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City Council Minutes 07-24-2006Council Minutes: 7/24/06 MINUTES REGULAR MEETING — MONTICELLO CITY COUNCIL Monday July 24, 2006 — 7 p.m. Members Present: Clint Herbst, Wayne Mayer, Tom Perrault, Glen Posusta and Brian Stumpf Members Absent: None 1. Call to Order and Pledge of Allegiance. Mayor Herbst called the meeting to order at 7 p.m. and declared a quorum present. The Pledge of Allegiance was said. 2A. Approve minutes of July 10, 2006 regular Council meeting. GLEN POSUSTA MOVED TO APPROVE THE MINUTES OF THE JULY 10, 2006 REGULAR COUNCIL MEETING. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 2B. Approve minutes of July 17, 2006 special Council meeting. BRIAN STUMPF MOVED TO APPROVE THE MINUTES OF THE JULY 17, 2006 SPECIAL COUNCIL MEETING. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 3. Consideration of adding items to the agenda. Glen Posusta added discussion of storage at the Public Work facility. 4. Citizen comments, petitions, requests and concerns. Residents from the Groveland area were present to address their concerns about the relocation of the bowling alley/restaurant to their area. Mike Brandt, 3529 Redford Lane questioned why there was no public hearing process involved in the relocation of the bowling alley to this site. The Council indicated that because the site did not require rezoning for this particular use no public hearing was required. Mr. Brandt also expressed his concern about having a liquor establishment that would be open to 1 a.m. or 2 a.m. placed so close to a residential area and the amount of traffic that this would add to the residential streets. Glen Posusta stated that Hawk's Bar and Grill is located in a residential area. Mr. Brandt countered that the bowling alley is a much larger establishment than Hawk's and would have more of an impact on the residential area. Mayor Herbst stated that although a public hearing was not required there had been an informational meeting on the relocation of the bowling alley to the proposed site in the Jefferson Commons development. The residents present indicated that only a few property owners in the area had received notice of the informational meeting. The residents wanted an opportunity to have their concerns heard and addressed. Clint Herbst stated that this Council Minutes: 7/24/06 could be an agenda item for a future Council meeting but there would be no public hearing on the matter. Brian Stumpf felt the developer should meet with the residents and hear their views. Clint Herbst said he would meet with the residents and developer and discuss the concerns but he didn't think the City should stand in the way of River City Lanes building in what is a proper zoning district for their use. Mike Sutherland. 3554 Redford Lane, stated that three homes were notified of the informational meeting which did not cover all the residents who would be affected. Glen Posusta pointed out that the area was zoned for commercial use long before any of the homes were put in. Mr. Sutherland stated that since the City was standing to gain from this relocation, the residents couldn't expect that the Council would be sympathetic to the residents' position. Dean Smith, 3551 Redford Lane, stated the City has the responsibility to look after their residents and should learn from past mistakes made by other cities. He cited his concerns with traffic from the bowling alley/restaurant establishment going through the development. He noted the number of residents who were present at this meeting who wanted to voice their concerns and for the Council to say they are not going to listen tells him something about the members of the Council. Wayne Mayer asked the developer why he would not want another meeting with the residents. Duane Lindenfelser asked what another meeting would accomplish and noted that the residents were having an opportunity to speak at this meeting Jeff O'Neill stated that the City has the buffer yard standard in place to keep separation between residential and commercial development. Tom Perrault said with other developers there were agreements in place. In this case there is nothing in writing that states what is being constructed, when it was going to be developed and what was going to be done with the remaining 3.9 acres. Brad Weske, 3647 Redford Lane stated he was not against the