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IDC Agenda 11-17-1983 :' ~- . AGENDA MONTICELLO INDUSTRIAL DEVE OPMENT COMNITTEE MEETING Thursday, Novembe 17, 1983 .4:00 PM Monticello City H 11 Conference Room r.1EMBERS T. Eidem, J. Bondhus, B Gagnelius, A. Grimsmo, R. Hoglund, C. Johnson, S. Johnson, D. Lungwitz, J. Morrell, W. Musty, B. Schrupp, D. Smith, G Wieber, and A. Pelvit. 1- Call Meeting to order. 2- Approve minutes of the October 0, 1983 meeting. 3- Consideration of adopting the 1 84 Action Plan. (copy included) 4- Consideration of adopting the 1 84 Budget. (copy included) 5- Consideration of nominating and electing officers for 1984. . 6- Consideration of the Industrial (for conventions, etc,) and pro in conjunction with the City an Development Committee display otional literature to be used Chamber literature. 8- Short Range Goal Setting, T. Ei Development Committee 7- Consideration of City/Chamber/I informational brochure package. 9- Update of prospects, A. Pelvit. 10- Other business. 11- Adjournment. (. "': AGENDA SUPP EMENT . MONTICELLO INDUSTRIAL DEVELOPMENT COMMITTEE Thursday November 17 1983 - 4:00 PM Monticello City Hall Conference Room 1) Consideration of ado tin the 1984 have submitted several courses of acti next year. The suggested 1984 Actio Year Work Program are shown in Exhi ction n to Plan it 1. plan: Sub-committee heads be accomplished during the and the 1988 Updated Five possible action : -Adopt the 1984 A tion Plan as submitted. -Adopt the 1984 A tion Plan with additional items added at the mee ing. -Adopt the 1984 A tion plan with deletion of items at the meeting. 2) Consideration of the 1984 Budget: (Exhibit II) At the October 20, 1983 meeting it was suggested by T. Eidem that all Sub-committee heads submitt their financial needs to A. Pelvit by November 4, 1983. A. pelvit would assemble the inform tion into revised budget. This revised 1984 budget would be distribut d prior to the November 17, 1983 meeting for review. ('~- Possible action: -Several revisio s have been made on the 1984 budget to this oint. We now have all the figures from the three ub-comittee's. This budget has used revenue fi ures that are higher than in the past. This of curse is due to increase in ex- penditures. (ma'n1y Director of Economic Develop- ments salary) B nquet Sales are higher, but reason- ably attainable On the other side, expenditures have been kept t a minimum to help us maintain a reasonable endi g balance. possible action would be to adopt the 1984 Budget. . -An alternative ould be to reject the 1984 Budget. In this case we would need to revise the budget once more. 3) Consideration of an Industrial Deve the October 20, 1983 meeting it was vertising should include Trade Show is followed, the committee will nee ature, such as brochures, posters e At present we have the video presen out information. o ment Promotional Dis la : At suggested that one form of ad- and Conventions. If that strategy to develop some type of liter- c, and a display board or rack. ation, but no other means of giving \ possible action: Have 2 - 3 membe s of the Publicity, Promotional, & Prospect Sub-co ittee plan the type of display rack and literature u ed at Trade Fairs and Conventions. . A second action ould be to take no action at all. !I. .. . 4) Consideration of a combined Cit brochure package : This considera consideration of type of promotio in the process of updating their literature and the Industrial Dev type of informational literature. G. Wieber suggested that A. pelvi an idea of the cost of producing explained that costs for the broc of the brochure. They are high be charges. You are also reguired to City has approximately 1625 jacke hamber Industrial Develo ment Committee ion could easily be combined with the al display. At present the City is rochure, the Chamber needs to update their lopment Committee needs to adopt some check with Monticello Printing to get informational Brochure. Mr. Kranz ure jackets are the most costly part use of the initial art work and set up order very large quantities. At present s remaining. the Mr. Kranz explained two different types of informational brochures he could produce. The description an costs associated with them are shown in Exhibit III. Although the City has jackets in tock, they do not have any inserts. This would be an ideal time for a 1 three bodies to work on updating their informational materials. . The costs shown in Exhibit III ar Industrial Development Committee of inserts that were printed. For the Industrial Development Commit 1 insert, then the costs could be Monticello printing said they can or special cut outs. These would could be 3 - 4 weeks for the inse possible action : Form a committe Chamber, and th decide what per and what inform could be the s , Display. for total packages. The cost to the ould be a percentage of the total number example; if the City used 5 inserts, ee used 4 inserts, and the Chamber used split 50%, 40%, & 10% respectivelt. not print jackets with multi coloring ave to be shipped out. The delivery time ts. having a representative from the City, Industrial Development Committee to entage of inserts each body would need, tion needed to be included. This committee e as those working on the Promotional Another possibi ity would be to take no action at all. I. -, " EXHIBIT I . UPDATING THE FIVE YEAR WORK PROGRAM 1988 (+) Prepare report on comparison of Business & Industry Growth in Monticello to other communities. (*) Sponsor Economic Development Forum on Local Business & Industry. (+) Update study on Transportation and Utilities. (+) Review City Ordinances. (*) Industry Appreciation DAy and Banquet. 