City Council Minutes 10-03-2005 SpecialSpecial Council Meeting Minutes — 10/3/05
MINUTES
SPECIAL MEETING — MONTICELLO CITY COUNCIL
Monday October 3, 2005 — 6 p.m.
Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Glen Posusta and Brian
Stumpf.
Members Absent: None
1. Call to Order.
Mayor Herbst called the special meeting to order at 6:03 p.m. and declared a quorum present.
2. Consideration of award of contract for CSAH 18/I-94 Interchange Project, City Project
No. 2004-1C.
Bret Weiss and Nancy Hanzlik from WSB and Associates Inc. were present to review the bid
results with the Council. A total of five bids were received ranging in price from $8,275,986.16
to $9,902,927.47. The engineer's estimate was $9,132,567.38. Bret Weiss stated that estimate
was prepared over a year before the plans were approved and he was pleased that the bid came in
less than the estimate. He added that with the rising gas prices and the impact Hurricane Katrina
has had on pipe prices, he felt this was a very good bid. Bret Weiss reviewed the items that were
covered by the project noting that the bid contained $600,000 more for storm sewer than the
engineer's estimate. He added that lights were not included in the project.
Bret Weiss explained the portion of the project cost that was being picked up by the developer for
this project and the 7t" Street/Highland Way project.
There was some discussion on the time frame for the project. Glen Posusta questioned the bridge
being taken down in December and not being back in place until August of 2006. The period of
time that I-94 would be closed down was also brought up. Nancy Hanzlik indicated the east lane
of I-94 would be closed for three days during removal of the bridge structure and would be closed
intermittently when the beams are being laid. I-94 closings would take place after midnight and
there would be no closing of the freeway on weekends.
Glen Posusta asked about the round about. Bret Weiss said that once the contract has been
awarded they can process this request through MnDOT. The roundabout is being proposed for
the area of the middle school. The engineer noted that there was some concern about the vehicle
traffic being dumped into the area. It was felt that as long as the City can show there wouldn't be
any backup on the system, MnDOT would probably respond favorable to the roundabout
proposal.
Clint Herbst asked if any of the Council had any interest in looking at the cost of adding fracture
fins to the bridge. There was some interest in looking at this and it was suggested that WSB
present a picture of the style of the bridge as bid and also present pictures and prices for a couple
of additional styles.
Special Council Meeting Minutes — 10/3/05
Brian Stumpf commented on the time and effort it took to get to this point and stated he
appreciated the effort that individuals had put forward on this project.
BRIAN STUMPF MOVED TO AWARD THE CSAH 18/1-94 INTERCHANGE PROJECT NO.
2004-1C TO RL LARSON EXCAVATING IN THE AMOUNT OF $8,2751988. TOM
PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
3. Consideration of approving a resolution annexing into the City property comprising the
Hidden Forest Development.
TOM PERRAULT MOVED TO TABLE CONSIDERATION OF THE ANNEXATION
RESOLUTION FOR THE HIDDEN FOREST DEVELOPMENT. WAYNE MAYER
SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
4. Adiourn.
The meeting was adjourned at 6:25 p.m.
Recording Secretary
2