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City Council Minutes 07-25-2005MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday July 25, 2005 - 7 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Glen Posusta and Brian Stumpf Members Absent: None 1. Call to Order and Pledge of Allegiance. Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2. Approve minutes of July 11, 2005 regular Council meeting. Wayne Mayer clarified language on page 12 of the minutes adding the following: "Some of like to talk a lot, others of us up here listen and absorb before we make a decision, and my comment is this: If we have ordinances on the books that are unenforceable do one of two things; get them off the books or let's amend them and make them right." Tom Perrault stated that he was not the one who asked if the pavers were going to be done as a change order to the contract and he indicated there were some typographical errors to be corrected. TOM PERRAULT MOVED TO APPROVE THE MINUTES OF THE JULY 11, 2005 REGULAR COUNCIL MEETING WITH THE CORRECTIONS NOTED. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Setting up times to interview candidates for the City Engineer and Building Inspector position was added to the agenda. John Simola added placement of benches donated by the Rotary Club. 4. Citizen comments, petitions, requests and complaints. Carrie McDougall, 101 Hillcrest Circle came before the Council regarding comments that were made at the July 11, 2005 meeting. She stated that she was at the July 11, 2005 Council meeting and during discussion of recreational vehicles and semis on residential property, Councilmember Posusta made what she felt were disparaging remarks about people who live in trailer courts. Ms. McDougall felt Councilmember Posusta should apologize for those remarks. Glen Posusta responded that there is a connotation associated with those who live in trailer parks. Ms. McDougall said she wanted to know why he said what he did. Did he feel trailer park residents were second class citizens. Glen Posusta replied that is typically how they are perceived. The perception is out there among the people and whether the perception is accurate or not, that is the perception that is out there. Council Minutes - 7/25/05 Carrie McDougall felt he owed the residents an apology especially the residents of the mobile home parks. Clint Herbst stated that since it did not appear that Councilmember Posusta was going to apologize, the Council was not going to spend any more time on this item. 5. Consent agenda. A. Consideration of new hires and departure. Recommendation: Approve hires and departures as identified. B. Consideration of approving agreement with BNSF for signal system interconnect wires along CSAH 18. Recommendation: Approve entering into a license agreement with BNSF railroad company for the placement of electrical conduit under railroad as part of the CSAH 18 improvement. C. Consideration to approve a resolution calling for a public hearing by the City Council on the proposed adoption of a modification to the Redevelopment Plan for Central Monticello Redevelopment Project No. 1 and the proposed establishment of TIF District No. 1-35 therein and the adoption of a TIF Plan therefore. Applicant: Masters Fifth Avenue Inc. Recommendation: Approve a resolution calling for a public hearing by the City Council on the proposed adoption of the modification to the Redevelopment Plan for Central Monticello Redevelopment Project No. 1 and the proposed establishment of TIF District No. 1-35 therein and the adoption of the TIF Plan therefor. D. Consideration to approve a resolution calling for a public hearing by the City Council on the proposed adoption of a modification to the Redevelopment Plan for Central Monticello Redevelopment Project No. 1 and the proposed establishment of TIF District No. 1-36 therein and the adoption of a TIF Plan therefore. Applicant: Rocky Mountain Group, LLC. Recommendation: Approve a resolution calling for a public hearing by the City Council on the proposed adoption of the modification to the Redevelopment Plan for Central Monticello Redevelopment Project No. 1 and the proposed establishment of TIF District No. 1-36 therein and the adoption of the TIF Plan therefor. E. Consideration of adopting a resolution annexing into the City that property that comprises the proposed Monti Club development. Recommendation: Approve the resolution annexing the property making up the Monte Club development (213-100-241100,213- 100-241102, 213-100-241103 and213-100-134400) which is contiguous to the city limits. F. Consideration of approval of final plat of Featherstone Second Addition. Recommendation: Approve the Featherstone Second Addition final plat, subject to compliance with the City Engineer's recommendations for site development and to approve the Featherstone Second Addition development agreement. G. Authorize preparation of feasibility study to extend utilities to Hidden Forest and Sunset �i Ridge Development. Recommendation: Authorize the preparation of a feasibility study 7 Council Minutes - 7/25/05 for extending utilities to the Hidden Forest and Sunset Ridge developments subject to the