EDA Minutes 07-31-2019MINUTES
REGULAR MEETING - ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Wednesday, July 31st, 2019 — 7:00 a.m.
Mississippi Room, Monticello Community Center
Commissioners Present: Steve Johnson, Bill Tapper, Jon Morphew, Tracy Hinz, 011ie
Koropchak-White, Lloyd Hilgart, and Jim Davidson
Staff Present: Jim Thares, Angela Schumann, and Tammy Omdal (Northland
Securities)
1. Call to Order
Steve Johnson called the regular meeting of the EDA to order at 7 a.m.
2. Roll Call
3. Consideration of additional agenda items
None.
4. Consent Agenda
BILL TAPPER MOVED TO APPROVE THE CONSENT AGENDA WITH THE
REMOVAL OF Al B, AND D. JIM DAVIDSON SECONDED THE MOTION.
MOTION CARRIED, 7-0.
a. Consideration of approving Special Meeting Minutes — May 29, 2019
-REMOVED FROM THE CONSENT AGENDA. -
b. Consideration of Relocation Services Ouotes for Block 52 and Authorization
to enter into Professional Services Contract for Relocation Services -
Administration related to Block 52 with WSB & Associates in the amount of
$10,208.00
-REMOVED FROM THE CONSENT AGENDA. -
c. Consideration of Northland Securities Services Agreement for creation of
TIF Economic Development District 1-41 in the amount of $8,820.00
Recommendation: Approve Northland Securities, Inc's. Financial Planning
Agreement for services related to creation of a new economic development TIF
district as presented.
d. Consideration of Quote for Well Monitoring related to follow up activity
from Block 52 Soil Boings in the amount of $2,800.00 from Chosen Valley
Testin
-REMOVED FROM THE CONSENT AGENDA. -
Regular Agenda
Economic Development Authority Minutes (Special Meeting) — July 31 st, 2019 Page 114
4a. Consideration of approving Special Meeting Minutes — May 29, 2019
Steve Johnson requested that the meeting minutes reflect that he left the meeting for Item
5.
BILL TAPPER MOVED TO APPROVE THE SPECIAL MEETING MINUTES — MAY
29, 2019. LLOYD HILGART SECONDED THE MOTION. MOTION CARRIED, 7-0.
5. Consideration of Resolution recommending City Council call for a Public Hearing
to consider establishing a new Economic Development TIF District
Jim Thares explained that staff have been working with Project Novus to make their
project come to fruition. Thares noted that the company is seeking build a new 40,000
square foot manufacturing facility and create 60 new full time jobs. They would like to
apply for TIF assistance. Establishing a new TIF District requires a public hearing. It
was noted that the prospect would like to expedite the process with the goal of breaking
ground yet this fall.
Tim Dolan, Decklan Group, introduced himself and reiterated the applicant's timeline.
TRACY HINZ MOVED TO ADOPT RESOLUTION #2019-06 RECOMMENDING
THE CITY COUNCIL CALL FOR A PUBLIC HEARING REGARDING THE
CREATION OF A NEW ECONOMIC DEVELOPMENT TIF DISTRICT (# 1-41).
OLLIE KOROPCHAK-WHITE SECONDED THE MOTION. MOTION CARRIED, 7-
0.
6. Consideration of Ordinance Amendment Process Update establishing a 211 Regular
EDA monthly meeting
Jim Thares reminded the EDA of their previous discussion regarding adding an additional
regular meeting to the calendar. He explained that the meetings would be held on the
second Wednesday at 6 p.m. and the fourth Wednesday of each month at 7 a.m.
Angela Schumann noted that the second monthly meeting would not be televised. A
digital recording would be available. Thares explained the revised bylaws would be
considered at the August 14 meeting.
7. Consideration of appointing member to serve on Comprehensive Plan Advisory
Committee
Jim Thares noted that the Comprehensive Plan update has begun. Thares noted that the
EDA is being asked for one volunteer to serve on the committee. Other City boards and
organizations are also being asked to appoint a representative.
