City Council Minutes 03-08-2004MINUTES
REGULAR MEETING - MONTICELLO CITY COUNCIL
Monday, March 8, 2004 - 7 p.m.
Members Present: Glen Posusta, Robbie Smith, Brian Stumpf and Bruce Thielen
Members Absent: Roger Carlson
1. Call to Order and Pledge of Allegiance.
Mayor Thielen called the meeting to order at 7 p.m. and declared a quorum present. The
Pledge of Allegiance was said.
2. Approve minutes of the February 23, 2004 regular Council meeting.
BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE FEBRUARY 23, 2004
REGULAR COUNCIL MEETING. GLEN POSUSTA SECONDED THE MOTION.
MOTION CARRIED UNANIMOUSLY.
3. Consideration of adding items to the agenda.
Jeff O'Neill added an update on the relocation of the Methodist Church building. Brian
Stumpf suggested adding agenda item #7 to the consent agenda. Brian Stumpf questioned the
engineer on a letter that was received from the Plumbery. Bret Weiss, City Engineer,
responded that the concern noted in the letter is something the City would consider as part of
2004 Core Street Project and would be discussing with MnDOT.
4. Citizen comments, petitions, requests and complaints.
Mayor Thielen explained the purpose of the citizen comment portion of the agenda. There
was no one who spoke under citizens comments.
5. Consent Agenda
A. Consideration of approving temporary liquor license for wine tasting event at the
Monticello Community Center. Recommendation: Approve the temporary on -sale
liquor license for the April 2, 2004 wine tasting event.
B. Consideration of renewing annual maintenance agreement with Wright County
Highway Department for 2004. Recommendation: Approve the annual
maintenance agreement with Wright County for 2004.
C. Consideration of approving renewal of Men's Softball Association beer license.
Recommendation: Approve beer license for the Men's Softball Association for the
Xcel Ballfields contingent upon submittal of insurance and payment of license fee.
Council Minutes - 3/8/04
D. Consideration of a request for a conditional use permit allowing for an ice arena
expansion to an existing education institution in a PZM District and consideration of a
request for a conditional use permit allowing the establishment of a joint parking
facility as allowed by the General Provisions of the Monticello Zoning Ordinance.
Applicant: Monticello school District #882 and Monticello -Big Lake Hospital.
Recommendation: 1) Move to recommend approval of the conditional use permit to
allow the construction of an ice arena addition to the Monticello Middle School based
on a finding that the facility is an appropriate accessory use for a public school
building and that the parking management proposals offered by the applicants will
minimize negative impacts of the increase in use. 2) Move to recommend approval of
the conditional use permit to allow off-site parking for the school arena on the
Monticello -Big Lake Hospital property based on a finding that the hospital parking is
in reasonable proximity to the school and access across Broadway is protected by an
existing traffic signal.
E. Consideration of a request for a conditional use permit for the expansion of a religious
institution in the P-S/Public-Semi-Public District. Applicant: Resurrection Lutheran
Church. Recommendation: Move to approve the conditional use permit amendment
to allow expansion of a religious institution within a P-S/Public-Semi-Public Zoning
district based on the comments from the staff report for the March 1, 2004 Planning
Commission meeting and with the following conditions:
1. Building foundation plantings be provided on the west side of the building addition near the
entry area. The variety, location and size of such plantings shall be subject to City approval.
2. The color of the building addition siding match that of the existing structure.
3. All exterior lighting, including the illuminated spire feature shall be directed such that the
source of light is not visible from adjacent properties or right-of-ways.
4. The City Engineer provide comment regarding grading, drainage and utility issues.
F. Consideration of accepting feasibility report and setting public hearing date for 2004
Street Reconstruction Project No. 2004-06C. Recommendation: Accept the
feasibility report for the 2004 Street Reconstruction Project No. 2004-06C as prepared
by WSB & Associates, Inc. and set March 22, 2004 as the date of the public hearing to
consider the proposed improvement.
H. Consideration of amendments to City Ordinance Chapter 5, Title 8 (Boulevards)
relating to mailboxes. This item was removed from the regular agenda and placed on
the consent agenda. Recommendation: Adopt amendments to ordinance as noted in
Ordinance Amendment #405.
Glen Posusta requested that item #5F be removed for discussion.
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Council Minutes - 3/8/04
ROBBIE SMITH MOVED TO APPROVE THE CONSENT AGENDA WITH THE
ADDITION OF AGENDA ITEM #7 AS ITEM #5H AND THE REMOVAL OF ITEM #5F.
GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
6. Consideration of items removed from the consent agenda for discussion.
Item #5F relates to accepting of the feasibility report and setting a public hearing date for the
2004 Core Street Reconstruction Project No. 2004-06C. Glen Posusta referenced the letter
received from the Plumbery and stated that the City needs to look at the situation and
determine whether a cul-de-sac or turnaround should be constructed for those properties as a
second to doing a right -in right -out arrangement. Glen Posusta stated he had been contacted
by the Plumbery, John Johnson and Little Mountain Lighting concerning the situation. Glen
Posusta also suggested the possibility of some type of signage that would restrict truck traffic
in the area.
Glen Posusta also questioned why Sandberg Road was getting an mill and overlay under the
Core Street Project when it has a PCI of 70. He also questioned why the road improvement
stopped at the dental office site and did not extend down all of Sandberg Road. Glen Posusta
felt since Sandberg Road was not a heavily traveled road, micropaving should be considered.
He also asked whether micropaving couldn't be considered for Kampa Circle. Bret Weiss,
City Engineer indicated they looked at School Boulevard and by using micropaving they could
address the rutting that is taking place on that road. He stated micropaving is not applicable in
every case and in some cases would be a more costly process so each road needs to be looked
at individually. The reason not of all of Sandberg Road is being done is because a portion of
the road was done at a different time so the condition of the road is different for that segment.
Bret Weiss stated that because of possible development activity on School Boulevard this
season it may be that the portion of the 2004 Core Street Reconstruction project relating to
School Boulevard may be delayed or done in part.
Glen Posusta asked about the neighborhood meeting referenced in the feasibility report. Bret
Weiss stated that the neighborhood meeting has been scheduled for March 17, 2004 and that
date had not been updated in the report. Glen Posusta also asked about the work being done
in the Meadow Oakes area and whether that would be impacted by the proposed interchange
and freeway redesign. Bret Weiss indicated that is something they will be continuing to look
at as they do their plans. Since there aren't final plans in place for the interchange they cannot
say for certain whether the proposed work would be impacted by it.
ROBBIE SMITH MOVED TO ACCEPT THE FEASIBILITY REPORT FOR THE 2004
CORE STREET RECONSTRUCTION PROJECT NO. 2004-06C AND TO SET A PUBLIC
HEARING DATE OF MARCH 22, 2004 AT 7 P.M. BRIAN STUMPF SECONDED THE
MOTION. MOTION CARRIED UNANIMOUSLY.
7. Consideration of amendments to City Ordinance Chapt 5, Title 8 (Boulevards) relating
to mailboxes.
Added to the consent agenda as item #5H.
Council Minutes - 3/8/04
8. Approve payment of bills for March
BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILLS FOR MARCH. ROBBIE
SMITH SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY.
Added Item:
Methodist Church Relocation: Jeff O'Neill reported that the relocation report prepared by
MacDonald and Mack Architects had just been received and he updated the Council on the report.
Sunny Fresh and the Monticello Arts Council have been in discussions relating the cost of relocating
the church building and the feasibility of the using the building by the Monticello Arts Council. The
report indicated the church building was in fairly good shape. The estimated cost for preparation and
relocation of the building is $533,000. Staff was asking that Council acknowledge the information
presented in the report and at a future meeting look at any other group use of the meeting and to
consider the declaration of negative impact for an EAW. Although the Monticello Arts Council may
not be able to utilize the church building, city staff has been in contact with the Wright County
Historical Society and the State Historical Society as well as the Methodist Church to see if there is
any archival interest in the building.
Jim Fleming of the Monticello Arts Council spoke expressing the Arts Council's appreciation of the
position the City has taken to allow the use of city owned land for construction of a building. They
also appreciated the efforts of Sunny Fresh in this project. He noted that the church building has
physical limitations and might be more suitable as an ancillary building rather than the primary
building. The Monticello Arts Council funding is such that they need to be looking at something
that could be utilized as a primary building and the cost factor of $533,000 to relocate the building
was also a prime consideration. He acknowledged the serious effort that was made to preserve this
building.
Don Roberts from Sunny Fresh stated they have tried to do something with the church building for
the last 4 V2 years but it has not worked out. Sunny Fresh would like to utilize the property and move
along with the EAW process. Sunny Fresh is not in opposition to any portion of the church building
being removed by those who are interested in preserving the building either in part or whole. Don
Roberts also indicated they could wait a couple of more weeks for Council action on the EAW since
it is unlikely any demolition will take place before May. Fred Patch, Building Official, indicated that
the State Historical Society expressed an interest in doing a photo documentation of the building.
9. Adjourn.
BRIAN STUMPF MOVED TO ADJOURN AT 7:30 P.M. GLEN POSUSTA SECONDED
THE MOTION. MOTION CARRIED UNANIMOUSLY.
S
Recording Secretary