developer providing a $14,000 deposit to pay for the field survey and completion of the study. Wayne Mayer asked that item #513 be pulled from the agenda and Brian Stumpf requested that item 45E be discussed with agenda item #12. Wayne Mayer then stated that if he could get clarification on #513 it may not need to be pulled. Wayne Mayer asked if this was a good time to be laying conduit for a future fiber optic system along CSAR 18. Bret Weiss responded that it could be done but the City would need to get an additional permit from BNSF for the work. Since the work being done under this agreement is not being open cut and since the conduit for fiber optic would require a separate permit from BNSF it was felt there was no advantage in doing the conduit work for the fiber optic system at this time. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH ITEM #5E BEING CONSIDERED WITH ITEM 412 A CONDITIONAL USE PERMIT FOR CONCEPT STAGE PLANNED UNIT DEVELOPMENT FOR MONTE CLUB VILLAS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from consent agenda for discussion. None. 7. Continued public hearing to consider to adopt a resolution for modification to the Redevelopment Plan including the boundary lines for Central Monticello Redevelopment Project No. 1 and the proposed establishment of a TIF District No. 1-34 therein and adopting a TIF Plan therefore. Applicant: City of Monticello. Mark Ruff of Ehlers and Associates provided background information on establishment of the TIF district. It is a renewal and renovation district that includes the existing Dahlheimer Distributing site and AVR site. New construction will take place on part of the property comprising the TIF district but not on the AVR site. The TIF district is being established to help the City pick up costs for the interchange improvement and will not be used to make any payments to developers. LHB prepared a report on the site detailing if the parcels meet certain requirements for establishment of a TIF District. One of the requirements is that 20% of the buildings must be substandard. LHB found that two out of the three buildings met the substandard test. A coverage test was also done which determines if at least 15% of the land area contains, building streets, utilities or parking lots. The district meets the 15% criteria. Mayor Herbst reiterated that the TIF funds were going to be used by the City to pick up costs related to the interchange improvement. Mayor Herbst asked if there was any comments from the public at this continued public hearing. No one present spoke for or against the establishment of the TIF District. Mayor Herbst then closed the public hearing. J Council Minutes - 7/25/05 Brian Stumpf asked if the land acquisition cost exceeds $3,000,000 where would the additional funds come from. Mark Ruff explained that there is flexibility in the plan that would allow line items in the budget to be adjusted so if land acquisition costs were higher, other line items could be reduced. Brian Stumpf asked if this is an overlapping district as he believed St. Benedict's site received TIF funds. Mark Ruff said St. Benedicts was in the overall district planning area but it was not an overlapping district. He added that there is limited activity that can take place on raw land that qualifies for TIF. Clint Herbst asked about the "but for" test. Mark Ruff noted that the land cost and the risk that goes along with eminent domain proceedings were factors. TIF funds would help mitigate these risks for the City. If the Council believed the land costs were too high and there were other financial risks to the City would the City have done the interchange improvement project without establishing a TIF District. Wayne Mayer asked if there was a reason why the TIF district did not include the lots on the other side of Highland Way. Mark Ruff indicated there were no improvements in that area so only the southeasterly portion is covered in the TIF District. WAYNE MAYER MOVED TO APPROVE A RESOLUTION ADOPTING A MODIFICATION TO THE REDEVELOPMENT PLAN FOR CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO. 1 AND ESTABLISHING TIF DISTRICT NO. 1-34 THEREIN AND ADOPTING A TIF PLAN THEREFOR. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Public Hearing and consideration of certifying delinquent utility accounts for lst quarter 2005 to County Auditor. City Administrator, Rick Wolfsteller provided background information on the delinquent utility accounts proposed to be certified. Brian Stumpf questioned the amount for one of the accounts listed. Rick Wolfsteller indicated that it was an abandoned house that apparently had a water main leak which was why the water usage was so high. Brian Stumpf stated that even without that account the number of delinquent accounts and delinquent amounts were higher than in the past. Mayor Herbst opened the public hearing. No one was present to speak for or against the proposed certification of delinquent utility accounts. Mayor Herbst then closed the public hearing. BRIAN STUMPF MOVED TO ADOPT THE ASSESSMENT ROLL FOR DELINQUENT UTILITY CHARGES AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 11 Council Minutes - 7/25/05 9. Review of audit report for year ending December 31, 2004. Since the auditor was not present at this time, the Council delayed the review of the audit report. 