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City Council Minutes 08-22-2005MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday August 22, 2005 — 7 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Glen Posusta and Brian Stumpf. Members Absent: None. 1. Call to Order and Pledge of Allegiance. Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2. Approve minutes of August 8, 2005 regular Council meeting. BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE AUGUST 8, 2005 REGULAR COUNCIL MEETING AS PRESENTED. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Tom Perrault added discussion of completing the work on Sandberg Road and Rick Wolfsteller added ratifying the selection of a new fire chief. Clint Herbst added to the agenda scheduling a joint meeting of the City Council, HRA and Planning Commission for some time in September and Groveland Park. 4. Citizen comments, petitions, requests and complaints. Jeff Johnson from 9987 Prescott Drive spoke to the Council regarding a letter he had received from the City informing him that he had to maintain a vacant 50'x 90' piece of land adjacent to his property that was owned by the City. He felt the maintenance of this City owned parcel was not his responsibility. The parcel in question is street right of way and according to city ordinance the abutting property owner is responsible for the maintenance of the boulevard area. John Simola, Public Works Director stated that the City is responsible for clearing and making the area mowable but the abutting property owner is responsible for the mowing of the boulevard. John Simola indicated that the contractor may have some liability in the clean up of this area since there is still a punch list of work items to be completed from when the improvements went in this area. The City will take care of cleaning up the area so it can be mowed. Mr. Johnson will be notified at that point and he will then assume responsibility for maintenance of the boulevard area. Scott Shane, 9343 Red Rock Lane spoke to the Council about a number of concerns which included the speed of traffic on School Boulevard, the crosswalks along School Boulevard and the discussion of fiber optics. Since he had to leave for work shortly, he would not be present Council Minutes - 8/22/05 when these items on the agenda were discussed so he wanted to note his concerns at this time. On the fiber optics, he questioned if the City had considered going wireless. Wayne Mayer replied that wireless would be used in addition to the fiber optics and not instead of fiber optics. Steve Joerg introduced himself as the new fire chief for the Monticello Fire Department and offered his assistance to the Council whenever it was needed. 5. Consent Agenda Brian Stumpf added ratifying the selection of a new fire chief to the consent agenda as item #5U. A. Consideration of new hires and departures for MCC, Liquor Store and Fire Department. Recommendation: Ratify hires and departures for Liquor Store, Fire Department and MCC. B. Consideration of approval of a liquor license for Applebee's Neighborhood Grill and Bar. Recommendation: Approve the liquor license for Applebee's Neighborhood Grill and Bar at 9386 Deegan Avenue contingent upon payment of license fees and submittal of certificate of insurance. C. Consideration of a request for a conditional use permit to allow a real estate agency in a PZM (Performance Zone Mixed) District. Applicant: Professional Brokers Realty. Recommendation: Deny the request for a conditional use permit for a commercial office in a PZM Zoning District (505 Elm Street) based on findings as follows: 1. The proposed use is located in a neighborhood dominated by low density, single family residential houses. 2. The PZM District allows for business uses in areas of transition to high density residential or mixing of commercial and high density residential uses. 3. The uses in the surrounding neighborhood do not support the conditions necessary for the introduction of a commercial use as required by the Zoning Ordinance. 4. The property, if converted to business use, would not be able to accommodate the required parking supply as required by the Zoning Ordinance. 5. The property requires significant buffering and landscaping to screen the use and activity from the adjacent residential property. D. Consideration of amendment to the Monticello Zoning Ordinance relating to joint access and joint drives and parking lot setbacks. Applicant: City of Monticello. Recommendation: Adopt the proposed amendment to the Zoning Ordinance based on a finding that the amendment provides for better parking lot design and public utility improvements. E. Consideration of approving Change Order No. 1 for Chelsea Road Extension and 2 Council Minutes - 8/22/05 School Boulevard, City Project No. 2005-11C. Recommendation: Approve Change Order No. 1 in the amount of $581970.00 for RL Larson for the Chelsea Road Extension and School Boulevard, City Project No. 2005-11C. F. Consideration of approving Change Order No. 1 for Meadow Oak Avenue Extension (CSAH 18 and CSAH 39), City Project No. 2004-1C. Recommendation: Approve Change Order No. 1 in the amount of $9,875.00 for RL Larson for the Meadow Oak Avenue Extension (CSAH 18 and CSAH 39), City Project No. 2004-1C. G. Consideration of approving Change Order No. 1 for Meadow Park Storm Sewer Outlet, City Project No. 2004-9C and I-94/Sunset Ponds Watermain Improvements, City Project No. 2004-1 OC. Recommendation: Approve Change Order No. 1 in the amount of $2,935.63 for Volk Sewer & Water, Inc. for Meadow Park Storm Sewer Outlet, City Project No. 2004-9C and I-94/Sunset Ponds Watermain Improvements, City Project No. 2004-1 OC. H. Consideration of approving Change Order No. 1 for Pioneer Park and Library Parking Lot Improvements, City Project No. 2004-32C. Recommendation: Approve Change Order No. 1 in the amount of $450.00 for Buffalo Bituminous, Inc. for Parking Lot Improvements to Pioneer Park and the parking lot adjacent to the Monticello Library, City Project No. 2004-32C. Consideration of approving Change Order No. 1 for Dan Olson On -Street Parking, City Project No. 2004-15C. Recommendation: Approve Change Order No.I in the amount of $1,200.00 to Buffalo Bituminous, Inc. for Dan Olson On -Street Parking, City Project No. 2004-15C. J. Consideration of approving final payment and acceptance of work for Dan Olson On -Street Parking, City Project No. 2004-15C. Recommendation: Accept the improvements and approve the final payment of $6,984.99 to Buffalo Bituminous, Inc. for Dan Olson On -Street Parking, City Project No. 2004-15C subject to receipt of the final paperwork. K. Consideration approving final payment and accept improvements for Marvin Road Force Main and Utility Improvements, City Project No. 2003-1C. Recommendation: Accept the improvements and approve the final payment of $26,691.41 to RL Larson Excavating, Inc. for Marvin Road Force Main and Utility Improvements, City Project No. 2003-1 C subject to receipt of final paperwork. L. Consideration of approving final payment and accept' improvements for Core Area Street Reconstruction, City Project No. 2002-14C. Recommendation: Accept the improvements and approve the final payment of $152,319.40 to Buffalo Bituminous, Inc. for Core Area Street Reconstruction, City Project No. 2002-14C. 3 Council Minutes - 8/22/05 M. Authorize further exploration of a snow barrier on School Boulevard. Recommendation: Authorize staff and WSB to further explore snow barrier on School Boulevard. N. Consideration of adopting a resolution requesting Mn/DOT to conduct a speed study on School Boulevard from CSAH 18 to TH 25. Recommendation: Adopt a resolution requesting Mn/DOT to conduct a speed study on School Boulevard from CSAH 18 to TH 25. O. Consideration of ordering AUAR for the Heritage Development/Silver Springs Golf Course, City Project No. 2005-14C. Recommendation: Officially order the AUAR relating to the Jefferson at Monticello residential planned unit development. P. Consideration of approval of City credit card application - WalMart. Recommendation: Approve the updated credit card policy for the City and the application for WalMart credit cards. Q. Consideration of approving plans and specifications and authorizing advertisement for bids CSAH 18/I-94 Interchange, Project No. 2004-1C. Recommendation: Approve the plans and specifications and authorize the advertisement for bids for the CSAH 18/1-94 Interchange Project. R. Consideration of amendment to City's transient merchant ordinance to restrict hours of operation. Recommendation: Adopt the amendment to the transient merchant ordinance that would restrict the hours that solicitors and peddlers could engage in door to door sales from 8 a.m. to 9 p.m. S. Consideration of approving Mn/DOT Cooperative Construction Agreement for the CSAH 18/I-94 Interchange Project No. 2004-1C. Recommendation: Approve the Cooperative Construction Agreement for the CSAH 18/I-94 Interchange Project No. 2004-1 C. T. Consideration of negotiating five year contract with PSG for operation of wastewater treatment plant. Recommendation: Direct the City Administrator and Public Works Director to negotiate a new five year contract with PSG to be brought back to the Council at a later date for their review. U. Consideration of ratifying selection of Steve Joerg as new fire chief. Recommendation: Approve the selection of Steve Joerg as new fire chief of the Monticello Fire Department. Brian Stumpf asked that items #5C,#5N and #5R be removed for discussion. Wayne Mayer had a question on the verbiage on the amendment for #51) and requested that it be removed from the consent agenda. Glen Posusta requested that #5J be removed and Tom Perrault asked that 11 Council Minutes - 8/22/05 #5P be removed because he wanted to abstain from voting on that item. The Council determined that rather than removing the item, it would just be noted that Tom Perrault was abstaining on that item. Bret Weiss suggested that #14 could be added to the consent agenda. GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS #5C, #51), #5J, #5R AND THE ADDITION OF #14.WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from consent agenda for discussion. 5C Conditional Use Permit - Professional Brokers Realty: Brian Stumpf stated he concurred with Planning Commission member Rod Dragsten's comments on this request that approving this use would not generate any more traffic than if a family of four was occupying the property. He felt the City should be in a position to help them achieve what they requested. He didn't feel this business use would generate a great deal of traffic. Clint Herbst felt a business should be located in the business district since that was the reason the business district was established. He didn't like to see business uses encroaching into residential areas and cited the City's public works facility as an example. Glen Posusta noted that at the public hearing held by the Planning Commission a number of residents had spoken in opposition to the proposed use. He felt that taking out the