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City Council Minutes 07-10-2006MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday July 10, 2006 — 7 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Glen Posusta and Brian Stumpf Members Absent: None 1. Call to Order and Pledge of Allegiance. Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2. Approve minutes of June 26, 2006 regular Council meeting. BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE JUNE 26, 2006 REGULAR COUNCIL MEETING. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. The following items were added to the agenda: 1) Request from Home Depot for a one-time exemption from the 7 a.m. construction start time allowed by ordinance; 2) Lights on School Boulevard; 3) Discussion of placing a swan instead of the Monticello logo on the water tower; 4) landscaping on ASTS site; 5) Weeds on the Krutzig property; 6) Process for selecting candidates for City Administrator position; and 7) Bids results for the 2006 sealcoating work. BRIAN STUMPF MOVED TO PLACE THE REQUEST FROM HOME DEPOT FOR A ONE-TIME EXEMPTION TO THE 7 A.M. CONSTRUCTION START TIME ON THE CONSENT AGENDA AS ITEM #51) AND TO MOVED ITEM #8 AWARD OF BID FOR THE CEDAR STREET/DUNDAS ROAD IMPROVEMENT PROJECT NO. 2006-02C TO THE CONSENT AGENDA AS ITEM 95E. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 4. Citizen comments, petitions, requests and complaints. No one spoke under citizen comments. 5. Consent Agenda: A. Consideration of approving hires and departures for MCC. Recommendation: Approve the hires and departures as identified. B. Consideration of a resolution accepting contribution from the Monticello Lions Club for Pioneer Park improvements and Fire Department equipment. Recommendation: Adopt the resolution accepting the contribution from the Monticello Lions Club. C. Consideration of a resolution accepting a contribution from the Land of Lakes Choirboys for Fire Department Equipment, Riverfest Committee and the Monticello Community Center. Recommendation: Adopt the resolution accepting the contribution from the Land of Lakes Choirboys. D. Consideration of a request by Home Depot contractor for a one-time early start (6a.m.) Recommendation: Authorize the early start time of 6 a.m. for Saturday July 15, 2006. E. Consideration of award of bid for the Reconstruction of Cedar Street from Chelsea Road to Dundas Road and the construction of Dundas Road from Cedar Street to Edmonson Avenue, City Project No. 2006-02C. Recommendation: Award the contract for the Reconstruction of Cedar Street from Chelsea Road to Dundas Road and Dundas Road from Cedar Street to Edmonson Avenue to Latour Construction of Maple Lake, Minnesota in the amount of $846,855.82. Tom Perrault noted that on item #513 the breakdown of the donation was $5,000 for Pioneer Park and $4,500 for the Fire Department. TOM PERRAULT MOVED TO APPROVE THE CONSENT AGENDA ITEMS #5A THROUGH #5E. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion None. 7. Public Hearing on vacation of a portion of drainage and utility easement in the plat of Jefferson Commons. City Administrator, Rick Wolfsteller provided the background information explaining that since the Muller Theater site was being expanded by the addition of land from Outlot C the existing drainage and utility easement along the old boundary line was no longer needed as drainage and utility easement was provided along the expanded boundary line. Mayor Herbst opened the public hearing. There was no one present who spoke for or against the proposed easement vacation. Mayor Herbst then closed the public hearing. BRIAN STUMPF MOVED TO ADOPT THE RESOLUTION VACATING A PORTION OF THE DRAINAGE AND UTILITLY EASEMENT ALONG THE WESTERLY LINE OF LOT 1, BLOCK 2, JEFFERSON COMMONS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Consideration of award of bid for the Reconstruction of Cedar Street from Chelsea Road to Dundas Road and the construction of Dundas Road from Cedar Street to Edmonson Avenue, City Project No. 2006-02C. Approved with the consent agenda. 9. Consideration of authorizing purchase of a shared vehicle for the Building and Engineer Departments. City Engineer, Bruce Westby presented a list of vehicles the City could purchase under the state contract and 2001 model used vehicles based on NADA guidelines as a means of comparison to determine whether the City should purchase a new or used vehicle. He noted a new vehicle would generally have a three year warranty and used vehicle most likely would not. In his comparison his used vehicles had mileage of 75,000. After reviewing the information, the Council questioned what was the difference in cost between purchasing directly from the dealer and going off the state contract. John Simola indicated it was equivalent to 1-2 years of depreciation. Staff was looking for direction on whether the City wanted to go with a new vehicle or a used vehicle and what type of vehicle they felt was appropriate. After those determinations were made staff could come up with more specific information to allow for a more valid comparison. Staff's preference would be for a four-wheel drive vehicle. Brian Stumpf felt a used vehicle would be the most feasible and recommended authorizing staff to locate a used four-wheel drive vehicle not to exceed a certain dollar amount. Wayne Mayer felt staff should look at specific used vehicles rather than certain models that way you could more accurately determine the price difference between the used vehicle and what was available on the state contract. BRIAN STUMPF MOVED TO HAVE STAFF EXPLORE OVER THE NEXT TWO WEEKS WHAT WAS AVAILABLE FOR USED FOUR WHEEL DRIVE VEHICLES AT A PRICE NOT TO EXCEED $10,000 PLUS TAX. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. In further discussion Glen Posusta questioned why the Council approved a new vehicle for the Parks Department but was looking at a used vehicle for the Building/Engineering Departments. Wayne Mayer stated that if the used vehicles that were found were close to the state contract in price range staff should bring the matter back to the Council. 10. Consideration of approval of settlement/land exchange agreement with AVR and associated site plan. The site plan was not ready for this meeting and will be considered by the Council at a future meeting. 11. Department Activities Report MCC — Kitty Baltos MCC Director, Kitty Baltos provided a report on the activities of the Community Center which covered improvement/changes to the facility; membership growth, and the results of a survey done among the membership as to what they liked about the facility and changes they suggested. She also discussed the room rentals for 2006 and how they compared to the same date last year. Through June of 2006, 95,670 visitors had come to the community center. Kitty Baltos then answered questions from the Council concerning activities and programs. Added items: Lights on School Boulevard: Glen Posusta asked that the City look at placing additional lights on School Boulevard. He felt this area with the heavy traffic volume, the presence of the schools and pedestrian traffic was inadequately lighted at the present time. The Council suggested that the Public Works Department come back with a street lighting program that would outline when areas would get additional lights and cost estimates to fund such a program. John Simola pointed out that putting additional lights on School Boulevard would require construction of a new lighting system as they could not provide service by feeding off the developed area. Wayne Mayer asked whether the lights would be placed on the north or south side of School Boulevard. He felt additional lighting was needed especially in the crosswalk areas. ASTS Building Site: The concern was that the building has been up for over a year and there is no landscaping in and the area is covered with weeds. Building Official Gary Anderson indicated the property owner had been notified about getting the weeds cut and is also working on getting permananet signage in place. Clint Herbst felt the need to get the landscaping in should be emphasized. Logo for Water Tower: Sometime earlier the Council had discussed whether a picture of a swan should be placed on the new water tower instead of the Monticello logo. The Council asked John Simola to get a schematic drawing and a price for making that change. 2006 Sealcoating Work: John Simola indicated that the area covered by the proposed sealcoating work was 7th Street from Cedar Street to Washington Street, School Boulevard from Fallon Avenue to Edmonson Avenue and the Rolling Woods and Wildwood Ridge developments. Three bids were received with the low bid being from Allied Blacktop in the amount of $43,957.62 which was below the amount estimated. BRIAN STUMPF MOVED TO AWARD THE CONTRACT FOR THE 2006 SEALCOATING WORK TO ALLIED BLACKTOP OF MAPLE GROVE, MINNESOTA IN THE AMOUNT OF $43,957.62. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Krutzig Property: Council expressed their concern about the weeds on his property on the east side of TH 25. It was also questioned when construction would begin on the site that he had purchased from the City. Rick Wolfsteller will check the agreement for the date construction is to commence. City Administrator Applications: The Council requested that a copy of all the applications be given to each councilmember and they set a meeting date of Monday, July 16 at 5:30 p.m. to narrow down the list of candidates. 12. Consideration of approving payment of bills for July. Glen Posusta questioned the bill from Tatanka Gardens. 011ie Koropchak indicated it was the plantings in the median along Broadway. BRIAN STUMPF MOVED TO APPROVE PAYMENT OF THE BILLS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Closed Meeting: At this time the Council went into closed session relating to the performance review of the City Administrator. 13. Adjourn. The closed session ended at 8:30 p.m. at which time the meeting was adjourned. Com, c -� Recording Secretary