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City Council Minutes 04-22-2019REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, April 22, 2019 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Charlotte Gabler, and Lloyd Hilgart Absent: Bill Fair 1. General Business A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Gabler moved approval of the agenda including moving item 4A — Consideration of accepting quotes and awarding contract to Traut Companies in the amount of $97,550 for the irrigation and potable well at Bertram Chain of Lakes Regional Athletic Park to the Consent Agenda as 20. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Approval of Minutes Regular Meeting Minutes from April 8, 2019 Councilmember Gabler moved approval of the regular meeting minutes of April S, 2019. Councilmember Hilgart seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements • Tree Pick -Up is scheduled for May 4 at Public Works building. • Spring Leaf Pickup will be on May 11. • Spring Recycling Day is on April 27. • WCSO Drug Take Back Day will take place at Monticello Community Center on April 27. • Riverside Cemetery Spring Cleanup begins on April 28. • Bertram Chain of Lakes Events - Annual cleanup is on April 27. - Friends of Bertram membership appreciation event is on May 16. - Groundbreaking for Bertram Chain of Lakes Athletic Complex Phase I is on April 24. F. Council Liaison Updates • EDA — Councilmember Davidson noted that the EDA discussed: 1) Block 52 and two developer proposals; 2) Loan program; 3) Arts program update; and 4) Rotary picnic table sites. City Council Minutes —April 22, 2019 Page 1 14 I-94 Coalition — Councilmember Gabler gave an update of I-94 West Coalition Day at the Capitol on March 26. G. Department Updates • City Administrator Update - Jeff O'Neill provided an update on the following items: 1. City received a request for support and participation in Wright County's grant application through the Minnesota Department of Human Services for funds to address the issue of housing and homelessness in Wright County. 2. LMC Conference in June 26-28, 2019 in Duluth, MN. 3. Code has been submitted to American Legal Publishing for final version. 4. City received three proposals for Ellison House, 707 W. Broadway. 5. Update on loud noise emitting from Cargill on Sunday, April 21. It was a safety pressure relief valve. 6. A sales tax exemption for fire department purchases is in the house bill. 7. City submitted a resolution to the Highway 25 Coalition recommending preparation of an economic impact study and requested that planning staff present a refined scope. 8. Regular quarterly meeting of city, county, and school district is Friday, April 26. 2. Consent Agenda: Councilmember Gabler moved approval of the Consent Agenda moving 4A to 20 excluding J and K. Councilmember Davidson seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $912,760.20. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for DMV and MCC and departures for MCC, Streets, and Parks. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of adopting Resolution 2019-29 accepting donations for the Fire Department of $17,378 for Wildland rescue gear, $300 from the Monticello Lions for safety training in schools and $86 from Elsenpeter Auctions and Real Estate Inc. for various department items and donations for the Farmers Market Power of Produce Kids Club of $250 each from Russell's on the Lake, Premier Bank, and West Metro Buick GMC. Recommendation: Adopted Resolution 2019-29 accepting the donations. E. Consideration of approving purchase of gear lockers for the new fire station from GearGrid Corporation in the amount of $26,297. Recommendation: Approved City Council Minutes — April 22, 2019 Page 2 14 the purchase of gear lockers for the new fire station from GearGrid Corporation in the amount of $26,297. F. Consideration of approving purchase of base radio system for the new fire station from Motorola/Ancom in the amount of $16,891. Recommendation: Approved the purchase of a base radio system from Motorola/Ancom for $16,891. G. Consideration of adopting Finance Committee Guidelines. Recommendation: Adopted the Finance Committee guidelines as proposed. H. Consideration of approving purchase of vehicle exhaust capture system for new fire station from TNC Inc. in the amount of $37,972. Recommendation: Approved purchase of exhaust capture system from TNC Inc. in the amount of $37,972. I. Consideration of approving an agreement between the City of Monticello, MNDOT and MNDOT's design build contractor for utility relocations caused by the TH 94 Design Build project. Recommendation: Approved the MUA between the City of Monticello, MNDOT, and MNDOT's design build contractor and adopted Resolution 2019-31. J. Consideration of rejecting all bids for the Fallon Avenue Landscape Improvement Project, City Project 16C006. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. K. Consideration of accepting quotes and awarding contract to JK Landscape Construction Inc. in the amount of $142,820 for the Fallon Avenue Landscape Improvement Project, City Project 16C006. Recommendation: ITEM WAS REMOVED FROM CONSENT AGENDA. L. Consideration of authorizing WSB & Associates to provide engineering services at a not to exceed price of $36,500 to update the city's Water Resource Management Plan and HydroCAD Model. Recommendation: Authorized WSB to provide engineering services at a not to exceed price of $36,500 to update the city's Water Resource Management Plan and HydroCAD model. M. Consideration of a request for amendment to Monticello Zoning Ordinance Chapter 5 and Chapter 8, Section 4 related to use, standards and definitions for Event Center, Places of Public Assembly, Personal Services, and Commercial Recreation — Indoor. Recommendation: Adopted Ordinance 719 related to use, standards and definitions for Event Centers, Places of Public Assembly, Personal Services, and Commercial Recreation — Indoor and approved Summary Ordinance 719A for publication. N. Consideration of approving an assignment of the Development Contract for Featherstone 4t' Addition from Gold Nugget Development to Novak -Fleck and credit for sidewalk improvements in the Featherstone 2nd Addition park area. Recommendation: Approved an assignment of the Development Contract for Featherstone 4th Addition from Gold Nugget Development to Novak -Fleck Incorporated and credit for sidewalk improvements in the Featherstone 2nd Addition park area. City Council Minutes — April 22, 2019 Page 3 14 O. Consideration of accepting quotes and awarding contract to Traut Companies in the amount of $97,550 for the irrigation and potable well at Bertram Chain of Lakes Regional Athletic Park. Recommendation: Approved the contract with Traut Companies in the amount of $97,550 for the irrigation and potable well at Bertram Chain of Lakes Regional Athletic Park 2A. Consideration of items removed from the consent agenda for discussion J. Consideration of rejecting all bids for the Fallon Avenue Landscape Improvement Project, City Project 16CO06 Mayor Stumpf removed the item to express his concern on the procedure of rejecting the bids and then awarding by quote on the same day. He stated that the item should have been rejected then rebid and brought back at the next meeting. Matt Leonard, City Engineer/Public Works Director, responded that there was an error with the low bidder which was 20% lower than the remaining bids and under direction of the City Attorney all bids were rejected. Since the bid prices were below $175,000 there is the option to obtain quotes instead of advertising for bids. Mayor Stumpf moved approval of rejecting all bids for the Fallon Avenue Landscape Improvement project. Councilmember Davidson seconded the motion. Motion carried unanimously. K. Consideration of accepting quotes and awarding contract to JK Landscape Construction Inc. in the amount of $142, 820 for the Fallon Avenue Landscape Improvement Project, City Project 16CO06 As in Agenda Item J, concerns were expressed about the procedure of accepting quotes. Councilmember Gabler expressed her concern about the transparency and about keeping the integrity of the bidding process. Mayor Stumpf moved approval of accepting quotes and awarding contract to JK Landscape Construction Inc. in the amount of $142,820 for the Fallon Avenue Landscape Improvement Project. Councilmember Hilgart seconded the motion. Motion carried 3-1; Councilmember Gabler voted against for reason listed above. Councilmember Fair absent. 4. Adjournment: By consensus, the meeting was adjourned at 7:23 p.m. Recorder: Jennifer Schreiber )6? Approved: Attest: Z�T_ City Administrator City Council Minutes —April 22, 2019 Page 4 14