IEDC Agenda 12-03-2019AGENDA
INDUSTRIAL & ECONOMIC DEVELOPMENT COMMITTEE (IEDC)
Tuesday, December 3rd, 2019 — 7:00 a.m.
North Mississippi Room, Monticello Community Center
Members: President, Darek Vetsch; Vice -President, Kevin Steffensmeier; Mayor, Brian Stumpf;
Steve Johnson, Joni Pawelk, Wayne Elam, Luke Dahlheimer, Dick Van Allen, Don
Roberts, Andrew Tapper, Mike Carr, Christopher Church, Elizabeth Calpas, Randy
Skarphol, Kari Moorhouse, Meghan Hanson,
Liaisons: Jeff O'Neill, Angela Schumann, Jim Thares, Jacob Thunander, Marcy Anderson, Duane
Northagen, Dave Tombers, Tim Zipoy
1. Call to Order
2. Approve Minutes:
a. November 4th, 2019 meeting minutes
3. Consideration of Adding Items to the Agenda
4. Consideration of Member Term Expirations and Recommending Actions for
Reappointment to new 3 -year terms
5. Table Topic: School District Update — Facilities, Programs, Partnerships with
Businesses, City and Others
6. Reports (Verbal Reports):
a. Economic Development
b. Planning Commission Agenda (attached)
c. City Council
d. Chamber of Commerce
7. Adjournment (8:00am)
MINUTES
INDUSTRIAL & ECONOMIC DEVELOPMENT COMMITTEE (IEDC)
Monday, November 4th, 2019 — 7:00 a.m.
North Mississippi Room, Monticello Community Center
Members Present: Darek Vetsch, Kevin Steffensmeier, Steve Johnson, Wayne Elam, Luke
Dahlheimer, Andrew Tapper, Mike Carr, Elizabeth Calpas, Randy Skarphol, Kari
Moorhouse, and Meghan Hanson
Members Absent: Kevin Steffensmeier, Brian Stumpf, Joni Pawelk, Dick Van Allen, Don Roberts,
and Christopher Church
Liaisons Present: Jeff O'Neill, Jim Thares, and Duane Northagen
1. Call to Order
Darek Vetsch called the Regular Meeting of the IEDC to order at 7:00 a.m.
2. Approve Minutes:
a. September 24th, 2019 meeting minutes
ANDREW TAPPER MOVED TO APPROVE THE SEPTEMBER 24TH, 2019
MEETING MINUTES. LIZ CALPAS SECONDED THE MOTION. MOTION
CARRIED, 11-0.
3. Consideration of Adding Items to the Agenda
None.
4. Manufacturer's Breakfast Event — Follow Up Report
Jim Thares provided an overview of the Manufacturer's Appreciation Breakfast that was
held on October 9t'. He noted that the speaker was Traci Tapani, Wyoming Machining,
and the topic of her presentation was thinking outside of the box when hiring. After the
event, a tour of Bondhus Corporation was held.
Comments were very positive of the event. It was estimated that attendance was similar
to last year and the time of the event worked well for the IEDC and members of the
industrial community.
5. Table Tonic: CMRPP (Central Mississiuui River Reizional Planning Partnershi
Update [formerly Hwv #25 Coalition] — Jeff O' Neill and Darek Vetsch
Darek Vetsch and Jeff O'Neill provided an overview of the work of the CMRPP. It was
noted that the organization recently changed its name from the Highway 25 Coalition.
The organization has taken a shift from only studying transportation to looking broadly at
transportation through land use, utilities, rail, and highway connections.
Industrial and Economic Development Committee Minutes — November 4th, 2019 Page 1 13
Planning Next, an Ohio based firm, has been selected to lead the planning efforts over the
next 14 to 18 months. O'Neill noted that a new Joint Power's Agreement (JPA) is also in
the works. The new JPA would be open to Silver Creek Township, Monticello Township,
the City of Elk River, and the City of Otsego also becoming members of the group.