1984 Actio Plan (-. (+) Complete study of avalable financing tools. ( *) Attend major Manufacturing or Marketing Trade Shows or Conventions. (+) Encourage speculative building. (*) Industry Appreciation Day and Banquet. . (*) Make extensive mailing campaign. (*) Update current mailing lists. (#) Update, collate, and bind current data plan. (+) Update Retail/Commercial/Industrial Building Inventory. (+) Update Transportation and utilities Information. (#) Review City Ordinances. (*) Adopt advertising campaign for 1985. (*) Update and intigrate City/Chamber/Industrial Development Committee Brochure (#) Adopt 1989 5 year work program. (#) Adopt 1985 Action Plan. (#) Adopt 1985 Budget. (#) Re-certify as a Star City. (#) Locate and label all buildings in Monticello on wall map. (*) Represents the Publicity, Promotional, & Prospect Sub-committee. (+ ) Represents the Finance, Sites, & Building Sub-committee. (#) Represents the Research & Planning Sub-committee. ,~- , . "'" - ....:I'"'L~__._-..,__-........-.....------..'~ .. .. (~ EXHIBIT II 1984 Revised udget . . MONTICELLO INDUSTRIAL DEV LOPMENT COMMITTEE Est. 1983 Ending Balance Forecasted Revenues : -sales (160 @ $75) -Interest -Contribution/Govt. -Contribution/pvt. -Other $12,000 500 4,000 2,500 50 TOTAL FORECASTED REVENUES FORECASTED EXPENDITURES : -Research & Planning -Promotional -Banquet -Mailings -Brochures -Magazines -Industry Day -T & E -Misc1s. -Office Supplies -Building & Finance -Direct Payment to the City $3,500 2,000 3,500 1,200 1,500 ESTIMATED 1984 Ending Balance : $8,935.76 $19,050.00 $27,985.76 $ 200 $11,700 650 350 495 200 12,400 $25,995.00 $ 1,990.76 c -.. EXHIBIT III . The two different style inserts will ultimately fit into the existing jackets we presently have. The only difference being the size of the insert. The present insert is made from a regular 8~ x 11 sheet of paper and then is folded into thirds. The second style insert would be one single narrow sheet. Both styles would be printed on both sides. Both styles can make use of photographs. However, the second style would be cut short on in- formation if photographs were used. The total cost of the style we presently used would be approximately $309/500, & $400/1000. The cost of the second style would be approxi- mately $862/500, & $1035/1000. Composition charges of $35/hr and a $8/photo charge would be extra. The costs decrease as the quantity increases. However; by ordering only 1000, instead of 2000, we could update more frequently. Below is a break down of the two different styles. r r- - - .,.. ...- 1.- - - - - - . 1- - - - - - . 1- - - -- l- - - - -- r - -....- r---- 1- - - - - - (----- l------. 1- - - - - - STYLE I 10 STYLE II .,..- --~-...-.. I I 4 3 " .,,~ c.. '7 P q 10 . i - - -- - - -I - - - - -- 1 = = ~ -=--J - - -- - - -I =~ --=- -- ~ ~I ______J ___ _I _____..J As you can see in style I, you get 4 times as much space for type-set or photographs. If yo went with style II and used the same amount of space, as in style I, you would pay approximately $918/500, & $1200/1000. This would compare to $862/500, & $1035/1000 for style I. The break-down of cost for City/Chamber/Industrial Development Committee might look something like this. c." lL 10't; dlambcr of Commerce 50% ndustrial Development Committee City of Monticello . 40% ~ ~- \. MINUTES INDUSTRIAL DEVELOPMENT CO~lITTEE MEETING October The regularly scheduled meeting Development Committee was duly October 20, 1983 in City Hall. R. Hoglund, J. Bondhus, D. Lun S. Johnson, G. Wieber, D. Smith present were; A. Grimsmo, W. Mu of the Monticello Industrial eld at 4:00 PM on Thursday, ember present were; T. Eidem, itz, J. Morrell, B. Schrupp, and A. Pelvit. Members not ty, C. Johnson and B. Gagnelius. The meeting was called to order by T. Eidem. The Chair aCknowledged the fact that the previous mont s meeting did not have enough members present to have a quar G. Wieber informed the committe that his sub-committee (Promo- tion and advertising) had a mee ing at Perkins on 10-19-83. He explained several alternatives or Broch~es. He presented differ- ent types of Brochures from various Economic Development Centers around the five state area. . R. Hoglund suggested combining the Chamber's information with the Industrial Development Committee and the City Informational Pack- age. T. Eidem suggested a combination formatbe used in order to custom make a package for any particula situation. G. Wieber agreed the three entit"es should work together, but time is growing short. We need t get some facts together, such as prices etc, so that we could ave something for the conventions this winter. G. Wieber also suggested a dire per year directed at specific ar J. Bondhus and D. Smith both agr going tOday, but did not think w of advertising. J. Bondhus also letters from established busines t mail campaign with 2 - 3 letters as that Monticello wants to stress. ed that direct mail was the hottest should abandon our other forms uggested that we use Testimonial thing ~ T. Eidem suggested that all sub- ommittees get their budget amounts to A. Pelvit by November 4, 1983. The amounts will then be in- corporated in the overall Budget and voted on at the November 17, 1983 meeting. A motion to have e ch sub-committee submitt its bUdget to A. Pelvit by November ~, 1983, and have the committee vote on the Budget at the November 17, 1983 meeting was made by T. Eidem. It was seconded b~ B. Schrupp. It was passed unanimously. ~ " , --- \ J. Bondhus expressed his interest for more funds to be given the Industria14lt Development Committee from the City. He felt that more money is being generated from expansion and relocation than is being given back for future Budget needs. He also thought the Committee should be putting more of an effort into advertising. D. Smith felt that the committee was in a majo~ expansion with addding A. Pelvit to the staff, but was not opposed to hearing comments from other eommittee members regarding advertising programs. T. Eidem suggested that A. Pelvit use the computer at Bondhus's to update the master plan for the IDC. J. Bondhus suggested more involvement of Committee Members with new prospects. A. Pelvit noted that the suggested was well taken and said he would make more use of such meetings in the future. There being no further business, the meeting was adjourned. Jl~ c Allen L. Pelvit Director of Economic Development . , \ 4It I ""