trees and putting in a parking lot would make the site more commercial in nature than what it is now. Brian Stumpf suggested that as a condition of the conditional use permit it could be added that if after a year there were any problems, the applicant would add the driveway at that time. Clint Herbst noted that if 7th Street and Chelsea Road go through it would take traffic away from this area and this would become more residential in nature. Glen Posusta felt if what is being proposed is approved the City opens itself up for uses that could generate more traffic. CLINT HERBST MOVED TO DENY THE REQUEST BY PROFESSIONAL BROKERS REALTY FOR A CONDITIONAL USE PERMIT FOR A PROFESSIONAL OFFICE LOCATED AT 505 ELM STREET IN A PZM ZONING DISTRICT BASED ON THE FINDINGS THAT 1) THE PROPOSED USE IS LOCATED IN A NEIGHBORHOOD DOMINATED BY LOW DENSITY, SINGLE FAMILY RESIDENTIAL HOUSES; 2) THE PZM DISTRICT ALLOWS FOR BUSINESS USES IN AREAS OF TRANSITION TO HIGH DENSITY RESIDENTIAL OR MIXING OF COMMERCIAL AND HIGH DENSITY RESIDENTIAL USES; 3) THE USES IN THE SURROUNDING NEIGHBORHOOD DO NOT SUPPORT THE CONDITIONS NECESSARY FOR THE INTRODUCTION OF COMMERCIAL USES AS REQUIRED BY THE ZONING ORDINANCE; 4) THE PROPERTY, IF CONVERTED TO BUSINESS USE, WOULD NOT BE ABLE TO ACCOMMODATE THE REQUIRED PARKING SUPPLY AS REQUIRED BY THE ZONING ORDINANCE; AND 5) THE PROPERTY REQUIRES SIGNIFICANT BUFFERING AND LANDSCAPING TO SCREEN THE USE AND ACTIVITY FROM THE ADJACENT RESIDENTIAL PROPERTY. WAYNE MAYER SECONDED THE MOTION. M Council Minutes - 8/22/05 MOTION CARRIED WITH TOM PERRAULT AND BRIAN STUMPF VOTING IN OPPOSITION. 5D: Amendment to zoning ordinance relating to joint parking, drives and parking lot setbacks. Wayne Mayer stated he pulled this item because verbiage that Public Works Director wanted included in the amendment language was not added. City Planner, Steve Grittman agreed that the language was not clear. It was suggested that the language read as: "In addition no parking area may be located upon a public drainage and/or utility easement adjoining a public street." Public Works Director John Simola felt the change in language was satisfactory. The question of when this ordinance amendment would take effect was discussed. There is one site plan that has been submitted that would be affected by this ordinance amendment. There is some question on whether that site plan is complete and whether it is ready to be accepted by the City. Wayne Mayer asked the City Attorney if the City is required to grandfather any plan in. Tom Scott stated that as long as no preliminary plat approval has been given the City can apply the new regulation to the site plan. WAYNE MAYER MOVED TO APPROVE THE ZONING ORDINANCE AMENDMENT AFFECTING SECTION 3-5D.9(0) WITH THE LANGUAGE CHANGE NOTING THAT NO PARKING AREA MAY BE LOCATED ON A PUBLIC DRAINAGE AND/OR UTILITY EASEMENT ADJOINING A PUBLIC STREET WITH THE ORDINANCE CHANGE BEING APPLIED ON ALL PLANS SUBMITTED TO THE CITY AS OF THIS DATE. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 50 Conditional Use Permit - Professional Brokers Realty It was noted that the applicant was present at the meeting but had not had an opportunity to address the Council on this item. Glen Posusta felt it might be more advantageous for the applicant to speak to those in the neighborhood to convince them that the proposed use was something that the residents in the area could support. If the residents come back to the Council in support of this use, then the Council could reconsider their action Sue Lane, who resides to the west of the site indicated she had no problem with the proposed business use in that area and she didn't feel they should have to take the landscaping down. She stated this use would be no more detrimental to the area than some residential uses. Brian Stumpf agreed that the driveway should be left as it is because of the intensive landscaping that has been done. Clint Herbst apologized that the applicant did not have an opportunity to speak on the item but stated the Council was not re -opening the item. SJ: Final payment and acceptance of work for on -street parking improvements (Dan Olson property) Glen Posusta asked what portion of the improvement cost was going to be assessed to Dan Olson. Bret Weiss stated that most of the approximately $25,000 cost was going to be assessed to the property owner. The City would be picking up 80% of cost for the street lights Ce" Council Minutes - 8/22/05 that were installed. It was noted that the property owner had requested the improvements and had signed an assessment agreement. Glen Posusta felt it was not fair that Dan Olson paid the full cost even though his parking spaces are used by the public. He felt the City forces this down the throat of business owners and cited the Gruber building as an example of where requiring the property owner to pay 100% of the cost of parking caused them to scale back the size of their building. Clint Herbst felt the project cost raises a red flag about the amount of money that is contributed to the parking fund in lieu of businesses putting in the required parking stalls. Bret Weiss agreed that the $2500 per parking stall did not cover the actual cost. Glen Posusta also felt there was inconsistency in the City's application of parking requirements in that some properties are required to supply the required parking stalls and others are not. BRIAN STUMPF MOVED TO ACCEPT THE IMPROVEMENTS FOR THE DAN OLSON ON -STREET PARKING PROJECT, CITY PROJECT NO. 2004-15C AND TO APPROVE FINAL PAYMENT TO BUFFALO BITUMINOUS OF $6,984.99 CONTINGENT UPON RECEIPT OF FINAL PAPERWORK. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED WITH GLEN POSUSTA VOTING IN OPPOSITION. SN: Requesting MnDOT to conduct a speed study on School Boulevard. Brian Stumpf indicated he would like to include in the speed study Edmonson Avenue from Chelsea Road to the four way stop at School Boulevard and the portion of Chelsea Road that carries a 30 mph speed limit. Bret Weiss replied that the reason they are requesting MnDOT to do the speed study is because School Boulevard is a state aid street and that is the procedure that is required on state aid streets. Chelsea Road is also a state aid street but Edmonson Avenue is not. He added that whatever MnDOT sets the speed limit at, based on their study, that is the speed limit the street will carry. Brian Stumpf asked if the City could conduct their own study on Edmonson Avenue and Bret Weiss indicated they could. BRIAN STUMPF MOVED TO ADOPT A RESOLUTION REQUESTING MN/DOT TO CONDUCT A SPEED STUDY ON SCHOOL BOULEVARD FROM CSAH 18 TO TH 25 AND TO HAVE MN/DOT INCLUDE CHELSEA ROAD IN THEIR SPEED STUDY AND TO HAVE THE CITY CONDUCT A SPEED STUDY ON EDMONSON AVENUE. CLINT HERBST SECONDED THE MOTION. In further discussion, Wayne Mayer stated he didn't know if the speed study was going to appease the residents who want the speed limit lowered. Bret Weiss indicated that because this is a state aid street, this is the process that must be followed. Bret Weiss indicated that the pedestrian crossing changes they are recommending may slow the traffic speed down but he also suggested added enforcement in the area prior to the period of the speed study as another means of slowing the speed of traffic. Bret Weiss said Mn/Dot would recommend signing at the 85t' percentile of the speed the vehicles are traveling. 7 Council Minutes - 8/22/05 Scott Shane said the problem is at the intersections you can't pull onto School Boulevard without an oncoming car being right on you. Susie Wojchouski cited an example of a community that had painted an 8' swath across the road alerting people of the crosswalk. 011ie Koropchak noted that the property owners in the industrial park were not aware of the proposed speed study covering Chelsea Road. Clint Herb stated that the only way the speed limit could change is by having the speed study done. UPON VOTE BEING TAKEN THE MOTION CARRIED UNANIMOUSLY. Glen Posusta asked about the bump out plan and questioned whether the same result could be accomplished with yield signs. Bret Weiss said he didn't know if the yield signs would do the job and noted that bump -outs would be done on a temporary basis to see how they would work. SR: Transient Merchant Ordinance Amendment. Brian Stumpf felt that peddlers should not be going door to door any earlier than noon and no later than 7 pm. Tom Perrault felt th time frame was too restrictive and suggested extending the hours to 9 p.m. BRIAN STUMPF MOVED TO ADOPT AN ORDINANCE AMENDMENT REGULATING THE HOURS SOLICITORS AND PEDDLERS COULD ENGAGE IN DOOR TO DOOR SALES FROM NOON TO 7 P.M. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED WITH TOM PERRAULT VOTING IN OPPOSITION. 7. Public Hearing on consideration of vacation of drainage and utility easements over Lot 1, Block 2 Otter Creek Crossing. City Administrator, Rick Wolfsteller explained that vacation of the existing easements would allow the lot to be re -platted. Vacation of the easements requires the City conduct a public hearing. Mayor Herbst opened the public hearing. No one was present who spoke for or against the proposed easement vacation. Mayor Herbst then closed the public hearing. TOM PERRAULT MOVED TO ADOPT THE RESOLUTION VACATING THE DRAINAGE AND UTILITY EASEMENTS OVER LOT 1, BLOCK 2, OTTER CREEK CROSSING. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Public Hearing on modification to the Redevelopment Plan for Central Monticello Redevelopment Project No. 1 and the establishment of Tax Increment Financing District No. 1-35 and passing resolution approving plans. Applicant: Master's Fifth Avenue, Inc. Economic Development Director, 011ie Koropchak requested that the Council open the public hearing the modification to the redevelopment plan and establishment of Tax Increment Financing District No. 1-35 and continue it until the September 12, 2005 Council meeting. The D Council Minutes - 8/22/05 reason the public hearing is requested to be continued is because the redevelopment inspection report has not been completed and therefore has not been reviewed by the HRA and the City Council. Mayor Herbst opened the public hearing. GLEN POSUSTA MOVED TO CONTINUE THE PUBLIC HEARING ON THE MODIFICATION TO THE REDEVELOPMENT PLAN FOR CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO. 1 AND THE ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 1-35 TO THE SEPTEMBER 12, 2005 COUNCIL MEETING. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 9. Public Hearing on modification to the Redevelopment Plan for Central Monticello Redevelopment Project No. 1 and the establishment of Tax Increment Financing District No. 1-36 and passing resolution approving the plans. Applicant: Rocky Mountain Group, LLC. Economic Development Director, 011ie Koropchak reviewed this item noting that TIF District No. 1-36 is an economic district which has a life of eleven years. Rocky Mountain Group dba Dahlheimer Distributing are looking at locating in the Otter Creek Crossing development. The funds are proposed to be used for land cost write down and improvements. This district should generate $450,000 of tax increment over the life of the district. 