proposed bowling alley/restaurant but he was concerned about safety. He stated that they had not received any information when School Boulevard was going to go through. With the extension of School Boulevard and loss of their cul-de-sac the traffic problems have increased significantly. He added that this is an area of young families with children so the increased traffic is a concern. He suggested as a compromise that the cul-de-sac be recreated. Clint Herbst stated that the traffic and safety concerns brought up by the residents will be forwarded to the Police Commission. Susan Day, 3565 Redford Lane cited concerns with increased criminal activity, noise from bands and the outdoor eating area and traffic. Brian Stumpf suggested that the City look at increasing the number of patrol hours with the County. He felt it would be advantageous to have a roaming squad within the City. Glen Posusta said it is to be expected that growing communities will see an increase in crime. Shelli Sutherland, 3554 Redford Lane, indicated her issue was also with traffic volume and she felt the Council showed a lack of value for the residents concerns. Council Minutes: 7/24/06 Mark Parnell, co-owner of the River City Lanes, extended an invitation to residents to meet and hear their concerns. Mr. Parnell said they were open to listen to what the residents had to say and would like the opportunity to explain to the residents what they were proposing. The meeting with the residents will be held Wednesday, July 26, 2006 at 6 p.m. at the Monticello City Hall. 5. Consent Agenda: A. Consideration of appointment of election judges for the 2006 primary election. Recommendation: Appoint Fred Anderson, Gregory Ashfeld, Joan Bondhus, Joan Brandon, Donna Brauch, Ron Broekemeier; Janet Bromberg, Lucille Clausen, Edith Custer, Rosemary Dahl, Mary Daniels, Kristi DeMarais, Richard Doucette, Jamie Fisher, Kaye Gauthier, Lynnea Gillham, Judy Holley, Jan Irvine, Lori Kraemer, Florence Mayer, Arlene McIntire, Judy Moody, Merrijo Nesland, Richard Quick, Jeanette Smith, Randy Smith, Darlene Solberg, Rita Soltau, Patricia Sonju-Thielman, Opal Stokes, Sandy Suchy, Diane Wefel and Lorraine Wolff as election judges for the 2006 election contingent upon receiving certification as election judges. B. REMOVED. C. Consideration of approval of easement agreement for MMC Land Company. Recommendation: Adopt the agreement with MMC Land Company relating to the purchase of easements and right of way necessary for the improvements to CSAH 39 and the interchange project. D. Consideration of approval of contribution from Dick Slais/Senior Center for Riverfest Expenses. Recommendation: Approve contribution from Dick Slais/Senior Center and authorize use of funds as specified by the donor. E. Consideration of proposal to repaint the top of first stage digester cover and to paint bottom of second stage digester cover at wastewater treatment plan. Recommendation: Authorize PSG to move forward with the low proposal of $49,600.00 from Rice Lake Construction to have the painting done to the digester covers as well as the piping repair. F. Consideration of approval of feasibility study for drainage ditch improvement project between Kampa Circle and Monticello Country Club Golf Course. Recommendation: Approve the feasibility study for a drainage ditch improvement project between Kampa Circle and the Monticello Country Club Golf Course. G. Consideration of approval of the final grading plan and specifications and authorize the advertisement of bids for grading a portion of the Otter Creek Industrial Park. Recommendation: Approve the final grading plans and specifications and authorize the advertisement for bids for grading a portion of the Otter Creek Industrial Park. H. Consideration of approving Change Order #4 for CSAH 18/I-94 Interchange, City Project No. 2004-01 C. Recommendation: Approve Change Order No. 4 in the amount of $847.00 to R.L. Larson for the CSAH 18/I-94 Interchange, City Project No. 2004-01C. Council Minutes: 7/24/06 I. Consideration of review of bids for Riverside Cemetery Fencing, City Project No. 2006-17C. Recommendation: Award the contract to Authority Fencing in the amount of $36,995.00 for the installation of a 4 foot aluminum fence along the front of Riverside Cemetery. J. Consideration of accepting the feasibility report, set public hearing date and authorize the