City Council Minutes 09-23-2019REGULAR MEETING — MONTICELLO CITY COUNCIL
Monday, September 23, 2019 — 6:30 p.m.
Mississippi Room, Monticello Community Center
Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, and Lloyd Hilgart
Absent: Charlotte Gabler
1. General Business
A. Call to Order & Pledge of Allegiance
Mayor Stumpf called the meeting to order at 6:30 p.m.
B. Approval of Agenda
Councilmember Fair moved approval of the agenda. Councilmember
Davidson seconded the motion. Motion carried unanimously.
C. Approval of Minutes
Special Meeting Minutes from September 9, 2019
Councilmember Hilgart moved approval of the special meeting minutes.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
Regular Meeting Minutes from September 9, 2019
Councilmember Fair moved approval of the regular meeting minutes.
Councilmember Davidson seconded the motion. Motion carried
unanimously.
D. Citizen Comments
Steve Royalty, Lead Pastor Bridgeview Church, addressed the City Council on
behalf of the churches in Monticello. He offered their service in any fashion that
the city would be interested in.
E. Public Service Announcements
Rachel Leonard, Communications & Special Projects Coordinator, noted the
following announcements:
• The MCC pool will be closed October 7-31 to accommodate the
installation of a new waterslide and for routine maintenance.
• Manufacturer's Week breakfast is Wednesday, October 9, 2019.
F. Council Liaison Updates
• EDA — Councilmember Davidson provided an update on the September
11 EDA meeting. The group discussed the following: TIF payment to
Rivertown Residential Suites and Fagade Improvement Grant funds for
Cornerstone
G. Department Updates
• City Administrator Update — Jeff O'Neill provided an update on:
City Council Minutes — September 23, 2019 Page 1 1 4
1. Xcel Breakfast will be on October 2 at 7:30 a.m.
2. The City of Willmar will be touring the community center on Friday,
October 4.
3. Blandin Foundation is honoring the city for their leadership on
October 8 at their annual meeting.
4. Apologized for not setting up a citizen's group to review safety
concerns on Highway 25.
• Construction Update — Matt Leonard, City Engineer/Public Works
Director, provided a construction update.
1. The majority of the park has been seeded at Bertram Chain of Lakes
Athletic Complex.
2. Walnut Street improvements are almost complete. Councilmember
Hilgart expressed concern about crack in concrete near the entrance
of Cornerstone. Matt Leonard will review and work with contractor
on this item.
3. Flashers were installed at Washington and Broadway.
4. Oakwood project has been delayed but will begin on October 8.
5. BNSF will be in the city end of October to work on crossings at
Washington, Ramsey and Cedar.
• Angela Schumann, Community Development Director, provided and
update on the Comprehensive Plan.
2. Consent Agenda:
Councilmember Fair moved approval of the Consent Agenda. Councilmember
Hilgart seconded the motion. Motion carried unanimously.
A. Consideration of approving the payment of bills. Recommendation:
Approved the bill and purchase card registers for a total amount of
$293489590.60.
B. Consideration of approving new hires/departures. Recommendation: Approved
the hires for the MCC and departures for MCC, Parks, and Liquor Store.
C. Consideration of approving the sale/disposal of surplus city property.
Recommendation: No report this cycle.
D. Consideration of adopting Resolution 2019-65 accepting donations for
Manufacturer's Week breakfast on October 9 of $300 from Xcel Energy and $300
from WSB & Associates. Recommendation: Adopted Resolution 2019-65
accepting the donations.
E. Consideration of establishing a date for the Truth -in -Taxation hearing.
Recommendation: Established December 9, 2019 as the Truth -in -Taxation
public hearing.
F. Consideration of adopting Resolution 2019-66 declaring costs to be assessed,
ordering preparation of assessment roll and calling for an Assessment Hearing on
October 28, 2019 to adopt assessments for the 2018 Pedestrian Improvement
Project, City Project No. 18C001. Recommendation: Adopted Resolution 2019 -
City Council Minutes — September 23, 2019 Page 2 14
66 setting assessment hearing for the 2018 Pedestrian Improvement Project,
City Project No. 18CO01 for October 28, 2019.