011ie Koropchak stated that an economic district must create new jobs and the job creation and wage level proposed meets this criteria. Mayor Herbst opened the public hearing. There was no one present who spoke for or against the proposal. Mayor Herbst then closed the public hearing. BRIAN STUMPF MOVED TO APPROVE A RESOLUTION ADOPTING THE MODIFICATION TO THE REDEVELOPMENT PLAN FOR CENTRAL MONTICELLO REDEVELOPMENT PROJECT NO. 1 AND ESTABLISHING TIF DISTRICT NO. 1-36 THEREIN AND THE ADOPTION OF THE TIF PLAN THEREFOR. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Consideration to adopt a resolution approving a Business Subsidy Agreement between the Housing and Redevelopment Authority in and for the City of Monticello and Rocky Mountain, LLC. 011ie Koropchak stated this council item related to the previous public hearing The HRA on August 29, 2005 will be considering entering into a contract with the applicant and state statute requires the Council to approve the public subsidy portion of the contract. The business subsidy agreement relates to the number of jobs being created and the level of wages. 9 Council Minutes - 8/22/05 WAYNE MAYER MOVED TO ADOPT A RESOLUTION APPROVING A BUSINESS SUBSIDY AGREEMENT BETWEEN THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF MONTICELLO AND ROCK MOUNTAIN GROUP, LLC. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 11. Consideration of recommendation from Fiber Optic Task Force. Representatives from the Fiber Optic Task Force met with the Council to review the work of the committee and present their recommendation to the Council. John Bozich from UMC, Lynn Dahl -Fleming from the IDC, Susan Heidt from the Monticello School District and Cathy Shuman from the City of Monticello spoke to the Council about how Monticello would be different if they City goes with a fiber optic network. The committee representatives discussed how fiber optics would aid in communication services that could be provided to residents. They also covered the impact fiber optics would have on economic and industrial development in the City and discussed the benefits fiber optics could supply to medical and educational fields and how it could improve the way the City provides services to its residents. Clint Herbst stated if other areas don't have fiber optic capability it may not be a real benefit to the city until everyone around Monticello has it. It was noted that there is a fiber optic backbone along I-94. The Fiber Optic Task Force was asking Council authorization to develop a request for proposal for a feasibility study. Brian Stumpf asked at this point if there was any idea on what it would cost the City for the fiber optic system. Milda Hedbloom who is working with the task force indicated that information would be provided in the feasibility report. The report would also provide the necessary detail on the options available to the City so that the Council could determine what level service they wanted to provided. Once the level of service to be provided is known then cost figures can more accurately be determined. Glen Posusta stated that there are still a lot of questions to answer and felt the development of an RFP was the appropriate step but he also felt the public needs to be educated on the matter. GLEN POSUSTA MOVED TO AUTHORIZE THE FIBER OPTIC TASK FORCE TO CONTINUE ITS WORK AND DEVELOP A REQUEST FOR PROPOSAL FOR A FEASIBILITY STUDY WITH APPROPRIATE PROCESS AND TIME LINES IDENTIFIED. THE REQUEST FOR PROPOSAL WOULD BE DONE AT A COST NOT TO EXCEED $1500. THE COST OF THE FEASIBILITY STUDY WOULD BE INFLUENCED BY THE DEPTH OF THE STUDY TO BE CONDUCTED AND WOULD BE SUBJECT TO APPROVAL BY THE CITY COUNCIL. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 12. Review of biosolids alternatives for wastewater treatment plant. Public Works Director, John Simola provided some background on the study of the biosolids options and then turned it over to Bob Brown from Bolton & Menk who made a presentation to 10 Council Minutes - 8/22/05 the Council on the report. The three options that were shown included: 1) Expand the existing biosolid facilities and continue to produce Class B sludge. This would require the City to acquire additional land for sludge application; 2) Construct an autothermal thermophilic aerobic digestion facility (ATAD) and 3) Construct a heat drying facility. With the first two options the City would need to acquire additional land, approximately 160 acres, for the sludge application. The biosolids from the existing operations or from the ATAD procedure would be 95% liquid. With the heat drying system you would have only about 5% liquid in the biosolids. With the heat drying system the City could also look at incineration of the biosolids and would not need to acquire land for sludge application. Bob Brown reviewed the costs for the three alternatives. He noted that the expansion of the existing facilities had an estimated cost of $8,700,000 but did not result in the production of Class A sludge. ATAD and the heat drying system both produce Class A sludge. Estimated capital costs for the ATAD system are $10,656,000 and for the heat drying system $7,250,000 without incineration and $9,450,000 including incineration. Bob Brown reviewed the projected flows and loading requirements for the next 15 years. He noted that phosphorous removal is something that the City will most likely be required to do as part of their next permitting process. Bob