BILL TAPPER MOVED TO NOMINATE COMMISSIONER JON MORPHEW AS
THE EDA REPRESENTATIVE TO 2040 MONTICELLO COMMUNITY VISION &
COMPREHENSIVE PLAN ADVISORY SUB -COMMITTEE, PENDING COUNCIL
APPROVAL OF A SUB -COMMITTEE. OLLIE KOROPCHAK-WHITE SECONDED
Economic Development Authority Minutes (Special Meeting) — July 31 st, 2019 Page 2 14
THE MOTION. MOTION CARRIED, 7-0.
8. Director's Report
Jim Thares provided an update regarding the Ausco Design and Graphic loan request.
Thares explained that in discussions with Duane Northagen, Wright County Economic
Development Partnership, that it was concluded that they and the Southwest Initiative
Foundation would be better suited to partner to partner together and consider a loan
request from Ausco. As a result of that proposal, Ausco is not further pursuing a loan
from the EDA at this time.
Thares also shared a letter that was received from a former tenant of Block 52. She
expressed gratitude for the process.
Thares also mentioned a visit form Congressmen Emmer at Rustech Brewing.
Steve Johnson left the meeting.
4b. Consideration of Relocation Services Quotes for Block 52 and Authorization to
enter into Professional Services Contract for Relocation Services -Administration
related to Block 52 with WSB & Associates in the amount of $10,208.00
Jim Thares indicated that the EDA received two qualified quotes for relocation services
for Block 52 redevelopment efforts and required steps. The quotes were received from
WSB and Henning Professional. WSB provided the lowest quote for service.
Bill Tapper asked if the quote included all the remaining properties on Block 52. Thares
declined and stated that it only included three properties on the block. The contract can
be amended in the future if there is a need for more services.
LLOYD HILGART MOVED TO APPROVE THE QUOTE AND ENTER INTO A
CONTRACT FOR RELOCATION SERVICES WITH WSB & ASSOCATES IN THE
AMOUNT OF $10,208. JIM DAVIDSON SECONDED THE MOTION. MOTION
CARRIED PASSED 6-0.
4d. Consideration of Quote for Well Monitoring related to follow up activity from Block
52 Soil Boings in the amount of $2,800.00 from Chosen Valley Testing
Thares explained that the City Public Works Department is declining to get involved in
the well level monitoring required as a part of the soil boring testing recently completed
in Block 52. The reasoning is that they lack the proper equipment and currently have a
full list of responsibilities with out adding more items to their workload.
TRACY HINZ MOVED TO APPROVE THE QUOTE FOR WELL MONITORING
SERVICES WITH CHOSEN VALLEY TESTING IN THE AMOUNT OF $21800. JIM
DAVIDSON SECONDED THE MOTION. MOTION CARRIED 6-0.
Economic Development Authority Minutes (Special Meeting) — July 31 st, 2019 Page 3 14
9. Consideration of Authorizing Solicitation of Quotes for Substandard Building
Qualifications Study related to Prospective Block 52 Redevelopment TIF District
Jim Thares explained that a required step in pursuing a redevelopment TIF District is
verifying the substandard conditions of buildings in the desired District boundaries and
thereby justifying the need for redevelopment efforts. There are a small handful of firms
that perform this specific service and provide the report in the format required to stand
potential legal challenges. The EDA has previously used LHB Architects, Inc. to
perform substandard building inspections. The EDA is being asked to authorize a staff to
solicit a quote from LHB and any other firm that may be willing to offer the services. It
was noted that this is a step that is best performed hand in hand with prospective future
property acquisitions.
OLLIE KOROPCHAK-WHITE MOVED TO AUTORIZE SOLICITATION OF
QUOTES FOR BLIGHT -SUBSTANDARD BUILDING INSPECTION RELATED TO
PROSPECTIVE BLOCK 52 REDEVELOPMENT TIF DISTRICT. JON MORPHEW
SECONDED THE MOTION. MOTION CARRIED 6-0.
10. Adiourn
TRACY HINZ MOVED TO ADJOURN THE MEETING AT 7: 57 A.M. MOTION
SECONDED BY JIM DAVIDSON. MOTION CARRIED 6-0.
Recorder: Jacob Thunander
Approved: , August 14, 2019
Attest:
Thares, Economic Development Director
Economic Development Authority Minutes (Special Meeting) — July 31 st, 2019 Page 4 14