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City Council Minutes 11-08-2004MINUTES REGULAR MEETING - MONTICELLO CITY COUNCIL Monday, November 8, 2004 - 7 p.m. Members Present: Roger Carlson, Glen Posusta, Robbie Smith, Brian Stumpf and Bruce Thielen. Members Absent: None 1. Call to Order and Pledge of Allegiance. Mayor Thielen called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2. Approve minutes of October 25, 2004 regular Council meeting. Glen Posusta requested that a statement indicating the date the public hearing notices on the assessment projects were sent out be included as part of the minutes. GLEN POSUSTA MOVED TO APPROVE THE MINUTES OF THE OCTOBER 25, 2004 REGULAR COUNCIL MEETING WITH THE ADDITION NOTED. ROBBIE SMITH SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Brian Stumpf asked that an update on the Kramer house be added to the agenda. Glen Posusta asked that discussion of the second lift on Cedar Street also be added. ROGER CARLSON MOVED TO ADD TO THE CONSENT AGENDA ITEMS #10, CANVASS OF 2004 ELECTION RESULTS, #12 RESOLUTION DECLARING INTENT TO REIMBURSE FOR PROJECT COSTS, #14 SETTING A WORKSHOP FOR I-94/CSAH 18 INTERCHANGE, # 15 AUTHORIZING FEASIBILITY STUDY FOR SE INTERCEPTOR SEWER AND #16 SUBMITTAL OF EAW FOR RYAN COMPANIES TO THE ENVIRONMENTAL QUALITY BOARD. GLEN POSUSTA SECONDED THE MOTION WITH THE EXCLUSION OF ITEM #15. MOTION CARRIED UNANIMOUSLY. 4. Citizen comments, petitions, requests and complaints. Mayor Thielen explained the purpose of the citizens comments portion of the agenda. John Kautza, 8548 Troy Marquette Drive; Randy Kramer, 8580 Troy Marquette Drive and Brad Kitzman, 8608 Troy Marquette Drive came before the Council to complain about the runoff from the Carlisle development. They stated that the cul-de-sac in the Carlisle development is built up much higher than the elevation of their lots so the water runs off onto their property. They presented pictures to the Council showing the cul-de-sac and standing water in the area. Council Minutes - 11/8/04 City Engineer Bret Weiss responded that the City is aware of the problem and he has been in contact with the developer and his contractor. Bruce Thielen stated that this development has progressed very slowly and he wondered why that was the case. Bret Weiss indicated that the grading contractor for the project had filed for bankruptcy so a new contractor had to be obtained but he couldn't say how much that impacted the progress on the project. Bret Weiss explained how the drainage for the Carlisle development was laid out. However he stated that the issue of discharge into County Ditch #33 is still not resolved. The runoff water will go from the north to the south to a wetland area in the vicinity of Garrison Avenue and County Road 18 and then across County Road 18 to the ponding area and eventually to County Ditch #33. John Kautza stated that while the pictures presented to the Council were taken over a month ago the situation had not changed in that time. He was concerned about what would happen in the spring when the heavy rains would come. Glen Posusta asked what was being done to address the surface water. Bret Weiss explained that runoff will be going to the existing wetland area and stated that the wetland area along County Road 18 is a good size area and can handle the anticipated runoff. Bret Weiss stated that some patience is required during the construction process since construction can take a while to complete. Glen Posusta asked if there was a letter of credit in place on this project and Bret Weiss indicated there was. Mayor Thielen directed the City Engineer to keep on top of this project. Bret Weiss stated that the project was designed to handle the runoff and when construction was completed it would work. John Kautza stated the City should stop the development project until the mess was cleaned up. Mayor Thielen stated he didn't know if that could be done and John Kautza stated if it couldn't he would take them to court to get it corrected. Bret Weiss will contact the developer and his contractor on November 9th to get a schedule for when the work will be completed. 