G. Consideration of adopting Resolution 2019-67 accepting improvements and
authorizing final payment of $9,902 to Killmer Electric Company Inc. for the
2018 Street Lighting Improvements Project. Recommendation: Approved final
payment of $9,902 to Killmer Electric Company Inc. for the 2018 Street
Lighting Improvement Project.
H. Consideration of adopting Resolution 2019-68 accepting improvements and
authorizing final payment of $15,266 to Climate Makers Inc. for the Community
Center HVAC Improvements. Recommendation: Approved final payment of
$15,266 to Climate Makers Inc. for the Community Center HVAC
Improvement project.
I. Consideration of approving Ordinance No. 728 amending Monticello Zoning
Ordinance Chapter 3, Section 7, Overlay Zoning Districts, Subsection (E) Wild
and Scenic Recreational River District for height allowances. Recommendation:
Adopted Ordinance 728 for amendment to height requirements in the
Mississippi Wild and Scenic Recreational River Overlay District as proposed,
based on findings in Resolution PC -2019-026.
J. Consideration of approving a contract with UHL Company for replacement of a
compressor set for the pool condensing unit at the Monticello Community Center
for a cost of $13,965. Recommendation: Approved the replacement of the
stage one compressor set for the pool condensing unit for $13,965 by the
lowest bidder UHL Company.
K. Consideration of approving a contract with Horizon Commercial Pool for the
plaster resurfacing of the spas and adding ADA compliance grab bars at the
Monticello Community Center for cost of $17,660. Recommendation:
Approved the plaster resurfacing of the spas for $17,660 by lowest bidder
Horizon Commercial Pool Supply.
L. Consideration of approving purchase of furniture for fire station from Henrickson
in the amount of $82,585. Recommendation: Approved the purchase of
furniture.
M. Consideration of approving Change Order No. 3 for the Monticello Fire Station
Project, City Project No. 18CO03 at no additional cost. Recommendation:
Approved Change Order No. 3 at no additional cost.
N. Consideration of adopting Resolution 2019-69, a corrective resolution for River
Mill 7th Addition. Application: Stacy Thielman-Jost. Recommendation: Adopted
Resolution 2019-69 for River Mill 7th Addition.
4. Public Hearings:
A. PUBLIC HEARING - Consideration of approvinz a fundin4 application in
support of UMC, Inc.'s 40,000 square foot expansion proposal through a
Minnesota Investment Fund (MIF) application to Department of Em_plovment and
Economic Development (DEED) in the amount of $300,000
City Council Minutes — September 23, 2019 Page 3 14
4.
5.
Jim Thares, Economic Development Manager, noted that this public hearing was
opened on September 9. UMC requested to slow the project review to allow
building design work to be completed. Mr. Thares requested that the public
hearing be continued to October 28, 2019.
No further testimony was received.
Councilmember Fair moved to continue the public hearing to October 28,
2019. Councilmember Davidson seconded the motion. Motion carried
unanimously.
B. PUBLIC HEARING — Consideration of adoptin4 Resolution 2019-70 establishinp,
Economic Development TIF District # 1-41 for UMC, Inc.'s 40,000 square foot
expansion project
Jim Thares provided an over\view of the item establishing a new TIF District to
assist UMC, Inc. with its proposed expansion. UMC is requesting that the item be
stalled in order to review financial and land use steps. Mr. Thares requested that
the public hearing be opened and held over to October 28, 2019.
Mayor Stumpf opened the public hearing. No one testified.
Councilmember Fair moved to continue the public hearing to October 28,
2019. Councilmember Davidson seconded the motion. Motion carried
unanimously.
Regular Agenda:
A. Consideration of adopting Resolution 2019-71 settinz the 2020 preliminary tax
levy
Wayne Oberg, Finance Director, presented the 2020 preliminary tax levy which
must be certified to the County Auditor/Treasurer on or before September 30. The
combination of the EDA levy and the City proposed levy is $490,000 or 4.8%
greater than 2019. Minimal discussion took place among Council.
Councilmember Fair moved to adopt Resolution 2019-71 setting the 2020
preliminary property tax levy at $10,445,000. Councilmember Davidson
seconded the motion. Motion carried unanimously.
Adiournment:
By consensus, the meeting was adjourned at 7:01 p.m.
Recorder:
Approved:
Jennifer Schreiber
(p
Attest:
City Administrator
City Council Minutes — September 23, 2019 Page 4 14