O'Neill also noted the importance of the City completing its Comprehensive Plan update
and how it dovetails with the efforts of CMRPP. The meetings of CMRPP are public
meetings and typically held every month at 7:30 a.m.
Vetsch noted that Wright County has been receiving requests for Tax Abatement. This
has never been done in Wright County and the Board is discussing whether to establish
an EDA board. He will hold off on providing more information on this effort and tool for
a future meeting.
6. Reports (Verbal Reports):
a. Economic Development
Jim Thares provided the Economic Development Report. He noted that the
Prospect List has stayed the same from the last meeting. The three main projects
that are moving forward are Project Novus (UMC), Project 6580, and Project
Shepard.
Thares also explained in detail the Block 52 project downtown. He noted that the
EDA and the Beard Group have entered into a Preliminary Development
Agreement. The plan is for high density housing with a mix of commercial,
office, and restaurant space.
Thares also mentioned that Riverwood Bank owns property along 7th Street.
There has been interest by developers to construct a hotel in a portion of that
space. Randy Skarpol explained that the developer is interested in a higher end
hotel that would accommodate 60 units and an additional 30 units in a future
phase. The developer indicated that it was the intent to also have a restaurant near
the hotel.
b. Planning Commission Agenda (attached)
Jeff O'Neill reviewed the Planning Commission Agenda. He discussed in detail
the Buchholz mult-family development item, which is located on a large vacant
parcel between Chelsea Road and Cedar Street. The site is part of an undeveloped
area of land that the City Council would prefer to see master planned and include
amenities such as a water feature and walking trails and small parklets with mini
shelters, etc.
c. City Council
Jeff O'Neill provided an update on behalf of the City Council. He explained that
the City is working on 15-18 projects, many of which are expected to come to
fruition. He explained that Fibernet is cash flowing and looking into extending
Industrial and Economic Development Committee Minutes — November 4th, 2019 Page 2 13
services. The City is also looking into constructing a new Public Works
Department. There are two sites that are of interest (Chelsea Road and a site
adjacent to Dahlheimer Beverage). The preliminary report indicates that the cost
would be close to 21 million dollars. More discussion would need to occur.
The Fallon Avenue Overpass traffic diversion from Highway 25 was discussed. It
is having a positive effect in relieving some congestion of local traffic on
MNTH#25.
d. Chamber of Commerce
None.
7. Adjournment
Darek Vetsch adjourned the meeting at 7:58 a.m.
Recorder: Jacob Thunander
Approved: December 3rd, 2019
Attest:
Jim Thares, Economic Development Director
Industrial and Economic Development Committee Minutes — November 4th, 2019 Page 3 13
IEDC Agenda — 12/03/19
4. Consideration of renewing IEDC members to new 3 year terms. (JT)
A. REFERENCE AND BACKGROUND:
The IEDC is asked to review the table below as related to 12-31-2019 term expirations
for several of the current members identified in yellow highlight.
IEDC: Andrew Tapper
3 yr
12/2020
(3 -year staggered terms) Mike Carr
3 yr
12/2020
Christopher Church
3 yr
12/2020
Meghan Hanson
3 yr
12/2020
Kari Moorhouse
3 yr
12/2020
Dick Van Allen
3 yr
12/2021
Darek Vetsch
3 yr
12/2021
Luke Dahlherimer
3 yr
12/2021
Randy Skarphol
3 yr
12/2021
Elizabeth Calpas, chamber
3 yr
12/2021
Joni Pawelk
3 yr
12/2019
Wayne Elam
3 yr
12/2019
Don Roberts
3 yr
12/2019
Kevin Steffensmeier
3 yr
12/2019
Steve Johnson
3 yr
12/2019
Chamber Director
ex -officio
Mayor
If any of the members with expiring terms indicates prior to or during the IEDC meeting
that they no longer wish to be involved in the IEDC, that would then create one or
possibly more vacancies that will need to be advertised and filled in the early months of
2020. The IEDC's Organizational and Membership Guidelines sets the committee's size
at a limit of 18 members with 2 of those seats reserved for high school seniors. If this
process results in vacancies, the IEDC members are welcome to recommend additional
business or community representative candidates for consideration. The IEDC's make-
up also includes a voting representative from the City Council.
