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City Council Minutes 03-08-2004MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, March 8, 2004 - 7 p.m. Members Present: Glen Posusta, Robbie Smith, Brian Stumpf and Bruce Thielen Members Absent: Roger Carlson 1. Call to Order and Pledge of Allegiance. Mayor Thielen called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2. Approve minutes of the February 23, 2004 regular Council meeting. BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE FEBRUARY 23, 2004 REGULAR COUNCIL MEETING. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Jeff O'Neill added an update on the relocation of the Methodist Church building. Brian Stumpf suggested adding agenda item #7 to the consent agenda. Brian Stumpf questioned the engineer on a letter that was received from the Plumbery. Bret Weiss, City Engineer, responded that the concern noted in the letter is something the City would consider as part of 2004 Core Street Project and would be discussing with MnDOT. 4. Citizen comments, petitions, requests and complaints. Mayor Thielen explained the purpose of the citizen comment portion of the agenda. There was no one who spoke under citizens comments. 5. Consent Agenda A. Consideration of approving temporary liquor license for wine tasting event at the Monticello Community Center. Recommendation: Approve the temporary on -sale liquor license for the April 2, 2004 wine tasting event. B. Consideration of renewing annual maintenance agreement with Wright County Highway Department for 2004. Recommendation: Approve the annual maintenance agreement with Wright County for 2004. C. Consideration of approving renewal of Men's Softball Association beer license. Recommendation: Approve beer license for the Men's Softball Association for the Xcel Ballfields contingent upon submittal of insurance and payment of license fee. Council Minutes - 3/8/04 D. Consideration of a request for a conditional use permit allowing for an ice arena expansion to an existing education institution in a PZM District and consideration of a request for a conditional use permit allowing the establishment of a joint parking facility as allowed by the General Provisions of the Monticello Zoning Ordinance. Applicant: Monticello school District #882 and Monticello -Big Lake Hospital. Recommendation: 1) Move to recommend approval of the conditional use permit to allow the construction of an ice arena addition to the Monticello Middle School based on a finding that the facility is an appropriate accessory use for a public school building and that the parking management proposals offered by the applicants will minimize negative impacts of the increase in use. 2) Move to recommend approval of the conditional use permit to allow off-site parking for the school arena on the Monticello -Big Lake Hospital property based on a finding that the hospital parking is in reasonable proximity to the school and access across Broadway is protected by an existing traffic signal. E. Consideration of a request for a conditional use permit for the expansion of a religious institution in the P-S/Public-Semi-Public District. Applicant: Resurrection Lutheran Church. Recommendation: Move to approve the conditional use permit amendment to allow expansion of a religious institution within a P-S/Public-Semi-Public Zoning district based on the comments from the staff report for the March 1, 2004 Planning Commission meeting and with the following conditions: 1. Building foundation plantings be provided on the west side of the building addition near the entry area. The variety, location and size of such plantings shall be subject to City approval. 2. The color of the building addition siding match that of the existing structure. 3. All exterior lighting, including the illuminated spire feature shall be directed such that the source of light is not visible from adjacent properties or right-of-ways. 4. The City Engineer provide comment regarding grading, drainage and utility issues. F. Consideration of accepting feasibility report and setting public hearing date for 2004 Street Reconstruction Project No. 2004-06C. Recommendation: Accept the feasibility report for the 2004 Street Reconstruction Project No. 2004-06C as prepared by WSB & Associates, Inc. and set March 22, 2004 as the date of the public hearing to consider the proposed improvement. H. Consideration of amendments to City Ordinance Chapter 5, Title 8 (Boulevards) relating to mailboxes. This item was removed from the regular agenda and placed on the consent agenda. Recommendation: Adopt amendments to ordinance as noted in Ordinance Amendment #405. Glen Posusta requested that item #5F be removed for discussion. 2 Council Minutes - 3/8/04 ROBBIE SMITH MOVED TO APPROVE THE CONSENT AGENDA WITH THE ADDITION OF AGENDA ITEM #7 AS ITEM #5H AND THE REMOVAL OF ITEM #5F. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. Item #5F relates to accepting of the feasibility report and setting a public hearing date for the 2004 Core Street Reconstruction Project No. 2004-06C. Glen Posusta referenced the letter received from the Plumbery and stated that the City needs to look at the situation and determine whether a cul-de-sac or turnaround should be constructed for those properties as a second to doing a right -in right -out arrangement. Glen Posusta stated he had been contacted by the Plumbery, John Johnson and Little Mountain Lighting concerning the situation. Glen Posusta also suggested the possibility of some type of signage that would restrict truck traffic in the area. Glen Posusta also questioned why Sandberg Road was getting an mill and overlay under the Core Street Project when it has a PCI of 70. He also questioned why the road improvement stopped at the dental office site and did not extend down all of Sandberg Road. Glen Posusta felt since Sandberg Road was not a heavily traveled road, micropaving should be considered. He also asked whether micropaving couldn't be considered for Kampa Circle. Bret Weiss, City Engineer indicated they looked at School Boulevard and by using micropaving they could address the rutting that is taking place on that road. He stated micropaving is not applicable in every case and in some cases would be a more costly process so each road needs to be looked at individually. The reason not of all of Sandberg Road is being done is because a portion of the road was done at a different time so the condition of the road is different for that segment. Bret Weiss stated that because of possible development activity on School Boulevard this season it may be that the portion of the 2004 Core Street Reconstruction project relating to School Boulevard may be delayed or done in part. Glen Posusta asked about the neighborhood meeting referenced in the feasibility report. Bret Weiss stated that the neighborhood meeting has been scheduled for March 17, 2004 and that date had not been updated in the report. Glen Posusta also asked about the work being done in the Meadow Oakes area and whether that would be impacted by the proposed interchange and freeway redesign. Bret Weiss indicated that is something they will be continuing to look at as they do their plans. Since there aren't final plans in place for the interchange they cannot say for certain whether the proposed work would be impacted by it. ROBBIE SMITH MOVED TO ACCEPT THE FEASIBILITY REPORT FOR THE 2004 CORE STREET RECONSTRUCTION PROJECT NO. 2004-06C AND TO SET A PUBLIC HEARING DATE OF MARCH 22, 2004 AT 7 P.M. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Consideration of amendments to City Ordinance Chapt 5, Title 8 (Boulevards) relating to mailboxes. Added to the consent agenda as item #5H. Council Minutes - 3/8/04 8. Approve payment of bills for March BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILLS FOR MARCH. ROBBIE SMITH SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Added Item: Methodist Church Relocation: Jeff O'Neill reported that the relocation report prepared by MacDonald and Mack Architects had just been received and he updated the Council on the report. Sunny Fresh and the Monticello Arts Council have been in discussions relating the cost of relocating the church building and the feasibility of the using the building by the Monticello Arts Council. The report indicated the church building was in fairly good shape. The estimated cost for preparation and relocation of the building is $533,000. Staff was asking that Council acknowledge the information presented in the report and at a future meeting look at any other group use of the meeting and to consider the declaration of negative impact for an EAW. Although the Monticello Arts Council may not be able to utilize the church building, city staff has been in contact with the Wright County Historical Society and the State Historical Society as well as the Methodist Church to see if there is any archival interest in the building. Jim Fleming of the Monticello Arts Council spoke expressing the Arts Council's appreciation of the position the City has taken to allow the use of city owned land for construction of a building. They also appreciated the efforts of Sunny Fresh in this project. He noted that the church building has physical limitations and might be more suitable as an ancillary building rather than the primary building. The Monticello Arts Council funding is such that they need to be looking at something that could be utilized as a primary building and the cost factor of $533,000 to relocate the building was also a prime consideration. He acknowledged the serious effort that was made to preserve this building. Don Roberts from Sunny Fresh stated they have tried to do something with the church building for the last 4 V2 years but it has not worked out. Sunny Fresh would like to utilize the property and move along with the EAW process. Sunny Fresh is not in opposition to any portion of the church building being removed by those who are interested in preserving the building either in part or whole. Don Roberts also indicated they could wait a couple of more weeks for Council action on the EAW since it is unlikely any demolition will take place before May. Fred Patch, Building Official, indicated that the State Historical Society expressed an interest in doing a photo documentation of the building. 9. Adjourn. BRIAN STUMPF MOVED TO ADJOURN AT 7:30 P.M. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. S Recording Secretary