.00 $2.09
$2,726.50 $5.00
$408.00 $9.00
$46,120.00 $45,500.00
$133,842.70
1$133,842.701
$133,842.70
-40.32%
4/16/2019
G. Urban Companies,
Inc.
Unit Price
$16,000.00 $36,000.00
$2,000.00 $10,000.00
$3,605.00 $40.00
$1,631.25 $4.00
$32,832.00 $500.00
$10,800.00 $440.00
$8,670.00 $70.00
$15,181.00 $30.00
$3,900.00 $125.00
$4,930.00 $100.00
$7,910.00 $90.00
$1,430.00 $21,000.00
$2,099.90 $10,500.00
$1,320.00 $30,000.00
$1,881.00 $2.50
$3,325.00 $6.00
$1,530.00 $5.00
$45,500.00 $80,000.00
$164,545.15
$164,545.151
$164,545.15
-26.63%
Total Price
$36,000.001
$10,000.001
$4,120.001
$2,900.001
$28,500.001
$10,560.001
$7,140.001
$23,970.001
$8,125.001
$5,800.001
$10,170.001
$2,100.001
$8,715.001
$1,800.001
$2,250.001
$3,990.001
$850.001
$80,000.001
$246,990.001
$246,990.001
$246,990.001
10.13%1
1
Total Base Bid:
Totals for Project 02596-401
% of Estimate for Project 02596-401
I hereby certify that this is an exact reproduction of bids received.
Certified By: License No. 42976
Date: April 10, 2019
Project: 02596-401 - Fallon Avenue Landscape Improvements
Line No.
Item
1
Base Bid
�QuantitjUnit
Price
1
2021.501
MOBILIZATION
2
2563.601
TRAFFIC CONTROL
3
2574.507
COMMON TOPSOIL BORROW
4
2573.503
SILT FENCE; TYPE MS
5
2571.524
DECIDUOUS TREE 2.5" CAL B&B
6
2571.524
DECIDUOUS TREE 1.5" CAL B&B
7
2571.525
DECIDUOUS SHRUB NO 5 CONT
8
2571.527
PERENNIAL NO 1 CONT
9
2575.607
LANDSCAPE ROCK (4"-6" RIVER ROCK)
10
2511.602
LANDSCAPE BOULDERS (1' - T DIA.)
11
2575.604
MULCH MATERIAL TYPE 6 (CEDAR)
12
2575.508
SEED MIXTURE 25-131 (NO MOW FESCUE)
13
2575.508
SEED MIXTURE 25-151 (TURF)
14
2575.508
SEED MIXTURE 35-241 (MESIC PRAIRIE MIX)
15
2575.504
EROSION CONTROL BLANKETS CATEGORY 3N
16
2540.603
LANDSCAPE EDGER
17
2105.504
GEOTEXTILE FABRIC TYPE 5
18
2504.601
IRRIGATION SYSTEM
Total Base Bid:
Totals for Project 02596-401
% of Estimate for Project 02596-401
I hereby certify that this is an exact reproduction of bids received.
Certified By: License No. 42976
Date: April 10, 2019
1$224,280.501 1 $249,767.001
1
1$224,280.501 1 $249,767.001
11.36%1
2
Engineers Estimate
Klein Landscaping & Nursery, Inc.
1
Units
�QuantitjUnit
Price
(Total Price
JUnit Price (Total Price
1
LS
1
$11,600.00
$11,600.00
$19,500.00
$19,500.001
LS
1
$1,500.00
$1,500.00
$5,000.00
$5,000.001
C Y
103
$16.00
$1,648.00
$115.00
$11,845.001
L F
725
$2.50
$1,812.50
$5.00
$3,625.001
TREE
57
$550.00
$31,350.00
$597.00
$34,029.001
TREE
24
$450.00
$10,800.00
$405.00
$9,720.001
SHRB
102
$65.00
$6,630.00
$65.00
$6,630.001
PLT
799
$25.00
$19,975.00
$19.00
$15,181.001
C Y
65
$200.00
$13,000.00
$255.00
$16,575.001
EACH
58
$350.00
$20,300.00
$110.00
$6,380.001
C Y
113
$85.00
$9,605.00
$170.00
$19,210.001
ACRE
0.1
$7,000.00
$700.00
$33,300.00
$3,330.001
ACRE
0.83
$7,000.00
$5,810.00
$33,300.00
$27,639.001
ACRE
0.06
$7,000.00
$420.00
$33,300.00
$1,998.001
S Y
900
$2.00
$1,800.00
$2.50
$2,250.001
L F
665
$10.00
$6,650.00
$5.00
$3,325.001
S Y
170
$4.00
$680.00
$9.00
$1,530.001
LS
1
$80,000.00
$80,000.00
$62,000.00
$62,000.001
Total
Base Bid:
$224,280.50
$249,767.00
1$224,280.501 1 $249,767.001
1
1$224,280.501 1 $249,767.001
11.36%1
2
City Council Agenda: 04/22/2019
2K. Consideration of accepting quotes and awarding contract to JK Landscape
Construction, Inc. in the amount of $142,820.20 for the Fallon Avenue Landscaping
Proiect, Citv Proiect No.16CO06 (ML)
A. REFERENCE AND BACKGROUND:
The project includes landscaping and irrigating the three roundabouts along with
boulevard tree plantings in select areas throughout the project corridor as part of the
Fallon Avenue Overpass project constructed in 2018.
Quotes for the project were received on Wednesday, April 17, 2019 at 3:00 PM. The City
received 3 quotes. The following table lists all the quotes received for the project.
Contractor
Grand Total Bid
X Landscape Construction, Inc
$142,820.20
Hoffman & McNamara, Co.
$164,545.15
Autumn Ridge Landscaping
$204,900.00
It is recommended to award the project to X Landscape Construction, Inc. in the amount
of $142,820.20 as their quote is the lowest responsive and responsible satisfying all
contract requirements.
Construction is anticipated to start in May, 2019 (weather permitting) with a June 30,
2019 completion date for installation of all irrigation and plantings. Turf is to be
established by July 31, 2019. The work is planned to occur under traffic with no road
closure or detours.
Public Works will furnish and install landscape planters in the concrete splitter islands at
each roundabout and these are anticipated to be installed for the 2020 season.
Al. Budget Impact: Per the quotes received, the estimated construction cost of the
landscaping and irrigation improvements total $142,820.20.
The Capital Improvement Plan included this portion of the project with the Fallon
Avenue Overpass project for design, construction and financing in 2017, 2018
and 2019. Funding for this portion of the project is to come from bond funds.
Total Project Budget
Design Engineering
$850,000
Right-of-way
$1,500,000
Construction Contract
$5,800,000
Landscaping Contract
$150,000
City Landscaping- irrigation and planters
$60,000
Legal
$90,000
Construction Engineering and Admin
$800,000
Project Total
$9,250,000
City Council Agenda: 04/22/2019
A2. Staff Workload Impact: Construction administration and inspection is to be
completed by WSB and City staff.
B. ALTERNATIVE ACTIONS:
1. Consideration of accepting quotes and awarding contract to JK Landscape, Inc. in
the amount of $142,820.20 for the Fallon Avenue Landscaping Project, City
Project No. 16C006.
2. Motion of other.
C. STAFF RECOMMENDATION:
Staff recommends Alternative #1.
D. SUPPORTING DATA
• None.
2
City Council Agenda: 04/22/2019
2L. Consideration of authorizing WSB to provide engineering services at a not to exceed
price of $36,500 to update the city's Water Resource Management Plan and
HydroCAD model. (ML)
A. REFERENCE AND BACKGROUND:
The City of Monticello's Water Resource Management Plan (WRMP) was originally
drafted by WSB in 1999 and updated in 2006. As a part of this update WSB will review
the existing background information, goals, and policies to make sure they are in
compliance with State and Federal requirements. The update to the WRMP will also
identify problem areas and provide recommended corrective actions for the problem
areas that are identified. An implementation plan for the next 10 years will be created to
determine priorities of when different items will need to be included into the city's CIP.
WSB will provide draft and final reports to provide the updates. The total cost for the
WRMP update is $21,800.
As a part of this update WSB will also be updating the city-wide HydroCAD model
which was originally created in 2006. The model will be updated using the new Atlas 14
rainfall intensities and the update will be used to help identify areas of concern for the
WRMP update. The cost to update the city-wide model is $14,700.
Al. Budget Impact: The not to exceed price of $36,500 for the updates will be
funded from the Trunk Storm Fund.
A2. Staff Workload Impact: Staff time will include meeting with WSB various
times throughout the update to review the problems identified, implementation
plan, and reports.
B. ALTERNATIVE ACTIONS:
1. Consideration of authorizing WSB to provide engineering services at a not to
exceed price of $36,500 to update the city's Water Resource Management Plan
and HydroCAD model.
2. Motion to not move forward with this contract for engineering services at this
time.
C. STAFF RECOMMENDATION:
City staff recommends Alternative #1.
D. SUPPORTING DATA:
• LTR PROP Monticello WRMP rev 040819
wsb
April 8, 2019
Mr. Matt Leonard
City Engineer/Public Works Director
City of Monticello
505 Walnut St, Suite 1
Monticello, MN 56362
Re: Proposal and Fee Estimate for Professional Engineering Services
Water Resource Management Plan and City-wide HydroCAD Model Update
Dear Mr. Leonard:
WSB is pleased to present this proposal to provide engineering services to update the City's
Water Resource Management Plan (WRMP) and City-wide HydroCAD model. Monticello is
0. proactively seeking to update their WRMP, although they are not required to by the Board of Soil
w and Water Resources (BSWR) since they are outside Metropolitan Council's 7 -county metro
00
U) area.
0
WSB has a long history supporting the City of Monticello with water resources studies, design,
Co and review. WSB completed the 1999 WRMP and update in 2006, city-wide HydroCAD model,
2005 Trunk Fee Analysis, 2007 Stormwater Utility Report, and City Design Manual and
Stormwater Ordinance updates. Our project team proposes the followinq scope of services to
co
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Project Approach/Scope of Services
1.0 Water Resource Management Plan (WRMP) update
1.1 Kickoff Meetinq
A project kickoff meeting with City staff will be held to review the plan update.
1.2 Review Backaround Information
This task consists of gathering relevant water resources -related information for the City. We
anticipate reviewing the following data:
• City of Monticello Water Resource Management Plan (2006)
• City of Monticello Trunk Fee Analysis (2005)
• City of Monticello Stormwater Utility Report (2007)
• Existing City-wide HydroCAD model
• City of Monticello Design Manual Plain requirements and Design Guidelines
• Previously developed SWPPP information, plans, and annual reports including the
SWPPP Application for Reauthorization.
• Floodplain, bluff, shoreland, wetland, erosion control, and other City ordinances
related to stormwater management, as available.
• Water resource -related agreements
• Climate and precipitation data (Atlas 14)
• Soils information
GAGroup Data\WATER RESOURCES\Proposals\Monticello\WRMP update\LTR PROP Monticello WRMP rev 040819.doc
Mr. Matt Leonard
April 8, 2019
Page 2
• Groundwater and well information, specifically wellhead protection ordinance updates
• List and description of known water resource problem areas obtained by city staff
• City parks, trails, open space, and redevelopment plans
• FEMA's floodplain maps and Letters of Map Amendments
• City's Comprehensive Land Use Plan and land use mapping
• National Wetland Inventory mapping
• Previous reports or studies related to stormwater management, water quality issues,
lake and stream levels, or other issues.
• Information related to the TMDL for the Mississippi River as well as the Special Water
requirements as a Wild and Scenic River.
Information will also be collected from the following agencies: Wright Soil and Water
Conservation District, Minnesota Department of Natural Resources, U.S. Army Corps of
Engineers, U.S. Fish and Wildlife Service, Minnesota Pollution Control Agency (MPCA), and
other organizations that may be applicable.
1.3 Uodate Land and Water Resource Inventory Information
As required in Minnesota Rules Section 8410.0060, the plan provides a general description and
summary of the climate, geology, surficial topography, surface and groundwater resource data,
soil, land use, public utility services, water-based recreation, fish and wildlife habitat, unique
features, scenic areas, and pollutant sources. This task includes updating the Land and Water
Resource Inventory narrative, tables, and figures. A majority of the effort for this task will be
updating figures with current information.
1.4 Goals and Policies
It is assumed that the goals and policies as outline in the 2006 WRMP will remain. That this effort
will be to verify and update the goals and policies to ensure they are still in compliance with State
requirements including but not limited to NPDES and MPCA and Local requirements, including
the City of Monticello Design Manual updated in February 2018. The water resource
management goals and policies will include cooperation and coordination with other regulatory
agencies, internal operation and maintenance practices, and regulation of new development and
redevelopment. Policies in the following areas will be reviewed and updated as necessary:
• Water quantity, Rate control, and Flood control
• Water quality
• Volume control
• Recreation, Fish, and Wildlife
• Enhancement of Public Participation, Information, and Education
• Public ditch systems
• Groundwater protection
• Wetland protection and management
• Erosion and sediment control
These policies provide the City with tools to address and manage its water resources in an
effective, efficient, environmentally, and financially responsible manner. WSB will provide clear
direction to the City on the regulatory requirements of the goals and policies developed.
GAGroup Data\WATER RESOURCES\Proposals\Monticello\WRMP update\LTR PROP Monticello WRMP rev 040819.doc
Mr. Matt Leonard
April 8, 2019
Page 3
1.5 Identifv Problems and Corrective Actions
The bulk of the WRMP update will focus on identifying water resource management problems
and corrective actions. Water resource managment problems identified within the City during the
data collection process and the HydroCAD update will be outlined and corrective actions for each
problem will be developed. It is anticipated that problems may be identified, but not be limited to,
issues in the following areas:
• Lake, stream, and wetland water quality problems
o TMDL requirements for the Mississippi River
o Special Water (Wild and Scenic River) requirements for the Mississippi River
• Flooding or rate control concerns in the City. Later in this proposal we discuss updating
the City-wide HydroCAD model. We will utilize model results to update/modify existing
capital improvement plan (CIP) items and identify new CIP items based on Atlas 14.
o Floodplain areas — Mississippi River and Otter Creek
• Erosion and sediment control problem areas
• Impacts of land use practices on stormwater management
• Adequacy of capital improvement programs to address stormwater management issues
• Adequacy of in-place systems to generate revenue to pay for necessary improvements.
We will review the Trunk Fee Analysis and Stormwater Utility Report to determine if the
existing funding mechanisms are sufficient.
WSB will meet with City staff to review the problems identified. The problems will then be
identified and addressed in this WRMP. Concept level corrective actions for each problem item
will be developed, which in some cases may include detailed recommendations. For more
complex issues, implementation items could be listed for further study in the coming years.
These corrective actions will be incorporated into the implementation plan.
We will prepare a map that clearly shows the locations of each of the CIP items. This map will
assist City Staff with determining when CIP items need to be implemented based on pending
development.
