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1982 Budget . CITY OF MO TICELLO 1982 B DGET . . II d./ /...c.7~' .., Ii f/1, . . . TABLE OF CON ENTS TITLE PAGE MEMORANDUM 1982 - LOCAL LEVY COMPARATIVE REAL ESTATE TAXES IN MONTICEL 0 PROJECTED REVENUES AND EXPENDITURES BREAKDOWN OF REVENUES BY CATEGORY BREAKDOWN OF EXPENDITURES BY CATEGORY GENERAL FUND LIBRARY FUND STREET FUND PARK FUND TREE FUND 1,2,3,4 FIRE FUND ORDERLY ANNEXATION AREA 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ,22 SEWER FUND WATER FUND PROJECTED INCOME STATEMENT - LIQUOR FUND TRANSFERS PROPOSED IN 1981 AND 1982 CAPITAL OUTLAY EXPENDITURES CAPITAL IMPROVEMENT PROGRAM - POTENTIAL VENUE SOURCES AND EXPENDITURES CAPITAL IMPROVEMENT PROGRAM - POSSIBLE E ENDITURES 1983 - 1986 - ITEMS OVER $5,000 23 24 . . . TO: Budget File FROM: Gary Wieber, city Administr DATE: September 28, 1981 SUBJECT: Budget for 1982. The following are some significant items that I would like to bring to your attention regarding the 1982 Proposed Bu get: Budqet Process - This proposed budge of Rick Wolfsteller and the various area of responsibility. Also, conta for their applicable portions of the Township of Monticello Joint Fire Bo munity Education Board relative to t was compiled with the assistance epartment heads relative to their ted relative to the areas budgeted budget were Mike Melstad, city and rd, Library Board, and the Com- e summer recreation budget. Tax Levy - The total budget for 1982 of $5,957,976 includes a local tax levy of $1,102,828 or an increase of 5.3% or last year's levy of $1,047,353. This local levy increas which is a little over 1\ mills, would result in an increase of $4.45 to an average residence valued at $43,760. The following are the maj r reasons for the increase in 1982: - Inflation _ Local levy for library in 1.82 is $18,050 and in 1981 there was only $2,850 which was inclu ed in the General Fund. - An increase of approximatel to $36,395. For taxes collectible in 1982, allowed only an 8% increase in plus a percentage increase for the In Monticello, the special levies a Levy, and the Tree Fund Levy. List that the City of Monticello comp1ie levy limitation and a notice from t City of Monticello can levy $670,50 LEVY LESS SPECIAL LEVIES Bond Levy Firemen's Relief Tree Levy $525,585 1,683 9,975 50% in the Fire Fund from $24,380 tate Legislature passed a law that levies except for special levies omesteads in 1981 compared to 1980. e the Bond Levy, Firemen's Relief d below is a computation showing with the law relative to the tax e Department of Revenue that the exclusive of special levies: 1982 $1,102,828 537 243 $ 565,585 - 1 - . . . Memorandum - Budget for 1982 September 28, 1981 Proposed Increase in Sewer Rates - A necessary for 1982 in order for sewe the proposed expenditures. It shoul the budget, water collections should will not be necessary to have a rate the overall increase in sewer and wa mately 35~%. The reasons for increa rate increase of 58.71% will be collections to break even with be pointed out that based upon equal the expenditures and it increase in water. As a result, er rates combined will be approxi- e in sewer rates are as follows: - New Treatment Plant requires an A operator and this is going to add approximately $26,400 to th City of Monticello's cost in- cluding employee benefits. - Increase in utility cost due to cello takes over operations of ber 28, 1982, according to the - At the end of 1981 there will n In the past, rate increases hav and the reserve balance was dra There are very few alternatives to t than a transfer of money from one of this will be a temporary solution si faced with just that much larger of views the City of Monticello's rate upgrading of the Treatment Plant. I with the rate increase of approximat another rate increase will be necess EPA of our rate structure. It shoul as part of the budget, the City Coun later meeting in 1981 to set the spe rates for 1982. Capital outlay - On Pag.e #21 and Pag note detailed listings of the Capita A portion of these capital outlay it through the use of transfers from ot posed transfers see Page #20. the fact that the City of Monti- he upgraded plant as of Octo- resent contract. longer be a reserve balance. been decreased or postponed upon. e proposed rate increase other the