5. Consent agenda. nda. A. Consideration of ratify new hires and departures. Recommendation: Ratify the hires and departures as identified. B. Consideration of a request for a Comprehensive Plan Amendment to allow rezoning from a residential use to a mixed use, rezoning from R-1 (Single and Two -Family Residential) to PZM (Performance Zone -Mixed) and a conditional use permit to allow commercial retail activity in a PZM District. - Applicant Don Hickman. Recommendation: Approve the rezoning from R-2 to B-1 for Lots 1 and 2, Block 5, Lower Monticello based on the finding that uses consistent with this district are compatible with the area and with the historical use of the property and to approve the conditional use permit allowing limited office/commercial sales allowing an office supplies shop or a laundromat in a B-1 District based on a finding that this use is 2 Council Minutes - 11/8/04 compatible with the neighborhood and the intent of the B-1 District and subject to the following: 1) Renovation of the lighted canopy sign to reduce the amount of light emission toward the residential area by painting or other technique; 2) Signage for the site consistent with the requirements of the applicable zoning district; 3) Parking layout consistent with standard dimensional requirements for angled parking ; and 4) Hours of operation are from 8:00 a.m. to 6:00 p.m. C. Consideration of preliminary and final plat for Otter Creek Crossing, a proposed commercial and industrial subdivision. - Applicant: Otter Creek LLC. Recommendation: Approve the preliminary and final plat for Otter Creek Crossing subject to the following conditions: 1) As future uses become more apparent, the outlots will need to be replatted; 2) Availability for access is maintained through Outlot F. Potential road access to connect to future City property; 3) A drainage and utility easement is provided between Chelsea Road and Interstate 94; 4) A drainage and utility easement is shown from the Groveland Addition through the southwest corner of the plat; and 5) Annexation of the piece of the plat known as the "Rask" parcel (213-100-104202). D. Consideration to review the job and wage level report for compliance of the provisions of the permanent jobs within the amended Loan Agreement between the City and Twin City Die Castings Company. Recommendation: Move to declare the job and wage level report of the provision of new permanent jobs as submitted by TCDC on September 19, 2004 as satisfactory and in compliance with the requirements of the Federal government and the amended Loan Agreement between the City and TCDC and in the spirit of business retention and expansion; in lieu of the fact that the business subsidy agreement was inadvertently included in the Loan Agreement; and the fact that TCDC project creates jobs and tax base are the reasons for recommending approval. E. Consideration of purchase of replacement digester transfer and recirculation pumps for the wastewater treatment plant. Recommendation: Authorize Professional Services Group to replace the existing digester transfer and re -circulation pumps at the Wastewater Treatment Plant with 2 new moyno's at an estimated cost of $31,058.00 plus appropriate freight and sales tax. F. Consideration of approval of charitable gambling license for Monticello Youth Hockey Program. Recommendation: Adopt a resolution authorizing the State Gambling Control Board to renew the charitable gambling license to Monticello Youth Hockey for gambling activities at Hawks Sports Bar and Grill. G. Consideration to approve the 2005 Specifications for Operation of the City of Monticello Heartland Express and the 2005 Bid Proposal template for the Operation of the City of Monticello Heartland Express and authorization to request bids for 2005 3rd party transit services. Recommendation: Move to approve the 2005 Specifications 3 Council Minutes - 11/8/04 for Operations, City of Monticello Heartland Express and the Bid Proposal form and to authorize the public notice and mailed bid requests for 2005 third party transit services. H. Consideration of final plat approval of the First Addition of the Hunters Crossing residential subdivision. Recommendation: Adopt resolution approving the final plat of Hunter's Crossing First Addition contingent upon completion of minor changes as required by the City Engineer and upon execution of the development agreement and the provision of associated securities. I. Consideration of final plat approval of the Nathan's Court residential subdivision. Recommendation: Adopt a resolution approving the final plat of Nathan's Court contingent upon completion of minor changes as required by the City Engineer and upon execution of the development agreement and the provision of associated securities. J. Consideration of setting a workshop on November 22, 2004 for the 2005 Street Reconstruction Program. Recommendation: Set a workshop meeting for the 2005 Core Street Reconstruction Program at 5 p.m. on November 22, 2004. Glen Posusta asked that item #5G be removed for discussion. It was noted that item #5C was requested by the applicant to be tabled until November 22, 2004. GLEN POSUSTA MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF #5G, THE TABLING OF #5C AND THE ADDITION OF ITEMS #10, #12, #14 AND #16. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion. 5G Heartland Express: Glen Posusta questioned the specifications for Operation of the Heartland Express. Since the City would have to add employee for this position, he felt the City should look at the cost of owning the bus and whether that would be an economically feasible option. Jeff O'Neill stated that the City has looked at purchasing a bus on prior occasions and have Hoglund operate it but that has not been done in the past because the contract price was so reasonable. Jeff O'Neill suggested adjusting the specifications to cover this option. This would just be a change to the bid document. Because of the time frame, he didn't know how much of a change they could make in the specifications. Glen Posusta suggested that this be looked at for next year. Brian Stumpf agreed that this should be looked into since the City is looking at the additional cost of adding an employee. Jeff O'Neill stated they could modify the agreement to specify either privately owned bus or city owned bus. 11 Council Minutes - 11/8/04 GLEN POSUSTA MOVED TO APPROVE THE 2005 SPECIFICATIONS FOR OPERATIONS CITY OF MONTICELLO HEARTLAND EXPRESS AND THE BID PROPOSAL FORM AND TO AUTHORIZE THE PUBLIC NOTICE AND MAILED BID REQUEST FOR 2005 THIRD PARTY TRANSIT SERVICES WITH CHANGES DISCUSSED. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Public Hearing and consideration of adopting assessment for 2004 Core Street Project No. 2004-06C. Kevin Kawlewski from WSB made the presentation on the project and the proposed assessment. Kevin Kawlewski reviewed the areas covered under this phase of the street reconstruction program which included the area around Fairway Drive and the Meadow Oaks area. As part of the work done in the Meadow Oaks area there was some storm sewer work and drain tile improvements made as well as some trunk utility work done to serve the Sunset Ponds development. Improvements were scheduled for Sandberg Road but were deleted from the project. School Boulevard between Fallon Avenue and Fenning Avenue received some microsurfacing but it was not proposed to assess this cost back. Kevin Kawlewski then reviewed the project costs which came to $1,146,700. To fund this project cost, $159,330.00 would come from the trunk funds, $487,195.25 would be assessed and $500,174.00 would come from the street reconstruction fund. With the first phase of the reconstruction program, the City Council established a rate of $2500/unit for residential property. This flat rate is to be adjusted annually for construction price index. The CPI for this year was 5.7% making the flat rate for the residential units $2,642.50. The storm sewer work that was done was assessed at $30/ft. It was noted that driveway improvements were done for two properties and there were assessment agreements covering these two parcels. Brian Stumpf asked about the letter received from Gerard Zierdon that referenced utility repair. Kevin Kawlewski stated that the property was proposed to be assessed for street reconstruction only and was not receiving any additional assessment. Glen Posusta asked if the City was picking up any cost for Freeway Field. Bret Weiss said it would typically show up on assessments based on front footage but because this was on a unit basis it was not shown. Glen Posusta questioned the indirect cost of 19%. Kevin Kawlewski indicated that the engineering cost was 9.1 % and the City costs (administration, legal, etc) was 10.8%. Robbie Smith asked about the work on School Boulevard and if it was going to be assessed. Kevin Kawlewski stated it was maintenance work and was not planned to be assessed. Mayor Thielen then opened the public hearing. Jack Nelson, 8 Center Circle, questioned what type of warranty would be on this work. He felt since he was paying for it there should be some kind of guarantee. He stated in other communities they wait a season before placing the second lift of blacktop. If the street does not hold up and cracks or is in need of additional repair is the City or property owner responsible for the additional maintenance cost. Kevin Kawlewski explained in this project there was not a lot of utility work. Basically the street E Council Minutes - 11/8/04 was taken