1.6 Develop Implementation Plan
Through the WRMP development process, a number of water resource studies, programs, and
capital improvements will be identified either through the inclusion of goals and policies or
through addressing problems with corrective actions. These programs, studies, and capital
improvements will be prioritized during a meeting with City staff in order to develop a clear
implementation plan. Stormwater management activities include, but are not limited to:
• City ordinance revisions
• Completing capital improvements
• Inspections and maintenance programs
• Preparation of reports
• Need for annual meetings
• Educating or communicating with the public
• Training
• Need to complete additional water resource studies
For each activity, the implementation plan will generally provide a schedule, the cost to complete
the work, and other pertinent information so the City can budget, track progress in these areas,
GAGroup Data\WATER RESOURCES\Proposals\Monticello\WRMP update\LTR PROP Monticello WRMP rev 040819.doc
Mr. Matt Leonard
April 8, 2019
Page 4
and staff appropriately. This implementation plan will provide a road map to help the City
implement the WRMP for the next ten years.
1.7 Prepare Draft Report
This task focuses on the direct preparation of the plan document. The WRMP will be formatted
as one comprehensive set of goals, policies, and implementation priorities. We will combine the
results from various programmatic -based inventories and analyses as described in this work plan.
The document will contain the following sections:
• Executive Summary: Generally summarizes the content and purpose of the local plan.
• Land and Water Resource Inventory: Contains information that is relevant to the
development of this document.
• Agency Coordination: Contains information regarding other agencies and organizations
relevant to the plan.
• Goals and Policies: States specific goals and corresponding policies related to the purpose
of the CSMP and are consistent with the policies and goals of the regional, state, and
federal goals and programs that are currently in place.
• Assessment of Problems and Corrective Actions: Contains a summary assessment of
existing and/or potential water resource -related problems that affect the community along
with non-structural, programmatic, and/or structural solutions to the problems.
• Implementation Priorities: Prioritizes implementation components to make the best use of
available local funding and prevent future water management problems from occurring to the
maximum practical extent.
• Financial Considerations: Contains an analysis of the financial impact of implementation
of the proposed regulatory controls and programs identified in the previous section.
• Amendment Procedures: Contains the year the plan shall extend to and establish the
process by which amendments may be made.
1.8 Prepare Final Report
Following submittal of the draft report, WSB will meet with City staff to review and receive
comments on the draft. After City input, the final WRMP will be prepared and presented to the
City Council for review and approval. Upon final approval of the plan, two (2) printed copies and
a PDF document of the WRMP will be made and provided to the City.
The cost to complete the WRMP update is $21,800.
2.0 City-wide HydroCAD Model Update
The city-wide HydroCAD model is a tool that provides the city high-level guidance for
implementation of stormwater infrastructure needs as development occurs. The city-wide
HydroCAD model was developed as part of the 2006 WRMP for Monticello. The model depicts a
full build out condition of the city and annexation areas.
The model will be updated to reflect the new Atlas 14 rainfall intensities. This will include
necessary storage updates throughout the City to allow the model to run and calculate results for
the larger rainfall events. Known and potential areas of concern will be identified as part of the
model update.
The cost to complete the City-wide HydroCAD model update is $14,700.
GAGroup Data\WATER RESOURCES\Proposals\Monticello\WRMP update\LTR PROP Monticello WRMP rev 040819.doc
Mr. Matt Leonard
April 8, 2019
Page 5
Proposed Fee
WSB proposes to complete the above scope of services on an hourly basis in accordance with
our 2019 billing rate schedule for a fee not to exceed $36,500. The fee breakdown is included in
the attached table and includes $21,800 for the update of the WRMP and $14,700 for the update
of the City-wide HydroCAD model.
This letter represents our understanding of the project scope. If you have any questions
concerning the work plan or fee as discussed herein, please feel free to contact me at 763-231-
4840. We look forward to working with you and greatly appreciate the opportunity to assist you
and your staff in the completion of this project.
Sincerely,
WSB
Heather Nelson, PE
Water Resources Project Manager
alp
ACCEPTED BY:
City of Monticello
I hereby authorize an hourly not to exceed cost of $36,500 to update the City of Monticello
WRMP and City-wide HydroCAD model.
Name
Title
Date
GAGroup Data\WATER RESOURCES\Proposals\Monticello\WRMP update\LTR PROP Monticello WRMP rev 040819.doc
WSB
Estimate to Update Water Resource Management Plan
City of Monticello, Minnesota
4/8/2019
Task Description Earth Evans I Heather Nelson I Laura Cummings ITotal Hours Total Labor Fee
1 (Water Resource Management Plan Update
1.1 Kickoff Meeting
2
2
4
$
670
1.2 Review Background Information
4
4
$
408
1.3 Update land and water resource inventory
2
20
22
$
2,340
1.4 Update Goals and Policies
4
8
12
$
1,416
1.5 Identify Problems and Corrective Actions
8
20
12
40
$
5,704
1.6 Develop Implementation Plan
4
18
12
34
$
4,664
1.7 Prepare Draft Report
4
8
12
24
$
3,164
1.8 Prepare Final Report
4
10
12
26
$
3,464
(Task 1 - Total Estimated Hours and Fee
22
64
80
166
$
21,800
2 City-wide HydroCAD Model Update
2
Atlas 14 Updates - Proposed Model
8
20
100
120
$
14,680
(Task 2 - Total Estimated Hours and Fee
8
20
100
120
$
14,700
(Total Estimated Hours
30
84
180
286
(Hourly Billing Rate
$ 185.00 $
150.00 $
102.00
(Total Fee by Labor Classification
$ 5,550.00 $
12,600.00 $
18,360.00
�jTotal Proposed Fee I $ 36,500 I�
G:\Group Data\WATER RESOURCES\Proposals\Monticello\WRMP update\Estimated Design Fees_WRMP rev 040819
City Council Agenda: 04/22/2019
2M. Consideration of adopting Ordinance No. 719 for amendment to Monticello Zoning
Ordinance Chapter 5 and Chapter 8, Section 4 related to use, standards and
definitions for Event Centers, Places of Public Assemblv, Personal Services, and
Commercial Recreation — Indoor. Applicant: Citv of Monticello (NAC)
A. REFERENCE AND BACKGROUND:
Staff have prepared draft ordinance language relating to Event Centers as a specific use
classification within the Zoning Ordinance. The Planning Commission requested this
language as an amendment consideration to better respond to related inquiries and
provide use direction to interested developers.
Northwest Associated Consultants has prepared a cover memo outlining the proposed
amendment, which is attached as supporting data.
Staff have also had an opportunity to discuss the draft amendment with the City's legal
counsel with no issues identified.
Planning Commission Recommendation
The Planning Commission reviewed this item in March and April, holding a public
hearing on the proposed amendment during both regular meetings. Sam Murdoff
presided as Planning Commission chair for this item during both the March and April
meetings, with Mr. Brad Fyle removing himself from discussion as a Commissioner.
During the public hearing, Mr. Brad Fyle addressed the Commission as a resident and
property owner to request clarification on where event centers would be allowed relative
to adjacent residential. After discussion, the Commission requested that the ordinance
amendment be revised to limit event centers as conditionally permitted when abutting R-
3 and R-4 residential zoning only, prohibiting event centers when abutting to other
residentially zoned property.
B. ALTERNATIVE ACTIONS:
The Planning Commission recommends Alternative #1 below.
Decision 1: Ordinance Amendment
1. Motion to adopt Ordinance 719 as related to use, standards and definitions for
Event Centers, Places of Public Assembly, Personal Services, and Commercial
Recreation — Indoor, based on a finding that the proposed amendments will
benefit the intent of the regulations and the process for application.
3. Motion to deny adoption of Ordinance 719 related to use, standards and
definitions for Event Centers, Places of Public Assembly, Personal Services, and
Commercial Recreation — Indoor, based on findings to be made by the City
Council.
4. Motion to table action on the item.
City Council Agenda: 04/22/2019
Decision 2: Summary Ordinance
1. Motion to adopt Summary Ordinance 719A as related to use, standards and
definitions for Event Centers, Places of Public Assembly, Personal Services, and
Commercial Recreation — Indoor.
2. Motion to deny adoption of Summary Ordinance 719A as related to use, standards
and definitions for Event Centers, Places of Public Assembly, Personal Services, and
Commercial Recreation — Indoor.
C. STAFF RECOMMENDATION:
Staff recommends approval of the ordinance amendment as proposed, including the
changes requested by the Commission. As noted in prior reports on this item, the current
ordinance leaves a significant area of discretion as related to the classification of event -
center type uses. Clarity is needed to reflect consistency with the Commission and
Council's preferred direction these uses and for staff to be better prepared in working
with proposals of this nature.
The proposed ordinance provides the needed clarity within the use allowances and
definitions as it relates to event centers and similar uses.
D. SUPPORTING DATA:
A. Memorandum — Northwest Associated Consultants
B. Ordinance No. 719
C. Summary Ordinance 719A
D. Ordinance Excerpts
NORTHWEST ASSOCIATED CONSULTANTS,, INC..
4150 Olson Memorial Highway, Ste. 320, Golden Valley, MN 55422
Telephone: 763.957.1100 Website: www.nacplanning.com
MEMORANDUM
TO: Monticello Planning Commission
Angela Schumann, Community Development Director
FROM: Stephen Grittman
DATE: February 28, 2019
RE: Monticello — Event Centers Ordinance Amendment
FILE NO: 191.06 — 18.15
Attached to this memorandum is a draft ordinance related to the creation of a separate
land use category labeled "Event Centers". Two primary changes have elevated event
centers to the point where treating them as a separate land use category is helpful.
First, the event center use has grown by expanding to new venues out from more
traditional reception halls that were part of other public assembly venues. Common
traditional venues have been churches or hotel "ballroom" types of facilities.
Historically, zoning ordinances have accounted for larger events as a common
accessory activity to these public assembly uses. Particular growth in the number of
events seeking commercial facilities that may have been non-traditional locations has
raised a potential conflict with merely assuming that events were a commonplace
accessory activity.
Second, and driving the first item, is the increasing variation in the size of events now
seeking other locations. As more people seek outside venues for smaller events, the
number of such activities has grown. As such, it is no longer a safe assumption that
irregular gatherings or "assemblies" will be rare and occasional, or that the impacts of
allowing event gatherings will remain inconsequential to the surrounding neighborhood.
To address this issue, staff has proposed the attached draft for discussion at the
Planning Commission. In essence, the event center activity is being distinguished from
the previous category of use labeled "public assembly". The distinguishing
characteristics tend to be the "predictability" of the gathering.
Public assembly is viewed as a use that generates relatively predictable gatherings at
regular times. For these uses, zoning regulations can rely on that predictability to
address impacts on surrounding land uses. The event center use is distinguished by a
wide variety of sized of assemblies that may or may not follow regular schedules — they
would often be commercial in nature, and may or may not include alcohol licensing as
an aspect of the use.
Perhaps the most important aspect of the proposed ordinance is to ensure that
assemblies within residential zones continue to include only the expected impacts on
residential neighborhoods. To address this issue, the event center use is steered to
commercial districts, including the CCD. The ordinance includes language that, through
the CUP process, event centers that may have proximity to sensitive areas — such as
residential areas — may expect to see restrictions on hours of operation or similar
considerations.
The ordinance is provided, still in a preliminary format, to permit Planning Commission
comment and input at this early stage. Staff would expect to fine tune the details of the
ordinance with using that input, and present a more formal ordinance for consideration
at a subsequent meeting.
2
CITY OF MONTICELLO
COUNTY OF WRIGHT
STATE OF MINNESOTA
ORDINANCE NO. 719
AN ORDINANCE AMENDING CITY OF MONTICELLO ZONING ORDINANCE
WITHIN THE CITY OF MONTICELLO DEFINING AND REGULATING EVENT
CENTERS, PLACES OF PUBLIC ASSEMBLY, AND RELATED LAND USES
THE CITY COUNCIL OF THE CITY OF MONTICELLO ORDAINS:
Section 1. Section 5.1(A) - Use Table - Explanation of Use Table Structure is hereby amended
to read as follows:
5.1A Uses Not Provided for Within Zoning Districts
If an aWkeation is subm4ted-for "� oo tka✓rj not llzted it,. TA -)1a 5'�— the CommuniVy
Development Dep,..anti.",u* , -;,oa to ells; fy the newor- unlisted use into w wz�ofirig
Use TjTe that mest fit -7 tbo new or- unksted use. if no dmilm rzoe,deta iM n
;,con'�c m. vd2, the use will be , side-oa pr-ohibited ; „hie , , v or- dment to the
oFdinanee text wetild need to be initi4ed to elar-ify if-, where, and how a pfoposed t1se
In any zoning district, whenever a proposed use is neither specifically allowed nor
denied, the Community Development Department Git;. r,.,,nei shall determine if
the proposed use is comparable in potential activities and impacts to a use listed
within the zoning district and is acceptable related to land use compatibility,
traffic, and/or nuisance issues and established conditions and standards relating to
development of the use. Where such a determination is made, the requirements
established for the listed use shall apply as minimum standards for the proposed
use. Additional requirements may be applied to address differences between the
listed use and the proposed use. If no comparable use determination can be made,
the use will be considered prohibited in which case an amendment to the
ordinance text would be required to clarify if, where and how a proposed use
could be established.
Section 2. Section 5.2(D) - Use Specific Standards, is hereby amended as follows:
Places of Public Assembly
In the CCD, the following conditions shall apply:
(a) Building architecture shall be designed to reflect retail street -level architecture
as defined in the City's Comprehensive Plan, and detailed in the
Comprehensive Plan Amendment entitled "Downtown Monticello Small Area
Plan."
(b) Site planning shall minimize parking lot development adjacent to public areas
in the district, including streets, pathways, and open spaces.
Section 3. Section 5.2(F) — Use Specific Standards, is hereby amended as follows:
in the GGD, the following ons ohall apply=
( ding aw\hiteet un vhall be
as defined i the City's Gemp,-ehef si-vo Plan, and detailed i
Comprehensive -Pla n., e d,, efit entitled "Dow-xtewa Mentiee o &. 111 'tea
Plan."
(b) Site phwm ng shall mini. o parking lot development „d;,,e o pub?io areas
in the distf eta ; el ding ot, p�at,.h-r,-R &, an
Section 4. Section 8.4, Definitions, is hereby amended such that the definitions of the following
terms shall read as follows:
COMMUNITY DEVELOPMENT DEPARTMENT: Those departments assigned by the
CityNtaffager- Administrator to oversee the various aspects of development and zoning
within the City. Such departments may include, but are not limited to planning, zoning,
building safety, code enforcement and engineering.
ENTERTAINMENT, INDOOR COMMERCIAL: An establishment providing
completely enclosed recreation or entertainment activities. Accessory uses may include
the preparation and serving of food or the sale of equipment related to the enclosed uses.
rnel ded i this definition shall be Examples of indoor commercial entertainment
businesses include bowling alleys, roller or and ice-skating rinks, billiards halls,
swimming pools, motion picture theaters, and related similar amusements. 'T K.4o uco does
Indoor commercial entertainment uses do not include event centers or adult uses.
ENTERTAINMENT, OUTDOOR COMMERCIAL: An establishment providing
recreation or entertainment activities primarily occurring outdoors. Accessory uses may
include the preparation and serving of food, the sale of equipment related to the outdoor
uses, and complementary indoor entertainment facilities. Examples of outdoor
commercial entertainment businesses include, but are not limited to, a golf driving
ranges, sand volleyball courts, go-carts,or- and miniature golf courses. This
Outdoor commercial entertainment uses does not include projectile weapon ranges
(archery or shooting), sports stadiums or drive-in movie theaters.