other funds. However, even ce the City of Monticello will be rate increase once the EPA re- tructure upon completion of the should be pointed out that even ly 58%, it would appear that ry in 1983 after review by the be pointed out that if approved il will have an opportunity at a ific rate structure for sewer #22 of the budget, you will outlay items proposed in 1982. ms are proposed to be budgeted er funds. For a detail on pro- In addition to the Capital Outlay it ros on Pages 21 and 22, it should be noted that in 1982, it is propose to spend approximately $17,000 on seal coating and another $13,000 n overlay for the service road that runs in front of Monticello For up to but not including Gould Brothers. This includes only a portion of this service road that is in the City of Monticello. - 2 - . Memorandum - Budget for 1982 September 28, 1981 Federal Revenue Sharing - In 1982, th receive $87,151 in Federal Revenue Sh a separate hearing of proposed uses f have allocated $87,151 toward the cit upgrading of the Treatment Plant. YMCA Detached Worker - In 1981, $2,82 tached Worker (Mike Melstad). In 198 allowed for a total of $3,100. Enclo Dick webster, executive director of t asking the City to consider a 1982 al closed in reference to this, are 1ett er project for the Cities of Robbinsd in the City of Robbinsdale, a proposa detached worker from the 1982 budget, considered in New Hope. It should be budgeted does not necessarily commit obligation and this can be increased tract is actually considered. . Summer Recreation Cost for 1982 - Pro for 1982 passed by the Community Educ cording to the agreement the City of School District, these costs are shar party wishes to modify its proportion September 14, 1981 meeting, $10,000 w creation Program. City of Monticello expects to ring. While this is subject to r such funds, in the budget I of Monticello's share of the was budgeted for a YMCA De- , an increase of 10% has been ed, please find a letter from e Northwest Branch of YMCA, ocation of $5,000. Also en- rs regarding the detached work- 1e and New Hope. Apparently, has been made to eliminate the and the same action is being pointed out that the amount he City of Monticello to any r decreased at the time a con- osed summer recreation budget tion Board is $24,939.24. Ac- onticello has with the Monticello d on an equal basis unless either te share. At the City Council's s allocated to the Summer Re- Ca ital 1m rovement Pro ram - 1983 th u 1986 - On Pages #23 and #24, please note that there is included a roposed Capital Improvement Program for the years 1983 thru 1986. In early 1981, the co~cept of a capital Improvement Program was bro ght to the attention of the City Council and I have included it a part of the overall budget- ing process. In this fashion, includ'ng the 1981 Capital outlay items, it gives the council an idea 0 possible Capital Outlay items to be expended over the next fi e years. It should be pointed out that in no way does this commit t e City Council to any of these expenditures since authorization will be necessary at the time of actual acquisition plus there may be odifications, additions, and deletions. It should be further poi ted out that I have not includ- ed any items that the City of Monticello might normally fund out of a bond program with the exception of the interceptor sewer cost of $1,000,000, which we previously disc ssed about building up an ade- quate reserve to fund this without b rrowing. If there are any comments relative t gram, or deletions or additions, the may be incorporated into the propose . the Capital Improvement Pro- should be brought up so they Capital Improvement Program. - 3 - . 1982 BUDGET - LOO L LEVY 1980 Levy 1981 Levy Collectible 1981 Collectible 1982 Amount Mills Amount Mill s General $211 ,815 5.057 $203 ,905 4.868 Library - 0 - - 0 - 18,050 .431 street 177 ,975 4.249 179,693 4.290 Tree - 0 - - 0 - 9,975 .238 Park 40,500 .967 47,725 1.139 C. o. Revolving 119,955 2.864 80,700 1.928 Orderly Annex. Area 750 .018 800 .019 Fire 24,380 .582 36,395 .869 Bonds 471.978 11. 270 525,585 12.549 $1,047,353 25.007 $1,102,828 26.331 . Assessed Valuation $41,883,008 *$41,883,008 *Final assessed valuation figures unavail~ble for 1981 Levy Collectible 1982, same valuation used as in previous year. . - 5 EXAMPLE OF COMPARATIVE R::.AL ESTATE TAXES IN MONTICELLO - 1 931 AND 1982 . 