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City Council Minutes 02-28-2005MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday February 28, 2005 - 7 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Glen Posusta and Brian Stumpf. Members Absent: None 1. Call to Order and Pledge of Allegiance. Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2A. Approve minutes of February 14, 2005 regular Council meeting. TOM PERRAULT MOVED TO APPROVE THE MINUTES OF THE FEBRUARY 14, 2005 REGULAR COUNCIL MEETING. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 211. Approve minutes of February 14, 2005 Workshop Meeting. GLEN POSUSTA MOVED TO APPROVE THE MINUTES OF THE FEBRUARY 14, 2005 WORKSHOP MEETING. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Brian Stumpf added calling for a public hearing for March 28, 2005 for the 2005 Core Street Project noting that prior to the regular Council meeting a workshop was held on the proposed 2005 Core Street construction project. He added that the Council is looking at changing the scope of the project to cover West River Street from Chestnut Avenue to Otter Creek. Information relating to assessment procedures will be presented at the public hearing. Adam Hawkinson asked that consideration of the purchase of the John Deere tractor also be added to the agenda. This was added as item 413. Clint Herbst had a number of items he wanted to briefly touch on which include 1) Audio equipment in the Council Chambers. He stated that there had been some problems with the volume on the cable broadcast. 2) Runoff from the developments onto the Ted Holker property. Also drainage concerns at Eagle Court Circle and other areas. He felt these problem areas should be corrected before spring; #3) added a discussion of the Insignia development which is coming before the Planning Commission on March 1, 2005; 4) street lighting and 5) closed session to be held at the end of the regular meeting to discuss the AVR site. 4. Citizen comments, petitions, requests and complaints. Allison Oschwald, 9351 Canvasback Court stated she had sent a letter to the Council asking Council Minutes - 2/28/05 about the crosswalk at the high school. Public Works Director, John Simola stated he had talked to the City Engineer about doing a study along the whole length of School Boulevard to see where crossings would be warranted. It was suggested that the school district be contacted to see if these crossings need to be manned. They would also be looking at the existing pathways in the area to see if they are sufficient to handle pedestrian traffic. Chuck Rickert from WSB added that they are looking at this as part of the School Boulevard and are not only looking at where crossings should be but where other pathway connections should be located. Glen Posusta asked if there was sufficient lighting in this area. Chuck Rickert said that would be looked at as part of this study. Wayne Mayer thanked Allison Oschwald for bringing this matter to the attention of the Council. 5. Consent agenda. A. Consideration of new hires and departures. Recommendation: Ratify the hires and departures as identified. B. Consideration of waiving statutory liability limit for City insurance renewal. Recommendation: Council moves to not waive the monetary limits on tort liability established by Minnesota Statute 466.04. C. Consideration of approving appointment to Planning Commission vacancy and Design Advisory Team. Recommendation: Appoint Sandy Suchy to serve a three year term on the Planning Commission and appoint Stacy Schreiber to a two year term on the Design Advisory Team. D. Consideration to review Greater Monticello Enterprise Fund (GMEF) Loan No. 024 for compliance with the EDA-GMEF Business Subsidy Criteria. Recommendation: Move that the Council has determined the EDA approval of GMEF Loan No. 024 for Tapper's Holdings LLC was approved without violation of the EDA-GMEF Business Subsidy Criteria; therefore, Council supports the decision by the EDA for loan approval subject to approval of the conditional use permit by the Planning Commission on March 1, 2005. E. Consideration to approve the Business Subsidy Agreement within the Loan Agreement between the Monticello EDA and Tapper's Holdings LLC. Recommendation: Adopt the resolution approving the loan proposed to be made by the EDA in and for the City of Monticello to Tapper's Holdings LLC relating to real property rehabilitation and approving loan agreement thereto. F. Consideration to approve the Business Subsidy Agreement within the Contract for Private Redevelopment between the Monticello HRA, Tapper's Holdings LLC and Strategic Equipment and Supply Company. Recommendation: Approve the Business Subsidy Agreement within the Contract for Private Redevelopment between the 2 Council Minutes - 2/28/05 Monticello HRA, Tapper's Holdings LLC and Strategic Equipment and Supply Corporation. G. Consideration of a resolution declaring