The IEDC members are ultimately considered for the 3 -year term appointments by the
City Council. The City Council will formally ratify appointments as recommended by the
IEDC at the December 9t'° 2019 regular meeting. The IEDC will elect officers and
consider its annual 2020 action statements (Workplan) in January, 2020. Depending on
the number of changes, the final approval of the Action Statements may not occur until
February 2020.
IEDC Agenda — 12/03/19
B. ALTERNATIVE ACTIONS:
1. Motion to recommend to the City Council the appointment of IEDC Committee
members ,
to a new 3 -year term on the IEDC.
2. Motion of no action.
C. STAFF RECOMMENDATION:
Staff would recommend that the IEDC appoint those members who have agreed to serve
an additional three-year term at this time.
D. SUPPORTING DATA:
A. IEDC Enabling Resolution
B. IEDC Ordinance
C. IEDC Organizational and Membership Guidelines
CITY OF MONTICELLO
WRIGHT COUNTY, MINNESOTA
AMENDED AND RESTATED RESOLUTION NO. 2008-44
RESOLUTION RECOGNIZING THE INDUSTRIAL AND ECONOMIC
DEVELOPMENT COMMITTEE
WHEREAS, the City Council is authorized to create advisory boards for the City as
deemed necessary for the proper management and operation of the City by Minnesota
Statutes Section 412.111, and;
WHEREAS, in 1982 an Industrial Development Committee was formed to operate as
an independent organization serving as an advocate to influence and assist industrial
development in and for the City of Monticello, and;
WHEREAS, on February 11, 2008, the City Council of the City of Monticello adopted
Resolution No. 2008-16 recognizing the Industrial Development Committee, and;
WHEREAS, in May 2008, the purpose of the Industrial and Economic Development
Committee was amended and restated to operate as an independent organization serving as
an advocate to influence and assist industrial and economic development in and for the City
of Monticello, Minnesota with an emphasis on industrial., and;
WHEREAS, the mission of the IEDC was amended and restated to increase the tax
base and the number of liveable wage -level jobs in Monticello by promoting industrial and
economic growth and working to maintain a desirable business environment, and;
WHEREAS, the City Council and the Industrial and Economic Development
Committee have determined it mutually beneficial to more formally recognize the IEDC's
importance and role in promoting and maintaining industrial and economic development
and job creation within the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Monticello:
The existence and continuation of the amended and restated IEDC is hereby
recognized by the City Council.
The IEDC as an independent organization shall make recommendations,
advise, and assist the City Council, the Economic Development Authority,
and other City boards and commissions on matters relating to industrial
development and job creation and retention.
The IEDC shall select and confirm all committee members by a majority of
vote of its membership for recommendation to the City Council for Council
appointment.
4. The City Council shall appoint the Mayor and a Council Member to the IEDC
as non-voting members and shall appoint the Economic Development
Director as the Executive Director of the IEDC as a non-voting member. The
Executive Director is under the direction of the City Administrator and the
City Administrator may assign other support staff to the IEDC as needed.
5. The IEDC shall hold regular meetings the first Tuesday of each month at 7:00
a.m. in the Monticello Community Center. Special meetings may be called
by the Chairperson and Executive Director.
6. The IEDC committee size, make-up of the committee, officers, length of
membership term, and attendance shall be governed in accordance with the
Monticello Industrial and Economic Development Committee Organizational
and Membership Guidelines.
ADOPTED this 27th day of May, 2008, by the City Council of the City of
Monticello.
ATTEST:
Dawn Grossinger, Deputy City Clerk
2
Clint Herbst, Mayor
CHAPTER 10
INDUSTRIAL AND ECONOMIC DEVELOPMENT COMMITTEE
SECTION:
2-10-1:
Name of Committee
2-10-2:
Authorization
2-10-3:
Membership
2-10-4:
Term of Office
2-10-5:
Attendance
2-10-6:
Vacancy
2-10-7:
Officers
2-10-8:
Meetings
2-10-9:
Quorum
2-10-10:
Duties of the Committee
2-10-11:
Amendments
2-10-1: NAME OF THE COMMITTEE: The name of the organization shall be the
Monticello Industrial and Economic Development Committee (IEDC).