10. Consideration of awarding bids on 2005 bond sale. Mark Ruff and Todd Hagen from Ehlers and Associates provided information on the bond sale. The City is issuing $25,150,000 in general obligation bonds. A good portion of this bond issue is going to fund the interchange improvements as well as other infrastructure improvements. Mark Ruff stated the City's A2 rating was reaffirmed by Moody's Investors as they were able to understand how the interchange would provide benefit to the City. The City was able to get insurance on the bond issue which broadens the market for the bond sale and provides an equivalent triple A rating. Three bids were received on the insurance. The insurance cost for the bonds would be $100,000. In turn having the bonds insured reduces the interest cost by approximately 2.5% which is ten times the amount of the insurance cost. Todd Hagen reviewed the bids on the bond sale and recommended that the City award to the lowest bidder and adopt the resolution. Seven bids were received with Prager, Sealy & Company LLC from New York being the low bidder. Interest on the bonds ranged from 3.8283% to 4.0378% with Prager, Sealy & Company LLC having a true interest cost of 3.8220%. The closing date for the bond sale is August 17, 2005 at which time the City will receive the proceeds from the bond sale. Mark Ruff added that although the $25,150,000 was a large bond issue for the City only about 10% of the revenue needed to pay off the bonds would be coming from tax levies. Trunk funds, assessments and participation by the County and State would be other funding sources. GLEN POSUSTA MOVED TO AWARD THE SALE OF $25,150,000 GENERAL OBLIGATION BONDS TO PRAGER, SEALY & COMPANY LLC AS RECOMMENDED BY EHLERS AND ASSOCIATES. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Review of audit report for year ending December 31, 2004. Rick Borden and Stephanie Gertken from Larson Allen were present to review the audit report with the City Council. Rick Borden stated that the auditors had requested and received an extension from the state for submission of the 2004 audit report for the City. He added that next year the audit work would start about two weeks early and then it should not be necessary to request an extension. Rick Borden noted that for some of the new Councilmembers this is the first time they have seen the audit report format that incorporates the changes required by GASB 34. He noted that the report breaks out the business type activities of the City, such as the sewer fund, water fund and liquor store, from the governmental activities. Rick Borden indicated that governmental G Council Minutes - 7/25/05 activities are not self sufficient. The net assets for the City's business type activities increased from $70,654,694 in 2003 to $81,997,715 in 2004. One thing that is considered in looking at the financial health of the City his how many months of expenditures are in the general fund balance. In 2003 the City had 10.41 months available in 2004 it was 8.3 months. It was felt that six months reserve was what was reasonable to have on hand. If it was less than that, it would be something the City would want to look at. With the City getting their primary revenue sources in July and December, the reserve is necessary to prevent cash flow problems. Rick Borden stated that are deficit fund balances in the Capital Project Fund ($94,945) and the Orderly Annexation Special Revenue fund ($59,773). These deficits will be cleared up through future tax levies. He added that the general fund and community center fund the expenditures were in excess of the budgeted amounts. Rick Borden reviewed the proprietary fiends which include liquor, sewer, water and cemetery. Glen Posusta asked about the amounts listed for professional services stating that in 2003 the City was way off between what was budgeted for professional services and what was expended. Rick Wolfsteller stated that money to cover professional services of the engineer and planner is collected and held in escrow. There is a gap between when the money is collected and when it is expended. He also added that it is difficult to estimate the cost for professional services since it is not known what projects the City will undertake each year and how much private development will take place. Rick Wolfsteller stated that these deposits do not show up in the general fund but shows up as an asset account. Rick Borden stated that part of the audit is the legal compliance audit. Six categories are to be tested for compliance: 1) contracting and bidding; 2) deposits and investments; 3) conflicts of interest; 4) public indebtedness; 5) claims and disbursements and 6) miscellaneous provisions. The one item noted by Mr. Borden was that the City did not turn over unclaimed checks to the Department of Commerce. He added that was not a major item and was one that was found fairly often in their audits of cities. Mr. Borden briefly discussed segregation of duties both at city hall and at the liquor store. Segregation of duties dictates that