PLACE OF PUBLIC ASSEMBLY: An institution or facility that congregations of
people regularly attend to participate in or hold meetings, workshops, lectures, civic
2
activities, religious services, and other similar activities, including buildings in which
such functions and activities are held. Places of public assembly are characterized by
individuals arriving and departing at regularly scheduled times and do not include event
centers.
Common characteristics of places of public assembly, which differentiate such uses from
event centers, may include but are not limited to, the following:
1. Regular activity schedules
2. No displav and/or sale of retail commercial voods or services
3. The generation of traffic at routine time periods
4. Predictable traffic volumes during activities
5. Locations that may be in commercial, industrial, or residential zoning districts.
ne erhoods
Section 5. Section 8.4, Definitions, is hereby amended to add the following:
EVENT CENTER: A multi--pumose commercial venue (public or privately -owned) used
for the proses of performances, trade shows, comorate functions, sporting events,
private receptions or parties, holiday 2atherin sg_or similar attractions. Common
characteristics of event centers, which differentiate such uses from places of public
assembly, often include but q,re not limited to, the following:
1. Varied and/or irregular activity schedules
2. The display and/or sale of retail commercial goods
3. The generation of high traffic volumes at varied time periods
4. Commercial activities and uses in coordination with the events
5. Locations in commercial districts
6. Alcohol service as licensed
Accessory uses may include food preparation facilities, concessions, offices, museums,
parks, athletic training or practice facilities, stores, restaurants, structured parking
facilities, and patron transportation facilities. Event centers do not include adult uses and
places of public assembly.
Section 6. Section 5.1, Table 5-1, is hereby amended to add the following:
Entertainment / Recreation, P P C C C
Indoor Commercial
Entertainment / Recreation, C C C
Outdoor Commercial
Event Center C C C
Section 7. Section 5.1, Table 5-1A, is hereby amended to add the following:
Commercial
Entertainment/Recreation,
CUP
CUP
CUP CUP
No
<10,000 sq. ft.
Indoor Commercial (including
theaters)
Entertainment/Recreation,
No
No
No
No
Commercial Outdoor
Event Centers
CUP
CUP
CUP CUP
CUP
Subject to 5.2
(F)(14)
Places of Public Assembly
CUP
CUP
CUP CUP
CUP
Section 8. Section 5.2 (F) (14), Use -Specific Standards - Event Centers, is hereby added to read
as follows:
(14) Event Centers
(a) Proximity_ to Residential Uses. Pronertv upon which event centers are located
shall not abut residentially zoned property, with the exception of R-3 and R-4
zoned properties.
(b) Parking. Off-street parking for event centers shall be provided in in accordance
with Section 4.8 of this Ordinance.
(c) Event Size. Event Centers shall be allowed a maximum event size as specified by
the conditional use permit.
(d) Number of Events.
(i) Event Centers in the B-3 and B-4 District are not restricted in the number
of events allowed unless restricted by the conditional use -permit.
(ii) Event centers in the B-2 District may be limited to certain days or number
of events by the City Council per the conditional use -permit.
(e) Hours of Operation. Event Center hours of operation shall be as established by
the City Council per the Conditional Use Permit.
(f) Noise Regulations. Event centers shall be subject to the noise -related provisions
of City Code.
2
(g) Food Regulations. Event centers may serve food and beverages as an accessory
activitv in accordance with all applicable Federal. State, and Citv regulations.
(h) Overnight accommodations. Overnight accommodations are not allowed.
(i) Accessibilitv. All buildings used in coniunction with event centers shall meet
applicable accessibilitv requirements imposed by State or Federal law.
(j) Code Compliance. The buildings) used for the event center shall meet anv and
all applicable Federal, State, and local codes, including those which apply to
sanitary facilities.
(k) Outdoor Events. All events shall take place within the event center buildings),.
unless otherwise allowed in the zoning district or Citv Code.
Section 9. Section 4.8, Off Street Parking Table 4-7, is hereby amended to add the following:
TABLE 4-7: MINIMUM OFF-STREET PARKING SPACES BY USE
Use Type Minimum # of Spaces and Additional
Commercial Uses
Event Center
L
One (1) parking space for each two and one-half
(2.5) guests, measured by building capacity based on
building code limits of all areas used for the event,
and one (1) parking, space for each 200 square feet
for areas devoted to food preparation, event sta ig ng1
and other support activities.
Section 10. The City Clerk is hereby directed to make the changes required by this Ordinance
as part of the Official Monticello City Code, Title 10, Zoning Ordinance, and to
renumber the tables and chapters accordingly as necessary to provide the intended
effect of this Ordinance. The City Clerk is further directed to make necessary
corrections to any internal citations that result from said renumbering process,
provided that such changes retain the purpose and intent of the Zoning Ordinance
as has been adopted.
Section 11. This Ordinance shall take effect and be in full force from and after its passage
and publication. The ordinance in its entirety shall be posted on the City website
after publication. Copies of the complete Ordinance are available online and at
Monticello City Hall for examination upon request.
5
Brian Stumpf, Mayor
ATTEST:
Jeff O'Neill, Administrator
AYES:
NAYS:
SUMMARY ORDINANCE NO. 719A
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
A SUMMARY ORDINANCE AMENDING CITY OF MONTICELLO ZONING
ORDINANCE WITHIN THE CITY OF MONTICELLO DEFINING AND
REGULATING EVENT CETNERS, PLACES OF PUBLIC ASSEMBLY, AND
RELATED LAND USES
NOTICE IS HEREBY GIVEN that, on April 22, 2019, Ordinance No. 719 was adopted
by the City Council of the City of Monticello, Minnesota. Due to the lengthy nature of
Ordinance No. 719, the following Summary Ordinance No. 719A has been prepared for
publication as authorized by state law.
The ordinance adopted by the Council amends Title 10 of the Monticello Zoning Code.
The general purpose of the ordinance amendments are to define and regulate Event Center,
Places of Public Assembly, and related land use in chapters and sections with changes to the
following:
5.1 (A): Use Table
5.2 (D): Use Specific Standards:
Places of Public Assembly
5.2 (F): Use Specific Standards
(14) Event Center
(22) Dlaees of Pij) io A3-n,-4Kb!y
4.8: Off Street Parking 4-7 — Table 4.7
8.4: Definitions
A printed copy of the whole ordinance is available for inspection by any person during
the City's regular office hours. The complete ordinance will be posted on the City's website
following publication.
APPROVED FOR PUBLICATION by the City Council of Monticello, Minnesota, this
22nd day of April, 2019.
CITY OF MONTICELLO
Brian Stumpf, Mayor
ATTEST:
Jeff O'Neill, City Administrator
VOTING IN FAVOR:
VOTING IN OPPOSITION:
CHAPTERS: USE STANDARDS
Section 5.1 Use Table
Subsection (A) Explanation of Use Table Structure
CHAPTER 5: USE STANDARDS
5.1 Use Table
(A) Explanation of Use Table Structure
(1) Organization of Table 5-1
Table 5-1 organizes all principal uses by Use Classifications and Use Types.
(a) Use Classifications
The Use Classifications are: Agricultural Uses; Residential Uses; Civic and
Institutional Uses; Office Use; Commercial Uses; and Industrial Uses. The
Use Classifications provide a systematic basis for assigning present and future
land uses into broad general classifications (e.g., residential and commercial
uses). The Use Classifications then organize land uses and activities into
specific "Use Types" based on common functional, product, or physical
characteristics, such as the type and amount of activity, the type of customers
or residents, how goods or services are sold or delivered and site conditions.
(b) Use Types
The specific Use Types identify the specific uses that are considered to fall
within characteristics identified in the use Classifications. For example;
detached dwellings, parks and recreational areas, and schools are "Use Types"
in the Single Family Residence District.
(2) Symbols used in Table 5-1
(a) Permitted Uses= P
A "P" indicates that a use is permitted by right, subject to compliance with all
other applicable provisions of this ordinance. Uses may be subject to special
regulations as referenced in the "Additional Requirements" column.
(b) Conditionally Permitted Uses = C
A "C" indicates that a use is permitted provided the City can establish
conditions necessary to ensure the use is compatible to the proposed location
and surrounding properties. Inability of the City to establish conditions to
adequately control anticipated impacts is justification for denial of a
conditionally permitted use. Conditional Uses may also be subject to special
regulations as referenced in the "Additional Requirements" column.
City of Monticello Zoning Ordinance Page 323
CHAPTER 5: USE STANDARDS
Section 5.1 Use Table
Subsection (A) Explanation of Use Table Structure
(c) Interim Permitted Uses = I
An "I" indicates that a use may be permitted for a brief period of time
provided certain conditions are met, and a specific event or date can be
established for discontinuance of the use. Inability of the City to establish
conditions to adequately control anticipated impacts is justification for denial
of an interim permitted use. Interim Permitted Uses may also be subject to
special regulations as referenced in the "Additional Requirements" column.
(d) Prohibited Uses = Shaded Cells
A shaded cell indicates that the listed use is prohibited in the respective base
zoning district.
(e) Unlisted Uses
If an application is submitted for a use that is not listed in Table 5-1, the
Community Development Department is authorized to classify the new or
unlisted use into an existing Use Type that most closely fits the new or
unlisted use. If no similar use determination can be made, the use will be
considered prohibited in which case an amendment to the ordinance text
would need to be initiated to clarify if, where, and how a proposed use could
be established.
Agriculture P I P I P I P I P I P I P I P I P I P I P I P I I P I P I P I 5.2(B)(I)
Agricultural Sales P I I I W .6=6=6. I I I I I I 5.2(6)(2)
Community Gardens P P P P P P P P P 5.2(6)(3)
Stables C 5.2(6)(4)
Page 324 City of Monticello Zoning Ordinance
CHAPTERS: USE STANDARDS
Section 5.1 Use Table
Subsection (A) Explanation of Use Table Structure
Additional
ConditionallyRequirements
Permitted•
"I" = Interim Permitted ol
Residential Uses 5.2(C)(1)
Attached Dwelling Types
5.2(C)(2)(a)
- Duplex p
C
9
5.2(C)(2)(b)
p
5.2(C)(2)(c)
- Townhouse C
P
C
C
5.2(C)(2)(d)
- Multiple -Family C
P
P
None
Detached Dwelling P P P P
Group Residential P P P P
Facility, Single Family
P
5.2(C)(3)
Group Residential C
Facility, Multi -Family
C C
5.2(C)(3)
Mobile & Manufactured C
Home / Home Park
C C
P
C
5.2(C)(4)
Civic & Institutional Uses
Active Park Facilities p P p p p p p P
(public)
P p p
P
P
P P None
Active Park Facilities P P P P P P P
(private)
5.2(D)(1)
Assisted Living Facilities C P CC
P
5.2(D)(2)
Cemeteries C C C C C C C
C
5.2(D)(3)
None
Clinics/Medical Services
C P
P
Essential Services
P
P
P
P
P
P
P
P
P P P
P
P
C
P P None
5.2(D)(4)
Hospitals
C P
P
C
C
C
C
C
C
C
Nursing/Convalescent C
Home
C P
P
5.2(D)(5)
Passenger Terminal
C C C
C None
Passive Parks and Open p
Space
P
p P PP P P P
p p p
p p p None
Place of Public Assembly
CC C C C
p C
5.2(D)(6)
Public Buildings or Uses C
C C C C C P C
C P P
C P P 5.2(D)(7)
C
Schools, K-12
C C C C C
C I I 5.2(D)(8)
Schools, Higher
Education
C None
Utilities (major)
C
C C1 5.2(D)(9)
Office Uses
Offices
P
P
P
P P
P
P
5.2(El
City of Monticello Zoning Ordinance Page 325
CHAPTERS: USE STANDARDS
Section S. I Use Table
Subsection (A) Explanation of Use Table Structure
Commercial Uses
Adult Uses
P
P
3 7Kl
Auction House
C
5.2(F)(2)
Auto Repair — Minor
C
C
P
P
5.2(F)(3)
Automotive Wash Facilities
P
C
5.2(F)(4)
Bed & Breakfasts
C
C
C
C
C
5.2(F)(5)
Brew Pub
*
P
P
5.2(F)(6)
Business Support Services
I
P
P
P
P
P
None
Commercial Lodging
C
P
P
5.2(F)(7)
Communications/Broadcasting
P
P
P P
5.2(F)(8)
Convenience Retail
C
P
P
P
5.2(F)(9)
Country Club
C
5.2(F)(I 0)
Day Care Centers
C
C
P
P
C
5.2 F I I
Entertainment/Recreation,
P
P
C
C C
5.2 F 12
Indoor Commercial
Entertainment/Recreation,
Outdoor Commercial
C
C
C
C
5.2(F)( 1 3
Financial Institution
P
C
P
5.2(F)(14)
Funeral Services
P
P
5.2(F)(15)
Kennels (commercial)
C
5.2(F)(I 6)
Landscaping / Nursery
P
5.2(F)(1 7)
Business
Personal Services
C
P
P
P
5.2(F)(21)
Production Brewery or
Micro -Distillery without
P P
5.2(G)(10)
Taproom
Production Brewery or
5.2(F)(23)
Micro -Distillery with
C
C
C
C C
5 2(G)(I 1)
Taproom or Cocktail Room
Recreational Vehicle Camp
C
5.2(F)(24)
Site
Repair Establishment
C
P
PP
P
5.2(F)(25)
Restaurants
C
P
P
C
5.2(F)(26)
Retail Commercial Uses
(other) Buildings Less than
P
P
P
5.2(F)(27)
10,000 SF
Retail Commercial Uses
(other) Buildings Over 10,000
C
P
P
5.2(F)(27)
SF
Page 326 City of Monticello Zoning Ordinance
CHAPTERS: USE STANDARDS
Section 5. I Use Table
Subsection (A) Explanation of Use Table Structure
�,peciaity rating C P P P 1 5.2(F)(28)
Establishments wr
Vehicle Fuel Sales C C C 5.2(F)(29)
Vehicle Sales and Rental C 5.2(F)(30)
Veterinary Facilities C 5.20(3 I )
(Rural)
Veterinary Facilities C C C 5.2(F)(31)
(Neighborhood)
Wholesale Sales P P P None
Industrial Uses
Auto Repair — Major
C P P 5.2(G)(1)
Bulk Fuel Sales and
Storage
P P 5.2(G)(2)
Contractor's Yard,
Temporary
I I 5.2(G)(3)
Extraction of Materials I
I I 5.2(G)(4)
General Warehousing
C C P P 5.2(G)(5)
Heavy Manufacturing
J C 5.2(G)(6)
Industrial Services
C P None
Land Reclamation C
C C C C C 5.2(G)(7)
P P P 5.2(G)(8)
C
C
C
C
C
C
C
C
C
Light Manufacturing
Machinery/Truck Repair
& Sales
P P 5.2(G)(9)
Recycling and Salvage
Center
C C 5.20(10)
Self -Storage Facilities
C P 0 5.20(1 I)
Truck or Freight
Terminal
i
C C 5.2(�(12)
il
Waste Disposal &
Incineration
C 5.2�(I 3)
Wrecker Services
C P 5.2(6)(14)
City of Monticello Zoning Ordinance Page 327
CHAPTERS: USE STANDARDS
Section S.2 Use -Specific Standards
Subsection (D) Regulations for Civic and Institutional Uses
(b) New cemeteries shall be located on a site or parcel that fronts an arterial or
collector street.
(c) Cemeteries shall include adequate space for the parking and maneuvering of
funeral processions.