up and a new surface laid down so he didn't expect that there should be much in the way of settlement. He noted in the Meadow Oaks area some subgrade material was removed. He stated typically the contractor warrants the work for a two year period. After the two year period the City is responsible for the work. Bret Weiss added that while once it was common practice to wait on placing the wear course until freeze/thaw cycle had passed, because of improved compaction methods and technology, this was practice was changing. Kevin Lang, 2862 Oakview Lane, questioned the amount of the driveway cost shown on his assessment. He stated that what he was quoted was not what the price came in at. 100% of the driveway cost was assessed to his property and he was under the understanding that the first ten feet of his driveway needed to be torn out in order to do the storm sewer work. Kevin Kawlewski indicated that there was an assessment agreement with the property owner covering the driveway work. Kevin Lang wanted to know if the $2,600 driveway assessment included the ten feet that was needed to be removed for the storm sewer work. Kevin Lang questioned the location of the catch basin. He is concerned about paying for a catch basin that was put in that is not doing anything. Kevin Kawlewski stated there is still some site grading and restoration work to be done and pointed out that the assessment proposed is the total assessment for the work even though not all the work is completed at this time. Brian Stumpf questioned whether the City wants to hold off on assessing this particular parcel until the question is resolved. Robbie Smith noted that Mr. Lang's assessment was just for street and driveway improvements and that his property received no assessment for the storm sewer work. The City will check on the driveway cost and notify Mr. Lang of their findings. Gary Kraft, 1100 Meadow Oak Drive, stated that since the storm sewer work was done, they have noticed an improvement in the drainage in the area. He did however, question only four houses receiving an assessment for this improvement when it drained a much larger area. Glen Posusta stated he had a problem with these residents paying for any of this cost since it was problem that was created by the development to the east (Parkside at Meadow Oaks). He questioned who the engineer was who okayed a project allowing runoff water to flow onto other property. Bret Weiss responded that the improvements in the Meadow Oaks development were engineered by a private developer. It was designed with a pipe under the pathway to drain the area. WSB approved the design and the installation was done by the developer's engineer. Bret Weiss noted any other way of taking the water away from the area would have been very difficult. Bruce Thielen agreed that more people should be paying for this improvement than just the four homeowners and suggested the City pick up more of the cost. Gary Kraft said the ditch pretty much changed into wetlands with the addition of the houses to the south and with the grading of everything back towards their houses. At that point the water problems began. Glen Posusta felt the City was culpable on this. Bruce Thielen stated the City needs to find a solution and not just find fault. John Simola stated that what was there originally was an open drainage ditch. Some of the property owners abutting the ditch put in a pipe so that they could reclaim their back yard. The City has reduced the proposed assessment for the drainage work by almost 50%. The only thing the City was asking was that in the spring the City would bring black dirt to the site and the property owners would agree to seed or sod the site thus completing the restoration. G Council Minutes - 11/8/04 John Simola also addressed the storm sewer assessment for Steven Hagedon. The assessment was reduced from $8,000 to $3,000. Bruce Thielen questioned whether the Council felt this assessment should be reduced further. Bruce Thielen felt the houses behind these properties should be contributing to the cost of the improvement and Glen Posusta concurred. Bret Weiss stated the drainage ditch in place was functioning the way it was designed to. He stated the City has storm drainage easements to allow for the surface movement of runoff water or for placing of storm drainage pipes. Bret Weiss stated the choice of assessing this was ultimately the Council's. Glen Posusta brought up the policy the City used in assessing the storm sewer pipe for Gillard Avenue. Bret Weiss reiterated that the manner in