those employees who have access to cash, should not be able to access accounting records, record transactions or make journal entries. It is not always feasible for a city the size of Monticello to staff additional employees to meet this segregation of duties. However, the City needs to be aware of the risks of having too many financial responsibilities and duties in the hands of one employee. He noted that the City is working with the liquor store to make sure as much as possible that there is segregation of the duties. He also noted that when the liquor store increased the amount of the balance in the change fund that increase should have been approved by the Council. Wayne Mayer asked how Monticello compared with other cities that their firm audits. Rick Borden stated the City is in good financial shape. Being a growing community presents 0 Council Minutes - 7/25/05 challenges to the City to provide needed services and remain fiscally sound. BRIAN STUMPF MOVED TO ACCEPT THE AUDIT REPORT FOR THE YEAR ENDING DECEMBER 31, 2004 AS PRESENTED. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Rick Borden thanked the staff of the finance department for their assistance with the audit. 11. Consideration of approval of concept stage PUD for clinic expansion. City Planner, Steve Grittman provided background information on the applicant's request for approval of a concept stage planned unit development that would allow the construction of a new medical clinic to the west of the hospital. Steve Grittman reviewed changes that were made in the plan from when the City first reviewed the project. The changes include the clinic building being moved to the west and eliminating some of the island areas in front of the clinic entrance which will change the parking. Steve Grittman felt the proposed amendment is consistent with the original planned unit development. Brian Stumpf asked the status of the hospital's negotiations with the clinic. Bruce Hamond from the hospital reported that the current plan with the clinic is to get clarification of the language on the easement agreement that was signed in 2003. Until the language clarification is determined or by July 1, 2006 the hospital is not considering any further action with the clinic. He stated the hospital is taking legal action to get a declaratory judgment. Mr. Hamond stated that the hospital's latest offer of $600,000 was made to the clinic three weeks ago. Dr. Calpas from the clinic responded that he was served with the declaratory judgement last week. It is a dispute over language in the easement document. Until that document is interpreted no negotiation is going forward in any meaningful way. The last offer from the hospital was not three weeks ago as they indicated. He has directed his attorney to respond to the hospital but apparently the hospital has not yet received the attorney's response. Clint Herbst updated the other Councilmembers on the efforts of Brian Stumpf and himself have made to work with the hospital and the clinic to resolve some of the differences. As of August 12, 2005 the City will back away from any negotiation of any options the City has had on the table. Bruce Hamond stated the hospital is asking for approval of the concept stage PUD and added that they still have to go for development stage approval. The hospital would like to continue to proceed with this. He noted there is a 20' setback from the clinic. If the clinic is acquired this would be used for parking area and would not be part of the building. Wayne Mayer asked if the new clinic would be 20' from the property line. Wayne Mayer questioned if the City approved the concept stage plan is the City locking themselves into vacation of the two streets. Steve �...� Grittman said when concept plan was discussed it anticipated the vacation of the streets. At the 7 Council Minutes - 7/25/05 f development stage, the Council could make the determination whether or not to vacate the streets. Clint Herbst noted that vacation of the street would require a public hearing by the Council. Bruce Hamond stated that the hospital is not seeking vacation of the streets at this time. Dan Secor, 1005 River Street East spoke to the Council about the amount of traffic from this site coming onto River Street and traffic at the intersection of Washington Street and River Street. He stated that at the Planning Commission meeting one of the conditions of approval was that the hospital present their plans to the residents in the area. This has not been done yet. Clint Herbst stated that concept plan approval is only stating that hospital use is suitable for this area. There will be another public hearing when the hospital comes before the Planning Commission for development stage approval. He added that the traffic is something that has to be looked at as there is a lot of issues with traffic on River Street. Mr. Seaforth was concerned that if the concept plan was approved as drawn it would eliminate consideration of other options. BRIAN STUMPF MOVED TO APPROVE THE CONCEPT STAGE PLANNED UNIT DEVELOPMENT FOR THE CLINIC EXPANSION. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED WITH GLEN POSUSTA VOTING IN OPPOSITION. 