IDC Agenda 11-17-1983
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AGENDA
MONTICELLO INDUSTRIAL DEVE OPMENT COMNITTEE MEETING
Thursday, Novembe 17, 1983 .4:00 PM
Monticello City H 11 Conference Room
r.1EMBERS
T. Eidem, J. Bondhus, B Gagnelius, A. Grimsmo, R. Hoglund,
C. Johnson, S. Johnson, D. Lungwitz, J. Morrell, W. Musty,
B. Schrupp, D. Smith, G Wieber, and A. Pelvit.
1- Call Meeting to order.
2- Approve minutes of the October 0, 1983 meeting.
3- Consideration of adopting the 1 84 Action Plan. (copy included)
4- Consideration of adopting the 1 84 Budget. (copy included)
5- Consideration of nominating and electing officers for 1984.
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6- Consideration of the Industrial
(for conventions, etc,) and pro
in conjunction with the City an
Development Committee display
otional literature to be used
Chamber literature.
8- Short Range Goal Setting, T. Ei
Development Committee
7- Consideration of City/Chamber/I
informational brochure package.
9- Update of prospects, A. Pelvit.
10- Other business.
11- Adjournment.
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AGENDA SUPP EMENT
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MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE
Thursday November 17 1983 - 4:00 PM
Monticello City Hall Conference Room
1) Consideration of ado tin the 1984
have submitted several courses of acti
next year. The suggested 1984 Actio
Year Work Program are shown in Exhi
ction
n to
Plan
it 1.
plan: Sub-committee heads
be accomplished during the
and the 1988 Updated Five
possible action : -Adopt the 1984 A tion Plan as submitted.
-Adopt the 1984 A tion Plan with additional items
added at the mee ing.
-Adopt the 1984 A tion plan with deletion of items
at the meeting.
2) Consideration of the 1984 Budget: (Exhibit II) At the October 20,
1983 meeting it was suggested by T. Eidem that all Sub-committee
heads submitt their financial needs to A. Pelvit by November 4, 1983.
A. pelvit would assemble the inform tion into revised budget. This
revised 1984 budget would be distribut d prior to the November 17, 1983
meeting for review.
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Possible action: -Several revisio s have been made on the 1984
budget to this oint. We now have all the figures
from the three ub-comittee's. This budget has
used revenue fi ures that are higher than in the
past. This of curse is due to increase in ex-
penditures. (ma'n1y Director of Economic Develop-
ments salary) B nquet Sales are higher, but reason-
ably attainable On the other side, expenditures
have been kept t a minimum to help us maintain a
reasonable endi g balance. possible action would
be to adopt the 1984 Budget.
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-An alternative ould be to reject the 1984 Budget.
In this case we would need to revise the budget once
more.
3) Consideration of an Industrial Deve
the October 20, 1983 meeting it was
vertising should include Trade Show
is followed, the committee will nee
ature, such as brochures, posters e
At present we have the video presen
out information.
o ment Promotional Dis la : At
suggested that one form of ad-
and Conventions. If that strategy
to develop some type of liter-
c, and a display board or rack.
ation, but no other means of giving
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possible action: Have 2 - 3 membe s of the Publicity, Promotional, &
Prospect Sub-co ittee plan the type of display rack
and literature u ed at Trade Fairs and Conventions.
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A second action ould be to take no action at all.
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4) Consideration of a combined Cit
brochure package : This considera
consideration of type of promotio
in the process of updating their
literature and the Industrial Dev
type of informational literature.
G. Wieber suggested that A. pelvi
an idea of the cost of producing
explained that costs for the broc
of the brochure. They are high be
charges. You are also reguired to
City has approximately 1625 jacke
hamber Industrial Develo ment Committee
ion could easily be combined with the
al display. At present the City is
rochure, the Chamber needs to update their
lopment Committee needs to adopt some
check with Monticello Printing to get
informational Brochure. Mr. Kranz
ure jackets are the most costly part
use of the initial art work and set up
order very large quantities. At present
s remaining.
the
Mr. Kranz explained two different types of informational brochures he
could produce. The description an costs associated with them are shown
in Exhibit III.
Although the City has jackets in tock, they do not have any inserts.
This would be an ideal time for a 1 three bodies to work on updating their
informational materials.
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The costs shown in Exhibit III ar
Industrial Development Committee
of inserts that were printed. For
the Industrial Development Commit
1 insert, then the costs could be
Monticello printing said they can
or special cut outs. These would
could be 3 - 4 weeks for the inse
possible action : Form a committe
Chamber, and th
decide what per
and what inform
could be the s
, Display.
for total packages. The cost to the
ould be a percentage of the total number
example; if the City used 5 inserts,
ee used 4 inserts, and the Chamber used
split 50%, 40%, & 10% respectivelt.
not print jackets with multi coloring
ave to be shipped out. The delivery time
ts.
having a representative from the City,
Industrial Development Committee to
entage of inserts each body would need,
tion needed to be included. This committee
e as those working on the Promotional
Another possibi ity would be to take no action at all.
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EXHIBIT I
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UPDATING THE FIVE YEAR WORK PROGRAM
1988
(+) Prepare report on comparison of Business & Industry Growth in
Monticello to other communities.
(*) Sponsor Economic Development Forum on Local Business & Industry.
(+) Update study on Transportation and Utilities.
(+) Review City Ordinances.
(*) Industry Appreciation DAy and Banquet.
1984 Actio Plan
(-.
(+) Complete study of avalable financing tools.
( *) Attend major Manufacturing or Marketing Trade Shows or Conventions.
(+) Encourage speculative building.
(*) Industry Appreciation Day and Banquet. .
(*) Make extensive mailing campaign.
(*) Update current mailing lists.
