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Planning Commission Minutes 12-03-2019MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION Tuesday, December 3rd, 2019 - 6:15 p.m. Mississippi Room, Monticello Community Center Commissioners Present: Sam Murdoff, Marc Simpson, John Alstad, Paul Konsor, and Alison Zimpfer Council Liaison Present: Charlotte Gabler Staff Present: Angela Schumann, Steve Grittman (NAC), Ron Hackenmueller 1. General Business A. Call to Order Sam Murdoff called the Regular Meeting of the Monticello Planning Commission to order at 6:15 p.m. B. Consideration of approving minutes a. Regular Meeting Minutes — November 4th, 2019 MARC SIMPSON MOVED TO APPROVE THE REGULAR MEETING MINUTES OF NOVEMBER 4TH, 2019. JOHN ALSTAD SECONDED THE MOTION. MOTION CARRIED, 5-0. C. Citizen Comments None. D. Consideration of adding items to the agenda Angela Schumann requested adding two items after 3B. The items consisted of 1) Formal recognition of Commissioner Marc Simpson for his service on the Planning Commission and to the City of Monticello and 2) Appointment of commissioners for expiring terms for 3 -year terms beginning 2020. E. Consideration to approve agenda JOHN ALSTAD MOVED TO APPROVE AGENDA. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 5-0. 2. Public Hearings A. Public Hearing — Consideration of a request for variance for an Accessory Structure in the Front Yard and Setback of 20 feet in the I-1 (Light Industrial) District Applicant: Matthew Jackson/Polaris Steve Grittman introduced the item for variance to setback requirements to allow an accessory cooling system. He noted that Fallon Avenue is considered the side yard because there is no access to the public street. Typically, the narrowest side of a parcel is the frontage, but it must have street access. In this instance, Chelsea Road is considered the front yard, with Fallon Avenue being the side yard. Planning Commission Minutes — December 3, 2019 Page 114 The sideyard setback is 30 feet from the property line. The applicant is proposing an accessory structure to be located 10 feet into the setback area. Grittman reviewed the criteria for granting variances to the Planning Commission. Grittman explained that the Planning Commission acts as the Zoning Board of Appeals and makes the determination for variance. It was noted that multiple locations were researched by both the applicant and staff. This location was most ideal for operational purposes. Staff agreed that this location was least visible from the street, but recommended additional landscaping surrounding the unit. Staff recommended approval of the application, subject to conditions displayed in Exhibit Z. Sam Murdoff asked if the "but for" test was applied and that if it weren't for the Fallon Avenue overpass, the project would have been permitted. Grittman confirmed and noted additional easement areas were required by the City for the Fallon Avenue overpass. Paul Konsor asked about the location of the structure and if it could be slid into the nook area to avoid the variance. Grittman confirmed, but deferred to the applicant to further answer the question. Jesse Bartel, WSI/Polaris, introduced himself and provided a short history of the acquisition of the business. With the acquisition of the company, they were looking at ways to expand their operations and would like to begin aluminum diecasting in their facility. Bartel responded to Konsor's question regarding the location of the cooling system. He noted that the equipment was being requested at that location due to the location inside the building where the aluminum diecasting would occur. Bartel also noted that they did not want to place the equipment in the nook area because that location could serve as a future building expansion. Bartel also provided further clarification on the purpose of the cooling system equipment. Murdoff asked the applicant if he was familiar with the comment in Exhibit Z. Bartel confirmed and noted that he would comply with all conditions. Charlotte Gabler asked if more jobs would be created with the business expansion. Bartel responded that six full-time jobs with two shifts would be added. SAM MURDOFF MOVED TO ADOPT RESOLUTION NO. 2019-035 APPROVING THE VARIANCE OF THE SUBJECT PROPERTY TO ALLOW ENCROACHMENT INTO THE 30 -FOOT SIDE YARD SETBACK AS PROPOSED ON THE APPLICATION PLANS, BASED ON FINDINGS MADE Planning Commission Minutes — December 3, 2019 Page 2 14 IN SAID RESOLUTION, AND SUBJECT TO THE CONDITIONS IDENTIFIED IN EXHIBIT Z. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 6-0. EXHIBIT Z Variance to Side Yard Setback WSI/Polaris Industries Lot 1, Block 1, Remmele Addition 213 Chelsea Road East 1. The applicant provide additional information describing the proposed screening fence. 2. Addition of evergreen shrub plantings along the fence line to supplement the visual screening of the equipment installation. 3. The applicant provides for the accurate location and dimensions location of the equipment on the certified survey. 4. Drainage patterns are required to remain the same with the installation of the system. 5. Compliance with any conditions identified by the City Engineer. 6. Conditions identified by other staff or Planning Commission. 3. Regular Agenda A. Consideration to adopt the 2019 Planning Commission Workplan for 2020 Workplan Preparation Angela Schumann provided a draft work plan to the Planning Commission. She requested comments and additional items to be added to the draft. It was noted that the City Council would receive the final version of the workplan. It was noted that the main focus of the Board would be on the comprehensive plan. Charlotte Gabler asked if any complaints have been received related to noise. Schumann noted that in the winter there are few complaints, but the spring and summer see an uptick. It was noted that many of the complaints are related to businesses that have been in place for many years. The focus when it comes to noise complaints is education to residents and property owners. Schumann encouraged the Planning Commission to review both the City Code and Zoning Ordinance for noise provisions. SAM MURDOFF MOVED TO ADOPT THE 2020 PLANNING COMMISSION WORKPLAN AS DRAFTED. PAUL KONSOR SECONDED THE MOTION. MOTION CARRIED, 5-0. B. Consideration of the Community Development Directors Report Planning Commission Minutes — December 3, 2019 Page 3 1 4 Angela Schumann provided the Community Development Director's Report. It was noted that a community workshop would occur on December 10th at 6 p.m. to review the draft vision. Schumann also noted the Central Mississippi Regional Planning organization formerly the Highway 25 Coalition has begun working with their selected consultant — Planning Next — on a regional comprehensive study. Schumann also explained that the Planning Commission would begin using Surface Pros at their January meeting and would no longer have paper agendas. 4. Added Items 1) Formal recognition of Commissioner Marc Simpson for his service on the Planning Commission and to the City of Monticello Angela Schumann thanked Commissioner Marc Simpson for his service to the Planning Commission and the City of Monticello. A recognition document was presented to him by Sam Murdoff. 2) Appointment of commissioners for expiring terms for 3 -year terms beginning 2020. Angela Schumann noted that Alison Zimpfer's term would be expiring at the end of the month. It was noted by Zimpfer that she was interested in serving for a 3 -year term. MARC SIMPSON MOVED TO RECOMMEND ALISON ZIMPFER TO THE PLANNING COMMISSION FOR A THREE-YEAR TERM EXPIRING ON DECEMBER 2023. SAM MURDOFF SECONDED THE MOTION. MOTION 3 CARRIED, 5-0. 5. Adjournment MARC SIMPSON MOVED TO ADJOURN THE MEETING AT 6:46 P.M. JOHN ALSTAD SECONDED THE MOTION. MOTION CARRIED, 5-0. Recorder: Jacob Thunander Approved: January 7th, 2020 n Attest: Angela Schunkk4, Community Development Director Planning Commission Minutes — December 3, 2019 Page 4 14