1981 ~ $30,000 Homestead School District $ 86 $ 84 County 57 56 Hospital 8 8 City 54 55 TOTAL $ 205 $ 203 $50,000 Homestead School District $ 160 $ 158 County 107 105 Hospital 16 16 City 100 104 TOTAL $ 383 $ 383 $100,000 Commercial or Industrial School District $1,727 $1,667 County 1,151 1,110 Hospital 170 164 City 1,075 1,093 TOTAL $4,123 $4.034 . $100,000 Apartment School District $1,446 $1,365 County 963 909 Hospital 142 134 City 901 897 HOSPITAL TOTAL $3,452 $3,305 ALLOCATION OF TAXES COLLECTIBLE IN 1982 School District County Hospital City MILLS 40.169 26.765 3.949 26.331 97.214 % 41. 32 27.53 4.06 27.09 100.00 NOTE: Assumption is other taxing distr cts will retain same Mill Levy and assessed valuation will remain the same. . - 6- "0 III N +lIllCO U U 1 III ~ ~ .n I1l ('") O~I l-l I1l N p.~~ (I) III "0 l-l III ::l N+l+l CO III ..-1 0'\ t1l "0 ~"O~ ::l III I!l OJ X r:4 "0 (I) III III ~"tlg 0"\ tJ'l III ~~& "0 ~ III III CO tg~ III ctl ('") .n~ I o I1l N l-lj:Q~ P. , () ~ \.OOCO~I LflOO"\('") LflO~\.OO .. ~Lfl'<l'COI Lfl N~ LflO'\N('")O~Lflr-- ~~""('")COr--O'\\.O \.O('")('")\.ON~CO('") .. .. 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MOr--r--OO .-t.-t'<l'\O.-tO'l .-t01LO'<I' N Lfl '<I' ('") 0"1 ('") .-t <:r w- Vl- I' N ('") o M N .-t VJ. .-. \0 ('") N 0'\ I' co 01 N .-t ('") LOO'<l'01 00 .. \0'<1'('")('") (jl 01 r-. ('") co r-. .-t .-t ..-l .-t '-' '-' 01 M .-t N '<I' ('") Vl- w- l-l +l +l U (I) III . . . BREAKDOWN OF REVENU S BY CATEGORY TYPE OF REVENUE Property Taxes, including Homestead Assessments Sewer and Water Collections State Aids Interest Income Federal Aid Licenses, Permits & Charges Deputy Registrar Charges to Other Government Units project Reimbursement Other TOTAL REVENUES NOTE: Does not include Construction or Liquor Funds and Transfers - 8 AMOUNT % Cre it $1,102,828 44.55 618,791 25.00 235,425 9.51 158,075 6.39 148,618 6.00 87,151 3.52 41,100 1.66 35,175 1.42 25,575 1.03 10,000 .40 12 ,670 .52 $2,475,408 100.00 . . . BREAKDOWN OF EXPEND TURES BY CATEGORY TYPE OF EXPENDITURE Bonds Salaries & Employee Benefits Capital OUtlay Police Protection Telephone Utilities Sanitation Contract Repairs & Maintenance Insurance Street Repair Supplies Chemicals - Sewer & Water Gas & oil Conference & Travel Summer Recreation Information Center Operating Costs Cleaning Assessor Testing - Sewer & Water Costs of Individual Sewer & Water Hooku s Auditing Prin~ing & Publication Dog Patrol Contract Engineering Fees Planning & Zoning Legal Fees Computer Costs Business & Industrial Development Subscriptions & Dues YMCA Detached Worker Other TOTAL EXPENDITURES AMOUNT $1,117,359 434,050 151,715 88,400 85,475 44,550 39,900 34,775 32,650 26,875 24,800 12 ,875 12,150 10,000 9,975 8,750 8,525 8,350 7,000 6,775 6,000 6,000 5,925 5,225 5,150 4,800 4,000 3,250 3,100 15,651 $2,224,050 NOTE: Does not include Construction or Liquor Funds and Transfers - 9 % 50.24 19.52 6.82 3.97 3.84 2.00 1.79 1.56 1.47 1.21 1.12 .58 .55 .45 .45 .39 .38 .38 .31 .30 .27 .27 .27 .23 .23 .23 .22 .15 .14 .66 100.00 1982 BUDGET GENERAL FUND . 1981 1980 1st 1981 1981 1982 ACTUAL 6 MOS. BUDGET PROJECTED BUDGET REVENUES property Taxes & H. c. $156,491 778 $211,815 $211,815 $203,905 State & Federal Aids 136,604 22,676 127,950 137,890 148,250 Deputy Registrar 21,968 13,765 24,625 28,675 35,175 Bldg. Permit Fees 14,960 5,433 13 ,000 14,000 17,550 Liquor License Fees 13 ,792 8,742 16,000 13,000 14,300 Fines, Forfeitures, & Penalties 4,088 3,826 5,225 7,650 7,650 Reimb. - projects for Admin. Fees 2,646 - 0 - 5,300 3,875 5,000 Animal Impounding Fees 3,323 991 3,175 3,000 3,500 Rental Income-Sr. Citizens Ctr. 1,257 1,410 2,820 2,820 2,820 Transer In-Oakwood Site Dev. from Liquor Fund 100,401 - 0 - - 0 - 20,000 - 0 - Other 3,695 8,210 3,550 9,641 3,675 TOTAL $459,225 65,831 $413 460 $452,366 $441,825 EXPENDITURES Mayor & Council $ 6,974 3,405 $ 7,300 $ 6,900 $ 6,950 Election Expense 1,729 - 0 - - 0 - - 0 - 1,700 Administration 101, 940 59,760 120,125 123,175 135,925 Assessor 7,182 112 7,750 7,750 8,525 . Auditing 9,595 - 0 - 6,775 6,317 6,775 Insurance 27,477 16,222 31,100 30,525 30,525 Engineering Fees 6,872 1,742 3,600 3,600 3,925 Legal Fees 3,454 744 2,500 2,150 3,900 Building Inspector 19 , 318 9,895 21,475 19,725 22,400 Bldg. Maint.