preparation of plans and specifications for the extension of Dalton Avenue (Formerly School Boulevard) and the westerly road (Dalton Court) adjacent to the proposed AVR site. Recommendation: Accept the feasibility report, order the public hearing for August 14, 2006 and authorize the preparation of plans and specifications for the extension of Dalton Avenue and Dalton Court. Shibani Bisson noted a correction on item #5H, the change order for the interchange project. The correct change order amount should show a deduct in the contract price of $4,353.00. BRIAN STUMPF MOVED TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMS #5E, 95F AND #5J AND WITH THE REVISED AMOUNT NOTED ON #5H. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 6. Consideration of items removed from the consent agenda for discussion #5E Painting of first stage and second stage digester covers at wastewater treatment plant.- Tom lant.Tom Perrault questioned who was going to be doing the piping work and noted that on one of the bids received which was dated June 27, 2006 stated the bid was only valid for 1.5 days. John Simola indicated that he had been assured that the proposal was still valid. Tom Perrault also questioned why no bond was required. John Simola responded that no bond was required because the contractor would be paid in a lump sum after the work was completed. It was estimated that if approved, the painting would be completed by September 1, 2006. TOM PERRAULT MOVED TO AUTHORIZE PSG TO MOVE FORWARD WITH THE LOW PROPOSAL OF $49,600.00 FROM RICE LAKE CONSTRUCTION TO HAVE THE PAINTING DONE ON THE FIRST AND SECOND STAGE DIGESTER COVERS AND THE PIPING REPAIR DONE. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. #5F Feasibility study Nampa Circle/Monticello Country Club drainage improvements: Tom Perrault questioned if labor costs were included in the project costs. It was noted that the work would be contracted out and not done by city staff. Brian Stumpf questioned Section 4.3 of the feasibility report relating to easements asking if this had been discussed with the owners of the golf course. Bruce Westby indicated that there had been a verbal agreement made sometime in the 70's wherein the golf course allow the water to run through their site. At this time the golf course wanted the verbal agreement formalized in writing. TOM PERRAULT MOVED TO APPROVE THE FEASIBILITY STUDY FOR A DRAINAGE DITCH IMPROVEMENT PROJECT BETWEEN KAMPA CIRCLE AND Council Minutes: 7/24/06 THE MONTICELLO COUNTRY CLUB GOLF COURSE. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. #SJ Feasibility Report for Extension of Dalton Avenue, Dalton Court and Dalton Way: Tom Perrault questioned why the City would not want to include the extension of Dalton Way since it would open area for development. Shibani Bisson noted that inclusion of Dalton Way would add approximately $400,000 to the project cost. TOM PERRAULT MOVED TO ACCEPT THE FEASIBILITY REPORT, ORDER THE PUBLIC HEARING FOR AUGUST 14, 2006 AND AUTHORIZE THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE EXTENSION OF DALTON AVENUE, DALTON COURT AND DALTON WAY WITH THE CONSTRUCTION OF DALTON WAY TO BE SET UP AS AN ALTERNATE BID. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 7. Public Hearing on certification of delinquent utility accounts for 1St quarter 2006 to the County Auditor. Mayor Herbst opened the public hearing on the delinquent utility accounts for the 1St quarter of 2006. No one present spoke for or against the proposed assessment. Mayor Herbst then. closed the public hearing. BRIAN STUMPF MOVED TO ADOPT THE ASSESSMENT ROLL FOR THE DELINQUENT UTILITY CHARGES FOR THE 1 ST QUARTER OF 2006. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 8. Consideration of settlement agreement/land exchange — AVR Site. City Attorney, Tom Scott, provided background information noting the Council has been working on a settlement agreement for some time. This settlement agreement covers the acquisition of the old AVR site by the City and the relocation of AVR to the Otter Creek Industrial Park. This agreement would settle all issues relating to the acquisition and relocation. The basic terms of the agreement are that the City would pay AVR $1,500,000 in cash and provide the relocation site. The relocation site is 14.6 acres of which approximately 3 acres is covered by utility lines. If the