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City Council Minutes 10-28-2019REGULAR MEETING — MONTICELLO CITY COUNCIL Monday, October 28, 2019 — 6:30 p.m. Mississippi Room, Monticello Community Center Present: Mayor Brian Stumpf, Jim Davidson, Bill Fair, Charlotte Gabler and Lloyd Hilgart Absent: None 1. General Business 'A. Call to Order & Pledge of Allegiance Mayor Stumpf called the meeting to order at 6:30 p.m. B. Approval of Agenda Councilmember Gabler moved approval of the agenda. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Approval of Minutes Special Meetin4 Minutes from October 14, 2019 Councilmember Fair moved approval of the special meeting minutes of October 14, 2019. Councilmember Gabler seconded the motion. Motion carried unanimously. Regular Meeting Minutes from October 14, 2019 Councilmember Gabler moved approval of the regular meeting minutes of October 14, 2019. Councilmember Davidson seconded the motion. Motion carried unanimously. D. Citizen Comments None. E. Public Service Announcements Rachel Leonard, Communications & Special Projects Coordinator, noted the following announcements: • Veterans Day Hours — City Hall & Public Works will be closed on Veterans Day. The City Council meeting will be held on Tuesday, November 12. Hi -Way Liquors, the DMV, and the Monticello Community Center will be open their standard hours. • Future Forward Community Speak Out — November 2 at City Hall from 10 a.m. — 12 p.m. • Leaf Pick-up on Saturday, November 2. • MCC Pool Update — the new waterslide was installed. The pool is opening Friday, November 1. • MCC Mural — there was a dedication on October 25 for the new mural. F. Council Liaison Updates • CMRP — update provided by Jeff O'Neill. The committee selected a planner to assist with the regional plan effort and also approved a Joint City Council Minutes — October 28, 2019 Page 1 14 Powers Agreement. Each jurisdiction will need to approve the JPA to make it valid. G. Department Updates • City Administrator Update — Jeff O'Neill provided an update on: 1. Kindness Appreciation Week November 11-15, 2019. 2. Mr. O'Neill and Councilmember Gabler visited the 7th grade classes at Monticello Middle School. The classes discussed topics related to local government and local matters. 3. The Public Utilities Commission held a hearing on Xcel's Integrated Resource Plan. Monticello is going to provide input in writing to the commission. 4. Currently the city is working on many development projects. Mr. O'Neill commented on how staff is working diligently to make sure applications are complete and that there is adequate data. This sometimes means a delay in response. • Construction Update — Matt Leonard, City Engineer/Public Works Director, provided a construction update. 1. Bertram Chain of Lakes Complex — majority of the work is complete. 2. Walnut Street project — punch list items are being completed. 3. Oakwood sidewalk — the area needs to be sodded. 4. River Walk trail project — bridge footings are being poured this week. • Matt Leonard provided an update on the Public Works clean-up of various properties — Edmonson site, bio -solids site, and PW building. Many items are being moved to surplus items and put on post -a -bid. • Wright County Sheriff Office Quarterly Update — Lieutenant Eric Kunkel presented the quarterly update which was included in the agenda packet. • FiberNet/Arvig Quarterly Update — Mark Birkholz, Arvig, provided the FiberNet quarterly update which was included in the packet. 2. Consent Aiienda: Councilmember Gabler moved approval of the Consent Agenda. Councilmember Fair seconded the motion. Motion carried unanimously. A. Consideration of approving the payment of bills. Recommendation: Approved the bill and purchase card registers for a total amount of $1,144,506.98. B. Consideration of approving new hires/departures. Recommendation: Approved the hires for the MCC and terminations for MCC, Streets, and Parks. C. Consideration of approving the sale/disposal of surplus city property. Recommendation: No report this cycle. D. Consideration of adopting Resolution 2019-78 accepting donation of $6,690 from the Central Minnesota Arts Board to fund downtown art projects. City Council Minutes — October 28, 2019 Page 2 1 4 Recommendation: Mayor Stumpf recognized the donor. Resolution accepting the donation was approved. E. Consideration of approving Omnibus Amendment No. 2 to Community Solar Garden Subscription agreement. Recommendation: Approved Omnibus Amendment No. 2 to Community Solar Garden Subscription agreement. F. Consideration of approving the annual Snowplowing and Ice Removal Policy for the 2019-2020 snow season. Recommendation: Approved the annual Snowplowing and Ice Removal Policy for the 2019-2020 snow season. 