(d) Interments shall take place at least 50 feet from any lot line.
(e) Cemeteries shall not be located within one-half mile of Interstate Highway 94.
(4) Hospitals
A hospital shall:
(a) Be located on a site of at least five acres.
(b) Be located on a parcel that fronts or has direct access to an arterial or collector
street.
(c) Be served by public water and wastewater systems.
(5) Nursing or Convalescent Home
(a) Side yards shall be double the minimum requirements established for the
applicable district.
(b) When abutting a residential use in a residential use district, the property shall
be screened with an aesthetic buffer (Table 4-2, Buffer Type `B") in
accordance with section 4.1(G) of this ordinance.
(c) One (1) off-street loading space in compliance with Section 4.8 of this
ordinance is installed.
(6) Places of Public Assembly
(a) Institutions on parcels exceeding 20,000 square feet in area shall be located
with direct frontage on, and access to, a collector or arterial street.
(b) The buildings are set back from adjoining residential districts a distance no
less than double the adjoining residential setback.
(c) When abutting a residential use in a residential use district, the property shall
be screened with an aesthetic buffer (Table 4-2, Buffer Type "B") in
accordance with section 4.1(G) of this ordinance.
City of Monticello Zoning Ordinance Page 339
CHAPTERS: USE STANDARDS
Section S.2 Use -Specific Standards
Subsection (D) Regulations for Civic and Institutional Uses
(d) Adequate off-street parking and access is provided on the site or on lots
directly abutting or directly across a public street or alley to the principal use
in compliance with Section 4.8 of this ordinance and that such parking is
adequately screened and landscaped from surrounding and abutting residential
uses in compliance with Section 4.1(F) of this ordinance.
(e) Adequate off-street loading and service entrances are considered and
satisfactorily provided.
(f) Public Assembly in the B-3 District:
(i) Shall only be allowed on properties of 10 acres in size or more.
(ii) Public Assembly uses in the B-3 District must occupy buildings of at least
20,000 gross square feet of area.
(iii) Public Assembly uses in the B-3 District shall provide off-street parking
areas that are designed to meet their unique traffic patterns and parking
accumulation ratios. For the B-3 district, the requirement shall be one
parking space per 2.5 seats in the main assembly area, based on the
building code calculation for maximum occupancy.
(iv) Proposed Public Assembly applications in the B-3 District will be
required to provide a traffic study demonstrating peak traffic periods, and
the ability to manage traffic loads without negatively impacting the
adjoining public streets. Private and/or public street improvements may
be required to ensure no negative impacts.
(v) CUP applications for Public Assembly uses in the B-3 District will
require the identification of the principal use, and those other uses of the
subject property that are proposed as accessory uses. All such uses must
be allowed in the B-3 District.
(7) Public Buildings or Uses:
(a) When abutting a residential use in a residential use district, the property
shall be screened with an aesthetic buffer (Table 4-2, Buffer Type `B")
in accordance with section 4.1(G) of this ordinance.
(b) Conformity with the surrounding neighborhood is maintained and required
setbacks and side yard requirements are met.
(8) Pre -K-12 Schools (public or private):
(a) Educational institutions on parcels exceeding 20,000 square feet in area shall
be located with direct frontage on, and access to, a collector or arterial street.
Section 4.1(F):
Standards for
Vehicular Use Area
Landscaping
Page 340 City of Monticello Zoning Ordinance
CHAPTERS: USE STANDARDS
Section S.2 Use -Specific Standards
Subsection (F) Regulations for Commercial Uses
(vi) Shall be a minimum size of 2,000 sq. ft., or in the alternative 75 sq. ft. per
child at licensed capacity, whichever is the greater figure.
(c) All state laws and statutes governing such use are strictly adhered to and all
required operating permits are secured.
(d) In addition to items (a) through (c) above, day care centers in the I-1 district,
shall adhere to the following additional requirements:
(i) Only be allowed as a secondary combination use which complements a
primary business;
(ii) Only be conducted in the principal building, and not exceed 20% of the
total principal building square footage;
(iii) Be physically separated from the other activities occurring in the principal
building;
(iv) Not have a dedicated entrance (other than emergency exits) from the
exterior of the principal building;
(v) Not have dedicated off-street parking or signage.
(12) Entertainment/Recreation — Indoor Commercial
(a) No auctions shall take place on the premises.
(b) Outdoor storage shall be prohibited.
(c) Noise shall be controlled consistent with the standards of this ordinance.
(d) When abutting a residential use, the property shall be screened with an
aesthetic buffer (Table 4-2. Buffer Type `B") in accordance with section
4.1(G) of this ordinance
(13) Entertainment/Recreation — Outdoor Commercial
Section 4.1(G): (a) When abutting a residential use, the property shall be screened with at least a
Standards for semi-opaque buffer (Table 4-2, Buffer Type "C") in accordance with section
Perimeter Buffers
4.1(G) of this ordinance.
(b) Adequate measures to contain the proposed activity on the subject site shall
be provided
(c) Dust and noise are controlled consistent with City Ordinance.
City of Monticello Zoning Ordinance Page 349
CHAPTERS: USE STANDARDS
Section S.2 Use -Specific Standards
Subsection (F) Regulations for Commercial Uses
(ii) Dry cleaning operations shall be self-contained in terms of noise and
fumes with no venting to outside of building.
(iii) Dry cleaning facilities shall have direct access to major thoroughfare via
driveway or frontage road.
(c) Tattoo parlors shall be restricted to the B-4 district.
(22) Places of Public Assembly
In the CCD, F-1 sub -district, the following conditions shall apply:
(a) Building architecture shall be designed to reflect retail street -level architecture
as defined in the City's Comprehensive Plan, and detailed in the document
"Embracing Downtown Monticello."
(b) Site planning shall minimize parking lot development adjacent to public areas
in the district, including streets, pathways, and open spaces.
(23) Production Breweries and Micro -Distilleries with Accessory Taproom or
Cocktail Room
Production Breweries and Micro -Distilleries with Accessory Taproom or Cocktail
Room shall be allowed by conditional use permit in the CCD, B-3 and B-4
Districts, provided that:
(a) The owner of the brewery qualifies for and receives a brewer license and a
malt liquor wholesale license from the State of Minnesota, according to Minn.
Statutes Section 340A.301.
(b) The Brewery or Micro -Distillery includes an accessory brewer's taproom or
cocktail room for the on -sale of products produced on-site, and such room
shall require the applicable license from the City of Monticello, according to
City Code Section 3-1-13.
(c) On-site sale of beer in the form of growlers shall require a Brewery License
for Off -Sale of Malt Liquor, according to City Code Section 3-1-13. Off -sale
hours of sale must conform to hours of sale for retail off -sale licensees in the
City of Monticello.
(d) Total production of malt liquor may not exceed 10,000 barrels annually. Of
the 10,000 barrel production limit, onsite taproom retail sales shall not exceed
3,500 barrels annually, 500 barrels of which may be sold off -sale as growlers.
The brewer shall annually submit production reports with the request to renew
a brewer taproom or off -sale malt liquor license.
Page 352 City of Monticello Zoning Ordinance
CHAPTER 8: RULES & DEFINITIONS
Section 8.4 Definitions
Subsection (B) Lots
DWELLING: A building or portion thereof designated exclusively for residential occupancy,
including one -family, two-family, and multiple family dwellings, but not including hotels,
motels, and boarding houses.
DWELLING, ATTACHED: A structure intended for occupancy by more than one family,
including duplexes, townhomes, multi -family dwellings, apartments, and condominiums.
Accessory dwelling units as defined and permitted by this ordinance are incidental to a
principal dwelling unit and are not considered to be attached dwellings.
DWELLING, DUPLEX OR TWO-FAMILY: Any building that contains two separate
dwelling units with separation either horizontal or vertical on one lot that is used, intended, or
designed to be built, used, rented, leased, let or hired out to be occupied, or occupied for living
purposes.
DWELLING, SINGLE FAMILY DETACHED: Any building that contains one dwelling unit
used, intended, or designed to be guilt, used, rented, leased, let or hired out to be occupied, or
occupied for living purposes by one (1) family.
DWELLING, MULTIPLE FAMILY: A building designed with three (3) or more dwelling
units exclusively for occupancy by three (3) or more families living independently of each
other but sharing hallways and main entrances and exits.
DWELLING UNIT: An area within a structure designed and constructed to be occupied by
one family which includes permanent provisions for living, cooking, and sanitation. Dwelling
unit does not include hotels, motels, group residential facilities, correctional facilities,
nursing/convalescent home, rehabilitation centers, or other structures designed for transient
residence.
EFFICIENCY APARTMENT: A dwelling unit consisting of one (1) principal room exclusive
of bathroom, hallway, closets, or dining alcove, and has limited provisions for cooking
(kitchenette).
ENTERTAINMENT, INDOOR COMMERCIAL: An establishment providing completely
enclosed recreation or entertainment activities. Accessory uses may include the preparation
and serving of food or the sale of equipment related to the enclosed uses. Included in this
definition shall be bowling, roller skating or ice-skating, billiards, pool, motion picture
theaters, and related amusements. This use does not include adult uses.
ENTERTAINMENT, OUTDOOR COMMERCIAL: An establishment providing recreation
or entertainment activities primarily occurring outdoors. Accessory uses may include the
preparation and serving of food, the sale of equipment related to the outdoor uses, and
complementary indoor entertainment facilities. Examples of outdoor commercial
City of Monticello Zoning Ordinance Page 443
CHAPTER 8: RULES & DEFINITIONS
Section 8.4 Definitions
Subsection (B) Lots
entertainment businesses include, but are not limited to, a golf driving range, sand volleyball
courts, go-carts, or a miniature golf course. This use does not include projectile weapon
ranges (archery or shooting), a stadium or a drive-in movie theater.
ERECT: Activity of constructing, building, raising, assembling, placing, affixing, attaching,
creating, painting, drawing or any other way of bringing into being or establishing.
EROSION: The wearing away of the ground surface as a result of the movement of wind,
water, ice and/or land disturbance activities.
EROSION CONTROL: A measure that prevents erosion including but not limited to: soil
stabilization practices, limited grading, mulch, temporary or permanent cover, and
construction phasing.
EROSION PREVENTION: Measures employed to prevent erosion. Examples include, but
are not limited to: soil stabilization practices, limited grading, mulch, temporary or permanent
cover, and construction phasing.
EROSION CONTROL INSPECTOR: A designated agent given authority by the City of
Monticello to inspect and maintain erosion and sediment control practices.
ESSENTIAL SERVICES: Public or private utility systems for gas, electricity, steam, sewer
and water; voice, television, and digital communications systems; and waste disposal and
recycling services. These services include underground, surface, and overhead systems and all
accessories thereto such as poles, towers, wires, mains, drains, vaults, culverts, laterals,
sewers, pipes, catch basins, water storage tanks, conduits, cables, fire alarm boxes, police call
boxes, traffic signals, pumps, lift stations, hydrants, and other similar features necessary for
the function of the essential service. Wireless radio frequency reception and transmission
antennas and support structures shall not be considered an essential service. Essential
Services do not include buildings or uses that include human occupancy or activity beyond
occasional service or maintenance.
EXTRACTION OF MATERIALS: the development or extraction of a natural resource in
excess of four hundred (400) cubic yards from its natural occurrences on affected land without
processing.
EXTRACTIVE USE: The use of land for surface or subsurface removal of sand, gravel,
rock, industrial minerals, other nonmetallic minerals, and peat not regulated under Minnesota
Statutes, sections 93.44 to 93.51.
EVERGREEN TREE: A tree that retains some or most of its leaves or needles throughout the
year.
Page 444 City of Monticello Zoning Ordinance
CHAPTER 8: RULES & DEFINITIONS
Section 8.4 Definitions
Subsection (B) Lots
PERMITTEE: Applicant for and recipient of an approved permit.
PERSON: An individual, firm, partnership, association, corporation, or organization of any
kind.
PERSONAL SERVICES: Establishments that primarily engage in providing services
generally involving the care of the person or person's possessions. Personal services may
include but are not limited to: laundry and dry-cleaning services, barber shops, beauty salons,
health and fitness studios, music schools, informational and instructional services, tanning
salons, and portrait studios.
PHASING (in relation to grading): Clearing a parcel of land in distinct phases, with the
stabilization of each phase completed before the clearing of the next.
PLACE OF PUBLIC ASSEMBLY: An institution or facility that congregations of people
regularly attend to participate in or hold meetings, workshops, lectures, civic activities,
religious services, and other similar activities, including buildings in which such functions and
activities are held.
PLAN REQUIREMENTS AND DESIGN GUIDELINES: Manual detailing City
specifications for all plan requirements.
PLANNED UNIT DEVELOPMENT: A type of development which may incorporate a
variety of land uses planned and developed as a unit. The planned unit development is
distinguished from the traditional subdivision process of development in that zoning standards
such as density, setbacks, height limits, and minimum lot sizes may be altered by negotiation
and agreement between the developer, the municipality, and the Commissioner of Natural
Resources as may be required.
PLANTING STRIP: Areas intended for the placement of vegetation within the interior of
vehicular use areas or along street right-of-way edges, typically between the back of the curb
and the inside edge of the sidewalk.
PORTABLE CONTAINER: A large container designed and rented or leased for the
temporary storage of commercial, industrial, or residential household goods that does not
contain a foundation or wheels for movement.
PRINCIPAL USE: The main use of land or buildings as distinguished from subordinate or
accessory uses.
City of Monticello Zoning Ordinance Page 457
City Council Agenda: 04/22/2019
2N. Consideration of approving an assignment of the Development Contract for
Featherstone 4th Addition from Gold Nugget Development to Novak -Fleck and
credit for sidewalk improvements in the Featherstone 2nd Addition park area. (AS)
A. REFERENCE AND BACKGROUND:
Gold Nugget Development has requested that the City authorize an assignment of the
Development Contract for Featherstone 4th Addition to Novak Fleck Incorporated.
The City Council approved the final plat and development agreement for Featherstone 4th
Addition on January 281h, 2019. Upon completion of recording of the development
agreement and final plat, current property owner, Gold Nugget Development intends to
sell the lots to Novak Fleck. Novak Fleck has constructed units within the Featherstone
1st -3rd Additions.
Per the assignment prepared, Novak Fleck is obligated to the same conditions and terms
of the original development contract approved for Featherstone 4th Addition. No
amendment to the contract has been proposed. Novak Fleck will also provide the required
escrows, securities and certificate of insurance for the development of the project.
In addition to the assignment, Council is asked to approve reimbursement for the
installation of approximately 75' of a 6' wide sidewalk within the Featherstone park. The
sidewalk will be installed in the park area dedicated with the 2"d Addition. The developer
has agreed to construct the sidewalk in conjunction with completion of the improvements
within the 4th Addition. The sidewalk will connect from the existing sidewalk along
Ebersole to the playground area within the park. The reimbursement will be based on
actual cost of the construction and is estimated at $3,000.
Al. Budget Impact: For the assignment, expenses are limited to the preparation of
the assignment agreement by the City Attorney's office. Expenses for the
preparation will be coded against the plat project legal escrow deposit.
The sidewalk reimbursement is proposed to be funded by the Park & Pathway
fund at the noted amount.
A2. Staff Workload Impact: Staff impacts at this time are limited to the coordination
of the assignment and preparation of this report.
