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City Council Minutes 01-14-1991MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, January 14, 1991 - 7:00 a.m. Members Present: Ken Maus, Shirley Anderson, Dan Blonigen, Clint Herbst, Brad Fyle Members Absent: None 2. Oath of office. Administrator Wolfsteller administered the oath of office to the two newly elected council members, Clint Herbst and Brad Fyle. 3. Approval of minutes. Council member, Shirley Anderson, noted a typographical error in the Special Meeting Minutes of the City Council, December 10, 1990, 6:30 p.m., referencing the establishment of a salary pool at 5.4% rather than the 5.6% so indicated in the minutes. Shirley Anderson then made a motion, seconded by Dan Blonigen, to approve the minutes of the special meetings held November 30, 1990; December 3, 1990; December 10, 1990, as corrected; December 17, 1990; and the regular meeting held December 10, 1990. Motion carried unanimously. 4. Citizens comments/petitions, requests and complaints. Mr. Clay Christian, a volunteer for the Camp Courage Wagon Train event, informed the Council of the Wagon Train's planned stop in Monticello Saturday, June 22, 1991. The annual event is put together by over 300 volunteers for the purpose of raising money to help send children with disabilities to Camp Courage. Mr. Christian was seeking permission from the City to allow the Wagon Train to camp overnight within the city limits on vacant property adjacent to the Burger King Restaurant. Mr. Christian will be working with City staff to organize support services for the Wagon Train, and this information will be presented to the City Council for further review and approval prior to the event. A motion was made by Dan Blonigen, seconded by Shirley Anderson, and unanimously carried, to grant permission to the Camp Courage Wagon Train to utilize Monticello as an overnight stop with the understanding that the event be coordinated with the City staff. Page 1 Council Minutes - 1/14/91 Mr. George Poach of 718 East River Street expressed concerns to the Council on the amount of snowmobile traffic that has occurred this year along River Street. Mr. Poach noted that many of the snowmobiles are violating City ordinances by riding on the boulevards destroying residential property. Mr. Poach asked for assistance from the Sheriff's Department in curtailing the violators and recommended that the City Council consider additional enforcement procedures and additional public notification of the City's snowmobile ordinances. The Council consensus was to allow additional notices to be placed in the local newspaper advising the public of our ordinance on snowmobile operation within the city. 5. Consideration of an ordinance amendment to Section 3-9 [C]4 to include: (j) A permit for a public sign .in the form of a _decorative banner to be displayed on public property for a period of one ( 1) year. A permit shall be issued for each year that the decorative banners are displayed. Applicant, Cit of Monticello. In conjunction with the Chamber of Commerce's proposed installation of decorative banners along major thoroughfares in Monticello, the City staff has been working with the Planning Commission and the City Council members to establish a zoning ordinance amendment that would allow decorative banners to be displayed on public property through a permit process. An ordinance amendment was reviewed with the Council that allowed public banners to be hung from city street light fixtures for a period of up to one year with City Council approval of the banner placement plan and location, etc. A motion was made by Shirley Anderson, seconded by Clint Herbst, and unanimously carried to adopt an ordinance amendment that defines a public banner and sets provisions for their erection. SEE ORDINANCE AMENDMENT NO. 200. 6. Consideration of approving public banner system proposal. Applicant, Monticello Chamber of Commerce. Monticello Chamber of Commerce requested approval of a plan to place decorative banners at strategic locations throughout the city. The banner design proposed would contain the City logo and would consist of two sizes, one being a 14' by 45' banner for the streetscape light poles, and a 28' by 80' banner for standard light pole installations. Page 2 Council Minutes - 1/14/91 The Council discussed the proposed locations of the banners, which would generally be placed on alternate light standards along County Road 75 (Broadway) and along Highway 25. The Council and staff did note that some of the proposed locations on existing light standards may need modifications to avoid conflicts with other attachments already existing on these poles, but the exact location could be determined by the staff and Chamber. Previously, the City Council committed to financing 75% of the cost to purchase banners and brackets up to $5,400, provided these banners are placed on public rights- of-way. Any banners placed on private property would be at the expense of the benefiting property owner, including the installation cost performed by the City crew. A motion was made by Dan Blonigen, seconded by Shirley Anderson, and unanimously carried to approve the public banner system proposal presented by the Chamber of Commerce with the understanding that the exact location of each banner would be determined by City staff and Chamber individuals and would be subject to review by the City Council as to the duration the banners would be allowed to be in existence. 