-City Hall 12,990 5,892 14,500 12,800 14,875 Police Protection 76,544 46,861 86,900 83,400 88,400 Civil Defense 8,028 5,386 9,000 9,540 9,575 Animal Control 7,597 3,936 8,275 7,900 9,000 Sanitation Contract 39,425 20,850 42,400 42,500 44,550 Senior Citizen Center 14,519 6,746 15,100 14,293 16,975 planning & Zoning 4,269 1,002 7,225 3,225 5,225 Community School 5,730 8,060 8,060 8,060 10,000 Library - Operations 2,994 80 2,850 500 * YMCA Detached Worker 2,500 1,413 2,825 2,825 3,100 Deputy Registrar 13,568 7,423 14,700 15,025 18,500 Oakwood School Removal - 0 - 25,310 - 0 - 25,310 - 0 - Other - 0 - - 0 - 1,000 500 1,000 TOTAL $372.705 224 839 $413 .460 $426,020 $441,825 *Starting in 1982, a separate Library Fund will be established. . - 10 - . . . 1982 BUDGET - LI RARY FUND REVENUES property Taxes EXPENDITURES Custodian and Maintenance Fees Repairs Utilities Insurance Other TOTAL $ 18,050 $ 3,150 200 7,950 1,250 500 $ 13 ,050 NOTE: Budgeted revenues exceed expendi ures by $5,000 to be established as Reserve Fund. Prior to 1982, library expendit es were part of the General Fund. - 11 - . 1982 BUDGET - S T ;(EET FUND 1981 1980 1st 1981 1981 1982 ACTUAL 6 MOS. BUDGET PROJECTED BUDGET REVENUES property Taxes & H.C. $142,208 $ 734 $177,975 $177 ,975 $179,693 State & County Aid 9,571 - o - 4,150 3,925 4,325 CETA 5,817 389 - 0 - 389 - 0 - Interest 752 - o - 2,000 650 600 Other 994 40 1,970 100 200 Reimb. - projects 1,323 - 0 - 2,650 1,950 2,500 Transfer In (From Capital - 0 - - ( - - 0 - 28,200 26,650 OUtlay) Sale of Vacated Cedar St. 10,964 TOTAL $160,665 $ 1, 63 $188,745 $224,153 $ 21.l...LJ 68 EXPENDITURES Salaries $ 63,225 $ 31, I 61 $ 76,200 $ 62,650 $ 68,900 . Employee Benefits 12,862 6 ,~ 31 15,250 13 ,050 14,750 utilities 20,675 11,1 10 24,850 23,000 25,750 Gas & oil 9,810 2, ~ 95 10,625 6,400 7,175 St. & prkg. Lot Rpr. 16,151 58 7,000 29,200 32,650 Equipment Repair 13,155 5,1 57 12,725 12,725 14,000 Supplies 14,412 3, 26 13 ,900 8,325 9,150 Engineering Fees 6,998 2, 02 300 2,350 300 Capital outlay 49,130 23, 40 22,475 23,500 35,850 Assmts. - Parking Lot 4,778 3, 85 1,270 1,270 1,143 Commuter parking Lot - 0 - 1, 52 - 0 - 28,425 - 0 - Other 4,142 1, 86 4,150 3,650 4,300 TOTAL $215,338 $ 93, 03 $188,745 $214,545 $213 968 - 12 - . . 1982 BUDGET PARK FUND 1<81 1980 1!t 1981 1981 1982 ACTUAL 6 10S. BUDGET PROJECTED BUDGET REVENUES Property Taxes & H. C. $ 31,335 $ 167 $ 40,500 $ 40,500 $ 47,725 Interest Income 2,149 o - 1,200 2,000 2,000 CETA 1,202 76 - 0 - 76 - 0 - Other 182 o - - 0 - - 0 - - 0 - TOTAL $ 34,868 $ 243 $ 41,700 $ 42,576 $ 49,725 EXPENDITURES Salaries $ 14,579 $ ,965 $ 18,575 $ 18,375 $ 20,125 Employee Benefits 2,439 ,684 3,725 3,525 4,325 . Park Improvement 91 ,097 12,600 12,600 5,000 Information Center 5,726 5,223 8,850 7,250 9,975 Utilities 958 788 1,450 1,200 1,325 Repair & Maintenance 897 ,114 1,125 1,675 1,500 Supplies 3,127 ,911 2,425 2,425 2,675 Gas & oil 648 7 650 400 500 other 2,267 825 2,150 2,150 2,550 capital outlay 8,132 1,564 2 t 7 50 2,250 1,750 TOTAL $ 38 864 $ 25,178 $ 54,300 $ 51,850 $ 49,725 - 13 - . . 1982 BUDGET - TREE FUND 198 1980 1st 1981 1981 1982 ACTUAL 6 MO::>. BUDGET PROJECTED BUDGET REVENUES Property Taxes & H. C. $ 2,033 $ 17 $ - 0 - $ - 0 - $ 9,975 Assmts. - Tree Removal & Replacement 3,287 :>00 3,725 3,200 3,525 State Aid 18,859 9, 46 7,225 5,000 5,500 Interest Income 3,378 - ) - 2,300 3,000 2,500 Other 525 43 250 413 100 TOTAL $ 28,082 $ 10, 06 $ 13 500 $ 11 ,613 $ 21,600 .XPENDITURES Salaries $ 9,495 $ 1, 02 $ 7,525 $ 8,900 $ 9,500 Employee Benefits 1,820 94 1,450 1,875 2,050 Contracted Service 620 - ( - 850 1,000 1,000 Repair & Maintenance 177 66 125 400 500 Replacement Trees 1,440 1, 11 1,625 1,711 1,400 Capital Outlay 19,368 - ( - 975 500 6,000 other 1,122 69 950 550 1,150 TOTAL $ 34,042 $ 4, ( 42 $ 13 ,500 $ 14,936 $ 21,600 . - 14 - . 