12. Consideration of a request for a conditional use permit for a concept stage planned unit development for Monte Club villas, a 14.18 acre resident development consisting of 26 detached townhome units. Applicant: L&G, LLC. Steve Grittman provided information on the proposed 26 unit detached townhouse project in the location of the Monte Club restaurant. The existing Monte Club restaurant driveway would provide access for 19 of the 26 units with the remaining 7 units receiving access from a road coming of Fenning Avenue and ending in a cul-de-sac. The Parks Commission felt other options should be considered that would preserve the existing trees and the view from the hill. This would involve a combination of park dedication and purchase of land. This would allow 3/4 quarters of the project to proceed as planned. The City would acquire the remaining 1/4 located in the northeast corner of the site. The applicant indicated they would look into the option proposed by the Parks Commission but asked the Planning Commission to act on the plan as submitted. The Planning Commission recommended approval with the condition that required park dedication standards of the ordinance be applied. Staff is recommending that the option suggested by the Parks Commission be pursued. Glen Posusta asked about the location of the bike trail. Steve Grittman noted the trail would connect to Water Tower Park. Glen Posusta felt with the retaining walls, the trail in that location would not be a good set up. For that reason he felt the trail should be relocated. He also asked if the roads were private and what the road widths are proposed to be. It is proposed that the streets will be private streets but the street widths have not been established at this time. Council also E'3 Council Minutes - 7/25/05 asked about future widening of Fenning Avenue. Bret Weiss stated Fenning Avenue will be widened to 36' and noted the County had identified this road as a significant route on the County's system. Since consideration of the annexation request was being included with this discussion, the Council needs to take action on both items. BRIAN STUMPF MOVED TO APPROVE THE RESOLUTION ANNEXING PROPERTY COMPRISING MONTI CLUB VILLAS (213-100-241100,21')'-100-241102, 213-100-241103 AND 313-100-134400) WHICH IS CONTIGUOUS TO THE CITY LIMITS. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. GLEN POSUSTA MOVED TO APPROVE THE CONCEPT STAGE PLANNED UNIT DEVELOPMENT FOR 26 UNITS WITH A CASH PARK DEDICATION. WAYNE MAYER SECONDED THE MOTION. In additional discussion, Glen Posusta stated he would like to see the cash park dedication used to develop the water tower park. Tom Perrault stated he preferred the initial development plan for the Monte Club Villas which utilized some of the existing City owned park land. Under that plan one less significant tree would have been lost and lots appeared to have more space between them. MOTION CARRIED WITH TOM PERRAULT VOTING IN OPPOSITION 13. Consideration of appeal of denial of request for a variance and amendment to conditional use permit to allow additional pylon and wall signage at an automobile sales facility in a B-3 (Highway Business) District. Applicant: Monticello Motors -Denny Hecker. Steve Grittman supplied background information on this item. The Planning Commission denied a request for a variance to the sign ordinance to allow a third pylon sign on the Hecker property for the purpose of advertising the Kia dealership. The ordinance allows one pylon sign per frontage and automobile dealerships have been granted additional pylon signage where they have multiple frontage on major roads. The applicant currently has three pylon signs one of which the applicant stated is located on the D&D property. Steve Grittman reviewed the criteria for granting a variance. The City needs to determine if compliance to the provisions of the ordinance would create a hardship that would restrict reasonable use of the property. The Planning Commission and staff did not feel that was the case in this situation. The applicant appealed the decision of the Planning Commission. The City Attorney's opinion is that if the Council believes they are going to overturn the decision of the Planning Commission, the City Council should have separate findings of fact prepared. ('.11' Clint Herbst asked how the parcel could get more signs than the ordinance allows. Steve 9 Council Minutes - 7/25/05 Grittman indicated that was the result of a variance being granted. Brian Stumpf believed there is a basis for granting a variance because there is business owner trying to market their product. Being this business is along the freeway the wall sign alone would not provide much visibility. The pylon sign for Kia is needed for visibility purposes. Cathy Shuman stated that the wall signs for Kia are clearly visible from the freeway. Wayne Mayer stated he did not have a problem with erecting another pylon sign. His concern is that the City has an ordinance that has no teeth in it. Wayne Mayer felt rather than grant a variance to the ordinance, the ordinance should be amended. Glen Posusta felt the issue is multiple tenant use on one parcel. He suggested that staff