B. ALTERNATIVE ACTIONS:
Motion to approve an assignment of the Development Contract for Featherstone
4th Addition from Gold Nugget Development to Novak -Fleck Incorporated and
credit for sidewalk improvements in the Featherstone 2"d Addition park area.
2. Motion to deny approve an assignment of the Development Contract for
Featherstone 4th Addition from Gold Nugget Development to Novak -Fleck
Incorporated and credit for sidewalk improvements in the Featherstone 2"d
Addition park area.
C. STAFF RECOMMENDATION:
City staff recommends Alternative #1. All rights and obligations per the original contract
remain in place. Construction of the sidewalk connection by the developer provides a
City Council Agenda: 04/22/2019
link to the park facility within the development and if constructed with development in
Featherstone 4th, offers greater cost efficiency than later city installation.
D. SUPPORTING DATA:
A. Assignment of Development Contract
B. Letter of Request
(reserved for recording information)
ASSIGNMENT OF
DEVELOPMENT CONTRACT
ASSIGNMENT dated , 2019, by, between, and among the CITY OF
MONTICELLO, a Minnesota municipal corporation ("City"); GOLD NUGGET
DEVELOPMENT INC., a Minnesota corporation ("Developer"); and NOVAK-FLECK
INCORPORATED, whose registered office address is 8857 Zealand Avenue North, Brooklyn
Park, Minnesota 55445-1895 ("Successor Developer").
RECITALS
A. The City and Developer previously entered into a Development Contract and
Planned Unit Development Agreement dated , 2019 and filed of record on
2019, with the Wright County Recorder/Registrar of Titles as Document
Number concerning the plat of FEATHERSTONE FOURTH ADDITION
("Development Contract").
B. The Developer has asked the City to approve the assignment of its rights and
obligations under the Development Contract to the Successor Developer.
NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS
THE PARTIES AGREE AS FOLLOWS:
1. ASSIGNMENT. The Developer's rights and obligations under the Development
Contract is assigned to the Successor Developer subject to the terms, covenants and conditions of
this Assignment. The Successor Developer accepts the assignment and agrees to be bound by its
terms and assumes all of the obligations of the Developer under the Development Contract dated
, 2019 and recorded as Wright County Document Number
201830v1 1
2. EFFECTIVE DATE OF ASSIGNMENT. This Assignment shall be effective
when the Successor Developer furnishes the City any and all security required by the Development
Contract.
3. BINDING EFFECT/RECORDING. This Assignment will be recorded against
the title to the land described on Exhibit "A" attached hereto and is binding upon the parties, their
successors, heirs, and assigns.
[The remainder of this page has been intentionally left blank.
Signature pages follow.]
201830v1 2
CITY:
CITY OF MONTICELLO
Brian Stumpf, Mayor
(SEAL)
Jeff O'Neill, City Administrator
STATE OF MINNESOTA )
( ss.
COUNTY OF WRIGHT )
The foregoing instrument was acknowledged before me this day of
, 2019, by Brian Stumpf and by Jeff O'Neill, respectively the Mayor and
City Administrator of the City of Monticello, a Minnesota municipal corporation, on behalf of
the corporation and pursuant to the authority granted by its City Council.
Notary Public
201830v1
DEVELOPER:
GOLD NUGGET DEVELOPMENT INC.
M.
STATE OF MINNESOTA )
( ss.
COUNTY OF )
Its
The foregoing instrument was acknowledged before me this day of
12019, by the
of Gold Nugget Development Inc., a Minnesota corporation, on its behalf.
Notary Public
201830vl 4
[print name]
[title]
SUCCESSOR DEVELOPER:
NOVAK-FLECK INCORPORATED
M.
STATE OF MINNESOTA )
( ss.
COUNTY OF )
Its
The foregoing instrument was acknowledged before me this day of
, 2019, by the
of Novak -Fleck Incorporated, a Minnesota corporation, on its behalf.
Notary Public
DRAFTED BY:
CAMPBELL KNUTSON, P.A.
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, Minnesota 55121
Telephone: (651) 452-5000
JJJ
201830vl
[print name]
[title]
EXHIBIT "A"
to
ASSIGNMENT OF
DEVELOPMENT AGREEMENT
[Insert legal of platted property]
201830v1
Z �
Gold Nugqet DevElopment, Inc.
.April 15, 2019
Angela Schumann
Community Development Director
City of Monticello, Mn.
Dear Ms. Schuman
8857 Zealand Avenue North • Brooklyn Park , MN 55445
Phone: 763-424-6377 • Fax: 763-391-6680
Please accept this letter as a petition to assign the development contract for Featherstone 4th add. From
Gold Nugget Development Inc. to Novak -Fleck Inc. The principle reason Gold Nugget, the owner of
Featherstone, platted the 41h add. was to avoid a complicated legal description and Lot split.
Featherstone 3rd add. was also platted by Gold Nugget and Novak -Fleck was assigned the development
contract and subsequently constructed the project.
Respectfully,
Wayne Fleck
President, Gold Nugget Development Inc.
City Council Agenda - 04/22/2019
4A. Consideration of adopting Resolution 2019-30 accepting bids and awarding a contract to
the lowest responsive bidder (companv?) in the amount of ($?) for the Irrigation Well at
Bertram Chain of Lakes Regional Athletic Park (TP, ML)
A. REFERENCE AND BACKGROUND
The plans and specifications that the City Council approved on November 13, 2018
included an irrigation well that is to be provided by the city. The city, with the help of
WSB, has created a bid package for the request of quotes for the design and construction
of one 600 gallon per minute irrigation well and one 50 gallon per minute potable well
along with associated pressure tank, appurtenances, and other enclosures. In order to not
delay the current contract, the well construction needs to be completed by July 1, 2019.
Request for quotes were sent out on Monday, April 15 and are due by 11:00 am Monday,
April 22, 2019. An updated agenda report will be uploaded online, along with the
resolution, and sent out to council when quotes are received with a recommendation for
award. The engineer's estimate for this project is $100,000.
Al. Budget Impact: The project is financed by the estimated reserve accumulated in
the liquor fund through the end of 2019. The liquor fund transferred $400,000 to
the Park and Pathway Fund for engineering/design/planning in 2018. The liquor
fund will be able to make its commitment of the remaining funds for construction.
Total Project Budget
Engineering- Consultant
Engineering — City
Construction Contract- Phase
Construction Contract - Well
City Performed Landscaping
$380,000
$30,000
$1,500,000
$100,000
$100,000
Project Total $2,110,000
A2. Staff Workload Impact: Staff will perform the inspection of this project which is
anticipated to be approximately 5 hours per week.
A3. Strategic Plan Impact: The project meets the following Strategic Plan goals or
objectives:
1. Create and Preserve Sustainable Livability: Moving forward with the Phase 1
improvements supports the development of quality of life amenities, including
athletic and recreational opportunity, for the community.
2. Strengthen Our Image as a Destination: The development of the Bertram Chain
of Lakes Regional Athletic Park strengthens Monticello's image as a place to
participate in a broad variety of recreational activities in an unparalleled natural
setting.
3. Be a Regional Leader: The Bertram Chain of Lakes Regional Athletic Park is a
regional asset, benefitting not only the community, but the surrounding region,
setting Monticello apart as a provider of recreation and natural resource assets
connected together to help build healthy, active communities.
4. Invest in People: Investing in recreational assets is investing in the health and
well-being of the full community.
City Council Agenda — 04/22/2019
B. ALTERNATIVE ACTIONS
Consideration of adopting Resolution 2019-30 accepting bids and awarding a
contract to the lowest responsive bidder for the Bertram Chain of Lakes Regional
Athletic Park Irrigation Well.
2. Motion to reject the quotes and not award a contract for the project at this time.
C. STAFF RECOMMENDATION
Staff recommends Alternative No. 1.
D. SUPPORTING DATA
A. Request for Quotations
B. Project Manual
C. Bid Tabulation — will be sent Monday
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wsb
April 15, 2019
Re: Request for Quotations
BCOL Regional Athletic Park Irrigation Well
City of Monticello, MN
WSB Project No. 011744-000
Dear Sir/Madame
Attached is a request for quotations with specifications to retain a Contractor to design and
furnish all equipment, facilities, skill, and labor to construct one irrigation well, one potable well,
one pressure tank with enclosure, and all associated appurtenances in the locations shown in the
attached site figures for the City of Monticello, Minnesota. The attachments provided within the
request for quotations package should be used in the preparation of the quote.
Based on the anticipated notice of contract award on or before April 29, 2019, all work shall be
completed no later than July 1, 2019. Contractors shall consider this schedule in their quotation.
Please email your quotation to Ray Theiler (rtheiler(awsbena.com) by 11:00 a.m. CDT, Monday,
April 22, 2019, for consideration of Council award of a contract at their April 29, 2019, council
meeting.
Please contact me at 612.360.3163 if you have any comments or questions. Thank you
Sincerely,
L
Ray Theiler, EIT
Project Engineer
Attachments: Project Manual for the BCOL Regional Athletic Park Irrigation and Potable Well
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K:\011744-OOOWdmin\BCOL Regional Athletic Park Irrigation Well RFQ\Spec\0. LTR - BCOL REGIONAL ATHLETIC PARK IRRIGATION WELL AND POTABLE
WELL - RFQ.docx
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PROJECT MAN UAL
BCOL REGIONAL ATHLETIC PARK
IRRIGATION WELL AND POTABLE
LTS21111
April 15, 2019
Prepared for:
City of Monticello
505 Walnut Street, Suite 1
Monticello, MN 55362
CITY PROJECT NO. 16CO01-PHASE 1
WSB PROJECT NO. R-011744-000
wsb
Bidder
Address: Telephone No.:
City, State, Zip: Fax No.:
QUOTE FORM
BCOL REGIONAL ATHLETIC PARK IRRIGATION AND POTABLE WELLS
CITY OF MONTICELLO PROJECT NO. 16CO01 — PHASE 1
WSB PROJECT NO. R-011744-000
Quote Due Time: 11:00 a.m. Local Time
Quote Due Date: Monday, April 22, 2019
This quotation is to be submitted to:
RTheiler@wsbeng.com
1. The following proposal is made for the design, furnishing and installing all labor and materials necessary for BCOL
Regional Athletic Park Irrigation Well and Potable Well, City Project No. 16CO01 — Phase 1, for the City of
Monticello, Minnesota.
2. The undersigned certifies that the site of the work has been personally inspected. The undersigned declares that
the amount and nature of the work to be done is understood, and that at no time will misunderstanding of the
Contract Documents be pleaded. On the basis of the Contract Documents, the undersigned proposes to furnish
all necessary apparatus and other means of construction, to do all the work and furnish all the materials in the
manner specified, and to accept as full compensation therefore the sum of the various products obtained by
multiplying each unit price herein quote for the work or materials, by quantities thereof actually incorporated in the
completed project, as determined by the Engineer. The undersigned understands that the quantities mentioned
herein are approximate only, and are subject to increase or decrease, and hereby proposes to perform all work as
either increased or decreased, in accordance with the provisions of the specification, at the unit prices quote in
the following proposal schedule, unless such schedule designates lump sum quote.
3. RESPONSIBLE CONTRACTOR: The provisions of Minn. Stat. 16C.285 are imposed as a requirement of this
contract. All bidders and persons or companies providing a response/submission to the Advertisement for
Quote/RFP of the Owner shall comply with the provisions of the statute.
a. Any prime contractor or subcontractor that does not meet the minimum criteria established for a
"responsible contractor" as defined in Minn. Stat. § 16C.285, subd. 3, or fails to verify that it meets those
criteria is not a responsible contractor and is not eligible to be awarded a construction contract for the
Project or to perform work on the Project.
b. A responding contractor shall submit to the Owner a signed statement under oath by an owner or officer
verifying compliance with each of the minimum criteria in clauses (1)-(6) of Minn. Stat. § 16C.285, subd.
3, at the time that it responds to this solicitation document. A responding contractor must also submit a
list of first-tier subcontractors it intends to retain on the project, at the time that it responds to this
solicitation document.
c. Prior to being awarded a contract, the apparent successful prime contractor must submit a supplemental
verification under oath confirming that all subcontractors and motor carriers meet the minimum criteria of
Minn. Stat. § 16C.285, subd. 3. The apparent successful prime contractor has an ongoing duty to submit
supplemental verification forms for each additional subcontractor retained for the project.
d. A false statement under oath verifying compliance with any of the minimum criteria shall make the prime
contractor or subcontractor that makes the false statement ineligible to be awarded a construction project
and may result in termination of a contract awarded to a prime contractor or subcontractor that submits a
false statement.
4. Bidder will complete the work in accordance with the Contract Documents for the following lump sum:
NOTE: Bids shall include sales tax and all applicable taxes and fees.
BCOL REGIONAL ATHLETIC PARK IRRIGATION WELL
CITY OF MONTICELLO PROJECT NO. 16CO01
WSB PROJECT NO. R-011744-000
QUOTE FORM
PAGE
LUMP SUM BASE BID:
For the complete construction of all work for the following lump sum bid price.
LUMP SUM BASE BID
DOLLARS)
5. The basis of award of the Contract will be on the Total Base Quote and any Alternates as deemed to be
appropriate by the Owner. The City reserves the right to reject any or all quotes. The award of Contract will be
made within 60 calendar days after opening of proposals to the lowest responsible bidder of the Total Base Bid
and any Alternates defined appropriate by the Owner. The Owner reserves the right to delete any item prior to
final contract.
6. The undersigned further proposes to execute the Contract Agreement and to furnish satisfactory bond within ten
(10) days after notice of the award of contract has been received. The undersigned further proposes to begin
work as specified, to complete the work on or before date specified, and to maintain at all times performance and
payment bonds, approved by the Owner, in an amount equal to the total quote.
The following supplementary conditions to the EJCDC 2013 are for City street and utility construction contracts.
Add the following new paragraph immediately after paragraph 6.03.B:
C. The limits of liability for the insurance required by paragraph 6.03 of the General Conditions shall
provide coverage for not less than the following amounts or greater where required by Laws and
Regulations. The intent is to require all Contractors to carry at least $2,000,000 of coverage. These
limits may be derived from the use of underlying coverage or Umbrella/Excess Insurance.
1. Worker's Compensation and related coverage under paragraphs 6.03 of the General Conditions.
Coverage A: Statutory
Coverage B: Employers Liability
Bodily Injury by Accident: Each Accident $ 500,000
Bodily Injury by Disease: Each Employee $ 500,000
Bodily Injury by Disease: Policy Limit $2,000,000
Coverage may be written at the State minimum limits but the difference must be supplemented
through the use of an Umbrella/Excess policy.
2. Contractors General Liability under paragraphs 5.04.A.3 through A.6 of the General Conditions
which shall also include completed operations and product liability coverage and eliminate the
exclusion with respect to property under the care, custody and control of Contractor. The policy
shall name the City of Monticello and WSB as additional insureds on a primary and non-
contributory basis. As additional insureds, the City of Monticello and WSB shall be entitled to the
limit required by this agreement or Contractor's actual policy limits, whichever is greater.
Contractor is required to provide the following endorsements: CG 20 10 07 04 or CG 20 10 04 13
and CG 20 37 07 04 or CG 20 37 04 13 or their equivalent.
