City Council Agenda Packet 11-13-2006 Special
Special Council Meeting Agenda: 11113/06
2. Consideration of adootine: 2007 bude:et and tax levy. (RW)
A. REFERENCE AND BACKGROUND:
Enclosed with the agenda you will find a proposed 2007 budget document that includes a tax levy of
$6,500,000. This budget has been modified to accomplish the Council's action from the last budget
workshop which resulted in a reduction in the proposed levy from $7,183,000 down to $6,500,000.
The reduced levy of $683,259 was accomplished by modifications to some expenditures and an increase
in revenue sources mainly through proposed sewer and water service charge increases. The levy was
first modified by eliminating the levy for debt service in the amount of$667,300 and by reducing the
levy in the general fund for the balance needed ($15,959) to meet the new $6,500,000 total. The bonds
that were originally scheduled to have a tax levy were as follows:
2002 GO Bond
2005A GO Bond
2000A GO Bond
1999 GO Bond
$174,600
$177,200
$133,300
$182,200
The amended budget assumes that the $667,300 originally shown as a tax levy to support the debt
payments will come from sewer fund transfers ($400,300) and water fund transfers of ($267,000). The
reason for initially eliminating the debt levy, rather than somewhere else, was that ifthe state every
reinstated levy limits, the City could always add debt levies to the limited amount. Ifwe really needed
to raise additional funds in future years, debt levies are outside of any levy limits that have been
established by the state legislators in the past. Generally ifthe State was to establish levy limits in the
future, additional levies can be added for debt so it just made sense to preserve our ability to have a
higher levy if needed.
This amended budget includes various other changes based on workshop discussions, adjusted
expenditures, and anticipated new revenue sources to reflect the reduced levy as follows:
SUMMARY OF BUDGET MODIFICATIONS FROM PREVIOUS WORKSHOP
AL TERNA TIVE #1
Added Expenditures:
);> Increased budget for Bldg. Inspection garage addition for Deputy
Registrar office space (Previously budgeted $80,000 for
garage only)
);> Salarieslbenefits for Admin Position
(previously budgeted $35,000)
);> Increased budget for GIS Study/Implementation
(Previously included $10,000)
TOTAL
$ 80,000
$ 40,000
$ 25.000
$145,000
Expenditure Reductions
);> Employee Group Health Insurance Savings
);> Eliminate GIS Base Planning Software
);> Eliminate Dep. Reg. Bldg. Vestibule Addition
);>
TOTAL
$ 96,000
$ 9,000
$ 20.000
$125,000
Special Council Meeting Agenda: 11/13/06
Net Increase
$150,000
Levy Reduction (From 2nd Workshop)
Balance to be Funded
Proposed Sewer & Water Revenue Increases
$683,000
$703,000
$420,000
Balance from Retained Earnings/Fund Balance Reserves
$283,000
One of the added expenditures I have included that was not specifically discussed at our previous
workshop relates to the possibility of moving Deputy Registrar office to the Building Inspection vehicle
storage building. By constructing an addition that would include office space. An estimate of $80,000
was added to the previously budgeted $80,000 that had been earmarked for vehicle storage only.
With all of the changes as noted, the budget would be balanced for next year and would still allow for an
increase in the revenue for the street reconstruction fund by another $47,020 to $547,020. This assumes
that the sewer and water funds would make up the $667,300 in debt payments through transfers from
reserved earnings ($247,000) and the estimated $420,000 in new revenue to be created through rate
Increases.
A couple of changes to the budget format presented here include elimination of the depreciation
amounts that are not a true cash expenditure in the government funds that may be misleading when
comparing revenue and expenditures for departments and funds. Depreciation is still shown in
enterprise funds such as sewer, water and liquor, but is no longer necessary for budgeting purposes in
other governmental funds. Also, consulting fees for engineering, planning and legal that are
reimbursable by developers or project assessments have been eliminated from the general fund and will
be shown in construction funds as revenue and expenditures when they occur. What remains in the
general fund is only the amount of expenses for these services that will not likely be reimbursed by
others.
Another change in the budget format from preliminary workshop budgets is a fund recap ofthe major
city funds that provides a comparison to the 2006 budget and includes an estimated beginning and
ending fund balance (reserves) for each of the funds. This will give the Council an idea ofthe reserves
for these funds. In many cases the fund balances are readily accessible funds that can be used for
projects and expenditures as the Council may determine, but in some cases they also include assets such
as land, inventories or other items that are not immediately convertible to cash. Fund balance reserves
are also necessary to maintain at approximately 50% of a typical years budget for working capital as the
City's largest revenue source (taxes) are not received until July and December of the budget year. As a
final note, some of the reserves are also designated restricted to specific uses such as payment of
outstanding debt, or in the case of the trunk fees, for future infrastructure improvements to our water,
sewer and storm sewer systems.