the City's official intent to reimburse itself for certain expenditures from the proceeds of bonds to be issued by the City. Recommendation: Adopt a resolution declaring intent to reimburse expenditures from the proceeds of a bond covering the various projects outlined. H. Consideration of approving 3/2 beer license for men's softball league at City ballfields. Recommendation: Grant a 3/2 beer license for the men's softball league at the City ballfields contingent upon receipt of the necessary insurance documents and payment of license fees. I. Consideration of adopting a policy regarding wire transfers. Recommendation: Adopt the wire transfer policy as presented. J. Consideration of authorizing city representatives to Joint Planning Board to select a County Board representative. Recommendation: The Council moves to authorize the County Board to appoint a representative to the Monticello Joint Planning Board. K. Consideration of authorizing distribution of EAW for a 30 day comment period for the Hidden Forest/Sunset Ridge Development. Recommendation: Authorize the distribution of the EAW for the 30 day public comment period to the required agencies. L. Consideration of approving Change Order #1 for TH 25/School Boulevard Traffic signal. Recommendation: Move to approve Change Order No. 1 in the amount of $727.64 for Granite Ledge Electrical Contractors, Inc. M. Consideration of signal justification reports for CSAH I-94 ramps and CR 39/CR75. Recommendation: Approve Signal Justification Reports for staff execution. N. Consideration of approving one day charitable gambling license for Open Trails ATV Club at the Monticello VFW Post. Recommendation: Adopt a resolution authorizing the State Gambling Control Board to issue the one day charitable gambling license for Open Trails ATV Club at Monticello VFW Post #8731. O. Consideration of modification to Municipal State Aid System by adding and reevaluating mileage. Recommendation: Approve the proposed resolution to remove Locust Street, 4th Street and Walnut Street from the MSAS system and designate a portion of Washington Street, Oakwood Drive, Edmonson Avenue, Chelsea Road and Fallon Avenue as MSAS additions for the year 2005. P. Consideration of setting public hearing date for 2005 Core Street Project No. 2005-1 C as amended. Recommendation: Approve setting March 28, 2005 as the public J Council Minutes - 2/28/05 hearing date on the 2005 Core Street Project No. 2005-1C as amended in scope. Items 5K, 5B and 50 were asked to be removed from the consent agenda. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS 513, 5K AND 50 AND THE ADDITION OF ITEM 5P. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. SB: Tom Perrault asked what the cost was to the City for the additional $1,000,000 in excess liability coverage. Jeff O'Neill said he would check into this. TOM PERRAULT MOVED TO TABLE ITEM 5B PENDING RECEIPT OF THIS INFORMATION. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. SK: Brian Stumpf stated that on the EAW for Hidden Forest/Sunset Ridge it shows a street going through private property. It was noted there is no agreement between the developer and property owner for the purchase of land needed for the street. Brian Stumpf suggested that approval be contingent upon the developer and City Engineer working with the property owner on the location of the street. Clint Herbst asked who was paying for the EAW and was informed the developer was covering the cost. Tom Moores, 748 101St Avenue. NW spoke to the Council stating the property that is affected by the proposed street belongs to his son who was not able to attend the meeting. He indicated that the developer had asked his son if he was interested in the selling the land. His son came up with an asking price but at that time the developer indicated that they were not interested in the property. Tom Moores questioned how the street location could show up in a public document when there was no agreement between the property owner and developer on placing it there. John Simola stated that if EAW goes forward like this, it may not be valid. He suggested not going ahead with the EAW. It was also noted that from the drawing it appears that Haug Avenue would be eliminated. BRIAN STUMPF MOVED TO TABLE ITEM 5K AND HAVE IT BROUGHT BACK AT SUCH TIME AS THE ISSUE OF THE STREET LAYOUT HAS BEEN RESOLVED BY THE CITY ENGINEER AND DEVELOPER. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. SO: Glen Posusta questioned why the segment of Oakwood Drive to Cedar Street was included in the MSAS system. Jeff O'Neill stated it would make this short street segment between TH 25 and Cedar Street eligible for state aid funding. 11 Council Minutes - 2/28/05 GLEN POSUSTA MOVED TO APPROVE THE RESOLUTION TO REMOVE LOCUST STREET, 4TH STREET AND WALNUT STREET FROM THE MSAS SYSTEM AND DESIGNATE A PORTION OF WASHINGTON STREET, OAKWOOD DRIVE, EDMONSON AVENUE, CHELSEA ROAD AND FALLON AVENUE AS MSAS ADDITIONS FOR THE YEAR 2005. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Public Hearing - Consideration to approve a resolution adopting a modification to the Redevelopment Plan for Central Monticello Redevelopment Project No. 1 and establishing TIF District No. 1-33 therein and adopting a TIF Plan therefor. Mr. Todd Hagen from Ehlers & Associates, financial consultants for the City and the HRA provided the background information on this item. The City is being asked to a hold a public hearing and approve the redevelopment plan and establishment of a TIF District for Tapper's Holdings LLC. The purpose of the plan is to facilitate the construction of a 25,000 sq. ft. warehouse addition to the building owned by Tapper located by Edmonson Avenue and Dundas Road (former site of H -Windows). The addition will be rented to a food supplies distribution dealer and would create 40 full-time jobs. The appropriate taxing districts received a copy of the TIF Plan 30 days prior to the hearing. No comment has been received from any of the taxing districts. Mayor Herbst opened the public hearing on the modification to the redevelopment plan and the establishment of TIF District #1-33. No one present spoke for or against the proposal. Mayor Herbst then closed the public hearing. The Council had general questions on who would be utilizing the addition, whether the 40 new jobs are local or whether this would include transfers from the firm's St. Cloud branch, and what happens if there is a default. BRIAN STUMPF MOVED TO APPROVE THE RESOLUTION ADOPTING A MODIFICATION TO THE REDEVELOPMENT PLAN FOR CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO. 1 AND ESTABLISHING TIF DISTRICT NO. 1-33 THEREIN AND ADOPTING A TIF PLAN THEREFOR. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Public Hearing - Continuation of public hearing 7t" Street/Highland Way Project No. 2004-02 and ordering project. This public hearing was continued from the February 14" meeting. Chuck Rickert from WSB & Associates stated the reason the hearing was continued was so that the apartment complex could be notified and included in the proposed assessment for the traffic signal. Chuck Rickert provided a quick overview of the proposed project. He noted that it was proposed to include the apartment complex because they were rental units and in other areas such as garbage collection, the City treated apartments as property. Chuck Rickert noted the traffic generated by the apartment complex was low and the total assessment proposed for the apartments was $600. 5 Council Minutes - 2/28/05 Mayor Herbst opened the continued public hearing. Hilary Hoglund 23507 176th, Big Lake, had a question on the property at the westerly end of the project area. Her concern was the driveway access to the Gladys Hoglund residence. The property lost its access to CSAH 75 and a driveway was put in on the frontage road that goes in front of the car wash. This has created a hazardous situation in that there is not sufficient room to come onto the frontage road and signal your intentions of turning into the driveway. She felt the situation would be aggravated by the installation of a signal light. She is concerned that with the light being so close to the driveway it is a hazard for those turning into the driveway and conversely a difficulty to safely access the semaphore from the property. Clint Herbst stated that in order to make a safer access the City would almost have to shut off access from Hart Blvd to CSAH 75 which he felt would devalue the Hoglund property. Brian Stumpf said he didn't know if there was anything that could be done to rectify the situation. Hilary Hoglund stated that she would like some assurance that they could work with the City on this when the property is sold. Mayor Herbst closed the public hearing. Glen Posusta stated his belief that the apartment complex should be assessed like other properties. Tom Perrault said the apartment complex cannot rent any more apartments or generate any more income because the interchange and traffic signal is present so he didn't feel the apartments should be included in the assessment. CLINT HERBST MOVED TO ORDER THE PROJECT AND AUTHORIZE THE PREPARATION OF PLANS AND SPECIFICATIONS FOR STREET AND UTILITY IMPROVEMENTS FOR 7TH STREET AND HIGHLAND WAY SUBJECT TO THE DEVELOPER UPFRONTING THE NECESSARY FUNDING FOR THE PREPARATION OF PLANS. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH TOM PERRAULT VOTING IN OPPOSITION. 