1982 BUDGET - IRE FUND 1980 ACTUAL 19E 1 Is 6 MC s. 1981 BUDGET 1981 PROJECTED 1982 BUDGET REVENUES property Taxes & H. C. Charges - Fire Call & standby Township Allocation Transfer In $17,436 $ 95 $ 24,380 $ 24,380 $ 36,395 TOTAL 6,300 4,399 37,168 $ 65,303 3 450 3 643 - 0 - $ 7,188 6,000 6,320 - 0 - $ 36,700 5,650 6,200 - 0 - $ 36,230 7,800 17,575 34,450 $ 96,220 EXPENDITURES Salaries $ 13 ,038 $ 7,553 $ 10,500 $ 13,100 $ 12,000 Telephone 385 221 500 500 600 utilities 1,700 1,258 2,150 1,850 2,025 . Gas & oil 797 656 1,000 1,000 1,000 Building Repair s 612 .1 ,120 500 500 500 Equipment Repairs 2,228 853 2,850 2,400 2,650 Supplies 1,224 707 1,500 1,500 1,500 Legal - 0 - o - 100 100 150 Training 1,861 229 3,000 1,100 3,400 Insurance 3,047 ,186 3,000 2,900 3,000 Capital outlay 3,879 ,430 11,300 11,300 61,325 Retirement Benefits 1,350 o - - 0 - - 0 - 1,683 Other 62 429 300 600 600 TOTAL $ 30,183 $ 2 ,642 $ 36,700 $ 36,850 $ 90,433 5 - . ..-a. ....,. 1982 BUDGET - ORDERLY FNNEXATION AREA 1980 ACTUAL 19E 1 ls 6 M( S . 1981 BUDGET 1981 PROJECTED 1982 BUDGET REVENUES TOTAL $ 1,295 255 100 $ 1,650 $ 6 214 - 0 - $ 220 $ 750 200 50 $ 1 000 $ 750 200 50 $ 1,000 $ 800 200 - 0 - $ 1,000 property Taxes & H. C. Township Payment Other EXPENDITURES Salaries $ 1,011 $ 510 $ 800 $ 1,025 $ 900 Travel 96 24 100 50 50 . Professional Fees 125 - 0 - 100 100 50 Other 29 - 0 - - 0 - - 0 - - 0 - TOTAL $ 1.261 $ 534 $ 1,000 $ 1,175 $ 1,000 - 16 - . . REVENUES Sewer Collections Connections & Permits Interest CETA Reimb. - Projects Reimb. - step II Transfer In - Capital OUtlay for River st. Repair Other TOTAL EXPENDITURES . Salaries Employee Benefits Utilities Repairs & Maintenance Gas & Oil Sewer Line Repairs Treatment Chemicals Engineering Fees Testing Other TOTAL (Before Depreciation) DEPRECIATION Acquired Assets Contributed Assets TOTAL (Including Depreciation) u:. .1" , l,j d t,'J- e,: W"'j ",:./..Ii,.: ~.' . 1982 BUDGET - SEWER FUND 19 1 1980 Is 1981 1981 1982 ACTUAL 6 Ml S. BUDGET PROJECTED BUDGET $ 97,250G> $ 40 897 $ 76,250 $ 96,500 $156,225 3,757 3 600 11,000 5,600 8,000 11,678 - o - 6,650 2,150 125 2,712 502 - 0 - 502 - 0 - 662 - o - 1,325 975 1,250 4,487 12 454 - 0 - 12,454 - 0 - - 0 - - o - - 0 - - 0 - 30,000 2 853 164 500 300 350 $123 399 $ 57 617 $ 95,725 $118,481 $195,950 $ 47,837 $ 29, 333 $ 51,600 $ 58,200 $ 77,475 8,934 5, 295 10,325 11 ,350 16,350 6,559 2, 666 10,575 5,350 18,000 4,922 2, 852 7,000 7,000 7,900 2,856 334 4,050 1,500 3,500 11,854 - o - 6,000 2,200 4,000 13,112 7, 338 13,550 14,675 16,000 15,561 8, 859 500 750 1,000 1,455 1, 475 2,375 2,950 8,200 3.375 2 022 3.825 4,375 4,775 $116.465 $ 60 174 $109,800 $108,350 $157,200 $ 5,243 $ 3, 650 $ 8,925 $ 7,300 $ 8,750 85 125 44, 550 95,000 89,10Q 95,100 $206,833 $108, 374 $213,725 $204.750 $261,050 / ,,/.>9.;",;;1 IWI, 'I" 1...' - J.,.. .,rp'lJ> ~.-J t: 1''''';. "J,Jfi.:;.d t ,p /6:;'SO Ill..... I U' /.5"7 7, t.:!l/ - 17 -( S?S.;.,: ,,~"~~'~!!It'/WN:"~".' , 41 I I..-.f'f.,r.. -' "0 . REVENUES Water Collection Connection Fees CETA Interest Reimb. - Projects Other TOTAL EXPENDITURES . Salaries Employee Benefits Utilities Repairs & Maintenance Waterline Repair Treat. Chemicals Connection Costs Supplies Gas & oil Telephone Other TOTAL (Before Depreciation) DEPRECIATION Acquired Assets Contributed Assets TOTAL (Includ- ing Deprecia- tion) . 1982 BUDGET - 'VATER FUND 198 1980 1st 1981 1981 1982 ACTUAL 6 MO". BUDGET PROJECTED BUDGET $ 52,076 $ 22, 43 $ 54,225 $ 61,725 $ 64,200 3,434 4, 78 6,000 6,000 7,000 1 , 081 49 - 0 - 149 - 0 - 4,412 - - 2,200 3,500 4,000 662 - - 1,325 975 1,250 215 19 100 100 100 $ 61,880 $ 26" 89 $ 63,850 $ 72,449 $ 76,550 ~ $ 16,703 $ 11,< 76 $ 18,925 $ 21,600 $ 32,250 3,290 2, 34 3,775 4,261 6,700 8,213 4, 82 9,200 9,775 10,750 1,968 4, ( 75 7,925 8,900 3,000 1,194 <94 2,500 2,000 2,500 8,562 3, < 71 10,400 7,800 8,800 4,011 4, 29 7,000 7,000 7,000 606 <39 1,000 1,000 1,150 682 140 825 400 500 253 ]27 350 275 350 546 392 1,675 1,225 1, 300 $ 46,028 $ 32,4 59 $ 63,575 $ 64,236 $ 74,300 $ 515 $ 8')5 $ 2,175 $ 1,650 $ 1,950 84,983 43,4 50 931-150 86 900 91,900 $131,526 $ 76.7 34 $158,900 $152,786 $168,150 - 18 - . SALES Liquor Beer Nine Misc. TOTAL SALES GROSS INCOME Liquor Beer v7ine Misc. TOTAL GROSS INCOME FREIGHT . OPERATING EXPENSES Salaries Employee Benefits Utilities Insurance Depreciation Supplies Repair & Maintenance Advertising Audit & Accounting Telephone NSF Checks Misc. Expense TOTAL OPERATING EXP. TOTAL OPERATING INC~ OTHER EXPENSES Other Int. Exp. - Bonds TOTAL OTHER EXPENSE OTHER INCOME Cash OVer (Short) Invest. Int. Income Contract Int. Inc. CETA TOTAL OTHER INCOME . NET INCOME CITY OF !lO NTICELLO PROJECTED INCC ME STATEMENT LIOUm FUND 1980 1981 1st 1981 1981 1982 ACTUAL 