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City Council Minutes 07-08-1975 SpecialSpecial Meeting of Monticello City Council City Hall 7:30 P. M. July 8, 1975 Present: Con Johnson, Denton Erickson, Dick Martie, and Gene Walters. Absent: Stan Hall. Mayor Johnson announced meeting would be taped. 1. Award of bids - 1975-1 Sanitary Sewer and Watermain Improve- ment Project. Motion by Erickson, seconded by Martie and unanimously carried to award bid to Hood, Inc., at cost of $504,136.10. (See supplement 7-8-75 #1 for entire list of bids.) Completion date: November 15, 1975. Penalty clause for late completion: $50 a day. 2. Call for Sale of Bonds - 1975-1 Sanitary Sewer and Watermain Improvement Project and Maintenance Building and Equipment Bonds. Motion by Martie and seconded by Walters to adopt resolution calling for sale of $130,000-00 General Obligation Bonds for Maintenance Building and Equipment and $615,000 General Obli- gation Bonds for the 1975-1 Improvement Project. Motion with- drawn. by Martie on recommendation of John Badalich, consulting city engineer that $615,000 Bonds for the 1975-1 Improvement Project should be increased to allow for utility extensions of sewer and water to the proposed maintenance building and Ritze Plat. Both of these projects would be assessed over the required 20% and the change order would result in less than the 25% of original bid of Hood, Inc., should a contract be negotiated on a unit price basis. Ronald Lagness of Springsted, Inc., bond consultants, stated amount of increase could be used for another project that was assessed at least 20% if the above utility extensions are not carried out. After a review by John Badalich of the cost of adding the two projects, a motion was made by Martie, seconded by Walters, to adopt resolution calling for sale of up to $775,000 in Bonds for the 1975-1 Sanitary Sewer and Watermain Improvement Project, unanimously carried. (See supplement 7-8-75 #2•) Motion by Martie, seconded by Walters to adopt resolution calling for sale of $130,000 in General Obligation Bonds for the Maintenance Building and Equipment, unanimously carried. (See supplement 7-8-75 #3•) Special Meeting of Council - July 8, 1975 - continued. 3. Bond Rating application. Motion by Walters, seconded by Erickson and unanimously carried to have Springsted, Inc. apply for a bond rating for the City at a cost of $650. 4. Preliminary report -Sewer and Water extensions to proposed maintenance building. John Badalich presented feasibility report to the council indi- cating construction costs of $35,935-50 plus indirect costs re- vised to 20% or $7,187.10 for total project cost of $43,122.60. Motion by Martie, seconded by Walters and unanimously carried to adopt resolution calling for public hearing July 28 on pro- posed extensions. (See supplement 7-8-75 #4•) 5. Review of final plans and specifications for Maintenance Building and call for bids. After review by John Badalich some changes were recommended by the council which would be made provided all applicable building, electrical and plumbing codes are not violated. Motion by Walters, seconded by Erickson and unanimously carried to call for advertisement of bids to be opened July 25, 1975 at 2:00 P.M. 6. Sidewalk Project. After review by John Badalich a motion was made by Martie, seconded by Erickson and unanimously carried to have City Administrator contract necessary property owners and obtain written permission for construction of required sloping. 7. Inspection program for 1975-1 Improvement Project and neces- sity of Public Works Director. After review by John Badalich of the requirements necessary for the inspection program and in reviewing the City's needs for a Public Works Director it was council consensus to have John Badalich come up with recommended candidates for position of Public Works Director. This individual would have a strong Public Works background and would also serve as inspector on the 1975-1 Improvement Project. Until such time as this individual was hired and instructed by Orr-Schelen-Mayeron and Associates, the consulting engineers would provide for the inspection work. Special Meeting of Council - July 8, 1975 - continued. 8. Improvement of Broadway Street in front of hospital parking lot and dental clinic. Council consensus was to have portion of the street paved with 2 inch mat with a slope to the south for drainage. John Badalich estimated costs at about $1300 and council consensus was not to assess property owners any portion provided actual costs were in line with estimate. 9. Local Government Aid Agreement with Township of Monticello. Motion by Johnson, seconded by Martie and unanimously carried to adopt resolution approving payment by Department of Revenue to the Township of Monticello the remaining portion of state aid payment of $35,766.46 in 1975 and subsequent years with the Township of Monticello paying the City of Monticello the portion of the payment in excess of the formula as arrived at in the annexation order. (See supplement 7-8-75 #-c)'•) 10. Approval of minutes. Minutes of the June 23 and June 26, 1975 meeting were approved. Motion to adjourn by Martie, seconded by Walters and unanimously carried. ary eber, City Administrator GW/mj q