3. Public HearinLys: A. Public Hearing — Consideration of adopting Resolution 2019-63 supporting a Minnesota Investment Fund (MIF) grant application for UMC Inc. to Department of Employment and Economic Development (DEED) Jim Thares, Economic Development Manager, noted that the public hearing was held over from the September 23, 2019. There was no further testimony. Councilmember Fair moved to continue the public hearing over to the November 12, 2019 meeting. Councilmember Gabler seconded the motion. Motion carried unanimously. B. Public Hearing — Consideration of adopting Resolution 2019-70 establishing Economic Development TIF District # 1-41 from UMC, Inc.'s 40,000 square foot expansion project Jim Thares noted that the public hearing was held over from the September 23, 2019 meeting. There was no further testimony. Councilmember Gabler moved to continue the public hearing over to the November 12, 2019 meeting. Councilmember Davidson seconded the motion. Motion carried unanimously. C. Public Hearing — Consideration of adopting Resolution 2019-79 approving an assessment roll for delinquent miscellaneous accounts to be certified to the County Auditor for 2020 payable tax year. Wayne Oberg, Finance Director, presented the assessment roll for delinquent miscellaneous account. There was one delinquent account for an amount of $154.50. Mayor Stumpf opened the public hearing. No one testified. The public hearing was closed. Councilmember Gabler moved adoption of Resolution 2019-79 approving the assessment roll. Councilmember Fair seconded the motion. Motion carried unanimously. D. Public Hearing — Consideration of adopting Resolution 2019-80 approving an assessment for delinquent utility accounts to be certified to the County Auditor for 2020 payable tax year. Wayne Ober presented the assessment roll for delinquent utility accounts. He noted that those accounts that are more than 60 days delinquent are included on City Council Minutes - October 28, 2019 Page 3 14 the list and the total of accounts is $190,539.96, approximately $71,000 less than last year. The amounts shown on the delinquent utilities list do not include the additional $75 administrative fee. Mayor Stumpf opened the public hearing. No one testified. The public hearing was closed. Councilmember Gabler moved adoption of Resolution 2019-80 approving the assessment roll. Councilmember Davidson seconded the motion. Motion carried unanimously. E. Public Hearing — Consideration of adopting Resolution 2019-81 approving an assessment roll for the 2019 Pedestrian Improvement Proiect, City_ Project No. 18C001 for 2020 payable tax year. Matt Leonard presented the 2018 Pedestrian Improvement project assessment roll. The project is expected to be complete by November 1, 2019. Mr. Leonard noted that a public hearing was held on the project on June 11, 2018 at which time a preliminary assessment roll was presented. The final assessment costs have increased approximately 180% to 263% since the preliminary estimate. The project costs were significantly more than what was anticipated. The total project cost is $649,580.20 with $75,919.20 being assessed. The assessment was proposed for a 10 -year term at 7% interest rate. Mayor Stumpf opened the public hearing. No one testified. The public hearing was closed. Mayor Stumpf commented that his wife works at Hoglund Bus Company which is not being assessed. Mr. Leonard concurred that the property was not assessed as it did not receive a benefit. The sidewalk ended at the first driveway and didn't extend across the full parcel. This was decided at the initial meeting in 2018. Councilmember Gabler moved adopting of Resolution 2019-81 approving the assessment roll. Councilmember Davidson seconded the motion. Motion carried unanimously. 6. Adiournment: By consensus, the meeting was adjourned at 7:52 p.m. Recorder: Jennifer Schreiber Approved: Attest: City Administrator City Council Minutes — October 28, 2019 Page 4 14