come up with some way to address the issue. Steve Grittman concurred that if the Council felt more pylon signs should be allowed then an ordinance amendment would be the best way to accomplish that. It was noted that too many signs create the same problem as not enough signage. Wayne Mayer said if the Kia sign is anything like the other Denny Hecker signs, it would be a nice looking sign. Wayne Mayer didn't feel the City should grant the variance if they didn't look at amending the ordinance as well. Brian Stumpf stated that the City has looked at and amended the ordinance numerous times. He felt the Council might be better off reviewing the signs on a case by case basis. Bill Rainbow stated that under the ordinance they are allowed a sign on Chelsea Road and one along the freeway. If their lot was split into a smaller parcels rather than one large parcel, they would be able to have more signs than they currently have. BRIAN STUMPF MOVED TO GRANT THE VARIANCE AND CONDITIONAL USE PERMIT AMENDMENT TO ALLOW AN ADDITIONAL PYLON SIGN FOR THE KIA DEALERSHIP Brian Stumpf stated he didn't feel amending the sign ordinance would be a benefit. Jeff O'Neill stated that over the years the number of sign variances have decreased. Brian Stumpf indicated if the Planning Commission was willing to look at the ordinance again, he would amend his motion to add that. Wayne Mayer also thought the motion should address amending the ordinance. He felt the City's action would set a precedent for the industrial park and the City's ability to restrict number of pylon signs on a parcel. Bill Rainbow from Denny Hecker Monticello Dodge stated that the Kia dealership needs the sign. Bill Rainbow stated that dealers all want their own sign and if the Kia dealership doesn't get the separate sign they is needed the dealership may not go in. BRIAN STUMPF AMENDED HIS MOTION TO GRANT THE VARIANCE AND CONDITIONAL USE PERMIT AMENDMENT TO ALLOW AN ADDITION PYLON SIGN FOR THE KIA DEALERSHIP TO ADD THAT THE PLANNING COMMISSION AND STAFF ARE DIRECTED TO REVIEW THE SIGN ORDINANCE AND RECOMMEND POSSIBLE AMENDMENTS. WAYNE MAYER SECONDED THE MOTION. MOTION 10 Council Minutes - 7/25/05 CARRIED UNANIMOUSLY. 14. Consideration of a request for a conditional use permit for a concept stage planned unit development for the Jefferson at Monticello development, an approximately 875 acre development consisting of approximately 2300 residential units over 515 acres, 328 acres of community property/open space and 32 acres of commercial development. Applicant: Heritage Development. Steve Grittman noted that the Planning Commission had approved the concept stage planned unit development for Heritage Development for a mixed use development on 890 acres. Clint Herbst stated that members of the Council, Planning Commission and staff had toured some other developments utilizing smaller lots similar to what was being proposed here. Steve Grittman noted that the developer had made a number of change to his plan including reducing the number of units from 2,700 to about 2,300 with most of the reduction in units coining from elimination of 400 units of attached townhouse and expansion of the business park area utilizing both sides of Chelsea Road for commercial use. Tom Perrault asked about Cameron Avenue as it is laid out in the plat. He noted that one of the property owners in Devron Greens has their driveway coming out on Cameron. Steve Grittman said the street layout would be addressed at the development stage PUD. Brian Stumpf felt Tom Perrault had a valid concern that needed to be addressed. Brian Stumpf added he was concerned about the street names and that they conform to the County's grid system. Glen Posusta asked if there was different concept for the area around Devron Greens. Steve Grittman said they have moved further away from the Devon Greens. Glen Posusta asked if the people in Devon Greens would more receptive to the latest plan. Mike Moriaity said the developer would be acceptable to either of the layouts for this area. Glen Posusta said one resident was rather adamant about the parkway along the rear of his property. Jim Moore said he has seen the plan and has some concerns about the 140 feet that was left. He wondered if the driveways could be switched. He felt looking at the back yards would be preferable to seeing the front yards. Glen Posusta said generally residents kept their front yards neater and with the front yards facing his back yard he could avoid having to look at all the stuff that is normally stored in the back yards. Jim Moore said he had also spoke to the Planning Commission about the interchange and possible national security concerns with the interchange being so close to the nuclear plant. Bret Weiss stated that federal highway department sets certain spacing requirements for the distance between interchanges. The City is looking at a number of options as to where the interchange can be placed. Glen Posusta added that the decision on the location of the interchange would also have to be approved the Department of Transportation and Xcel Energy. The location of the interchange is not solely a City decision. 