General Liability:
Commercial General Liability
General Aggregate $2,000,000
Product — Completed Operations Aggregate $2,000,000
Personal and Advertising Injury $1,000,000
Each Occurrence (Bodily Injury and Property Damage) $1,000,000
(Explosion, Collapse, and Underground shall not be deleted)
Certificate of Insurance should indicate:
BCOL REGIONAL ATHLETIC PARK IRRIGATION WELL
CITY OF MONTICELLO PROJECT NO. 16CO01
WSB PROJECT NO. R-011744-000
QUOTE FORM
PAGE 2
Contractual Liability is covered Yes
Governmental Immunity is waived to the extent of insurance Yes
Operations of subcontractor is covered Yes
Optional:
Certificate of Insurance should indicate:
Contractual Liability is covered Yes
The intent is to ensure that the "per occurrence" limits and "product -completed operation"
aggregates are at least $2,000,000, but may be attained through the use of an Umbrella/Excess
policy.
3. Automobile Liability:
Bodily Injury:
Each Person $2,000,000
Each Accident $2,000,000
Property Damage:
Each Accident $2,000,000
or
Bodily Injury & Property Damage (Combined Single Limit) $2,000,000
The intent is to ensure that the limits are at least $2,000,000, but may be attained through the use
of an Umbrella/Excess policy.
4. Umbrella/Excess Liability:
General Aggregate
Each Occurrence
$5,000,000
$5,000,000
*The required minimum shall be $5,000,000, or policy limits, whichever is greater.
The Contractor is also responsible for meeting all insurance requirements set by Wright County for any work on or
under the County right-of-way.
7. In submitting this proposal, it is understood that the right reserved by the Owner to reject any or all proposals and
to waive informalities.
8. In submitting this proposal, the Undersigned acknowledges receipt of and has considered the following Addenda
issued to the Contract Documents:
Addendum No. Dated: Addendum No. Dated:
Addendum No. Dated: Addendum No. Dated:
If any Addenda are required as determined by the Engineer, it is the responsibility of the Contractor to
verify the issuance and receipt of any Addenda, and to properly acknowledge such Addenda in the
appropriate location on the Proposal Form.
9. If a corporation, what is the state of incorporation?
10. If a partnership, state full name of all co-partners.
BCOL REGIONAL ATHLETIC PARK IRRIGATION WELL
CITY OF MONTICELLO PROJECT NO. 16CO01
WSB PROJECT NO. R-011744-000
QUOTE FORM
PAGE 3
Official Address
Date
BCOL REGIONAL ATHLETIC PARK IRRIGATION WELL
CITY OF MONTICELLO PROJECT NO. 16CO01
WSB PROJECT NO. R-011744-000
Firm Name
0
Title:
(An Authorized Signature)
QUOTE FORM
PAGE 4
CITY OF MONTICELLO
BCOL ATHLETIC FIELD WELL SPECIFICATIONS
PART 1 — GENERAL
1.01 DESCRIPTION OF WORK — The Contractor shall design and furnish all equipment, facilities,
skill, and labor to construct one irrigation well, one potable well, one pressure tank with enclosure,
and all associated appurtenances in the locations shown on the attached site figures, with the
exception of electrical supply and controls which shall be coordinated with the City's electrical
engineer. The materials used in construction shall be new and without defect. It shall be the
Contractor's responsibility to design and construct the facilities in accordance with the Minnesota
Well Code and provide all necessary submittals and approvals to the Minnesota Department of
Health in accordance with Minnesota Rules. The Work can be generally summarized as follows:
A. Irrigation Well and Associated Appurtenances: The irrigation well shall produce a
minimum of 600 gallons per minute (gpm). The irrigation well will be used to supplement the
Athletic Field's stormwater reuse system depending on the availability of stored stormwater.
The irrigation well shall also include all process piping from the wellhead/pitless unit to the
stormwater pond as shown in the attached figure.
B. Potable Well and Associated Appurtenances: The potable water supply well and pressure
tank shall be capable of producing 50 gpm and include a pressure tank, above ground
enclosure, and associated piping downstream of the potable well.
1.02 SCHEDULE All Work shall be completed no later than July 1, 2019. Contractors that are unable
to meet the schedule identified in the quotation may be considered irresponsible for future work
for the City of Monticello.
1.03 STATE REQUIREMENTS AND PERMITS — The Contractor shall acquire all permits, at their
expense, from authorized agencies as required for the execution of the Work. The Contractor
shall comply with all laws and ordinances relating to the performance of the Work.
1.04 REFERENCE SPECIFICATIONS — All Work shall be in accordance with the City of Monticello'
Standard Specifications (httDs://www.ci.monticello.mn.us/vertical/sites/%7B46185197-6086-4078-
ADDC-OF3918715C4C%7D/uploads/MONT Citv Spec -April 2017-FINAL-041717.odf), AWWA
A100, AWWA C206, AWWA C654, API RP 13B, ASTM A53, ASTM A139, ASTM A409, ASTM
A589, ASTM A714, ASTM C150, and MN Well Code.
1.05 LOCATION — The wells are to be located at 3500 Braddock Ave NE, in the City of Monticello,
Minnesota at locations shown on attached site drawing. The exact location of the wells shall be
designated by the City. The Contractor shall notify the Owner 48 hours in advance of beginning
the Work for the Owner to mark the well locations.
1.06 EQUIPMENT AND PERSONNEL — All equipment shall be an acceptable type normally used for
the intended work, of adequate size and capacity, in good repair, and capable of properly
performing the intended operations in a good, progressive, orderly fashion, and allow for safety of
all personnel. Safety shall be the sole responsibility of the Contractor.
The Contractor shall employ only competent workmen for the execution of his work and all such
work shall be performed under the direct supervision of an experienced well driller. Contractor
shall submit the manufacturer's name and model number of drilling machine and other pertinent
equipment to be used on the job.
1.07 WORK PLAN — The irrigation well and potable well shall be designed and constructed based on,
but not limited to the following elements:
Irrigation Well, Associated Appurtenances, and Process Piping:
BCOL REGIONAL ATHLETIC PARK IRRIGATION WELL
CITY OF MONTICELLO PROJECT NO. 16CO01 - PHASE 1
WSB PROJECT NO. R-011744-000
SPECIFICATIONS
PAGE 1
A. Design a minimum 12 -inch diameter screened or bedrock irrigation well capable of
producing 600 gpm. Provide design to Owner for review prior to construction.
B. Coordinate with Owner's electrical engineer and electrical contractor for irrigation well
controls and power supply.
C. Provide sampling and chemical analysis of the irrigation well water.
Potable Well, Associated Appurtenances, and Pressure Tank:
A. Design a potable water supply well capable of producing 50 gpm. Provide design to Owner
for review prior to construction.
B. Prepare and submit drawings of pressure tank, above ground enclosure, and associated
piping downstream of the potable well to the Minnesota Department of Health (MDH) in
accordance with Minnesota Rules 4720.0010.f.
C. Coordinate with Owner's electrical engineer and electrical contractor for irrigation well
controls and power supply.
D. Provide sampling and chemical analysis of the potable well water.
1.08 ANTICIPATED GEOLOGIC CONDITIONS — No soil borings are available in the immediate
vicinity of the new wells. However, a number of wells are located within one mile of the proposed
site. A list of neighboring wells is included as an attachment to this specification.
1.09 CONTRACTOR SUBMITTALS — The Contractor shall furnish Owner with the following data and
test results.
A. Certificates of Insurance — Provide evidence of Contractors Liability Insurance, Workers
Compensation, Comprehensive General Liability, and Comprehensive Automobile
Liability, in amounts equal to or greater than that required by law. Submit to Engineer
within one week of notice of award.
B. Drawing of Irrigation Well and Potable Well — The Contractor shall provide Owner with
drawing showing the proposed design of both irrigation well and potable well and
associated process piping, equipment, and enclosures and pump detailed description
and specifications.
C. Log of the Irrigation Well and Potable Well — The Contractor shall furnish the Owner
with two certified copies of each well diagram as constructed. Copies of the daily drilling
logs, including daily progress, static water level and materials used, shall be filed with the
Owner on a daily basis.
D. Chemical and Biological Analysis of the Water — The Contractor shall prepare and
furnish to the Owner two (2) certified copies of the water analysis report. The project
schedule to be provided by Contractor shall include time for completion of the water
analysis report.
1.10 CORRECTIVE WORK — In the event that the well(s) becomes contaminated, or that water having
undesirable physical or chemical characteristics enters the well due to the neglect of the
Contractor, they shall, at their own expense, perform such work or supply such casings, seals,
disinfecting agents or other material as may be necessary to eliminate the contamination or shut
off the undesirable water.
1.11 TEMPORARY CAPPING — At all times during the progress of the work, the Contractor shall
protect the wells in such manner as to prevent either tampering with the wells or the entrance of
foreign matter into the wells. Upon completion, the Contractor shall provide a locking cap with
lock and key provided to the Owner.
BCOL REGIONAL ATHLETIC PARK IRRIGATION WELL AND POTABLE WELL SPECIFICATIONS
CITY OF MONTICELLO PROJECT NO. 16CO01 - PHASE 1
WSB PROJECT NO. R-011744-000 PAGE 2
1.12 ABANDONMENT OF NEW WELLS — In the event the Contractor should abandon either
irrigation well and/or potable well because of loss of tools or for any other cause, they shall, and
in conformance with the Minnesota Department of Health — Water Well Construction Code, fill the
abandoned hole, using concrete or grout for the rock portion of the well and clay with a 10 -foot
concrete plug to within 2 feet of the land surface for the drift section. The remaining casing shall
be cut-off at least 2 feet below grade and remaining hole filled with native soil. The casing may
be removed by the Contractor if desired. Salvaged material furnished by the Contractor shall
remain their property.
1.13 PAYMENTS — Payments will be made under the unit prices and lump sum prices of work as set
forth in the quotation form and only for the quantities of such work actually performed to the
satisfaction of the Owner.
A. Payment will be made after final acceptance of irrigation well and potable well, site clean-
up, and report delivery.
B. Payment for all vertical measurements for drilling and setting of casing pipe will be from
the ground surface elevation.
C. Payment for the inner casing installed in the well will be measured from two (2) feet
above the ground surface elevation.
D. Grouting will be paid for by the number of cubic yards of neat cement grout used in
grouting the annular space between casing and hole to seal desired formation. Payment
will be based on the unit price bid and will include all equipment, labor, backfill or other
materials necessary to perform the work. Contractor shall furnish evidence of neat grout
mix when supplied by persons other than his own, and as redi-mix.
E. All other work as outlined in the quotation documents which are not included in the
quotation form shall be considered incidental to the detailed items.
PART 2 — PRODUCTS
2.01 WELL CASING — All well casings shall be made of steel and shall be suitable for construction of
the irrigation well and potable well and shall conform to the appropriate AWWA Standard and
Minnesota Water Well Construction Code Chapter 4725.2350.
A. All well casings shall be clearly labeled new black steel, completely circular in cross
section, with ends cut square and perpendicular to axis.
B. A lockable, removable cap shall be attached to the top of the well casing.
2.02 GROUT MATERIALS — Neat cement grout shall meet the requirements of Minnesota Well Code.
Bentonite grout shall not be used on this well. Bentonite grout or cement sand grout shall not be
used.
2.03 BENTONITE — Bentonite shall conform to the Minnesota Well Code for acceptable type, and
quality.
2.04 DISINFECTANT — Disinfectant shall meet the requirements of the Minnesota Well Code and
Minnesota Rules, part 4725.5550.
2.05 DUCTILE IRON PIPE AND FITTINGS
A. Unless otherwise notes, ductile iron pipe shall conform to the requirements of AWWA C151
for 150 psi operating pressure plus water hammer of 100 psi.
B. Interior ductile iron pipe shall be provided with welded flanged type ends unless otherwise
noted. All process ductile iron pipe shall be ANSI/AWWA thickness Class 53 (minimum).
BCOL REGIONAL ATHLETIC PARK IRRIGATION WELL AND POTABLE WELL SPECIFICATIONS
CITY OF MONTICELLO PROJECT NO. 16CO01 - PHASE 1
WSB PROJECT NO. R-011744-000 PAGE 3
2.06 PLASTIC PRESSURE PIPE, FITTINGS, AND VALVES
A. Polyvinyl chloride (PVC) pipe, fittings, and valves shall meet the requirements of Class 12454-B
in accordance with ASTM D1785.
B. All plastic pressure pipe and fittings shall be Schedule 80.
2.07 PROCESS PIPING VALVES
A. Gate Valves (3 -inch or larger):
1. Valves shall be resilient seated gate valves conforming to the latest revision of
AWWA standard C-509.
B. Swing Check Valves (Air Cushioned)
1. The swing check valve shall be constructed with heavy cast iron or cast steel body
with a bronze or stainless steel seat ring, a non -corrosive shaft for attachment of
weight and lever, and complete non -corrosive trim cushion chamber. Body shall have
minimum 175 psi pressure rating and shall be provided with ANSI standard 125 -
pound flanges.
C. Air Release and Air Release/Vacuum Breaker Valves
1. General:
a. Air release valves, air/vacuum release valves and combination air valves shall
conform to AWWA C512
2. Air Release Valves
a. Air release valves shall allow entrained air in pipelines to escape through an air
release orifice. After entrained air escapes, the valve orifice shall close by a
needle mounted upon a compound lever mechanism actuated by a float. Air
release shall remain closed until more air accumulates and the opening cycle is
repeated.
D. Flow Meter (magnetic)
1. Flow Meter:
a. Manufacturer shall be Badger, Emerson/Rosemount, ABB, Siemens, Endress
Hauser, or equal.
2.08 SUBMERSIBLE WELL PUMP AND MOTOR
A. Acceptable Manufacturers:
1. Pump:
a. Grundfos or equivalent
2. Motor:
a. Franklin or equivalent
b. 480-V, 3 phase
2.09 WELL SCREEN
A. Johnson Well Screen
a. 304 SS
2.10 PITLESS UNIT
A. The pitless unit shall be suitable for use with submersible pump chosen by Contractor. The units
shall allow easy removal of the well pump and provide protection against freezing, with the
discharge and all water passages below the frost line.
B. The pitless unit shall be made of black steel with corrosion resistant coatings. The units shall
include a hold-down mechanism with adjustable hooks to lock the spool in place and prevent
BCOL REGIONAL ATHLETIC PARK IRRIGATION WELL AND POTABLE WELL SPECIFICATIONS
CITY OF MONTICELLO PROJECT NO. 16CO01 - PHASE 1
WSB PROJECT NO. R-011744-000 PAGE 4
lifting and turning pump upthrust or torque. Provide lift -out pipe and bail designed for the
expected load.
C. The spool and discharge body shall be made of galvanized cast or ductile iron and shall include
passages with cable seals for electrical cables and other accessories specified. The discharge
body shall have accurately machined surfaces to seal around the spool.
D. Electrical connection shall be sealed, suitable for connecting to threaded, rigid conduit.
E. The cap shall be cast iron, painted with resistant coatings.
2.11 WATER LEVEL INDICATOR
A. Provide, on side of pitless above grade, a connection to airline, a direct reading water pressure
gauge, and threaded fitting for attaching standard tire pump (snifter valve). Install the proper
length of/4-inch I.D. polyethylene airline tubing to below the lowest well water level (always
submerged). Route tubing through one of the available openings in the pitless spool assembly.