Brown reviewed the makeup of the components for each option and submitted a site sketch laying out the placement of facilities for each option. He emphasized that with expansion of the existing facility and ATAD it would still require additional land acquisition by the City and of the two options only ATAD would produce Class A sludge. The heat drying facility would produce Class A sludge and would not require additional land acquisition. If the incineration was included, it would lower fuel costs for the system as burning the biosolids would provide heat that would be used to run the heater for the drying unit. Glen Posusta asked what was the useful life of the processes. Bob Brown said that for design purposes they assumed 15 years but he felt life expectancy of the system would exceed 25 years. Glen Posusta felt the City should expand the existing system because it would cost less now and in 15 years when there is a tax base to support a different system based on new technology the City could install that. In addition the City would have 160 acres of land that could be sold to offset the cost of the new system. Bob Brown stated they did a ranking of the three options based on a number of criteria including complexity of the process, reliability, capital and operating costs, as well as other factors and the heat drying system had the highest point ranking. Glen Posusta said another concern is with ever increasing changes in technology something that is put in today may become obsolete. Bob Brown stated that the cities of Buffalo and Big Lake are both looking at this option. Mystic Lake is in the process of constructing this system but it would not be in operation until 2006. Wayne Mayer asked if it would be prudent for the City to wait until there 11 Council Minutes - 8/22/05 is some history of use established for the heat drying system. John Simola responded that the City is exceeding 80-85% capacity on their land and he could not guarantee that the City could wait two years to make a decision. Wayne Mayer would like to use technology that the City could grow with. John Simola stated that when he City elected to use the improheat system it had not been done. The heat drying system is in operation in Europe. Bob Brown stated that the presentation was just a brief review of the design report and they were requesting that a workshop be established so that the options could be looked at in greater detail. GLEN POSUSTA MOVED TO SET A WORKSHOP FOR THE CITY COUNCIL, STAFF AND BOLTON & MENK TO WORK THROUGH THE DETAILS OF THE ALTERNATIVES AND GET FURTHER DIRECTION AT THAT TIME. THE DATE SET FOR THE WORKSHOP IS SEPTEMBER 12, 2005 AT 4 P.M. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 13. Consideration and approval of quotes for remodeling work at City Hall to accommodate Added staff Fred Patch reviewed a memo he had sent to the City Council on August 8, 2005 regarding remodeling of City Hall space to accommodate the recent hiring of a building inspector and engineer as well as future support staff for those positions. The remodeling was provided as a compromise to constructing a second floor to the present facility to take care of City staff additions. Wayne Mayer asked with a portion of the record room being utilized for office space, what was going to be done with the records. Fred Patch responded that the records could be laser fiched or records could be stored off-site. He was suggesting that transferring the records to laser fiche be outsourced. Wayne Mayer asked if he had a cost for outsourcing the records. Fred Patch indicated that when he had done this at Brooklyn Park it cost approximately $25,000 to outsource the laser fiche work. Fred Patch reviewed the remodeling sketch noting that in addition to space to accommodate new staff some additional equipment would also need to be ordered such as a computer, plotter, etc. Brian Stumpf stated he is not so concerned about the where staff is going to be located as much as how much it is going to cost. Fred Patch said his estimate is $40,000- $501000 including equipment. Wayne Mayer said if the City is talking about this amount of money, he would hope there has been some discussion with individuals who could make recommendations on cabling and could make sure that City is updated for any future technology. The City needs to accommodate new personnel and not lose data or electrical hookups in the process. Someone should come in and do a good analysis of the setup. Wayne Mayer said if the Council does authorize this, the cost of outsourcing the records needs to be checked into. He suggested that the City utilize the 12 Council Minutes - 8/22/05 services of Wendy Chretien from Elert & Associates who indicated that she would review the existing electrical/data hookups at no charge to make sure that any remodeling takes that into consideration. Clint Herbst suggested that the Council put a not to exceed price on the remodeling cost. Glen Posusta questioned whether the decision should be made on the remodeling work and equipment before the engineer was in place as he felt the new City Engineer should have some input in the matter. Fred Patch said this was not an aimless plan but a plan he had put a lot of thought into. Wayne Mayer agreed that the City Engineer should have some say in how this was laid out. BRIAN STUMPF MOVED TO AUTHORIZE STAFF TO OBTAIN QUOTES FOR THE REMODELING WORK PROPOSED AT A COST NOT TO EXCEED $50,000. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED WITH WAYNE MAYER AND GLEN POSUSTA VOTING IN OPPOSITION. 