agreement is approved by the Council, the closing would take place sometime within the next couple of months and construction of the new AVR site could start this fall with completion in 2007. Staff recommendation was to approve the agreement subject to final approval of all plans relating to the site and Council determination on whether trunk fees would be at the 2005 rate or the 2006 rate. Going with the 2006 rate would increase the fees by approximately $245,000. BRIAN STUMPF MOVED TO APPROVE THE SETTLEMENT AGREEMENT AS PRESENTED AND TO AUTHORIZE THE MAYOR AND CITY ADMINISTRATOR TO SIGN THE AGREEMENT ON BEHALF OF THE CITY CONTINGENT UPON FINAL APPROVAL OF PLANS RELATING TO THE SITE AND TO APPLY 2006 RATES TO THE TRUNK FEES TO BE CHARGED. GLEN POSUSTA SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Council Minutes: 7/24/06 In further discussion Wayne Mayer stated that this has been a long process and the question was raised whether AVR would even be willing to relocate to the industrial park. He was not in favor of relocating AVR to the industrial park initially and still does not believe it is the proper location but felt it was important to approve the settlement agreement. 9. Consideration of interim approval for signage for Best Western Motel. The Best Western Motel wants to proceed with erecting a pylon sign on their site. The proposed sign would require a variance from the sign ordinance because it exceeds the area allowed by ordinance. Although they have submitted an application for a variance this matter has not gone before the Planning Commission. Best Western wants to proceed with the construction of the sign in the anticipation that the variance would be approved. Jeff O' Neill showed where the sign was proposed to be located. It was noted that originally this site was comprised of two parcels belonging to one owner. The parcel that would qualify as a freeway location under the sign ordinance was sold. The sign being proposed does not meet the criteria for the location that is being proposed. Staff indicated that if the Council was inclined to allow the construction of the sign prior to the Planning Commission acting on the variance request, it could be defined as a temporary sign. A temporary sign is allowed at a location for 40 days which would be adequate time for the Planning Commission to act on the sign request. If the Planning Commission does not approve the request, the sign would have to be removed after 40 days. Staff felt that the proper procedure for reviewing this request should be followed. Wayne Mayer asked if there are any means that the Council could vote on the sign request. Staff indicated the Council does not have the authority to grant approval without the request going before the Planning Commission. Clint Herbst felt the property owner was showing a good faith effort. Brian Stumpf agreed that perhaps it was a good faith effort but it raises the concern that others will try to bypass the Planning Commission and attempt to get things approved by the Council. He stated while he did not oppose the sign that was being proposed he was opposed to the process that was being followed. It was noted that the sign area exceeds the amount allowed by ordinance and therefore a variance is required. Glen Posusta felt this was a unique situation because one owner had both parcels and this sign would have been allowed had he not sold one of the parcels. Brian Stumpf felt it would not be appropriate to have the Council approve this and then the Planning Commission not approve it. He reiterated he did not like the process being followed in seeking approval of the sign. The property owner indicated that because this is a busy time for them they wanted to move ahead with getting the sign installed. Wayne Mayer noted the sign had been purchased before the other parcel was sold so that was an extenuating circumstance. GLEN POSUSTA MOVED TO DEFINE THE PROPOSED SIGN AS A TEMPORARY SIGN, ALLOWING THE SIGN TO BE PLACED AT THIS LOCATION FOR A PERIOD OF 40 DAYS. IF APPROVALS ARE GRANTED FOR THIS SIGN AS A PERMANENT SIGN, THE SIGN CAN REMAIN. IF APPROVAL IS DENIED THE SIGN WOULD NEED TO BE REMOVED. WAYNE MAYER SECONDED THE MOTION. MOTION Council Minutes: 7/24/06 CARRIED WITH BRIAN STUMPF VOTING IN OPPOSITION STATING HE OPPOSED THE PROCESS BY WHICH APPROVAL FOR THE SIGN WAS BEING SOUGHT. 