which the City chose to assess this project was up to the Council. Paula Larson, 1 Fairway Drive, stated that they had recently moved to Monticello. She questioned why the street improvements were not funded by taxes rather than assessments. Bret Weiss stated that one of the reasons the City chose to assess a portion of the cost back to the property owners was to meet bonding requirements. Since the City needs to issue bonds to fund these improvements, 20% of the cost must be assessed or the City would need to hold a referendum. When the City set up the street reconstruction program they established a policy where a portion of the cost would be assessed back against the property owners and the balance would come from the street reconstruction fund. Charles Walters, 728 Acorn Circle, stated he had talked to Glen Posusta about the ballfield issue and why that was not assessed. Since the City was already picking up a large portion of the project cost directly, the ballfield site was not assessed separately. Mr. Walters also stated that the development of Eastwood Knoll and the traffic it generated were responsible in part for the deterioration of the road and that development should pay for some of the costs. Bret Weiss pointed out that the City's policy is that the property owner would be assessed for improvements to whatever street his driveway came out on. Mr. Walters stated he felt the assessment was too high for cosmetic work. Bret Weiss explained that a pavement management study was done and he explained the process the City used to determine which streets were in need of reconstruction. Charles Walters questioned the value of the work that was done this year as compared to what was done in Phase I of the street reconstruction program. Bret Weiss noted that the street base was not good in the Meadow Oaks area where the clay soils were located. Charles Walters also stated that they replaced the curb in front of his house and now it is lower that it was before. Keven Kawlewski they would have the contractor look at this item. Mayor Thielen then closed the public hearing on the proposed assessment for the 2004 Core Street Reconstruction Project. Bruce Thielen stated he would like to see the City pay for the storm sewer assessment for the four properties on Oakview Drive. Public Works Director, John Simola, asked if it was the Council's intent that the residents will still be responsible for completing the seeding/sodding/restoration work. Council indicated that would be the case. 7 Council Minutes - 11/8/04 ROGER CARLSON MOVED TO ADOPT THE ASSESSMENT ROLL WITH THE CITY PICKING UP THE STORM SEWER ASSESSMENT FOR THE FOUR PROPERTY OWNERS ON OAKVIEW DRIVE FROM THE SEWER TRUNK FUND. ROBBIE SMITH SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Public Hearing and consideration of adopting assessment for TH 25/School Boulevard Signal Installation, Project No. 2004-19C. Bret Weiss provided background information on the project scope and proposed funding of the project noting that the project included the traffic signal, striping and curb ramps. Some of the cost of this project was included in the TH 25 Project which amounted to approximately $31,200. Construction costs came to $168,170, indirect costs $41,000 and MnDOT supplied materials in the amount of $36,000 making a total cost of $277,000. MnDOT picked up $171,000 of the cost leaving a project cost of $176,000 to be assessed. At their last meeting, the Council directed that the City pick up half of the cost leaving $88,000 to be assessed. Bret Weiss stated the assessment was based on trips generated and indicated that since some of the land is currently undeveloped they based their assessment on proposed land use. Mayor Thielen then opened the public hearing. Jeff Roiger, 3795 Hayward Court South, talked about the City's street assessment policy and asked if assessments for traffic signals were normal. Bruce Thielen stated that the homeowners are not being assessed for the traffic signal. Bret Weiss indicated that most communities levy some kind of assessment for street improvements and as far as the assessment for signals goes it varies among cities. Glen Posusta questioned the difference in the cost figure noted in the presentation and the one in the agenda packet. He also questioned the costs that were picked up MnDOT and noted his concern about what MnDOT would pick up on the I-94/CSAH 18 interchange. The question was also raised if a council member who was being assessed on the proposed project should vote on it. The City Attorney stated that