7. Consideration of an ordinance amendment to Section 2-2 [HB] of the Monticello Zoning Ordinance by adding "beautician" to the list of home occupations allowed by ordinance. Amendment to also include additional conditions associated with the operation of a home occupation and establishment of a home occupation permitting process. Applicant, City of Monticello. As the result of a request to allow a beautician to conduct a home occupation as an accessory use in a residential zone, the City Council discussed whether a beautician home occupation should be an allowable use within a residential district. The City's current zoning ordinance pertaining to home occupations does not specify beautician as an allowable use but has in the past granted conditional use permits use for such operations. It was recommended by the staff and Planning Commission that the definition of a beautician be added to the home occupations allowed by ordinance. In addition, it was also recommended that a permitting process be established to enable the staff to monitor and enforce home occupations in general. The ordinance amendment and resulting permit process was a result of a request by Karla Dickey to operate as a beautician in a home at 115 Kevin Longley Drive in the Par West subdivision. Home occupations are limited to activities that only generate one off-street parking requirement at a time and do not alter the appearance of the residential structure. Page 3 Council Minutes - 1/14/91 The proposed ordinance amendment to allow beauticians as a home occupation was also recommended to include language that indicated no additional signage would be allowed other than a sign that indicated the owners name and address. After further discussion, a motion was made by Shirley Anderson, seconded by Clint Herbst, and unanimously carried to adopt the ordinance amendment that added a "beautician" as an allowable home occupation use within a residential district and to amend the definition to include language indicating that no sign except the occupant's name and address would be allowed. In addition, a motion was made by Shirley Anderson, seconded by Brad Fyle, and unanimously carried to adopt an administrative permitting process for home occupations and set the permit fee at $10 for the initial application with annual reviews at no charge. SEE ORDINANCE AMENDMENT NO. 201. 8. Consideration of a resolution declaring costs to be assessed and ordering preparation of proposed assessment roll and setting a public hearing for Project 90-4 (Sandberg East Improvement). At the December 17, 1990, special Council meeting, a proposed assessment roll for Project 90-4 was reviewed with the Council and accepted. The total project costs were estimated at $223,387.49, and a proposed assessment to benefiting property would total $173,530.30. As part of the proposed assessments, the Council noted its intention to offer a deferment of interest for up to three years for unplatted properties that were affected by this improvement. Parcels eligible for the interest deferment would be required to have the assessment payable over the remaining seven years of the ten year assessment. A request was also submitted previously by Mr. John Sandberg, owner of the Sandberg East subdivision requesting the Council consider assessing only 4 lots of the 13 -lot development. The total assessment proposed for the Sandberg East plat would be $70,632.40 and would result in four lots being assessed at $17,658.01 each. Concerns were expressed by the Council on the benefits to the City of only assessing four lots with such a large amount without sufficient guarantees that the four lots would be the first properties to be built on. In the event of default on any payments, the value of the assessments could exceed the market value of the property. In addition, the Council had concerns over setting a precedent of allowing a developer to choose which properties are assessed for an improvement when all lots really benefited; and as a result, Page 4 Council Minutes - 1/14/91 it was the Council consensus that at the assessment hearing, it will be proposed that all of the benefiting lots receive an equal assessment. With