10. Consideration of providing input on budget process prior to development of Preliminary budget. This item was brought before the Council to get input from the Council before staff and department heads developed the budget. City Administrator, Rick Wolfsteller noted staff is in the early stage of budget preparation with the budget to be presented at the workshops scheduled in late August. Rick Wolfsteller noted in past years there has been an 8%-15% increase in market value which would allow approximately a 10% increase in dollars without increasing the taxes for residents. Clint Herbst asked if any bond issues were going to be paid off. Rick Wolfsteller replied that none would be paid off and added that the payment for the MCC bonds is increasing and the bond issue covering the interchange and other projects will be added to this years budget. The Council discussed options such as increasing the 2007 levy just to cover the increase in debt service; charge more for services as a means to raise additional revenues without increasing the tax rate or set the budget trying to keep the tax capacity rate the same as the 2006 budget. Brian Stumpf felt the Council made their intent quite clear with last years budget and department heads should have some idea as to what to put in the budget. Tom Perrault felt staff should look at the impact of high gas prices and consider contracting services out. Wayne Mayer elaborated on Brian Stumpf s comment stating that department heads should realize that this is a "lean" Council and respond accordingly. He didn't think the Council could say now whether they would raise taxes, lower taxes, or raise fees because at this time they don't have enough information. Rick Wolfsteller asked if they want to stay with the same levy amount as last year or have the tax capacity not exceed 59. Clint Herbst suggested contacting the assessor to see how much the market value has gone up. 11. Consideration of authorizing Madden and Associates to revise City personnel policy and personnel ordinance. Staff noted there is a number of inconsistencies between the City's personnel policy and personnel ordinance. They are proposing to have a consulting firm update the documents to eliminate the inconsistencies and update the language to reflect changes in statutes relating to personnel matters. The estimated cost for this work is between $4,500-$8,000. Tom Perrault noted this is an unbudgeted item and requested that this item be budgeted for in the 2007 budget. GLEN POSUSTA MOVED TO AUTHORIZE FRANK MADDEN AND ASSOCIATES TO WORK WITH STAFF AND PERSONNEL COMMITTEE IN REVISING AND UPDATING THE PERSONNEL POLICY AND PERSONNEL ORIDNANCE AT AN ESTIMATED COST OF $4,500 TO $8,000 AND TO HAVE THIS EXPENDITURE BUDGETED FOR IN THE 2007 BUDGET. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Council Minutes: 7/24/06 15. Consideration of terms of sale of remnant parcel of land resulting from re -alignment of Otter Creek Road — Tom Holthaus. Because the property owner was present, this item was moved up on the agenda. Jeff O'Neill provided background information noting that the fifth lot for the Pineview Addition was to be created by the realignment of Otter Creek Road. It was estimated that 5,000 square feet was to be realized from the realignment. The Council was asked to determine whether this property should be given to the developer at no charge; whether the developer should be charged at the same rate the City paid for the land necessary to realign Otter Creek Road ($2.75); whether the sale of land should be a flat amount equal to the amount the City paid to shift the road ($7,139) or some other rate established by the Council. The reason to look at a reduced rate was because this is a redevelopment project. Brian Stumpf asked what had been done with other redevelopment areas. Rick Wolfsteller noted that it varied and in other instances the City did not have to purchase additional land. Brian Stumpf suggested going with a $1.00/square foot if that was what was done on other sites. Tom Holthaus and Matt Holker spoke to the Council stating this project has been going on since March of 2004 as a redevelopment project. Back in 2004 the realignment of Otter Creek Road was discussed. Tom Holthaus stated that the Mayor at that time had said "if it was up to him he would give the land away to get this site redeveloped." Tom Holthaus provided