14. Review of bids and consideration of awarding contract for 7t' Street and Highland WAL 01y Project No. 2005 Approved with the consent agenda with the recommendation that the contract be awarded to Arcon Construction Company in the amount of $1,756,754.93. 17. Consideration of development stage PUD and preliminary plat review. Applicant: Monti Villas Development. This item was moved up on the agenda to accommodate those present to affected by this item. Steve Grittman provided background information from a Planning Commission meeting on this item held prior to the Council meeting. The proposed development consists of 26 detached townhome units. The Planning Commission recommended approval of the development stage planned unit development and the preliminary plat with conditions relating to the developer filing a landscaping plan and other engineering details and bringing it back to the Planning Commission at a future meeting. Brian Stumpf asked why the street names in the plat did not comply with the County's grid system. Fred Patch stated he had talked to the developer's engineer about getting the County's grid system incorporated into the street names. The City Engineer's report had 40 conditions that will need to be addressed.. The developer has indicated that they would work with staff to resolve these issues. Tom Perrault commented about the removal of materials from the site and the installation of retaining walls. He asked with the soil being removed from the east side what was going to be there. Steve Grittman indicated a retaining wall would be running along the easterly boundary. 13 Council Minutes - 8/22/05 Wayne Mayer asked about the street access from the development onto Fenning Avenue. He questioned whether accessing from the development half way up the hill would create traffic problems and/or safety issues. John Simola indicated that could be the case unless there are turn lanes. The County Engineer recommended the roadway be designed for a 40 mph County State Aid roadway. It was noted that changing the roadway would affect the elevation of the accesses into the proposed development. GLEN POSUSTA MOVED TO APPROVE THE DEVELOPMENT STAGE PLANNED UNIT DEVELOPMENT AND PRELIMINARY PLAT FOR THE 26 UNIT MONTE CLUB VILLAS DEVELOPMENT SUBJECT TO NORMAL PARK DEDICATION WITH CONDITIONS THAT THE APPLICANT PROVIDE MORE DETAILED INFORMATION RELATING TO LANDSCAPING, WALL CONSTRUCTION, AND OTHER SPECIFICS, AND THAT THE STREET WIDTH IS INCREASED TO ACCOMMODATE ON -STREET PARKING IN THE NORTHERN SECTION. BRIAN STUMPF SECONDED THE MOTION WITH THE ADDITION THAT STREET NAMES IN THE DEVELOPMENT COMPLY WITH THE COUNTY'S GRID SYSTEM AND CONTINGENT UPON THE PLANNING COMMISSION'S APPROVAL OF THE LANDSCAPING PLAN AND OTHER ISSUES SUCH AS LOCATION OF RETAINING WALLS. MOTION CARRIED WITH TOM PERRAULT AND WAYNE MAYER VOTING IN OPPOSITION. 18. Consideration of comprehensive plan amendment and rezoning request from AO to R-2 for Monti Villas Development. In conjunction with the development stage PUD approval and preliminary plat approval, the applicant was requesting an amendment to the comprehensive plan and rezoning of the property from AO to R-1. BRIAN STUMPF MOVED TO APPROVE THE COMPREHENSIVE PLAN AMENDMENT TO LOW DENSITY RESIDENTIAL AND REZONING TO R-1 (SINGLE FAMILY RESIDENTIAL) FOR THE PROPOSED MONTI VILLAS DEVELOPMENT BASED ON A FINDING THAT THE PROPOSED LAND USE AND ZONING DESIGNATION ARE CONSISTENT WITH THE SURROUNDING LAND USES AND WILL REDUCE THE DEMAND FOR SERVICES FROM THE EXISTING LAND USE PLAN. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED ON A FOUR-FIFTHS VOTES WITH WAYNE MAYER VOTING IN OPPOSITION. 16. Consideration of accepting feasibility report for Hidden Forest/Sunset Ridge Utility Improvements, Project No. 2005-3C. City Engineer, Bret Weiss, discussed the feasibility report noting that the property owners had requested the study to determine the feasibility of providing sewer and water to their developments. A number of alternates were considered in the feasibility report which include: 1. Construct a lift station adjacent to CR 39 to serve the Hidden Forest/Sunset Ridge 14 Council Minutes - 8/22/05 developments. 2. Construct two lift stations to serve the developments which would include abandoning the Sunset Ponds lift station 2a. Construct two lift stations but do not abandon the Sunset Ponds lift station. 3. Construct two lift stations to serve the development and extend the forcemain from Lift Station #2 in the Sunset Ridge development to a point where it can discharge into the gravity flow system to Lift Station 42. The study also includes a 48" storm sewer pipe being extended across CSAH 39 with an outlet to the Mississippi River. The development area is in the ditch 33 assessment area. The developers would fund the cost of extending these utilities and constructing the lift stations. Wayne Mayer asked instead of having a 6" forcemain going into a 12" line why didn't they consider constructing a 12" forcemain. Bret Weiss indicated that the forcemain size is determined by population that it is going to serve. With a pipe larger than estimated flows there may not be the force to push the sewage through. The proposed 6" pipe has been sized based on the amount of the area proposed for annexation. Brian Stumpf asked if the lift station would handle the Tyler East development if that should require sewer service. Bret Weiss indicated that with the proposed improvement the sewer system could handle approximately 200 acres. Bret Weiss reviewed