2-10-2: AUTHORIZATION: Duties are delegated to the IEDC by the City Council of
Monticello by this ordinance dated June 28, 2010, and by Resolution No. 2008-44
approved the 27th day of May, 2008.
2-10-3: MEMBERSHIP: The Monticello IEDC shall consist of sixteen (16) to eighteen
(18) regular members to be appointed by the City Council of Monticello. Said
Committee members shall consist of Monticello business representatives or
residents of the City of Monticello. One Council member shall be appointed
annually to serve on the IEDC. The Director of the Monticello Chamber of
Commerce and Industry shall be an ex -officio member of the IEDC. Up to two
(2) Monticello High School Senior Students may serve as voting members during
their appointed term. The High School Principal shall recommend their
membership on the IEDC. The IEDC and the City Council shall confirm their
appointment.
(Ord 637 4/25/16)
2-10-4: TERM OF OFFICE: The term of the regular members shall be for three (3) years
and shall be staggered so that no more than one-half of the terms expire in a given
year. All regular terms shall expire at the first City Council meeting of the new
calendar year.
2-10-5: ATTENDANCE: It is the City Council's intention to encourage IEDC members
to attend all IEDC meetings. It is desired that IEDC members attend at least 75%
of meetings in a calendar year. Members may be subject to replacement by the
City Council in the event attendance does not meet this standard.
MONTICELLO CITY ORDINANCE TITLE II, CHAPTER 10, PAGE 1
2-10-6: VACANCY: Any vacancy in the regular or at large membership shall be filled
by the City Council, and such appointee shall serve for the unexpired term so
filled.
2-10-7: OFFICERS:
(A) Elections. The Monticello IEDC shall elect at its Annual meeting from its
membership a chair, vice chair, and a secretary who shall serve for a term
of one year and shall have such powers as may be prescribed in the rules
of said Committee.
(B) Duties of Chair. The chair shall preside at all meetings of the IEDC and
shall have the duties normally conferred and parliamentary usage of such
officers.
(C) Duties of Vice Chair. The vice chair shall act for the chair in his/her
absence.
(D) Duties of Secretary. The secretary shall keep the minutes and records of
the Committee with the assistance of City Staff.
2-10-8: MEETINGS:
(A) Regular meetings shall be held on a date established by the IEDC. In the
event of a conflict with a holiday or special events, a majority at any
meeting may change the date and location of the meeting. The meeting
shall be open to the general public.
2-10-9: QUORUM: A majority of the total IEDC members shall constitute a quorum for
the transaction of business.
2-10-10: DUTIES OF THE COMMITTEE: It shall be the duty of the Committee, with staff
assistance, to advocate and make recommendations to the Economic Development
Authority and City Council, relative to and including influencing industrial and
economic development in and for the City of Monticello, with an emphasis on
industrial land, increase tax base and number of liveable wage -level jobs by
promoting industrial and economic growth, and working to maintain a desirable
business environment.
2-10-11: AMENDMENTS: This ordinance may be amended as recommended by the
majority vote of the existing membership of the IEDC and only after majority
vote of the City Council.
(#519, 8/23/10)
MONTICELLO CITY ORDINANCE TITLE II, CHAPTER 10, PAGE 2
MONTICELLO INDUSTRIAL & ECONOMIC DEVELOPMENT COMMITTEE (IEDC)
ORGANIZATIONAL AND MEMBERSHIP GUIDELINES
I. Meeting Time and Place: Regular meetings are held the first Tuesday of each month at 7:00
a.m. at the Monticello Community Center. Special meetings may be called by the
Chair.
II. Mission Statement and Objectives: As written and adopted by the Monticello IEDC in the
Annual Action Statement.
111. Committee Size: While there is no set or definite size established, it is generally understood
that the committee will not exceed 16-18 members.
