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Highway 25 Coalition Agenda Packet 07-18-2019July 18, 2019 *7:30 am Bridge Room, Monticello City Hall To join by phone dial 605-313-5839, enter 736097#; by computer: https://ioin.freeconferencecall.com/mareschneider7 M. F_ 1. Welcome, call to order, and sign -in sheet None Chair Notes: • 2. Agenda review, changes Changes, Chair Notes: Approval • 3. Previous meeting draft minutes: June 27, 2019 Changes, Chair Notes: Approval • 4. Exercise results from June 27, 2019 meeting: Acceptance is necessary for these Acceptance Chair results to be used to20190627 RFP-euidance exercise results guide RFP contents. Notes: • 5. Treasurer's report Acceptance Treasurer Notes: 6. New Staff liaisons with consultants for admin and coordination. See presentation. Information Marc Notes: Schneider • 7. RFP guidance (Regional Economic Development and Land Use Vision and Planning Guidance Marc Framework): Staff is developing an outline and draft contents and seeks Coalition Schneider guidance on several issues. See presentation. Notes: 8. External communications -- Coalition name change per June 2019 direction: A Decision Anne number of people offered 11 ideas. Following the decision today, the new name will Carroll be used for the RFP, new website, and all future communications. See presentation. Notes: 9. External communications --Progress on Coalition website per June 2019 direction: Information Facilitator/consultant Anne Carroll and Monticello communications lead Rachel Leonard have assessed the options and are proceeding accordingly. See presentation. Notes: 10. Internal communications -- Shared Google Drive folder and new Information Anne tele/videoconferencing. See presentation. Carroll Notes: Coalition Agenda and Notes Page 1 11. Future agenda items: Decision Chair a. Final Acceptance of the SRF Study Notes: 12. Adjourn Approval Chair Coalition Agenda and Notes Page 2 Regional Meeting Coalition 18JUly2019 7:3o am, Bridge Room, Monticello City Hall Per Coalition direction at June meeting, Staff have identified the following: Liaison to facilitator/consultant Anne Carroll: Marc Schneider, Sherburne County Liaison team to planning consultant (and supporting Marc's work with Anne Carroll): Marc Schneider, Sherburne County; Angela Schumann, Monticello, Michael Healy, City of Big Lake Liaisons provide coordination, administrative support, and guidance to ensure alignment with Coalition decisions and direction Questions? RFP scope Coalition's work has evolved + FHWA/MnDOT clarified need fora comprehensive set of topics A broader planning study allows the Coalition to: ID critical regional challenges, needs, opportunities Address a full range of disciplines and topics Staff anticipates including economic development and growth, land use, environment and recreation, infrastructure, and others Deliverables will also include short- and mid-term action items across topic areas and arenas Thoughts? Geographic area Consultant will review current plans for all Coalition members and various studies covering all of Wright and Sherburne counties For the Consultant's analysis, trends, scenarios, and similar, the geographic area must be more specifically defined Augus►a Cable Briggs Lake National Wildlife Refuge Clear take / ZiMMerman Clearwater jBecker `N� 5 3d / ifl / Big bake SIC Riw�f St6wer Creek � MonCioerlo / 1 � / � Ctts�go Maple Lake' � � Albert -Ville / 51 PIIehaol / Rogers 4haven 'h Haven Annand ate French Lake Albion Center Biuffalu � 1 \ I// 9 Thoughts? Crown 5L Nowth*n Ramsey Ensuring ongoing alignment Ownership: Important for Coalition and members to "own" the results of the planning project Coalition member reps and theirgoverninq bodies must be actively engaged throughout the planning project Staff will be fully involved Other organizations + community stakeholders throughout region will be engaged by planning consultants Recommend ongoing, formal consultation with Coalition elected bodies throughout planning project (Coalition reps +planning consultants) Thoughts? Schedule for RFP and overall project RFP: Approval by Coalition on Thursday 8/8 Released by Monday 8/12 and due Thursday 9/5; likely to include page limits and range of interview dates Evaluation, interviews, and recommended firm to Coalition for decision by mid-September Contract negotiated and signed by end of Sept Immediate launch Overall project: Highly collaborative and inclusive process Likely through early 2021 Thoughts? Issues Highway 25 is no longer the "primary" focus of the Coalition's work The Coalition's scope now encompasses broad and collaborative planning efforts: economic development and growth, land use, environment and recreation, infrastructure, and others Multiple short-, mid-, and long-term efforts in all those areas will be identified The Coalition's name must more accurately reflect its current regional planning efforts Process: A variety of people offered 11 ideas Key elements of submitted ideas: Form Coalition Alliance Partnership Geographv Regional (alone or in combination) Mississippi River Communities Mid -Mississippi County names Highway 25 Elements, continued Purpose Planning Economic development Economic growth Growth/Grow Transportation Suggested final options (underlines=key differences) Coalition of Mississippi River Communities for Regional Planning Mississippi River Regional Planning Coalition Mid -Mississippi Regional Planning Coalition Regional Planning Coalition (Option: Substitute Alliance or Partnership) Exercise 1: Use dots to indicate preference Before we start: Any last-minute combinations? Place green dot on choice #1 Place yellow dot on choice #z Exercise 2: Show of hands for Coalition vs. Alliance vs. Partnership Current web -development tools allow user- created/maintained websites Monthly costs of < $30 include a new URL, site hosting, templates, support, searching, custom branding, Google Analytics to track visits, etc. Customized site design and contents using new name; all content moved from current to new site Updates and new content: Routine updates by Monticello staff/Rachel Leonard; other content by Anne Carroll and others as authorized Development and cutover will proceed quickly to support RFP process Questions? Shared Regional Coalition Google Drive folder Houses work in progress + background and reference info; allows real-time collaboration Final documents + public info promptly posted on new website to support awareness, engagement, knowledge -sharing, and transparency New teleconferencing/videoconferencing: Per info at the top of agenda, new account for Coalition supports remote participation in Coalition and Staff meetings (and other uses) Questions?