a history of the redevelopment process for this site. He stated he was frustrated with the long delay in getting this project done and added that the fees had increased significantly over the time frame the development took place. He felt that because there was no extension of utilities needed to serve the property this project should not have taken so long. Tom Holthaus stated that he was told by staff that he could not move forward on his project without some decision on the realignment of Otter Creek Road. Brian Stumpf noted that this redevelopment project abuts a County Road and the County also had to review the development which added to the processing time. Wayne Mayer asked the property owner what the Council told him the cost of the land would be. Mr. Holthaus stated the matter never went to the Council but he based his development cost on what the mayor at that time said. Wayne Mayer asked if the financing was that close where $7,100 in land costs would kill the project. Tom Holthaus indicated it would. Clint Herbst pointed out that the statements made by one individual do not represent the full Council. Brian Stumpf noted his concern about setting a precedent on this matter. BRIAN STUMPF MOVED TO SELL 2,596 SQUARE FEET OF LAND TO THE DEVELOPER AT A PRICE OF $1.00/SQUARE FOOT. WAYNE MAYER. SECONDED THE MOTION. Wayne Mayer felt the Council should get $7,139 which is the cost the City paid for the land needed for the realignment. He added that if one city officer makes a statement it carries no credibility without the approval of the full Council. However, he felt the need to get this done and on the tax rolls which is why he seconded the motion. Tom Perrault felt the City should get more for the land since the developer needs the land to create the fifth lot. Council Minutes: 7/24/06 UPON VOTE BEING TAKEN, MOTION CARRIED WITH TOM PERRAULT VOTING IN OPPOSITION. 12. Request for clarification regarding TH 25 and River Street signal system removal and TH 25 corridor traffic analysis. Bruce Westby said the purpose of this item was to update the Council. Staff has looked at the intersection and they have done some informal traffic studies to come up with some ideas for the signal system. A proposal will come back to the Council in August. Clint Herbst asked about blocking off River Street and closing off the turn lane so they can study how traffic moves without the signal being tripped. Bruce Westby stated that although he has not talked to MnDOT about this, he did feel they would be supportive of this request. The Council discuss the impact, if any, the opening of the interchange would have on traffic in this area. Brian Stumpf felt the study should include the traffic on TH 25 because the volume of traffic is the problem whether the traffic is coming on River Street or TH 25. Bruce Westby stated if the study includes TH 25 then the City should look to a firm like WSB to complete the study due to the required traffic modeling. The Council discussed whether the lights on TH 25 could be better synchronized. Bruce Westby will contact MnDOT to find out if the signals are time or vehicle activated. He felt the TH 25 study would involve extensive analysis and modeling and therefore be more costly. He indicated that there was a lot of cut through traffic on River Street. There was also discussion on the signal at 7th Street and TH 25 and the amount of traffic that road carries. Staff directed Bruce Westby to contact MnDOT regarding this matter. 13. Consideration of providing staff direction in regards to future mini -storage request for Kiellberg Mobile Home Park. Jeff O'Neill said that the staff is expecting that a request will be forthcoming from the Kjellberg West Park to construct a mini -storage facility to be used by residents of the park. The issue of existing non -conforming conditions and how the Council wanted those addressed was raised. Did the Council want to require that the non -conforming conditions be brought up to code at the time an application is made for a conditional use permit or would they approve the conditional use permit without having compliance with the code. Clint Herbst felt that before the mobile home park came in with a request they should be required to come up to code in any area that they are not in compliance. Brian Stumpf felt the City should take control over what is going on out