9. Consideration of authorizing the Park Department to go ahead with the preparation of concept plans for the Ellison Park bathrooms. Parks Superintendent, Adam Hawkinson submitted information regarding the options looked at in considering improvements to the restrooms at Ellison Park. After looking at the various options, he felt that the best option and most cost efficient was to replace the existing restrooms. While reviewing building options he came across a firm that makes precast concrete block buildings including the roof. The benefit of this type of structure is its durability and ease of maintenance. The staff and Parks Commission felt that since Ellison Park is the City's premier park, it should have facilities that were ADA compliant and aesthetically complementary to what was existing at the park. Adam Hawkinson showed pictures of the various designs for the precast building. He noted that the existing building would have to be removed and some additional footings poured before the precast building was erected. The units come in two stall ($68,000) or three stall ($75,600). He noted that Three Rivers Park System has gone with this type of unit for the past several 0 Council Minutes - 2/28/05 years and has had good experience with them. They are easy to maintain and more vandal resistant. Wayne Mayer asked about the magnetic door locks and the time activation for the locks. Glen Posusta questioned spending $90,000 for facility that was locked most of the time. Wayne Mayer asked if the time activated locks were going on all the restrooms. Adam Hawkinson indicated that they were in the process of switching over to them. Glen Posusta stated he didn't believe in spending the extra money just because of vandalism. He stated that the existing restrooms were not in bad enough condition to warrant replacement. Clint Herbst asked if this work was budgeted for. Adam Hawkinson said it was covered in the 2004 budget and they asked that these funds be carried forward. Clint Herbst felt that the Council should look at the existing restrooms in Ellison Park. Wayne Mayer asked Adam Hawkinson if the restrooms were in need of replacement. Adam Hawkinson stated there is no electricity to the building and cited other problems with the existing restrooms. Tom Perrault stated that since Ellison was rented for weddings and other occasions was there a need for an enclosed area that could be used on rental occasions. Tom Perrault suggested a cost/benefit analysis, Wayne Mayer asked for a time frame from getting the restrooms ordered to getting them installed. Adam Hawkinson said he would get that information but he felt it could be done by Riverfest. WAYNE MAYER MOVED TO TABLE AUTHORIZING PREPARATION OF CONCEPT PLANS FOR THE ELLISON PARKS RESTROOMS UNTIL ADAM HAWKINSON HAS OBTAINED THE ADDITIONAL INFORMATION. GLEN POSUSTA MOVED NOT TO AUTHORIZE PREPARATION OF PLANS FOR THE ELLISON PARK RESTROOMS AT THIS TIME. Clint Herbst stated there was a motion by Wayne Mayer on the floor. Brian Stumpf asked what more information was the Council looking for. Clint Herbst said it was primarily to look at the site and go over the information provided. BRIAN STUMPF SECONDED THE MOTION OF WAYNE MAYER. MOTION CARRIED WITH GLEN POSUSTA VOTING IN OPPOSITION. 10. Consideration to discuss alternatives and identify a course of action for continuation of 2005 and 2006 Heartland Express public transit services. Deputy City Administrator, Jeff O'Neill provided background information on this item stating the City Council is being asked to provide direction for transportation needs within the city. Earlier the Council had the option to go with RiverRider for their transportation needs or continue to operate on its own. Jeff O'Neill outlined the basis for the previous Council's decision that the City continue to operate their own system. The three options available to the City were discussed which include the City hiring a Transit Coordinator to administer the 7 Council Minutes - 2/28/05 operation of the system; have RiverRider and the City coordinate the operation of the system in 2005 with a merger taking place in 2006 and the third option would be for the City to administer the system in 2005 with a merger with RiverRider to take place in 2006. Jeff O'Neill outlined some of the pluses and minuses of each option. Clint Herbst noted that the previous Council opted to maintain the system because of local control. He felt because of the economics it did not make sense to continue with the present contract. He felt RiverRider would be more efficient. Tom Perrault questioned the change in ridership. Wayne Mayer asked about the federally mandated safety plan. Sue Siemers, MnDOT said that if the City moves forward and approves a resolution merging with RiverRider in 2006 she would work with the City and RiverRider to come up with a plan. She stated that because of compliance issues they have had with the City for many years, this has come to a head. Sue Siemers said the management plan process starts the first of June so they need this time to make the transition. BRIAN STUMPF MOVED TO CONTINUE CITY ADMINISTRATION OF HEARTLAND EXPRESS FOR THE BALANCE OF 2005 AND TO AUTHORIZE A JANUARY 2006 MERGER WITH RIVERRIDER TRANSIT AND TO AUTHORIZE LIMITED MERGER RELATED ADMINISTRATION TO BE COMPLETED BY RIVERRIDER TRANSIT. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 11. Consideration of renewal of mowing contract with Carefree Lawn Services. John Simola, Public Works Director, provided information to the Council on the previous. contract the City had with Carefree Lawn Service. Carefree Lawn Service has had the contract from 1995 and they are proposing to offer a three year contract with an increase of 3% over the previous contract price. John Simola noted the areas that are maintained by Carefree Lawn Service which includes the library, the municipal liquor store, the fire hall, the cemetery and any mowing required by the enforcement of the blight ordinances. The blight/nuisance mowing is billed to the City by Carefree and the City in turns bills the property owner. Brian Stumpf felt it was a good idea to lock in prices for three years. Glen Posusta said the wages of city employees have gone up considerably more than that so he thought maybe they should look at having more of the services contracted out. He felt it would be more cost efficient than the City investing in more new equipment. Clint Herbst suggested looking at this again before this summer when the seasonal workers are hired. He too felt the City could contract these services out. John Simola indicated he has a map showing all the areas the City maintains which he felt the Council might be interested in seeing since it would show how much mowing is involved. Glen Posusta asked if the City could renew the contract and have John Simola and the contractor get together and work out prices on other areas that could be E'1 Council Minutes - 2/28/05 added to the contract. The Council felt there should be a cost analysis of the cost efficiency of staff -vs- private contractor doing the mowing.. BRIAN STUMPF MOVED TO ACCEPT THE OFFER FROM CAREFREE LAWN SERVICE TO EXTEND THE EXISTING CONTRACT FOR THE NEXT THREE YEARS BEGINNING APRIL 2005 WITH A 3% INCREASE ON THE EXISTING CONTRACTS RATES TO BE EFFECTIVE FOR THE FULL THREE YEARS OF THE CONTRACT UNTIL APRIL 2005 AND TO DIRECT STAFF TO WORK WITH CAREFREE LAWN SERVICE TO DETERMINE IF OTHER MOWING AREAS SHOULD BE ADDED TO THE CONTRACT. GLEN POSUSTA SECONDED THE MOTION. Wayne Mayer asked about the fact that this contract has been place for 10 years. At what point should the contract be offered for bid. City Attorney, Tom Scott stated that it is not the length of the contract but the amount of the contract that needs to be considered. $50,000 is the dollar figure that requires the city to enter into competitive bidding. The estimated annual contract price here is $17,500. Tom Scott suggested to committing to a two year contract with an option on the third year. That way the City would be under the $50,000. There was some discussion on whether this would be agreeable to the contractor. BRIAN STUMPF AMENDED HIS MOTION TO APPROVE A TWO YEAR CONTRACT WITH CAREFREE LAWN SERVICE AT A 3% INCREASE OVER THE CURRENT RATE WITH AN OPTION FOR A THIRD CONTRACT YEAR. GLEN POSUSTA SECONDED THE AMENDED MOTION. The contractor questioned if on the third year if his rates could go up. He felt he was being left out in that it was the City who held the option to renew. Wayne Mayer suggested going for two years and then coming back and going for another two years if the price was reasonable. The contractor indicated he was okay with leaving the option year in the motion. UPON VOTE BEING TAKEN, MOTION CARRIED UNANIMOUSLY. 12. Consideration of accepting feasibility report for Hillside Farms Outlet, Project No. 2004-7C.Hillside Farms Outlet Phil Elkins from WSB & Association gave a presentation on the proposed project. The need for this project came about as a result of the Spirit Hills and Hillside Farms developments east of Fenning Avenue. The issue was how this area was going to drain. Originally the area was to drain west to the TH 25 watershed. Because this eastern portion of watershed could not be connected to the TH 25 outlet at the, they had to look at alternatives ways to drain the site. The most cost effective storm sewer outlet for this area would be through the Rolling Woods pond. The runoff from the Hillside pond could go to the Rolling Woods pond but there is not a large enough easement in Rolling Woods for the storm sewer pipe and there are also some problem with elevations. There is no easement on the unplatted property of Ted Holker lying to the south and there are some trees on the Holker property that would be affected by storm sewer 9 Council Minutes - 2/28/05 pipe construction. WSB & Associates looked at two options. One option would be to obtain an easement across the Holker property and construct the storm sewer pipe using open cut construction. Mr. Holker said he would give them an easement if the storm sewer would service his property as well. Everything from the Holker property would drain to the SW corner of the Hillside Farms plat and then to the east to the Rolling Woods pond. The second option was to utilize