(#) Update, collate, and bind current data plan.
(+) Update Retail/Commercial/Industrial Building Inventory.
(+) Update Transportation and utilities Information.
(#) Review City Ordinances.
(*) Adopt advertising campaign for 1985.
(*) Update and intigrate City/Chamber/Industrial Development Committee Brochure
(#) Adopt 1989 5 year work program.
(#) Adopt 1985 Action Plan.
(#) Adopt 1985 Budget.
(#) Re-certify as a Star City.
(#) Locate and label all buildings in Monticello on wall map.
(*) Represents the Publicity, Promotional, & Prospect Sub-committee.
(+ )
Represents the Finance, Sites, & Building Sub-committee.
(#)
Represents the Research & Planning Sub-committee.
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(~ EXHIBIT II
1984 Revised udget
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MONTICELLO INDUSTRIAL DEV LOPMENT COMMITTEE
Est. 1983 Ending Balance
Forecasted Revenues :
-sales (160 @ $75)
-Interest
-Contribution/Govt.
-Contribution/pvt.
-Other
$12,000
500
4,000
2,500
50
TOTAL FORECASTED REVENUES
FORECASTED EXPENDITURES :
-Research & Planning
-Promotional
-Banquet
-Mailings
-Brochures
-Magazines
-Industry Day
-T & E
-Misc1s.
-Office Supplies
-Building & Finance
-Direct Payment to the City
$3,500
2,000
3,500
1,200
1,500
ESTIMATED 1984 Ending Balance :
$8,935.76
$19,050.00
$27,985.76
$ 200
$11,700
650
350
495
200
12,400
$25,995.00
$ 1,990.76
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EXHIBIT III
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The two different style inserts will ultimately fit into the existing
jackets we presently have. The only difference being the size of the insert.
The present insert is made from a regular 8~ x 11 sheet of paper and then
is folded into thirds. The second style insert would be one single narrow
sheet. Both styles would be printed on both sides. Both styles can make
use of photographs. However, the second style would be cut short on in-
formation if photographs were used.
The total cost of the style we presently used would be approximately
$309/500, & $400/1000. The cost of the second style would be approxi-
mately $862/500, & $1035/1000. Composition charges of $35/hr and a
$8/photo charge would be extra.
The costs decrease as the quantity increases. However; by ordering
only 1000, instead of 2000, we could update more frequently.
Below is a break down of the two different styles.
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1- - - - - - .
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1- - - - - -
STYLE I
10
STYLE II
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As you can see in style I, you get 4 times as much space for type-set
or photographs. If yo went with style II and used the same amount of
space, as in style I, you would pay approximately $918/500, & $1200/1000.
This would compare to $862/500, & $1035/1000 for style I.
The break-down of cost for City/Chamber/Industrial Development Committee might
look something like this.
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dlambcr of Commerce
50%
ndustrial Development Committee
City of Monticello
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40%
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MINUTES
INDUSTRIAL DEVELOPMENT CO~lITTEE MEETING
October
The regularly scheduled meeting
Development Committee was duly
October 20, 1983 in City Hall.
R. Hoglund, J. Bondhus, D. Lun
S. Johnson, G. Wieber, D. Smith
present were; A. Grimsmo, W. Mu
of the Monticello Industrial
eld at 4:00 PM on Thursday,
ember present were; T. Eidem,
itz, J. Morrell, B. Schrupp,
and A. Pelvit. Members not
ty, C. Johnson and B. Gagnelius.
The meeting was called to order by T. Eidem. The Chair aCknowledged
the fact that the previous mont s meeting did not have enough
members present to have a quar
G. Wieber informed the committe that his sub-committee (Promo-
tion and advertising) had a mee ing at Perkins on 10-19-83. He
explained several alternatives or Broch~es. He presented differ-
ent types of Brochures from various Economic Development Centers
around the five state area.
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R. Hoglund suggested combining the Chamber's information with the
Industrial Development Committee and the City Informational Pack-
age.
T. Eidem suggested a combination formatbe used in order to custom
make a package for any particula situation.
G. Wieber agreed the three entit"es should work together, but
time is growing short. We need t get some facts together, such
as prices etc, so that we could ave something for the conventions
this winter.
G. Wieber also suggested a dire
per year directed at specific ar
J. Bondhus and D. Smith both agr
going tOday, but did not think w
of advertising. J. Bondhus also
letters from established busines
t mail campaign with 2 - 3 letters
as that Monticello wants to stress.
ed that direct mail was the hottest
should abandon our other forms
uggested that we use Testimonial
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T. Eidem suggested that all sub- ommittees get their budget amounts
to A. Pelvit by November 4, 1983. The amounts will then be in-
corporated in the overall Budget and voted on at the November 17,
1983 meeting. A motion to have e ch sub-committee submitt its
bUdget to A. Pelvit by November ~, 1983, and have the committee
vote on the Budget at the November 17, 1983 meeting was made by
T. Eidem. It was seconded b~ B. Schrupp. It was passed unanimously.
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J. Bondhus expressed his interest for more funds to be given the Industria14lt
Development Committee from the City. He felt that more money is being
generated from expansion and relocation than is being given back
for future Budget needs. He also thought the Committee should be
putting more of an effort into advertising.
D. Smith felt that the committee was in a majo~ expansion with addding
A. Pelvit to the staff, but was not opposed to hearing comments from other
eommittee members regarding advertising programs.
T. Eidem suggested that A. Pelvit use the computer at Bondhus's
to update the master plan for the IDC.
J. Bondhus suggested more involvement of Committee Members with
new prospects. A. Pelvit noted that the suggested was well taken
and said he would make more use of such meetings in the future.
There being no further business, the meeting was adjourned.
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Allen L. Pelvit
Director of Economic Development
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