the final costs having been determined, a motion was made by Dan Blonigen, seconded by Clint Herbst, and unanimously carried to adopt a resolution declaring the costs to be assessed and scheduling a public hearing for January 28, 1991, on adoption of the assessment roll. SEE RESOLUTION NO. 91-1. Consideration of resolution releasing conditional use restriction--outlot A of Sandberg east plat. As part of the preliminary plat approval of the Sandberg East development by the Monticello OAA Board in January of 1987, a restrictive covenant was placed against outlot A that indicated that the outlot would not be considered a building site until it was further approved for development by the City or MOAA Board. Mr. Rod Norell, current owner of outlot A, has requested that the restriction be removed by the City Council since the OAA Board no longer had control over development processes. In addition, Mr. Norell noted that financial institutions were reluctant to provide mortgage funds for this lot because of the apparent approval needed for further development before it was considered a building site. In reviewing the condition established by the OAA with the City Attorney, the attorney did not see any problem with releasing the condition, as the property would still be subject to all current City zoning and building code regulations. As a result, motion was made by Shirley Anderson, seconded by Dan Blonigen, and unanimously carried to adopt the resolution releasing the restrictive covenant established by the OAA Board and noting that outlot A of the Sandberg East plat would be subject to all normal zoning and subdivision regulations of the City of Monticello. SEE RESOLUTION NO. 91-2. 10. Consideration of accepting petition for annexation and agreeing to enter into a joint resolution with Monticello Township for annexation of West Kjellbergs Mobile Home Park. On November 13, 1990, Kent Kjellberg, owner of the West Kjellbergs Mobile Home Park, petitioned the City Council to annex approximately 120 acres into the city for the purpose of allowing a connection to our sanitary sewer system. The petition was forwarded to the Monticello Township Board for their review and the Monticello Township Board indicated that Page 5 Council Minutes - 1/14/91 they would agree to a joint resolution allowing annexation of the mobile home park provided either a guarantee was provided by Mr. Kjellberg for the construction of the sewer connection or the sewer connection was completed first. Mr. Kent Kjellberg was primarily concerned with receiving support of annexation from the City Council along with an assurance from Monticello Township that if the sewer connection was completed that annexation would proceed. The Council also noted that an exact acreage to be annexed would have to be agreed upon with the Township Board but should consist of the entire mobile home park and additional property presently used for the mobile home park's sewage disposal system. Council also discussed establishing a deadline for the mobile home to make the sanitary sewer connection and felt that December 31, 1991, should allow sufficient time for Mr. Kjellberg to complete the construction. In addition, it was recommended that a time table be established whereby the petitioner would be required to provide plans and specifications by June 15, 1991, obtain all easements and permits necessary for the construction project by August 15, 1991, and actually commence construction by September 15, 1991. Mr. Kjellberg had indicated he was comfortable with the City agreeing to annex the West Mobile Home Park provided the connection was constructed first. As a result, a motion was made by Shirley Anderson, seconded by Brad Fyle, and carried unanimously to adopt a resolution accepting the petition for annexation and agreeing to enter into a joint resolution with the Monticello Township Board allowing for the annexation to take place upon the completion of the sanitary sewer connection by Kent Kjellberg. SEE RESOLUTION NO. 91-3. 11. Consideration of accepting partial payment of delinquent assessments from Farm Credit Services to allow sale of 49 -acre parcel to school district. Farm Credit Services, the owner of property adjacent to the middle school site, had entered into a purchase agreement with the school district to sell the school 49 acres of property. The 49 -acre parcel is a portion of a larger tax parcel containing 144.5 acres that has delinquent taxes and assessments payable. In order for this sale to occur, Farm Credit Services representatives had requested assistance from the City to allow a partial payment of delinquent assessment totaling 34% of the outstanding balances due. Page 6 Council Minutes - 1/14/91 The proposed payment by Farm Credit Services would amount to $59,456.03 in delinquent assessments and an additional $16,565.82 in delinquent real estate taxes. The Council indicated concerns over accepting partial payment of delinquent taxes in that the unpaid portion would no longer be considered delinquent, which could result in delayed payments in the future. Administrator Wolfsteller noted that Farm Credit Services had indicated they plan on bringing current all delinquent assessments pertaining to all property that they have acquired yet in 1991. As a result, a motion was made by Shirley Anderson, seconded by Dan Blonigen, and unanimously carried to agree to pro -rate the delinquent assessment based on acreage being sold and accept 34% of the special assessment balances at the time of sale with the entire real estate taxes also due at time of sale contingent upon Farm Credit Services indicating in writing that they anticipate paying up all delinquent assessments and taxes during 1991 on property they have acquired through foreclosure. 12. Consideration of an interim ordinance imposing a moratorium on adult oriented land uses on certain property located within the city of Monticello. Applicant, city of Monticello. Previously, the City Council acted to impose a moratorium on the establishment of adult book store and adult entertainment establishments. It was the recommendation of the City Planner that the Council should formally adopt an ordinance placing a moratorium on these land uses rather than through Council motion; as a result, an ordinance amendment was prepared by the staff which would continue the moratorium for one year. A motion was made by Dan Blonigen, seconded by Brad Fyle, and unanimously carried to adopt the ordinance amendment as proposed. SEE ORDINANCE AMENDMENT NO. 202. 13. Consideration of purchasing additional scanner and software for the recycling program. As part of the 1990 budget, an amount of $1,650 was budgeted for the purchase of one additional scanner and some additional computer programming for the recycling program. The additional scanner was needed as a backup unit. The City has been experiencing some problems with the use of our present scanners, and the Public Works Director had been researching alternate manufacturers. The additional cost to Page 7 14. Council Minutes - 1/14/91 purchase a different model amounted to $1,895, but the additional computer programming necessary to integrate the new scanner into the City's computer system would cost an additional $2,500. The Council discussed the merits of converting the entire scanner system to a new model because of the cost and recommended that additional research be implemented by the Public Works Department to determine if our existing scanners could be modified or if enhancements were available to eliminate the problems the City was experiencing. As a result, a motion was made by Shirley Anderson, seconded by Dan Blonigen, and unanimously carried to continue this item for further study and recommendations from the Public Works Department. Consideration of amendment to contract with Professional Services Group for change in scope of services, .i.e., laboratory certification requirements. In early 1990, the Minnesota Department of Health regulations required all public and private environmental testing laboratories to become certified by January 1, 1991. The tests covered by the new rules include those performed at the Monticello Wastewater Treatment Plant by Professional Services Group. Certification procedures for all laboratories are quite extensive requiring additional manpower and equipment which has resulted in an increase cost to PSG above the contract amount. The proposed contract increase for 1991 would cost the City of Monticello an estimated $5,807. It was recommended by the Public Works Director that the City amend the Wastewater Treatment Plant contract with PSG for this additional amount. A motion was made by Dan Blonigen, seconded by Shirley Anderson, and unanimously carried to approve the contract amendment with PSG for the change in scope of services in the amount of $5,807 annually. 15. Consideration of making annual appointments. A motion was made by Brad Fyle, seconded by Dan Blonigen, and unanimously carried to approve the annual organizational appointments as listed on the attached schedule. Page 8 Council Minutes - 1/14/91 16. Consideration of approving 1991 contract for police protection with Wright County Sheriff. The City Council discussed renewing the 1991 law enforcement contract with the Wright County Sheriff's Department covering police protection for the City of Monticello. The new contract would total $172,043.50 for 7,321 hours of coverage. The Council discussed the merits of allowing the Sheriff's Department to redirect some of the hours scheduled for additional coverage on Friday and Saturday nights to other time periods throughout the week as needed. Previously, 416 hours were established for additional coverage to cover cruising and loitering problems that had existed during weekends, but concerns were expressed by Sheriff Don Hozempa over eliminating these additional hours of coverage at this time. It was the consensus of the Council that the additional hours would remain within the contract, but the Sheriff's Department could reallocate the hours of coverage to different time periods if warranted. A motion was made by Dan Blonigen, seconded by Brad Fyle, and unanimously carried to ratify the police protection contract for 1991 with the Wright County Sheriff's Department in the amount of $172,043.50 for 7,321 hours of coverage. 