11 Council Minutes - 7/25/05 Jim Moore asked about being notified on the status of the project. He was informed that if public hearings are held he would be notified. Tom Perrault asked about the single family buffer and whether these would be R-1 A lots. The lots are 120'x 144' or approximately 15,000 sq. ft. so they are not R-1 A lots However it may be that R-1 A homes could be placed on R-1 lots. GLEN POSUSTA MOVED TO APPROVE CONCEPT STAGE PUD FOR THE REVISED JEFFERSON PROJECT WITH THE NEW SINGLE FAMILY AREA BASED ON A FINDING THAT THE CHANGES TO THE LAND USE PLAN ARE CONSISTENT WITH THE OVERALL GOALS OF THE CITY AND THAT THE PLANS FOR UNIT MIX, UNIT STYLE AND PHASING ARE MORE CLOSELY IN KEEPING WITH THE CITY'S DEVELOPMENT OBJECTIVES FOR THIS AREA. THIS MOTION IS INTENDED TO BE LIMITED TO THE GENERAL COMPONENTS OF THE CONCEPT PLAN AND THAT DETAILED DESIGN ISSUES, INCLUDING SITE PLANNING, STREET LAYOUT, ARCHITECTURE AND OTHER DETAILS WILL REQUIRE MORE EXTENSIVE REVIEW AT THE TIME OF PRELIMINARY PLAT AND DEVELOPMENT STAGE PUD CONSIDERATION. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 15. Consideration of options for pavers on School BouleN,ard at the entrance to Jefferson Commons. The City Council received price information for materials for the entrance to the Jefferson Commons development. Prices were obtained for: 1) Holland Grand Pavers; 2) Colored stamped concrete; 3) Colored concrete - broom finish; 4) Stamped concrete - no color; and 5) Exposed aggregate - no color. Clint Herbst asked if the bids covered the original plans or the revised plans. It was determined that the quotes covered the original plans. Glen Posusta felt the City still didn't have enough information at this juncture to approve the work. He felt because of cost savings he would like to see exposed aggregate with color. There was discussion on the various options available. John Simola stated that the colored concrete with broom finish would be the least expensive. The next lowest in cost would be Holland pavers. Clint Herbst felt the pavers gave a more finished look. Based on the reduced area of the plan it was estimated the cost would be less than $50,000. Clint Herbst felt the City should look at doing the south side when the north side is being switched to concrete. John Simola said there is no plan to take out the bituminous on the north side. Clint Herbst felt the change going from block to bituminous would look odd. Jeff O'Neill said that once they crossed Deegan Avenue to the west it would be concrete. Brian Stumpf suggested either making it all concrete or live with what is there. Wayne Mayer asked if the bidders were told the project could change significantly. John Simola indicated he had talked to Buffalo bituminous and they knew but he had only one conversation with Trinity Landscaping. If the City goes with the colored concrete, Buffalo Bituminous would be the low bidder. John Simola said the problem with exposed aggregate is it does not have as long a life expectancy. 12 Council Minutes - 7/25/05 Glen Posusta felt the Council should decide on whether to remove the asphalt on the north side of the road and re -bid the project. Wayne Mayer asked if there were any other companies who would bid the project. John Simola indicated that this late in the season it would be more difficult to get bids. It was noted that any price in excess of $50,000 would require formal bids. Brian Stumpf felt the asphalt should be left in place until such time as it needs to be replaced. Brian Stumpf stated that he understood that the entrance into Jefferson Commons was important but felt the cost had to be considered. BRIAN STUMPF MOVED TO PROCEED WITH THE PLACEMENT OF BROOM FINISH COLORED CONCRETE. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED WITH CLINT HERBST AND TOM PERRAULT VOTING IN OPPOSITION. John Simola asked for clarification if the City was going to go with the reduced amount and the Council indicated that was the case. John Simola also asked for clarification on whether both sides of School Boulevard would be concrete. It was determined it would be bituminous on the north side all the way from TH 25 to 90"' Street. Added Items: Setting up a time to interview candidates for the City Engineer position and Building Inspector position was discussed. A date of Wednesday, August 3, 2005 from 4 p.m. to 6 p.m. was set. Additional interview time may be required. John Simola informed the Council that Pat Sawatzke contacted him about placing three benches along Walnut Street. The locations proposed are in front of Greg Smith's building, at the bank driveway on the old library site and in front of the MCC/City Hall. Glen Posusta commented on what had taken place earlier in the meeting under the citizens comment portion of the agenda. He apologized to those who lived in mobile homes. He stated that having lived in a mobile home and having managed a mobile home park for five years, he realized how difficult it is to get people to take care of their property. 16. Approve payment of bills for July BRIAN STUMPF MOVED TO APPROVE PAYMENT OF THE BILLS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 17. Adjourn Mayor Herbst adjourned the meeting at 10:05 p.m. ' T i Recording Secretary 13