6 MOs. BUDGET PROJECTED BUDGET $272,627 $129,039 $302,025 $296,900 $332,525 404,574 208 ,3 B 494,775 462,625 518,150 88,238 42,7 012 102,675 106,975 119,800 33,260 15,n9 39,550 35.075 39,275 $798,699 $396,0 3 $939,025 $901,575 $1, 009,750 $ 57,768 $ 27,8 9 $ 67,775 $ 64,050 $ 71,725 70,378 34,1 6 87,025 75,825 84,925 27,865 13,7 5 31,100 34,450 38,575 9,690 3,8 9 11,150 8,525 9,550 $165,701 $ 79,6 9 $197,050 $182.850 $204,775 $ 3,662 $ 1,8<0 $ 4,250 $ 4.250 $ 4,750 $ 47,721 $ 26,0< 3 $ 51,750 $ 52,200 $ 57,950 6,263 3 , 5~ 7 8,275 7,300 9,275 8,497 3,8(9 10,350 8,100 9,325 11,654 5 , 9( 3 15,350 12,200 12,200 8,286 4,2(6 8,600 8,600 8,700 3,617 1,233 3,825 2,850 3,325 1,462 1,234 1,025 2,000 3,500 2,206 804 2,300 2,300 2,550 1,600 1,845 1,800 2,550 2,550 626 321 700 675 725 97 - 0 - 200 200 250 889 973 800 1,600 1,700 $ 92.918 $ 50,06 3 $104.975 $100 575 $112,050 $ 69,121 $ 27.68 5 $ 87,825 $ 78,025 $ 87,975 $ 478 $ 1 $ 900 $ 400 $ 700 9.717 4.41 8,700 8.700 7,325 $ 10,195 $ 4 42 $ 9,600 $ 9,100 $ 8,025 $ (545) $ (1 0) - 0 - - 0 - - 0 - 22,363 12,87 17,750 23,750 15,000 1,224 - 0 - 0 - - 0 - - 0 - 5,537 5,28 - 0 - 7,925 - 0 - $ 28 579 $ 18.03 $ 17 750 $ 31,675 $ 15,000 $ 87,505 $ 41,291 $ 95,975 $100 ,600 $ 94,950 - 19 - . TRANSFERS PROPOSED IN 1981 AND 1982 ITEg Wastewater Treatment Construction Allocated 9-24-79 Oakwood Demolition Less Proceeds of Material Library Construction Library Construction Sealcoating . Tank Truck for Fire Department (City Share) River street Sewer Improvements Pole Barn Bldg. - Public works Wastewater Treatment Construction Allocated 9-22-80 To be considered 9-28-81 Unused Balance on Construction Project . 1981 AMOUNT $ 198 $ 34, 50 30, 00 26, 50 112, 29 87, 51 199, 02 - 20 - TRANSFER FROM Revenue sharing Liquor Liquor Capital outlay capital outlay Capital outlay Capital Outlay Capital outlay Revenue Sharing Revenue Sharing 1979 Special Assess- ment TRANSFER TO Sewer General Library Library Street Fire Sewer Street Sewer Sewer 1979 Debt Redemption . . . 1982 B DGET CAPITAL OUTLAY EXPENDITURES GENERAL FUND Administration Unallocated Building ~~intenance Unallocated Building Inspection Unallocated civil Defense Communication Equipment Animal Control Unallocated Senior Citizens Center Unallocated Deputy Registrar Unallocated STREET FUND * Loader (~ Street - ~ Tree) Landscaping Maint. Bldg. Area 36' X 78' Pole Barn (~ Insulated) Drafting Equipment Drill Press Dictaphone (Used) Unallocated SUB TOTAL $ 5,000 1,800 26,750 500 500 300 1,000 $ 35,850 *Financed with $10,000 down and $10,000 per year over four (4) additional years. - 21 - $ 500 $ 500 $ 100 $ 300 $ 300 $ 300 $ 200 *Water and Sewer Funds are Enterprise Fun fixed assets and equipment are depreciat ~ **Financed with $10,000 down and $10,000 pe year over four (4) additional years. - 22 - . CAPITAL IMPROVEMENT PROGRAM POTENTIAL REVENUE SOURCES AND EXPENDITURES 1983 - '1986 1983 1984 1985 1986 Projected Reserve Balance $653,007 $787,307 $1,008,607 $170,407 POTENTIAL REVENUE SOURCES Capital OUtlay Revolving $ 81,000 81,000 81,000 81,000 Revenue Sharing 87,000 87,000 87,000 87,000 Liquor Fund Income 95,000 95,000 95,000 95,000 Sale of Oakwood Block 150.000 150.000 - 0 - - 0 - TOTAL REVENUES $413,000 $413,000 $263,000 $263,000 . "1M""; EXPENDITURES (See attached Pages) $278,700 $191.700 $1,101,200 $218,200 . ENDING RESERVE BALANCE $787,307 $ ,,008,607 $ 170.407 $215.207 - 23 - . STREET FUND Loader - Finance paymen (~ Tree - ~ street) Sealcoating Pickup Truck Truck, replace Unit #3 (Chev Truck) Pickup Truck, replace U Maintenance Bldg. Add. Truck, Replace Unit #2 Rebuild Mississippi Dri Resurface Hart Blvd. STREET FUND TOTAL TREE FUND Loader - Finance paymen (~ Tree - ~ Street) PARK FUND . Landscaping & Structure Replace Playground Equi (Bridge & 4th St. Par Replace Playground Equi (Hillcrest Park & Add Additional Tractor/Mowe PARK FUND TOTAL GENERAL FUND Copier Machine FIRE FUND Addition to Fire Hall - Aerial Ladder Truck Equipment Van FIRE FUND TOTAL SEWER FUND Bobcat, Liftloader & Sno Van, replace unit #6 Interceptor Sewer Lindberg Property SEWER FUND TOTAL WATER FUND Pull & Inspect Well #1 . GRAND TOTAL - ALL FU CAPITAL IMPROVEME NT PROGRAM POSSIBLE EXPENDITURE S 1983 - 1986 ITEMS OVER $ 5,000 198 ~ 1984 1985 1986 - - ts $ 5,0 00 $ 5,000 $ 5,000 $ 5,000 28,2 