Attach tubing to the pump column pipe every 10 feet with non -corrodible bands. Record exact
length of tubing installed, (end of tubing elevation), for Owner's records
PART 3 — EXECUTION
3.01 MOBILIZATION AND DEMOBILIZATION —Includes moving onto and off of the site all the
materials and equipment for constructing and developing the irrigation well and potable well. It
shall include the removal, and disposal of all vegetation necessary to accomplish the work. It
shall also include all work and/or materials necessary to gain access to and maintain the
construction to completion, at each of the well sites. Upon completion of the work, the Contractor
shall clean the premises of all debris and construction materials to the satisfaction of the Owner.
Contractor shall clean the site and all disturbed areas. This also includes all items of construction
and testing.
3.02 WELL CONSTRUCTION — Contractor shall drill the irrigation well and potable well at the location
designated by the Owner and shown on the attached site plan drawing. The Contractor shall drill
the hole and install the materials to the applicable standards established by local, state or federal
regulatory agencies.
The Contractor shall dispose of all cuttings and discharged water so as not to create damage to
public or private property and in a manner acceptable to the Engineer.
At all times during the progress of the work, the Contractor shall use all reasonable measures to
prevent either tampering with each of the wells or the entrance of foreign matter into them. The
Contractor shall be responsible for any objectionable material that may fall into either of the wells
and its consequences until the completion and acceptance of the work by the Owner.
3.03 CLEANING THE WELL — After each well has been completed, the Contractor shall thoroughly
clean the well of all foreign substances. If necessary, in the opinion of the Engineer, the casing
shall be thoroughly swabbed using alkalis to remove oil, grease, or pipe joint lubricant.
3.04 WELL DEVELOPMENT — The Contractor shall provide the necessary labor and equipment to
surge and develop the well. It is not the intent of the Owner to develop the well to produce
maximum yield. Development shall include installation of sufficient piping to develop the well
using water and air surging methods. Development shall continue until the well produces clean,
representative groundwater.
3.05 INSTALLATION OF PITLESS UNITS — Install the pitless units in accordance with Minnesota
Department of Health and the manufacturer instructions.
The unit shall be welded to the well casing after the temporary cap has been removed and the
casing has been properly trimmed and prepared for attachment. The pitless unit shall be installed
plumb and concentric with the casing, welds shall be watertight.
BCOL REGIONAL ATHLETIC PARK IRRIGATION WELL AND POTABLE WELL SPECIFICATIONS
CITY OF MONTICELLO PROJECT NO. 16CO01 - PHASE 1
WSB PROJECT NO. R-011744-000 PAGE 5
3.06 BACKFILL — Backfill shall be placed around the pitless unit and pipe in maximum 6 -inch loose
lifts and compacted to a density equal to, or greater than, the adjacent undisturbed soil to prevent
settlement around the well site. This will be done after the Contractor has made the connection
from the new water main to the pitless units.
3.07 PROTECTION OF WATER QUALITY —
A. Precautions — Contractor shall take such precautions as are necessary or as may be
required permanently to prevent contaminated water, or water having undesirable
physical or chemical characteristics, from entering through the opening made by the
Contractor drilling the well in the strata from which the well is to draw its supply.
Contractor shall also take all necessary precautions during the construction period to
prevent contaminated water, gasoline, etc. from entering the well either through the
opening or by seepage through the ground surface.
B. Disinfection During Construction — Before start of construction the Contractor shall
disinfect all drilling tools, casings and screens before placing them into the well.
The driller shall then maintain a chlorine residual solution in the wells as the drilling
progresses.
Disinfection shall be according to appropriate AWWA standards and Minnesota
Department of Health Water Well Construction Code.
3.08 CHEMICAL AND BIOLOGICAL ANALYSIS OF THE WATER — Water samples shall be taken
from the irrigation and potable wells by Contractor and delivered to a qualified approved
laboratory for chemical and biological analysis. The cost of one set for each well of water tests
specified shall be included in as a lump sum quote item.
The following tests shall be conducted on a water sample:
PARAMETER I UNITS I RESULT I MCL
Inorganic
I Bacteriological
Iron
mg/I 0.3 Coliform MPN 0
Manganese
mg/I 0.5 Iron Bacteria MPN
Nitrate
mg/I 10
Total Dissolved Solids
mg/I 1,000
Calcium
mg/I
Magnesium
mg/I
Sand
mg/I
END OF SECTION
BCOL REGIONAL ATHLETIC PARK IRRIGATION WELL AND POTABLE WELL
CITY OF MONTICELLO PROJECT NO. 16CO01 - PHASE 1
WSB PROJECT NO. R-011744-000
SPECIFICATIONS
PAGE 6
CITY OF Attachment 1 - Site Plan N
Monticello BCOL Athletic Field 0 500 wsb
City of Monticello Feet
1 inch = 500 feet
HWL ELEV 965.20 FEET
Q. 1O WATER REUSE POND CROSS SECTION
i
962.00 HIGH NWL ELEV
960.50 LOW NWL ELEV
nn V I I VIVI VI r\IIV LJ LLL VP9I IVIV r%1 JJ'c_ FEET
LJ
LOW NORMAL WATER LEVEL _\
ELEV=960.50
STORM RAX RS -48 OR
APPROVED EQUAL, SEE DETAIL
0
48" DRAINAGE MANHOLE (TYP.) —
18" RCP INTAKE PIPE
OPE -
- FLOW
3 INTAKE FLUME
C1.5
14.4 CY CLASS III RIP RAP FILL
SURROUNDING STRUCTURE,
2' DEPTH AND MATCH GRADE.
BOTTOM OF
STRUCTURE AT
952.00
POND BOTTOM
CLAY LINER NOTES
1. 50 PERCENT OR MORE FINES (200 SIEVE)
2. IN-PLACE HYDRAULIC CONDUCTIVITY OF 1X10-' CM/S OR LESS
3. AVERAGE LIQUID LIMIT BETWEEN 25 AND 40, WITH NO VALUES LESS THAN 20
4. AVERAGE PLASTICITY INDEX OF 12 OR MORE, WITH NO VALUES LESS THAN 10
5. CLAY INSTALLED WET OF OPTIMUM IF USING STANDARD PROCTOR; CLAY INSTALLED 2 PERCENT WET OF 1
FEET; MODIFIED PROCTOR
6. MINIMUM CLAY THICKNESS OF 12 INCHES
7. COMPACTION REQUIREMENTS AS PER USDA-NRCS-WISCONSIN CONSTRUCTION SPECIFICATION 300:
THE CLAY LINER SHALL BE COMPACTED TO A MINIMUM OF 95% OF STANDARD PROCTOR DRY DENSITY (ASTM
D698) OR TO A MINIMUM OF 90% OF MODIFIED PROCTOR DRY DENSITY (ASTM D1557), AT A MOISTURE
CONTENT ABOVE OPTIMUM MOISTURE.
THE CLAY LINER SHALL BE COMPACTED WITH A FOOTED COMPACTOR WEIGHING AT LEAST 25,000 POUNDS,
OPERATED CONTINUOUSLY, IN UNCOMPACTED LIFT THICKNESSES NOT TO EXCEED THE SMALLER OF 6 INCHES
OR THE LENGTH OF THE TEETH ON THE FOOTED COMPACTOR USED.
TOP OF BERM ELEVATION
AT 966.00 FEET
J
10,
TOP OF BERM ELEVATION
O2 OVERFLOW BERM AND WEIR
Cl.
WELL EQUIPMENT METER, CHECK VALVES, ETC. TO
BE DESIGN AND INSTALLED UNDER SEPARATE
CONTRACT
FLANGE DIP
BEND
—2
DEEP WELL CASING
VI\LV 1 LLL v% 111/II / I VVV.VV 1 ""I
AR HWL ELEVATION AT 965.20
)-CRESTED WEIR ELEVATION
OL BLANKET
/FLANGED DIP (SIZE TO BE DETERMINED BY
WELL DESIGNER)
12" DIP SPOOL
2X PIPE DIAMETER OPEN AIR GAP STANLESS STEEL
SCREEN WITH 1" BY 1" OPENINGS
° d ° `• d d Q° d ° -�
TOP OF MH 966.4
J
48" MANHOLE
[L
Lu
Lu
n
a
A
18" RCP @ 0.43%
EL. 962.3
14" ULLAN,
CRUSHED,
AGGREGATE No. 5
(AASHTO M43)
�_EL. 967.50
THICK TYPE 2 REINFORCED
CONCRETE SECTION SEE DETAIL
4/1-6.1
6" THICK OF CLASS V AGGREGATE
R-1642, SEE DETAIL 1/ C1.6
IZCIOF
Montiicelo
WSJ
WSB PROJECT NO.:
011744-000
SCALE: DESIGN BY:
AS SHOWN LC
PLAN BY: CHECK BY:
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UTILITY DETAILS
4 DEEP WELL STRUCTURE C.P. SHEET
5C1.5
16C001-PHASE1 C1.5
�° Wells Located within 1.0 Mile of BCOL Athletic Field
., Montkdo W s
262137
SILVER SPRINGS GOLF CLUB
PN
0
0
0
0
0
268497
CAMP MANITOU 4 OFFICE
PN
0
0
0
0
0
426752
SWANSON, DAVID & MARY
DO
63
63
19861024
4
53
490713
MARX, PATRICK
DO
65
65
19910411
4
60
547268
DECKER, MARK
DO
70
70
19941025
4
65
528284
FAIR, RICHARD
DO
86
86
19930519
4
82
523074
DO
87
87
19930928
4
82
633179
SILVER SPRINGS GOLF COURSE
PN
90
80
19991102
5
72
LAESTADIAN LUTHERAN CHURCH
830560
PN
94
90
20171227
10
70
OF MONTICELLO 3
590623
LECLAIRE, STEVE
DO
96
96
19961217
4
92
554651
FAIR, KEVIN
IN
105
105
19950317
4
95
523216
SWIFT, LYLE R.
DO
110
110
19931214
4
100
452616
SELKEN, DON
DO
128
128
19890221
4
123
479549
LAMM, ROBERT & DONNA
DO
136
136
19920529
4
126
114362
YMCA MONTICELLO CAMP
PP
137
137
19760102
4
133
812609
YMCA OF THE GREATER TWIN CITIES
PS
138
138
20150717
4
120
563679
FAIR, KEVIN
IR
140
140
19950600
8
110
214549
BOHANON, CHARLES
IR
197
197
19640120
12
123
114369
YMCA MONTICELLO CAMP
DO
255
255
19760211
4
180
wsbjl
WSB PROJECT NO.:
011744-000
10,
POTABLE WELL
PRESSURE TANK WITH
STEELENCLOSURE
TRAIL (GRAVEL)
POTABLE WELL - LOCATION EXHIBIT
BCOL PHASE 1 IMPROVEMENTS - CITY OF MONTICELLO, MN
4-15-2019
N
0 5 10
emom
SCALE IN FEET
Monticello
Council Connection
April 22, 2019
CITY OF
moniieflo
COMMUNITY DEVELOPMENT
2019 Development Services Survey
The City of Monticello's Community Development Department strives to provide excellent
service to citizen customers and the development community. To reach this goal, the
department annually conducts a survey sent out to all past year's land use applicants. The
information collected through this survey helps the department to better serve the needs of the
community.
Staff sent out the initial survey on January 2, 2019, with the help of SurveyMonkey. A total of
nine questions were asked that ranged from sharing recommendations to process and policy,
service enhancements areas, and staff guidance throughout the process. Eight of the twenty-
eight applicants completed the survey — three of which were land developers, four were local
business/property owners, and one was the school district.
Overall, it was noted that staff provided adequate information about design standards and
review process and that applicants were able to receive the staff assistance necessary to move
their project forward. Staff also asked applicants to define their experience with different service
areas. Overall staff were ranked favorably with two applicants indicating improvement requested
for both clarity of application materials and process requirements/timelines. 85 percent of
applicants noted that they would recommend Monticello to other builders/developers.
Staff also asked to describe one or two aspects of its planning/development review process.
Several of the comments noted recommended changes for what should and shouldn't require
the City's planning process. Another applicant noted that the City should consider a larger
online presence. In particular, clarity and communication was noted as an improvement
requested as well.
Please contact the Community Development Department at 763-295-2711 or
info@ci.monticello.mn.us for full survey results
CITY OF
�r1t1C���
............�
Transactions
March 2019, the DMV processed 12,394 transactions 2,572 more than March 2018. DMV
year -to date revenue is $202,128.08 an increase of $13,593.27 or 7.2% over the same
period last year. Please see the following graphs for more detail.
$80,000
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
14,000
12,000
10,000
8,000
6,000
4,000
2,000
$250,000
$200,000
$150,000
$100,000
$50,000
40,000
35,000
30,000
25,000
20,000
15,000
10,000
5,000
DMV Revenue Comparison
045r% $68,239
Mar 2011 Mar 2012 Mar 2013 Mar 2014 Mar 2015 Mar 2016 Mar 2017 Mar 2018 Mar 2019
DMV Transaction Comparison
12,394
Mar 2011 Mar 2012 Mar 2013 Mar2014 Mar 2015 Mar 2016 Mar 2017 Mar 2018 Mar 2019
DMV Year -to -Date Revenue Comparison
$202,128
Mar 2011 Mar 2012 Mar 2013 Mar 2014 Mar 2015 Mar 2016 Mar 2017 Mar 2018 Mar 2019
DMV Year -to -Date Transaction Comparison
3b,939
Mar 2011 Mar 2012 Mar 2013 Mar 2014 Mar 2015 Mar 2016 Mar 2017 Mar 2018 Mar 2019
CITY OF
Monticello
ECONOMIC DEVELOPMENT
Meeting Summary
Below is a summary of recent
meetings:
• March 25, 2019
Rotary Club Mtg.
• March 26, 2019
Mtg. with Karlsburger Foods
• April 1, 2019
Mtg. with Prospect
• April 1, 2019
Rotary Club Mtg.
• April 3, 2019
Mtg. with Project Shepherd
• April 4, 2019
Mtg. with Block 52 Property Owner
• April 8, 2019
Rotary Club Mtg.
• April 9, 2019
Mtg. with Prospect
• April 10, 2019
Special EDA Mtg. with Prospective Block 52 Developers
• April 11, 2019
Wright County Workforce Mtg.
• April 12, 2019
Mtg. with Prospect
• April 15, 2019
Rotary Club Mtg.
• April 15, 2019
Mtg. with Prospect
• April 16, 2019
BR&E Visit with FBM on Dundas Road
• April 16, 2019
Mtg. with Block 52 Property Owner
• April 16, 2019
Chamber of Commerce Luncheon Mtg.
EDA Block 52 Redevelopment
Update
The EDA completed "Get to
Know You Interview -Discussions" with four developer groups; two
on 3-21-2019 and two more
on 4-10-2019. Each group has provided a conceptual idea of how
Block 52 redevelopment could proceed under their particular efforts. The EDA and the various
property owners in attendance all benefited greatly through the process. A potential fifth
"Interview -Discussion" is scheduled for April 25, 2019 at 5:00 p.m. The EDA and the City
combined own 55% of Block
52.
CITY OF
mo�iido
ENGINEERING DEPARTMENT
Public Comment on Stormwater Documents
The Engineering Division will be posting the Draft 2018 Annual MS4 report to the city's
stormwater page for public review and comment. Comment will be accepted on both the draft
report and the city's Stormwater Pollution Prevention Program (SWPPP) at:
www.ci.monticello.mn.us/stormwater.