was up to the council member and whether he felt it was a conflict of interest. Mayor Thielen then closed the public hearing. Bret Weiss commented on the concerns about MnDOT's participation in the interchange project. He stated they have a letter from MnDOT stating what they would pay for but until the project is bid, there would not be a firm dollar figure. BRIAN STUMPF MOVED TO APPROVE A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE TH 25/SCHOOL BOULEVARD SIGNAL, PROJECT NO. 2004-19C AS OUTLINED IN THE ASSESSMENT ROLL WITH A TOTAL ASSESSMENT AMOUNT OF $88,000. ROBBIE SMITH SECONDED THE MOTION. MOTION CARRIED WITH GLEN POSUSTA VOTING IN OPPOSITION. E'3 Council Minutes - 11/8/04 Glen Posusta noted his opposition was because he felt the geographic area being assessed should be reduced. 9. Public hearing on the issuance of notes by the City of Milaca on behalf of Central Minnesota Diagnostic Incorporated for the purchase of hospital equipment. City Administrator, Rick Wolfsteller explained the purpose of the public hearing. The City of Milaca is proposing to issue notes for the purchase of hospital equipment. Since this equipment will be used in both the Monticello and Princeton hospitals these cities were being asked to support this issuance. The notes will be issued by the City of Milaca and will not count against any obligations issued by the City of Monticello in 2004. Mayor Thielen opened the public hearing. No one was present to speak for or against the proposal. Mayor Thielen closed the public hearing. GLEN POSUSTA MOVED TO ADOPT A RESOLUTION APPROVING THE ISSUANCE OF BONDS BY THE CITY OF MILACA. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 10. Canvass of 2004 election results. Included with consent agenda approval. Canvass results declare Clint Herbst elected as Mayor and Tom Perrault and Wayne V. Mayor elected to the Council. 11. Consideration of award of bid for Monticello Library Expansion. Rick Wolfsteller reviewed the bids submitted. Greystone Construction, who was the contractor on the liquor store expansion submitted the low bid of $649,725.00. The architect's construction estimate was $534,000 so the low bid was approximately $100,000 higher than the construction estimate. The Council could consider trying to scale the project back and rebid or accept the bid as submitted. Fred Patch, Building Official, stated that based on the design it would be a difficult project to try to scale back. Brian Stumpf asked where the extra funds would come from. Rick Wolfsteller replied that most of the funds would come from the capital outlay fund and the rest would come from general fund reserves. The City does have funds in place to cover this phase of expansion. Bruce Thielen asked if the Library Board was comfortable with the bid amount. Jacqueline Gordon from the Monticello Library Board was okay with the bid and they recommended proceeding. BRIAN STUMPF MOVED TO ACCEPT THE BIDS FOR THE MONTICELLO PUBLIC LIBRARY EXPANSION PROJECT AND AWARD THE CONTRACT TO GREYSTONE CONSTRUCTION COMPANY IN THE AMOUNT OF $649,725. AND AUTHORIZE THE CITY TO ENTER INTO A CONTRACT WITH GREYSTONE CONSTRUCTION COMPANY FOR THE CONSTRUCTION OF THE MONTICELLO LIBRARY EXPANSION PROJECT. ROBBIE SMITH SECONDED THE MOTION. MOTION 9 Council Minutes - 11/8/04 CARRIED WITH GLEN POSUSTA VOTING IN OPPOSITION. Glen Posusta stated his opposition was because he has a hard time with the City not being able to control costs and cited the expansion of the project from $450,000 to $758,000. He felt the City should reject all the bids and start over. 12. Consideration of resolution declaring intent to reimburse proiect costs through future bond sale. Approved with the consent agenda with the amount to be reimbursed through future bond sale of $3,085,000. 13. Consideration of an offer to purchase property in Jefferson Commons - Outlot A - Cory Kingbay. Rick Wolfsteller reported that the City has received two offers for the purchase of 2.7 acre parcel of land lying south of the proposed Applebee's site in the plat of Jefferson Commons. The two offers are similar. However since one was just received today there has not been an opportunity to thoroughly review it and compare it with the other offer. Bruce Thielen suggested that this be tabled so an analysis could be done. Brian Stumpf said he didn't want to get into a bidding war and felt the City Administrator should analyze the two offers and make a recommendation to the Council. Glen Posusta felt the City should get the most amount of money for the land. Glen Posusta didn't feel there is a rush to sell the land and questioned whether this couldn't wait until next year. Glen Posusta stated he didn't believe the City was retailing this property like it should be done and that City should be setting the price they want. Rick Wolfsteller stated that there were issues to be considered in reviewing the letter of intent and that should be done before making a decision. BRUCE THIELEN MOVED TO TABLE ACTION ON THE LETTERS OF INTENT UNTIL THEY COULD BE ANALYZED BY THE CITY ADMINISTRATOR AND TO BRING THIS MATTER BACK AT THE NOVEMBER 22, 2004 MEETING. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 14. Consideration of setting a workshop to review proposed development and assessment agreements for the I-94/CSAH 18 interchange improvements. Approved with the consent agenda to schedule a workshop for November 22, 2004. 15. Authorization to proceed with feasibility study for the SE Interceptor Trunk Sanitary Sewer Extension, City Project No. 2000-12C. Glen Posusta wanted to know if this is a project the City would look for RFP's on like they did on the water tower project. Rick Wolfsteller stated that when the I-94/CSAH 18 interchange was being discussed, the need for this segment of sanitary sewer interceptor was 10 Council Minutes - 11/8/04 looked at. The feasibility report is needed so that how big of an area the pipe needs to serve can be analyzed. Bret Weiss estimated the study cost at $15,000420,000 which would be funded from trunk funds and development fees. BRUCE THIELEN MOVED TO AUTHORIZE WSB TO PROCEED WITH THE FEASIBILITY STUDY FOR THE SE INTERCEPTOR TRUNK SANITARY SEWER EXTENSION, CITY PROJECT NO. 2000-12C. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 16. Consideration of authorization to submit Environmental Assessment Worksheet to the Environmental Quality Board for the Ryan Commercial Development. Approved with consent agenda to submit Environmental Assessment Worksheet to the Environmental Quality Board. 17. Consideration of an alternate site for the water tower in the Jefferson Commons Plat. Public Works Director, John Simola, informed the Council of the discussion that occurred at an informational meeting held on November 3, 2004 concerning the proposed water tower site. Property owners within 350 feet of the site were notified of the meeting. Three residents of the Groveland development were at that informational meeting to express their concerns about the tower location. Some of the comments residents made at that meeting were: 1) They didn't want to look out of their windows and see a water tower; 2) The tower would cast shadows; 3) Not happy with the two construction period; 4) They believed the tower would lower their property values; 4) They did not have a choice in where the tower was proposed and if they had known the tower was to be located adjacent to them, they would not have selected their lot. John Simola said when the site was previously discussed, the site chosen was based on economics as this site would be the least costly to utilize for a water tower site. John Simola estimated that the tower would be approximately 350 feet from any residence. John Simola noted that other sites were suggested by the residents and he reviewed some of the concerns with those other sites. He noted that a number of the locations proposed would still be adjacent to residential properties and he felt if these people didn't want it in their back yards neither would other residents. Another consideration was availability and size of the water main to the site and whether an altitude valve would be needed. John Simola stated that evaluations would have to be done of the various sites before these questions could be answered. Brian Stumpf felt that any proposed site abutting residential property would generate a "not in my back yard" response from the residents. John Simola stated that if another site was considered that was adjacent to residential development a public informational meeting would be held and public notice would be given. Residents from the Groveland development were given an opportunity to speak on the proposed water tower location. Barry Voight, 3802 Hayward Court South stated he felt 11 Council Minutes - 11/8/04 receiving information about the four sites available in the Jefferson Commons plat was good information to have. He asked about the site on Outlot B and the Council indicated that because of the power lines that site was not suitable for this use and John Simola stated there is only an 8" line to that area. Luke Hoffman, 3 845 Hayward Court