there. Glen Posusta stated this is not zoned for mini -storage facilities. City Planner Steve Grittman noted this not commercial mini -storage but is an accessory building for the residents use. Glen Posusta asked if any existing non -conforming use required it be brought up to code before the use could be expanded. BRIAN STUMPF MOVED THAT STAFF COMPLETE A DETAILED INVENTORY OF NON -CONFORMING CONDITIONS AND REQUIRE THAT THE MOBILE HOME PARK BE BROUGHT UP TO CODE IN CONJUNCTION WITH AN APPLICATION FOR A CUP ALLOWING DEVELOPMENT OF A PARK USER MINI -STORAGE. Council Minutes: 7/24/06 Brian Stumpf said even if everything was brought up to code he would like to have it brought back before Council. Jeff O'Neill stated there is a magnitude of things to be done before the site is in compliance. Brian Stumpf felt the City should not act on any request for the mobile home park until items are in compliance. He did not feel staff should be doing an inventory of non -complying items until an application was submitted. BRIAN STUMPF RESCINDED HIS MOTION. 14. Consideration of cost estimate and schematic drawing for placing swans on the water tower. Public Works Director John Simola reviewed the sketch of the water tower showing the location. of the lettering and the logo. If the City was to change from the logo to a drawing of a swan with the artwork and stencils not being more complex than that of the logo then the cost would be $5,000. A number of drawings depicting swans were submitted for Council review. After discussing the drawings and timing for getting the work done, Brian Stumpf felt the swan drawing for the new water tower should be scrapped because of the cost and because it is rather late in the process to be making a change. It was suggested that for the new tower the City go with its logo and the lettering and when the water tower at the Monte Club Hill is repainted use the swan drawing on that tower. BRIAN STUMPF MOVED TO STAY WITH THE EXISTING MONTICELLO LOGO ON THE WATER TOWER. TOM PERRAULT SECONDED THE MOTION. Wayne Mayer asked about the time frame and John Simola responded that the painters would be starting next week and it is expected that the project would take 5-6 weeks so there is not enough time to select a drawing and get it back to Council for review. UPON VOTE BEING TAKEN, MAYER, PERRAULT AND STUMPF VOTED IN FAVOR THEREOF AND POSUSTA AND HERBST VOTED IN OPPOSITION. 16. Review of annual sidewalk inspection report and consideration of acceptance. The Council had received a copy of the sidewalk inspection report. John Simola noted 49 panels needed maintenance and 9 panels needed replacement. He stated that the City had relaxed their criteria for maintenance and replacement somewhat last year. He indicated that some of the panels are not on the grid system. The grid system basically covers the core area of the City. For those panels not on the grid system, the City will be contacting the property owner regarding the repair/replacement. BRIAN STUMPF MOVED TO ACCEPT THE ANNUAL SIDEWALK INSPECTION REPORT AS SUBMITTED WITH NO CHANGES PROPOSED TO THE STANDARD SPECIFICATION FOR WHICH THE INSPECTION, MAINTENANCE AND REPLACEMENTS ARE DONE. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. Council Minutes: 7/24/06 17. Consideration of replacing John Deere skid steer loader. The Public Works Department is again requesting authorization to replace the 1997 John Deere skid loader. The unit is an older unit and the Public Works Department has spent $7,000 in repairs on this piece of equipment. They did re -analyze their needs as far as the skid loader and have determined to go with a Case 430 which is a smaller unit. Public Works staff was also requesting rubber tracks for the unit as that would be necessary in order to use the unit for removing sediment from the ponds. The total estimated cost for the unit including trade-in of the 1979 John Deere model is $25,876.31. Street Superintendent Tom Moores stated that all three departments use the skid loader so it is a piece of equipment that is heavily used. At the present time the Public Works Department has two skid loaders. TOM PERRAULT MOVED TO AUTHORIZE THEPURCHASE OF A NEW MODEL 430 CASE SKI STEER LOADER FROM ST. JOSPEH EQUIPMENT OF ELK RIVER, MN UNDER THE STATE CONTRACT INCLUDING THE LEXAN PROTECTION DOOR AND THE RUBBER TRACKS ALONG WITH THE TRADE IN OF THE 1997 JOHN DEERE SKID STEER LOADER FOR A TOTAL, INCLUDING SALES TAX, OF $25,876.31. WAYNE MAYER SECONDED THE MOTION. MOTION CARRIED WITH GLEN POSUSTA VOTING IN OPPOSITION. 