17. Ratification of salary adjustments for 1991. Administrator Wolfsteller presented to the Council a revised salary schedule for non-union employees for 1991. The salary adjustments proposed an increase totaling $23,525 for the 16 non-union employees. A motion was made by Shirley Anderson, seconded by Brad Fyle, to approve the salary adjustments as recommended by the Administrator. Voting in favor: Ken Maus, Shirley Anderson, Clint Herbst, and Brad Fyle. Opposed: Dan Blonigen. 18. Consideration of authorizing the purchase of a vehicle for the Building Inspection Department. As part of the 1991 budget, funds were budgeted in the amount of $10,000 for the purchase of a vehicle to be used by the Building Inspection Department and possibly other City Hall employees for City business. In the past, the Building Official has been reimbursed 25 cents/mile for utilization of his own vehicle. Page 9 19. MY Council Minutes - 1/14/91 The Council was presented with a number of quotations for new and used vehicles that would meet the needs of this City department. The Council discussed the merits of purchasing a vehicle rather than reimbursing for mileage and noted that it would be more economical for the City to continue the mileage reimbursement program. Building Official, Gary Anderson, noted that he did not feel that the 25 cents/mile reimbursement was sufficient to cover his expenses and requested that the Council supply a City vehicle for his department's use. The Council discussed whether it was economical to purchase a new vehicle for the limited amount of mileage the vehicle would receive annually. It was noted by the staff that cost quotations could be obtained on a used vehicle; but in the long run, maintenance and repair costs were estimated to be higher without new vehicle warranties in place. After further discussion, a motion was made by Shirley Anderson, seconded by Clint Herbst, and unanimously carried to authorize the staff to obtain additional quotations on both new and used compact pickups and mini -vans for the Council to consider at a future meeting. Consideration of bills for the last half of December. A motion was made by Shirley Anderson, seconded by Dan Blonigen, and unanimously carried to approve the bills for the months of December and January as presented. Consideration of establishing Park Board Commission. Mayor Ken Maus suggested that the City Council consider establishing a park board. The board could be responsible for advising the City Council on park improvements, park acquisitions, and also be an advisory body for reviewing subdivision plats in regard to park dedication requirements. As a result, a motion was made by Shirley Anderson, seconded by Clint Herbst, and unanimously carried to authorize the staff to research and report back to the Council on the creation of a park board, including recommended by-laws and organizational structure needed. �f),, V, 7 Rick Wolfs eller City Administrator Page 10 1991 ANNUAL APPOINTMENTS Official Depositories: Newspaper: Housing and Redevelopment Authority: (5 -year staggered terms) Planning Commission: Health Officer: (1 year) Acting Mayor: (1 year) Joint Commissions: Community Education: Fire Board OAA Library Board: (3 -year staggered) Attorney: (Interm Appointment) Planner: Auditor: Recycling Committee: Economic Development Authority: Wright County State Bank Security Financial Savings & Loan First National Bank of Monticello Chief Financial Officer - authorized to designate other depositories for investment purposes only. Monticello Times 1. Tom St. Hilaire 2. Ben Smith 3. Bud Schrupp 4. Al Larson 5. Everette Ellison 1. Richard Carlson 2. Jon Bogart 3. Cindy Lemm 4. Richard Martie 5. Dan McConnon Dr. Donald Maus Dan Blonigen 12/91 12/95 12/94 12/93 12/92 Shirley Anderson Rick Wolfsteller Ken Maus 1. Ed Solberg 12/93 2. Dr. Donald Maus 12/91 3. Mary Jane Puncochar 12/93 4. Pat Schwarz 12/91 5. Rebecca Jesinski 12/92 Firm of Smith & Hayes Dahlqren, Shardlow & Uban Gruys, Johnson & Associates Dan Blonigen 1. Brad Fyle, Councilmember 2. Clint Herbst, Councilmember 3. Harvey Kendall 4. Al Larson 5. Barb Schwientek 6. Bob Mosford 7. Ron Hoglund