South, stated while they are at fault in part by not checking into what could all be built in this area, he would not have selected his lot had he known there was a possibility of a water tower being constructed nearby. He emphasized that in other communities the water tower was there before the development was so the property owner could choose whether he wanted to be next to the tower. Brian Stumpf stated that at this time the City does not have an idea as to the cost of relocating the tower to any of the other sites suggested and that is something the City needs to look into before they make a decision. Glen Posusta said if the City had held a public hearing before selecting this site some of this could have been avoided. He didn't feel the City took the residents interest to heart on this matter. Robbie Smith felt it was in the City's best interest to look at the alternate sites but noted that the original site was chosen because it was the most cost effective location. Robbie Smith also took issue with a statement made that it should be located adjacent to Kjellberg's because those residents don't pay as much in taxes. Robbie Smith said the bottom line for him was looking at the costs involved and relying on the recommendation of the Public Works Director and the Sewer and Water Superintendent. He felt as a compromise site the site north of the stormwater pond and south of the road should be considered as that was more centrally located. Rick Wolfsteller suggested looking at costs for all the alternative sites. Josh Hamlin at 3816 Hayward Court South stated he did not want to be adjacent to the tower. Aaron Cahill, 3786 Hayward Court South felt being adjacent to the water tower would lower his property values. He felt sites #2, #3 or #4 would be better and stated he did not like being adjacent to a commercial site but that wasn't as bad as being next to the tower. Jeff Roiger, 3795 Hayward Court South stated he would not have selected his lot had he known a water tower was to be constructed adjacent to it. He felt other sites should be considered. He also suggested that the City should consider compensation for those property owners whose property values dropped because of the water tower. Glen Posusta said the only reason that any property owner was notified was because he brought it up. Robbie Smith reiterated his concern about not placing the tower adjacent to Kj ellberg's because they would have the same concerns as the residents in Groveland. John Simola stated there is a limitedl period of time that could be utilized to study the sites and come back to the Council with cost information. BRIAN STUMPF MOVED TO AUTHORIZE THE CITY STAFF TO WORK WITH WSB AND BONESTROO AND ASSOCIATES TO DETERMINE WHETHER OR NOT THE NEW TOWER LOCATION IS SUITABLE FOR THE PLACEMENT OF THE WATER TOWER FROM AN OPERATIONAL POINT OF VIEW AND TO DETERMINE WHETHER OR NOT AN ALTITUDE VALVE AND ITS COMPLEX OPERATIONAL 12 Council Minutes - 11/8/04 EQUIPMENT IS NECESSARY AND TO DETERMINE THE ADDITIONAL COSTS IN LOCATING THE WATER TOWER AT ANOTHER SITE AND TO LOOK SPECIFICALLY AT SITE #3 AS AN ALTERNATIVE LOCATION. THE RESULTS OF THIS STUDY WILL COME BACK TO THE COUNCIL AT THEIR NOVEMBER 22, 2004 MEETING. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Roger Carlson asked if the staff was to study only site #3. Brian Stumpf stated since sites #2 and #4 were adjacent to residential properties they should not be considered. Other Items• 1) Kramer House - Brian Stumpf updated the Council about a fire at the Kramer house, City owned property. Arson is suspected and until the investigation is completed no clean up of the site can be done. Fred Patch estimated that clean up of the site would be approximately $12,000. He will get quotes for clean up and asked that Council authorize the City Administrator to accept the quotes. Brian Stumpf said he would like to see the quotes come back before the City Council. 2) Cedar Street - Glen Posusta questioned the hauling from the Wal-Mart site on Cedar Street and whether there is a possibility of damage to the road because the wear course isn't laid. Bret Weiss indicated that he didn't think there would be but if there was any damage it could be corrected before the wear course was placed. 18. Approve payment of bills for November. BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILLS. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 19. Adjourn. BRIAN STUMPF MOVED TO ADJOURN AT 10:20 P.M. ROGER CARLSON SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Recording Secretary 13