00 28,200 28,200 28,200 7,5 00 - 0 - - 0 - - 0 - 23,0 00 - 0 - - 0 - - 0 - nit #5 - 0 - 6,000 - 0 - - 0 - & extra bay - 0 - 55,000 - 0 - - 0 - (75 Int'l) - 0 - - 0 - 18,000 - 0 - ve - 0 - - 0 - 35,000 - 0 - 35,( 00 - 0 - - 0 - - 0 - $ 98,7 00 $ 94,200 $ 86,200 $ 33,200 ts $ 5, C 00 $ 5,000 $ 5,000 $ 5,000 s $ 5, C 00 $ 5,000 $ 5,000 $ 5,000 pment ks) 6,e 00 - 0 - - 0 - - 0 - pment . Equip) - C - - 0 - 5,000 - 0 - r 5 . c 00 - 0 - - 0 - - 0 - $ 16, C 00 $ 5,000 $ 10,000 $ 5,000 - 0 - $ 7,500 - 0 - - 0 - 1600 ft. - 0 - $ 80,000 - 0 - - 0 - - 0 - - 0 - - 0 - $175,000 $ 12,0 )0 - 0 - - 0 - - 0 - $ 12,0 0 $ 80,000 - 0 - $175,000 bucket $ 13,5 0 - 0 - - 0 - - 0 - 7,5 0 - 0 - - 0 - - 0 - - 0 - - 0 - $1,000,000 - 0 - 120,0 0 - 0 - - 0 - - 0 - $141,OCO - 0 - $1,000,000 - 0 - $ 5, 5c 0 - 0 - - 0 - - 0 - NDS $278,700 $191,700 $1,101,200 $218,200 - 2 4 - MEMO D~ . TO: City Council FROM: Gary Wieber, City inistrator DATE: September 14, 1981 SUBJECT: Proposed Budget for 982. Following are some significant item that I would like to bring to your attention regarding the 1982 Propos d Budget: Budget Process - This proposed udget was compiled with the assisti- ance of Rick Wo1fsteller and th various department heads relative to their area of responsibility Also, contacted relative to the areas budgeted for their applic ble portions of the budget were Mike Melstad, City and Township of M nticello Joint Fire Board, Library Board, and the Community Educat'on Board relative to the summer recreation budget. . Tax Levy - The total budget for 1982 of $6,071,763 includes a local tax levy of $1,177,953 or an in rease of 12.47% or last year's levy of $1,047,353. This local levy increase which is a little over 3 mills, would result in an incre se of $10.47 to an average residence valued at $43,760. The followi g are the major reasons for the increase in 1982: - Inflation - Local levy for library in 1982 is $18,050 and in 1981 there was only $2,850 which included in the General Fund. - Tree Fund Levy increas in State aid plus an a the cost of a loader p - An increase of approx' $24,380 to $36,395. For taxes collectible in 1982, a law that allowed only an 8% i In Monticello, the special levi Levy, and the Tree Fund Levy. that the City of Monticello com tax levy limitation and a notic the City of Monticello can levy of $29,975 was due to a reduction location of $25,000 which is one half oposed to be purchased in 1982. in the Fire Fund from he State Legislature in 1981 passed crease, except for special levies. s are the Bond Levy, Firemen's Relief isted below is a computation showing lies with the law relative to the from the Department of Revenue that $621,405 exclusive of special levies: . - 1 . Memorandum - Proposed Budget for 19 2 September 14, 1981 1982 1981 LEVY $1 177,953 $1,047,353 LESS SPECIAL LEVIES Bond Levy $524,890 $471,978 Firemen's Relief 1,683 - 0 - Tree Levy 29,975 556 548 - 0 - 471 978 $ 621,405 $ 575,375 $621,405 ~ $575,375 = 108% . Pro osed Increase in Sewer Rate - A rate increase of 58.71% will be necessary for 1982 in order for sewer collections to break even with the proposed expenditures. It hould be pointed out that based upon the budget, water collections s ould equal the expenditures and it will not be necessary to have a rate increase in water. As a result, the overall increase in sewer a d water rates combined will be approx- imately 35~%. The reasons for 'ncrease in sewer rates are as follows: - New Treatment Plant req ires an A Operator and this is going to add approximately $2 ,400 to the City of Monticello's cost including employee benefits. - Increase in utility cost due to the fact that the City of Monticello takes over operations of the upgraded plant as of October 28, 1982, according to the present contract. - At the end of 1981 there will no longer be a reserve balance. In the past, rate increases have been decreased or postponed and the reserve balance as drawn upon. There are very few alternatives 0 the proposed rate increase other than a transfer of money from on of the other funds. However, even this will be a temporary solutio since the City of Monticello will be faced with just that much lar er of a rate increase once the EPA reviews the City of Monticello's rate structure upon completion of the upgrading of the Treatment P