Also, as part of this annual review period, the city's SWPPP document, annual reports, and other
documentation supporting or describing the SWPPP are available upon request. Please contact
Ryan Melhouse at rvan.melhouse@ci.monticello.mn.us for more information.
Please provide comments to Ryan Melhouse by Friday, May 31, 2019, to be considered for the
2018 Annual Report which will be submitted to the MPCA by the deadline on June 30.
OF
M04ieflo
HI-WAY LIQUORS
Sales through March 31, 2019
Attached is the data for total sales in each major category through the end of March 2019.
Hi -Way Liquors Sales Report 3/31/2019
Total Sales
Month
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019 CYM-LYM Y -T -D
Jan
$ 316,280.10 $
300,631.85
$ 296,838.64 $
302,114.52
$ 328,004.13
$ 355,029.76 $
380,425.45
$ 364,675.32
$ 356,295.18 $
403,520.92
$ 413,534.20 2.5% 2.5%
Feb
284,988.38
285,584.50
315,239.00
307,385.41
337,923.99
333,487.18
347,777.77
362,746.98
364,836.39
390,050.52
408,769.22 4.8% 3.6%
Mar
318,050.39
324,062.21
335,032.60
388,195.21
408,071.17
377,391.62
388,003.16
401,256.91
417,005.50
473,811.33
477,467.15 0.8% 2.6%
Apr
346,738.34
369,112.88
389,543.24
347,321.09
388,395.50
389,250.82
421,280.89
428,729.44
448,141.63
467,192.12
-
May
384,337.08
399,489.67
409,309.12
433,829.01
436,195.21
498,095.67
523,401.05
482,917.95
503,867.81
549,206.70
Jun
381,782.23
377,458.15
409,726.07
461,423.68
440,255.04
426,392.73
474,203.81
470,585.33
521,559.76
561,287.34
Jul
430,838.23
466,122.69
466,738.15
447,452.18
485,459.76
479,174.06
542,973.27
527,519.46
563,935.31
571,270.49
Aug
383,523.07
386,245.30
408,734.83
445,158.94
503,181.84
484,955.71
470,505.22
462,669.36
497,201.21
544,029.21
Sep
346,900.80
346,557.62
373,719.64
390,399.33
379,381.19
397,495.82
439,444.29
448,218.93
501,126.67
481,663.70
Oct
360,742.04
375,367.40
365,702.14
372,676.23
396,328.87
409,967.74
460,096.82
454,442.30
461,549.38
467,600.32
Nov
341,875.49
360,661.96
376,855.40
421,960.12
424,038.37
465,299.53
474,241.74
444,533.08
495,519.24
527,900.06
Dec
454,982.63
485,617.01
505,482.70
527,865.36
518,379.58
549,200.76
569,707.38
605,509.16
629,143.57
652,695.25
Total
$ 4,351,038.78 $
4,476,911.24
$ 4,652,921.53 $
4,845,781.08
$ 5,045,614.65
$ 5,165,741.40 $
5,492,060.85
$ 5,453,804.22
$ 5,760,181.65 $
6,090,227.96
$ 1,299,770.57
Change
$ 283,853.59 $
125,872.46
$ 176,010.29 $
192,859.55
$ 199,833.57
$ 120,126.75 $
326,319.45
$ (38,256.63)
$ 306,377.43 $
330,046.31
$ (4,790,457.39)
Change
7.0%
2.9%
3.9%
4.1%
4.1%
2.4%
6.3%
-0.7%
5.6%
5.7%
-78.7%
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
Monthly Hi -Way Sales
Jan Feb
Mar Apr May Jun
Jul
Aug Sep Oct Nov Dec
■ 2009
■ 2010
■ 2011
■ 2012
■ 2013
■ 2014
■ 2015
■ 2018
■ 2019
Hi -Way Liquors Sales Report 3/31/2019
Beer
Month
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019 CYM-LYM
Jan
$ 157,849.78
$ 146,246.32
$ 143,906.08 $
149,406.45
$ 160,903.32
$ 173,814.13 $
191,370.26
$ 176,483.68
$ 174,846.99 $
198,202.11
$ 197,270.15 -0.5%
Feb
137,055.23
140,624.54
150,075.08
150,589.28
162,865.75
161,168.63
164,508.11
175,055.27
179,346.12
187,042.58
196,211.84 4.9%
Mar
155,196.13
164,157.70
163,595.55
203,957.25
192,607.52
185,325.68
192,955.79
199,141.66
208,926.70
233,971.24
232,963.84 -0.4%
Apr
178,834.20
189,978.23
194,504.16
179,486.77
186,134.31
198,195.77
219,756.39
228,133.10
234,069.51
224,348.27
May
210,097.48
223,678.47
208,963.65
227,664.73
234,738.30
256,188.77
259,306.91
250,403.11
262,275.25
306,245.55
Jun
207,793.83
206,043.42
224,769.03
259,671.21
243,389.79
238,322.11
263,421.95
263,264.15
296,531.85
309,163.93
Jul
229,199.79
260,971.50
258,734.60
253,648.64
273,319.54
265,555.32
301,867.65
296,513.68
315,848.83
314,343.95
Aug
203,222.86
211,996.32
216,546.53
242,179.20
281,577.25
267,802.95
253,141.21
250,255.41
268,173.42
292,626.23
Sep
183,586.32
183,865.70
199,170.24
208,974.88
202,213.80
211,854.94
233,215.56
238,333.55
270,898.13
257,557.44
Oct
179,873.10
190,893.27
180,043.06
187,386.57
191,764.20
210,454.13
234,882.09
224,253.93
228,484.62
230,112.85
Nov
154,584.13
168,265.14
171,866.27
195,276.37
192,162.71
202,081.91
207,055.40
213,333.23
222,993.99
238,870.03
Dec
190,655.19
203,080.13
216,560.71
224,952.83
217,491.21
234,178.12
241,996.27
253,223.11
271,457.72
281,924.05
Total
$ 2,187,948.04
$ 2,289,800.74
$ 2,328,734.96 $
2,483,194.18
$ 2,539,167.70
$ 2,604,942.46 $
2,763,477.59
$ 2,768,393.88
$ 2,933,853.13 $
3,074,408.23
$ 626,445.83
Change
$ 121,411.43
$ 101,852.70
$ 38,934.22 $
154,459.22
$ 55,973.52
$ 65,774.76 $
158,535.13
$ 4,916.29
$ 165,459.25 $
140,555.10
$ (2,447,962.40)
ChangE
5.9%
4.7%
1.7%
6.6%
2.3%
2.6%
6.1%
0.2%
6.0%
4.8%
-79.6%
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
Jan Feb
Mar Apr
Monthly Beer Sales
May
Jun
Jul Aug Sep
Oct
Nov Dec
■ 2009
■ 2010
■ 2011
■ 2012
■ 2013
■ 2014
■ 2015
■ 2018
■ 2019
Y -T -D
-0.5%
2.1%
1.2%
Hi -Way Liquors Sales Report 3/31/2019
Liquor
Month
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019 CYM-LYM Y -T -D
Jan
$ 92,370.42
$ 91,472.50
$ 91,279.01 $
93,085.69
$ 103,977.89
$ 113,943.25 $
118,577.85
$ 118,211.20
$ 114,509.99 $
133,589.33
$ 142,171.51 6.4% 6.4%
Feb
83,513.27
85,484.92
96,541.21
92,489.93
106,387.16
107,609.55
112,198.85
113,060.59
117,361.15
128,952.50
142,327.58 10.4% 8.4%
Mar
88,569.65
93,133.42
101,047.04
112,244.43
124,487.55
116,316.49
118,269.49
118,839.79
131,238.09
151,716.52
159,432.14 5.1% 7.2%
Apr
90,627.19
95,025.54
110,898.81
98,080.67
113,594.37
115,579.47
123,841.34
126,073.89
130,114.53
136,883.13
May
102,041.75
106,395.62
111,586.59
114,299.35
127,622.31
135,370.38
140,116.66
129,009.36
142,237.28
160,936.65
Jun
103,580.02
102,086.20
115,136.72
128,604.32
124,019.90
120,291.71
136,716.81
135,763.26
147,813.59
168,769.36
Jul
118,883.98
122,861.98
130,624.19
123,672.73
139,270.04
139,967.77
155,436.54
150,173.35
160,220.37
170,108.99
Aug
103,977.01
101,487.43
113,869.37
126,065.14
141,197.73
138,660.76
136,440.40
135,841.14
144,263.78
164,013.08
Sep
94,335.50
94,528.17
103,373.64
109,153.56
107,605.71
115,119.19
129,195.42
130,101.01
143,252.37
147,649.35
Oct
102,236.90
102,983.14
103,533.14
106,326.73
116,677.74
124,271.15
140,198.97
128,290.50
145,864.34
150,852.02
Nov
90,996.73
102,298.02
105,501.75
120,127.29
126,412.24
134,241.85
132,261.11
134,208.12
149,468.96
167,360.12
Dec
143,684.12
153,690.60
159,717.50
172,370.96
175,523.36
184,746.26
190,944.24
205,335.83
213,217.73
229,121.92
Total
$ 1,214,816.54
$ 1,251,447.54
$ 1,343,108.97 $
1,396,520.80
$ 1,506,776.00
$ 1,546,117.83 $
1,634,197.68
$ 1,624,908.04
$ 1,739,562.18 $
1,909,952.97
$ 443,931.23
Change
$ 85,465.80
$ 36,631.00
$ 91,661.43 $
53,411.82
$ 110,255.21
$ 39,341.83 $
88,079.85
$ (9,289.64)
$ 114,654.14 $
170,390.79
$ (1,466,021.74)
ChangE
7.6%
3.0%
7.3%
4.0%
7.9%
2.6%
5.7%
-0.6%
7.1%
9.8%
-76.8%
Monthly Liquor Sales
$250,000
$200,000
$150,000
$100,000
$50,000
Jan Feb Mar Apr May Jun
Jul
11
Aug
Sep Oct Nov
Dec
■ 2009
■ 2010
■ 2011
■ 2012
■ 2013
■ 2014
■ 2015
■ 2018
■ 2019
Hi -Way Liquors Sales Report 3/31/2019
Wine
2019
CYM-LYM
Y -T -D
60,047.20
Jun
Jul
Aug
Sep
Oct
Month
2009
2010
2011
2012
2013
2014
2015
2016
2017
Jan $
41,810.19 $
43,324.18 $
48,437.59 $
50,238.83 $
54,949.83 $
59,391.16 $
61,128.65 $
60,454.56 $
57,275.16 $
Feb
39,410.85
42,230.84
52,847.05
54,642.27
60,573.12
57,228.51
62,600.47
64,797.38
58,664.45
Mar
45,525.38
46,165.18
54,639.16
57,735.22
77,810.58
66,425.24
67,121.51
71,840.82
64,286.75
Apr
48,303.48
61,146.04
62,289.18
57,973.74
79,736.19
63,101.05
63,285.56
61,268.24
69,415.79
May
40,963.86
45,733.08
68,701.95
78,740.40
62,491.07
92,083.62
109,512.94
87,333.35
82,724.29
Jun
37,522.00
44,211.14
49,089.65
56,607.74
59,523.15
54,270.56
59,036.14
54,889.39
58,623.08
Jul
41,813.65
48,334.93
49,664.45
54,467.20
57,115.44
57,743.98
66,029.11
60,750.62
64,034.24
Aug
41,333.00
46,871.28
53,172.68
61,825.30
64,057.61
62,446.04
63,546.01
60,015.78
66,304.12
Sep
39,798.20
47,859.52
53,916.37
60,317.17
59,121.12
59,409.30
62,210.27
65,294.31
68,220.79
Oct
48,422.79
58,081.87
60,949.40
66,423.82
75,606.28
63,659.41
70,038.32
89,005.29
70,516.61
Nov
66,331.86
71,928.30
85,933.28
97,249.52
96,824.40
117,402.23
122,947.90
83,896.45
109,969.88
Dec
84,285.84
101,676.19
109,267.01
116,610.70
113,008.24
115,617.50
120,274.96
129,536.28
124,115.79
Total $
575,521.10 $
657,562.55 $
748,907.77 $
812,831.91 $
860,817.03 $
868,778.60 $
927,731.84 $
889,082.47 $
894,150.95 $
Change $
83,338.23 $
82,041.45 $
91,345.22 $
63,924.14 $
47,985.12 $
7,961.57 $
58,953.24 $
(38,649.37) $
5,068.48 $
ChangE
16.9%
14.3%
13.9%
8.5%
5.9%
0.9%
6.8%
-4.2%
0.6%
$140,000
$120,000
$100,000
$80,000
$60,000
$40,000
$20,000
Jan Feb Mar
Monthly Wine Sales
Apr May
2018
2019
CYM-LYM
Y -T -D
60,047.20
Jun
Jul
Aug
Sep
Oct
2018
2019
CYM-LYM
Y -T -D
60,047.20
$ 61,183.52
1.9%
1.9%
62,027.36
58,391.94
-5.9%
-2.0%
74,221.20
70,209.75
-5.4%
-3.3%
93,299.96
61,684.97
61,777.09
64,494.29
67,701.51
59,923.84
70,894.54
107,567.02
120,746.12
904,385.10
$ 189,785.21
10,234.15
$ (714,599.89)
1.1%
-79.0%
Nov
Dec
■ 2009
■ 2010
■ 2011
■ 2012
■ 2013
■ 2014
■ 2015
2018
■ 2019
CA
c
0
$6.5
$6.0
$5.5
$5.0
$4.5
$4.0
$3.5
$3.0
Liquor Store Sales - Rolling 12 Month Periods
z v c` �' z v c` �' z v c` �' z v c �' z v K� c` �' z v c` �' z v c` �' z v c` �' z
7 v v — 0 7 v v — 0 7 v v — 0 7 v v — 0 7 v v — 0 7 v v — 0 7 v v — 0 7 v v — 0 7 v v — 0 7 v v — 0 7 v
O G F� G F� G F� G F� G F- G F� G F� G F� G F� G F�
l0 0 F- N W -0. Ln m V 00 l0
CITY OF
moniieflo
HUMAN RESOURCES
Request for Proposals- Classification and Compensation Study
A Request for Proposals will go out the end of this month for a Classification and Compensation
Study to be conducted over the summer. The last study was completed in 2008. The study is a
budgeted item for 2019.
OF
M04efloi
MONTICELLO COMMUNITY CENTER
Transactions and visits
Year to date (03.31.19), the MCC processed 25,671 transactions compared to 28,244 transactions
last year. The MCC year to date revenue is up from the previous year by $44,716, totaling
$447,883. Year to date membership visits are down by 409, totaling 43,222 visits. Members are
at a total of 5,481 compared to 5,983 last year at this time.
50000
45000
40000
35000
30000
25000
20000
15000
10000
5000
0
$500,000
$450,000
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
MCC 3/31 YTD Activity
YTD Transactions
YTD Member Visits
■ 2017 ■ 2018 ■ 2019
MCC 3/31 YTD Revenue
0 2017 0 2018 0 2019
7000
6000
5000
4000
3000
2000
1000
n
MCC 3/31 Members
2017 ■ 2018 ■ 2019
Council Connection — 04/22/19
Program updates
The lower suite at the Prairie Center has been remodeled and is ready for rentals and our
summer Friendship Island program. Before and after pictures are below.