IV. Make-up of the Committee: Committee members must either work or reside in the
community of greater Monticello. Individuals who are involved in an occupation or
profession that provides services to the community of Monticello but is not headquartered
within the community may also serve as members of the committee.
Standing Committee Members: The City Council shall appoint a representative of either the
Mayor or a Council Member to the IEDC as a non-voting member. The Board of Directors
of the Monticello Chamber of Commerce & Industry shall appoint a voting member to the
IEDC. Up to two (2) Monticello High School Senior Students may serve as voting
members. The High School Principal shall recommend their membership on the IEDC.
These members shall be considered in committee size.
City Staff Members: Non-voting
Administrator of the City of Monticello
Economic Development Manager of the City of Monticello (serves as
the EDA Executive Director)
Community Development Director of the City of Monticello (in the
absence of the Economic Development Manager)
V. Officers: The Chair, the Vice Chair, and the Secretary shall be appointed annually at the
January meeting. Length of office term shall not exceed three consecutive years.
Minutes of each meeting are the responsibility of the Secretary. Committee correspondence
is the responsibility of the Economic Development Manager.
Length of Membership Term: Members shall serve for three year terms
on a three year
rotating basis so that approximately one-third of the membership expires
each year. Individuals wishing to continue serving on the committee may
so indicate prior to the
2016IEDCORG&GUIDELINES
PAGE 2 IEDC ORGANIZATIONAL/MEMBERSHIP GUIDELINES
VI. expiration of their term. Any member wishing to relinquish his/her position on the IEDC
may do so by submitting a letter of resignation.
VII. Filling a Vacant Position: A list of potential committee members shall be kept by the Executive
Director. The IEDC must recommend approval of new members by a majority vote. The City
Council must ratify the appointment of new members to the IEDC.
VIII. Membership Attendance: In order to make a positive contribution to the committee, each
member is expected to attend at least 75% of the meetings in any given year. A year is defined
as beginning on the 1st of January and ending the 31th of December.
Amended: 01/05/2016, 12/06/2016, 03/05/2019
20191EDCORG&GUDELINES
AGENDA
SPECIAL MEETING - MONTICELLO CITY COUNCIL & PLANNING COMMISSION
Tuesday, December 3rd, 2019 — 4:30 p.m.
Academy Room, Monticello Community Center
Council Members: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Lloyd Hilgart, Charlotte
Gabler
Commissioners: Sam Murdoff, Marc Simpson, John Alstad, Paul Konsor, and Alison
Zimpfer
Staff: Angela Schumann, Steve Grittman (NAC), Jacob Thunander, Ron
Hackenmueller
1. General Business
A. Call to Order
2. Regular Agenda
A. Consideration of a Concept Stage Planned Unit Development proposal for a
building addition on two lots in the IBC (Industrial and Business Campus) District
Applicant: Ultra Machining Company
3. Adjournment
AGENDA
REGULAR MEETING - MONTICELLO PLANNING COMMISSION
Tuesday, December 3rd, 2019 - 6:15 p.m.
Mississippi Room, Monticello Community Center
Commissioners: Sam Murdoff, Marc Simpson, John Alstad, Paul Konsor, and Alison
Zimpfer
Council Liaison: Charlotte Gabler
Staff: Angela Schumann, Steve Grittman (NAC), Jacob Thunander, Ron
Hackenmueller
1. General Business
A. Call to Order
B. Consideration of approving minutes
a. Regular Meeting Minutes — November 4th, 2019
C. Citizen Comments
D. Consideration of adding items to the agenda
E. Consideration to approve agenda
2. Public Hearings
A. Public Hearing — Consideration of a request for variance for an Accessory
Structure in the Front Yard and Setback of 20 feet in the I-1 (Light Industrial)
District
Applicant: Matthew Jackson/Polaris
3. Regular Agenda
A. Consideration to adopt the 2019 Planning Commission Workplan for 2020
Workplan Preparation
B. Consideration of the Community Development Directors Report
4. Added Items
5. Adjournment