18. Review of proposal for Cedar Street Lighting Project and consideration of award of contract. John Simola provided background information stating that the plan is to not place any lights on Dundas Road at this time. The City received a proposal from Wright -Hennepin Electric in the amount of $89,675 to provide lights for Cedar Street. In addition a 15 year maintenance program at a cost of $18.85 per pole per month was also made part of the project but is not part of the $89,675 cost.. The City was informed that Xcel Energy no longer carries this type of pole or fixture and therefore did not bid the project.. In the feasibility report the estimated cost for street lighting was $108,680. This would be the second city contract with Wright -Hennepin Electric. The first contract covered School Boulevard and Deegan Avenue. Glen Posusta didn't feel it was right for the City to saddle businesses and developers for the street lighting costs since everyone benefits from them. He felt there should be some kind of program that would recoup these costs in another way. Glen Posusta added that residents had concerns about the street lighting in the City. He felt the cost of providing street lights should be part of the cost of city government. It was suggested working with Xcel Energy on a franchise agreement that would set up funding for street lighting and underground wiring. TOM PERRAULT MOVED TO AWARD THE CONTRACT TO WRIGHT-HENNEPIN ELECTRIC FOR THE STREET LIGHTING PORTION OF THE CEDAR STREET PROJECT A LUMP SUM COST OF $89,675.00. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH GLEN POSUSTA VOTING IN OPPOSITION. Council Minutes: 7/24/06 19. Consideration to install lights on the new CSAR 18 interchange bridge, City Project No. 2004-01C. Shibani Bisson from WSB & Associates indicated this item was presented to the Council previously. At that time they had received a price quote of $18,000 for the installation of the lights. The Council had directed them to look at bidding the bridge light with the lights for the roundabout to see if there would be any cost savings. Shibani Bisson stated that because the lights for the bridge and the roundabout are not the same kind of lights there is no cost savings to bid them together. In addition there is a six month waiting period for bridge lights so the lights would not be installed at the same time. John Simola suggested have Xcel Energy approve the lighting system so that they can be covered under a maintenance agreement. Clint Herbst questioned why the County would not be doing the maintenance of the lights since it is a county road. Tom Perrault felt if the City approves the contract now they would lose bargaining power with the County as far as the County sharing in the cost of the lights. WAYNE MAYER MOVED TO AUTHORIZE A WORK ORDER FOR PAYMENT TO THE CONTRACTOR FOR FURNISHING AND INSTALLING THE LIGHTS ON THE PEDESTRIAN BRIDGE SUBJECT TO XCEL ENERGY APPROVAL OF THE :LIGHTING SYSTEM. BRIAN STUMPF SECONDED THE MOTION. MOTION CARRIED WITH TOM PERRAULT VOTING IN OPPOSITION. Added Item: Glen Posusta stated the issue of outdoor storage in the industrial park has been discussed for two years. He questioned why the City could store materials outside without providing plantings, screening or fencing and cited the Public Works facility as an example. John Simola stated that they had planted 6-7 trees along County Road 39 and some additional trees on the west side. Public Works had proposed a building that would have been used for storage. However, the Council froze funds for that building so the material continues to be stored outside. John Simola asked what he could do about screening if there were no funds available for him to use. Clint Herbst asked about additional storage at the farm. John Simola said a building is being constructed as part of the biosolids facility at the wastewater treatment plan which should open up some space at the farm that could be used for storage. 20. Consideration of approving payment of bills for July. BRIAN STUMPF MOVED TO APPROVE PAYMENT OF BILLS. TOM PERRAULT SECONDED THE MOTION. MOTION CARRIED UNANIMOUSLY. 21. Adjourn. Meeting was adjourned at 10:20 p.m. '\� CXA-�C"�\ Recording Secretary