ant. It should be pointed out that even with the rate increase of a proximately 58%, it would appear that another rate increase will e necessary in 1983 after review by the EPA of our rate structure. It should be pointed out that if approved as part of the budget, he City Council will have an oppor~ tunity at a later meeting in 198 to set the specific rate structure for sewer rates for 1982. . . Memorandum - proposed September 14, 1981 Capital outlay - On Page #21 an note detailed listings of the C A portion of these Capital outl through the use of transfers fro posed transfers see Page #20. In addition to the Capital outl should be noted that in 1982, i $17,000 on seal coating and ano vice road that runs in front of cluding Gould Brothers. This i road that is in the City of Mon Page #22 of the budget, you will pital Outlay items proposed in 1982. y items are proposed to be budgeted other funds. For a detail on pro- y items on Pages 21 and 22, it is proposed to spend approximately her $13,000 on overlay for the ser- Monticello Ford up to but not in- cludes only a portion of this service icello. Federal Revenue Sharing - In 19 2, the City of Monticello expects to receive $95,813 in Federal Reve ue Sharing. While this is subject to a separate hearing of proposed ses for such funds, in the budget I have allocated $95,813 toward t e City of Monticello's share of the upgrading of the Treatment Plan. This is the amount of money needed in the Wastewater Treatment PIa t Construction Fund that will be necessary to fund the city's sh re of this project. . YMCA Detached Worker - In 1981, tached Worker (Mike Melstad) . allowed for a total of $3,100. Dick Webster, executive direct asking the City to consider a 1 closed in reference to this, ar er project for the Cities of Ro in the City of Robbinsdale, a p the detached worker from the 19 being considered in New Hope. amount budgeted does not necess to any obligation and this can a contract is actually consider $2,825 was budgeted for a YMCA De- n 1982, an increase of 10% has been Enclosed, please find a letter from r of the Northwest Branch of YMCA, 82 allocation of $5,000. Also en- letters regarding the detached work- binsdale and New Hope. Apparently oposal has been made to eliminate 2 budget, and the same action is It should be pointed out that the rily commit the City of Monticello e increased or decreased at the time d. Summer Recreation Cost for 1982 - proposed summer recreation budget for 1982 passed by the Communit Education Board is $24,939.24. Ac- cording to the agreement the ci y of Monticello has with the Monti- cello School District, these co ts are shared on an equal basis un- less either party wishes to mod'fy its proportionate share. Addi- tionally, the budgeted amount b the City shall be adopted by Octo- ber 1, 1981. There is a separa e agenda item for September 14, 1981 and a more detailed explanation of the budget is given and reasons spelled out for the 55% increas from the 1981 figure of $16,119.50. . - 3 - . Memorandum - proposed Budget for 19 2 September 14, 1981 Ca ital 1m rovement Pro ram - 1 83 thru 1986 - On Pages #23 and #24, please note that there is inclu ed a proposed Capital Improvement Program for the years 1983 thru 1986. In early 1981 the concept of a Capital Improvement Program w s brought to the attention of the City Council and I have include it as part of the overall budget- ing process. In this fashion, 'ncluding the 1981 Capital OUtlay items, it gives the council an dea of possible Capital OUtlay items to be expended over the n xt five years. It should be pointed out that in no way does this co it the City Council to any of these expenditures since authorizatio will be necessary at the time of actual acquisition plus there m y be modifications, additions, and deletions. It should be furthe pointed out that I have not includ- ed any items that the City of M nticello might normally fund out of a bond program with the excepti n of the interceptor sewer cost of $1,000,000, which we previously discussed about building up an ade- quate reserve to fund this with ut borrowing. If there are any comments relat gram, or deletions or additions may be incorporated into the pr . - 4 - . the Capital Improvement Pro- should be brought up so they Capital Improvement Program.