construction methods being considered and provided costs estimates for each construction method. Typically directional drilling is used when extending pipe through a tight area and is generally more expensive than open cut construction. They also looked at type of piping that could be used. The City has used ductile iron pipe for most of their pipe installation. The other pipe they were looking at was high density polyethylene. Bret Weiss reviewed the project cost and the funding sources. Alternate #3 was the course that was being recommended. Estimated cost of sanitary sewer improvements is $388,700; water main $82,000 and storm sewer $406,000. He added that it has not been determined if trunk fee credits would be give on the backside of development or not. The City is still working on a development agreement for Hidden Forest as the Sunset Ridge development is not going forward at this time. GLEN POSUSTA MOVED TO ACCEPT THE FEASIBILITY STUDY AND AUTHORIZE PLANS AND SPECIFICATIONS FOR PROVIDING UTILITY SERVICE (OPEN CUT OR DIRECTIONAL BORE (DIP OR HDPE) TO THE HIDDEN FOREST AND SUNSET RIDGE DEVELOPMENT SUBJECT TO THE DEVELOPER PROVIDING THE NECESSARY FUNDS. Wayne Mayer asked about the 140 acres on the easterly portion that is not in the City. The force main is proposed to be sized to get it to the easterly annexation boundary. If at some point the City extends the annexation boundary they would need to look at rebuilding some 15 Council Minutes - 8/22/05 facilities at that time noting that the lift stations can more easily be adjusted to accommodate growth than a force main. It was noted that before the annexation boundary could be extended, 75% of the area would have to have been annexed into the City. Wayne Mayer asked about the cost of going from a 6" force main to 8" force main. Bret Weiss said they could probably keep an 8" force main clean. Bret Weiss said they would see how far they could serve with a 6" force main and do a comparison with an 8" force main. Tom Perrault stated that because he has a relative involved in this project, he would abstain from voting on the item. CLINT HERBST SECONDED THE MOTION. MOTION CARRIED WITH TOM PERRAULT ABSTAINING. 15. Consideration of accepting report and authorizing staff to implement recommendations for School Boulevard Pedestrian Crossing Study. WSB & Associates did traffic and pedestrian counts in the area of School Boulevard from CSAH 18 to TH 25. There is currently a pathway extending along the north side of School Boulevard and there are some segments of pathway along the south side of the street. The speed limit is 45 mph or 30 mph when children are present. In doing the study they found there was not uniformity in the signing for existing pedestrian crossings. The study results in a proposal for short term improvements to be made as well as long term improvements. Phase I improvements which would take place in 2005 would include: 1) Update the pedestrian crossing signs including striping improvements and pedestrian ramps; 2) temporary bump -outs along School Boulevard. Phase II would evaluate the effectiveness of the temporary bump -outs. If effective, permanent bump -outs would be installed as well as a pedestrian flasher and completion of additional segments of pathway on the south side of School Boulevard. The estimated cost of Phase I is $9,000 and Phase II is estimated at $157,000. Bret Weiss felt there would be a better chance of lowering the speed limit if the pedestrian improvements are in. He noted there are two issues on School Boulevard; one is the speed of vehicles and the other is vehicles do not stop for pedestrians. BRIAN STUMPF MOVED TO APPROVE PHASE I OF THE RECOMMENDED PEDESTRIAN IMPROVEMENTS FOR SCHOOL BOULEVARD. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Added Itemc-_ Sandberg Road. Tom Perrault noted that work had been done on Sandberg Road north of Chelsea Road and he wanted to know when that work would be completed. Bret Weiss indicated that the previous Council had approved milling the blacktop off and putting an overlay on it. At a subsequent 16 Council Minutes - 8/22/05 meeting they reversed their action and decided to reconstruct the road at some point in the future. The milling work was done unaware of the Council's reversal of action. Monticello Ford has agreed to have the road reconstructed and pay the assessments for their portion. Bret Weiss will be meeting with the other property owner, John Erlandson to determine if he is willing to have the work done. If the property owners agree to the work and the assessment amount there would be no need to conduct a public hearing and the work could be done yet this year. Joint Meeting: Clint Herbst requested that joint meeting of the Council, HRA and Planning Commission be scheduled for some time in September or early October. The primary reason for the meeting is to ensure that the Council and the commissions are on the same page as far as what they are trying to achieve. Groveland Park: Clint Herbst stated that the residents are looking for the next step in the park development. He has met with Adam Hawkinson to work out some issues relating to the park. Clint Herbst felt the residents in the Groveland should be notified when the Parks Commission will next be discussing improvements to the Groveland Park. 19. Approve payment of bills for August. TOM PERRAULT MOVED TO APPROVE PAYMENT OF THE BILLS FOR AUGUST. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 20. Adjourn. Clint Herbst adjourned the meeting at 10:15 p.m. Recording Secretary 17