a combination of open cut and directional boring which would keep the storm sewer pipe on city owned easement. Fig #2 is designed to use a combination of open cut and directional boring methods laying the pipe in such a way as not to disturb the trees and require only a temporary easement from Ted Holker. Glen Posusta asked the time it would take for construction. Phil Elkin said 2-3 weeks. Glen Posusta asked if anyone had talked to Ted Holker. Phil Elkin said that the have met with him. Ted Holker said he wouldn't give an easement but the City could purchase it from him. The cost would be $10,000 an acres for a drainage easement. Glen Posusta asked why this work wasn't done when Hillside Farms was constructed. Bret Weiss said Ted Holker is not at a point where he is interested in developing his property so it seems that the option to keep the pipe all on city owned easement would be the route to go. The open cut method would be less expensive but it would require a permanent easement The Council questioned the trees. It was noted that the were fence lines trees. Phil Elkin said the cut in the area of the trees would be about 20' deep. Glen Posusta asked why this was not done prior to any housing being there. Bret Weiss said it was planned out but there was not enough time prior to Hillside Farms being constructed to put it in . Wayne Mayer asked about Lots 8,9 & 10 on Badger Circle and whether this would bring an increase in their water problems. Bret Weiss said Rolling Woods does not run their water through Carlisle Village. Water leaving Hillside Farms pond would be the same amount as that leaving the Rolling Woods pond. Rolling Woods pond goes to Briar Oakes and eventually to the Gillard Avenue storm sewer pipe. Clint Herbst noted that there is water from the Monte Club which also goes into the Rolling Woods development. Bret Weiss said there is a catch basin in the back yard so the property should not be flooding. The catch basin is on the property line between Hillside and Rolling Woods. A berm was put in place and it flooded the area. Clint Herbst asked if the water could be diverted back. Glen Posusta asked why the storm sewer and catch basins were not in the street. John Simola stated he does not encourage the placement of catch basins in back yards. Bret Weiss said certain types of housing and sloping require catch basins in the back yard. Bret Weiss said most of the outlets are in the street. John Simola said his concern with the catch basin in the back yar is the storm sewer pipe freezing and putting the house in danger of flooding. John Simola said there is a balance between a nice house and having a good operating storm sewer system. Glen Posusta questioned the temporary pipe. He was informed the construction easement was temporary but the pipe was permanent. Phil Elkin said this was one area in the City where there is no infiltration. Wayne Mayer asked which was the least expensive route and Phil Elkin indicated Option #1, open cut construction was the least expensive but would require a permanent easement. Wayne Mayer also questioned what appeared to be discrepancies in the cost of the pipe between the open cut construction option and the directional boring option. Phil Elkin indicated that the price in option 1 was for the open cut method for a 12" pipe and that the cost of installation. Because the open cut included 20' cuts the cost was different than for option #2 10 Council Minutes - 2/28/05 which was the directional boring. He noted there would also be differences in prices for manholes depending on which type of construction was used. Glen Posusta asked why the City was putting in a temporary pipe and then a permanent pipe. Phil Elkin said although a lighter weight pipe is used in boring this can be a permanent pipe. He noted that since they are going along the property line it would require only a temporary easement over the Holker property. Glen Posusta asked how many back yards would be disrupted. Phil Elkin said as few as possible noting that many of the lots in Hillside farms are vacant and only a few lots in Rolling Woods would be affected. BRIAN STUMPF MOVED TO ACCEPT THE FEASIBILITY REPORT FOR CONSTRUCTION OF A STORM SEWER OUTLET FOR THE HILLSIDE FARMS WATERSHED PROJECT 2004-07C AND TO AUTHORIZE THE PREPARATION OF PLANS AND SPECIFICATIONS TO CONSTRUCT A STORM SEWER OUTLET FROM THE HILLSIDE FARMS REGIONAL POND TO THE ROLLING WOODS POND USING OPTION 2 (DIRECTIONAL BORING) AS DETAILED IN THE FEASIBILITY REPORT. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Added Items: Drainage: Clint Herbst said that some of the drainage problems had been discussed but he felt that he, John Simola and Bret Weiss should look at some of these areas to see if something can be done to keep them from becoming a problem in the spring. Clint Herbst will set up a meeting time. Lighting: Clint Herbst looked at the street lights in the various developments and felt the City was putting in too much decorative lighting. The intensity of light did not seem as great so perhaps more light standards are needed. John Simola said the developer has been allowed to select the type of light and most of the developers have been going with the ornamental light rather than the cobra. John Simola suggested talking to Darrin Lahr about getting prices for the lights. Wayne Mayer asked what standards were in place and John Simola said 100 watts is the standard. John Simola felt the colonial light design does not generate the same amount of light as the cobra. Insignia Clint Herbst brought this up because it will be coming before the Planning Commission on March 1, 2005. His concern is about the 300 apartment units that are proposed. Clint Herbst questioned whether this was the appropriate area for apartments and whether it met the provisions of the comprehensive plan for this area. Tom Perrault felt there was too much park land. Clint Herbst noted the amount of park land was reduced when it was proposed to take the apartments out. The apartments are back in the plan but the amount of park land has not changed. Clint Herbst wanted to pass on to the Planning Commission that the City was not in favor of 300 apartments. Clint Herbst said although Jeff O'Neill felt these would be upscale apartments that doesn't mean that is what the market will supply. Tractor — Adam Hawkinson brought information on the tractor that the Council had discussed but did not approve at the last meeting. He stated the tractor is not intended solely for mowing. The purpose of this tractor is to maintain the ballfields including aeration. It has more uses than what the Council was informed of. The tractor will also be used for snow removal purposes. The tractor would replace the Bolens which is 24 years old and has a book value of $1200. Adam Hawkinson emphasized that 11 Council Minutes - 2/28/05 this was a multi -functional piece of equipment. Adam Hawkinson noted the tractor had 4 wheel drive. 20% of the proposed tractor use would be for aerating the ballfields and the other time it would be used in the parks or for snow removal. Glen asked about the blower and cab attachment. Adam Hawkinson said this equipment would be used for maintenance of 5' sidewalk. Glen Posusta stated that is seemed like the bike paths get plowed before the road. Adam Hawkinson said the pathways are 8-10' and can be cleared with the skid steer but this unit can be used on the sidewalks. BRIAN STUMPF MOVED TO AUTHORIZE PURCHASE OF THE JOHN DEERE TRACTOR AND TO AUHORIZE PUTTING THE BOLENS UP FOR BIDS. Clint Herbst asked whether he or Brian Stumf could make a motion on this since they made and seconded the motion on the previous decision on the tractor which failed to pass. Tom Scott said it was a matter of whether the Council was reconsidering the previous motion or considering this as new item that was being brought up. Since this was added on at the beginning of the agenda because there was new information, Tom Scott felt it could be considered a new motion and therefore any of the Council could make the motion. CLINT HERBST SECONDED THE MOTION WITH SOME DISCUSSION. Clint Herbst said if the purchase of this piece of equipment passes, the City should remove some of the useless equipment in the fleet. Clint Herbst noted this item was budgeted and didn't feel he should reprimand anyone for trying to save money. Wayne Mayer asked about coming up with contributions from any of the associations that use the fields to help defray the cost of equipment. Adam Hawkinson said he had a verbal commitment of $200/year for 10 years from one group. Tom Perrault said although money for this was budgeted just because it was in the budget didn't mean it had to be spent. Wayne Mayer agreed saying that just because an item is in the budget didn't mean that he as a member of the new Council wouldn't vote against purchasing it. MOTION CARRIED WITH GLEN POSUSTA VOTING IN OPPOSITION. 13. Consideration of approving payment of bill for February. There were questions on bills relating to garbage carts, contractor work on q pond in Jefferson Commons, supplies purchased from Boise Cascade, and a purchase of pens by Hi -Way Liquor. Clint Herbst indicated that he was of the understanding that all supplies were to purchased locally. TomPerrault questioned the need for the memberships in the various organizations as there were quite a number of them and he questioned the value the City receives from them. BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILLS FOR FEBRUARY. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Clint Herbst closed the regular meeting at 9:45 p.m. so that the Council could meet to discuss legal action involving the AVR site. The regular meeting was reconvened at 10:29. 12 Council Minutes - 2/28/05 BRIAN STUMPF MOVED TO ADJOURN TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary s 13