After reviewing the proposed budget amendments and if the Council is still comfortable with the levy
remaining at $6,500,000, the Council could adopt the final levy and budget resolution at this special
meeting as the City does not have to hold a specific public hearing or wait until a later date to finalize
the budget. Adoption at this workshop would give the finance department staff a chance to prepare the
final budget for staff and council a little earlier than it has in past years.
B. AL TERNA TIVE ACTIONS:
Special Council Meeting Agenda: 11/13/06
1. Adopt the 2007 budget and resolution as presented with a $6,500,000 levy including anticipated
revenue increases in sewer and water charges of$420,000 and total transfers of$667,000 from
sewer and water funds to support debt payments and use of general fund reserves for $283,000.
2. Adopt the levy of $6,500,000 with the idea of using fund balance reserves to cover budgeted
expenditures without increasing sewer and water revenue at this time. $703,000 would need to
be taken from reserves.
3. Adopt a levy of$6,500,000 without increasing sewer and water revenue or by using fund balance
reserves and identifying an additional $703,000 in expenses to cut from the budget.
C. STAFF RECOMMENDATION:
It is the recommendation ofthe Finance Director that the final levy remain at $6,500,000 and that the
budget be adopted with the idea of increasing sewer and water rates to provide additional revenue
sources of approximately $420,000 with the remaining funds to be taken from reserves totaling
$283,000. The modifications to some of the previously budgeted expenditures and the additional
revenue from increasing sewer and water rates allow for the proposed budget to be nearly balanced. The
City tax rate is anticipated to drop by over 16% from 51.04 to 42.6. As a result, almost all property
tax payers will see a reduction in the City taxes from this budget and levy.
D.
SUPPORTING DATA:
*
*
Copy of proposed budget
Copy of resolution setting final budget and tax levy.
RESOLUTION NO. 2006-98
RESOLUTION ADOPTING THE 2007 BUDGET AND
SETTING THE TAX LEVY
WHEREAS, the Finance Director has prepared and submitted to the City Council a budget setting forth therein his
estimated needs of the City of Monticello for all operations and the debt service for the fiscal year commencing
January 1 , 2007 and
WHEREAS, the City Council has reviewed the same and has made such changes therein as appear to be in the best
interest of the City of Monticello;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MONTICELLO that the budget so
submitted by the Finance Director, together with the changes made therein by the City Council, be and same hereby
is adopted as a budget for the fiscal year commencing January 1, 2007; and
BE IT FURTHER RESOLVED by the Council of the City of Monticello that there be and hereby is levied for the fiscal
year commencing January 1, 2007, and the following sums for the respective purposes indicated therein upon the
taxable property of the City of Monticello, to wit:
General
Communit Center
Parks
Libra
HRA
OAA
Tree
Transportation
$3,843,555
$1,246,570
$805,545
$36,660
$0
$650
$20,000
$0
The above resolution was introduced by Council member _, was duly seconded by Council member , with
the following voting in favor thereof:
The following voting in the opposition:
The Finance Director is hereby instructed to transmit a certified copy of this resolution to the
County Auditor of Wright County, Minnesota.
Adopted this 13th day of November, 2006.
Mayor Clint Herbst
ATTEST:
City Administrator, Jeff O'Neill
2005 BUDGET.XLS:Resolution
CITY OF MONTICELLO
2007
PROPOSED BUDGET
SUMMARY
THIRD DRAFT
11/13/2006
TABLE OF CONTENTS
Page
2
5
6
7
8
9
10
11-30
31-42
42
43
44-47
48
Executive Summary
Directory of Officials and Boards and Commssions
Population Growth Chart
Tax Levy Summary and Tax Capacity Summary
Statement of General Fund Balances
Revenue & Expenditures Summary - All Funds
General Fund Sources & Expenditures Chart
Fund Recap
Revenue & Expenditures - Major Funds
Schedule of Tax Levies for Debt
Schedule of Outstanding Debt
Capital Assets & Equipment xpenditures
Estimated Comparison of City Taxes by Property Types
DAWN/XCEUBUDGET:WORKSHOP:Table of Contents: 1 0/30/2006
EXECUTIVE SUMMARY
Monday, November 13, 2006
TO:
Mayor and Council
FROM:
Rick W olfsteller, Director of Finance
RE:
2007 Preliminary Budget
This proposed 2007 operating budget is being provided to the Council for review and adoption. This
budget is a culmination of the previous workshop sessions with staff and outlines the proposed
expenditures and revenues to cover the City of Monticello operations for the year 2007. The primary
objective of this budget is to continue the level of public services enjoyed by our citizens and to meet
the expanding needs of our growing community.
BACKGROUND ANALYSIS
The 2007 fiscal year budget was established with the intention of continuing the services and
programs our citizens have been accustomed to. With this budget, the City will continue to provide
refuse and recycling services to its residential citizens along with increased coverage within our
police department contract with the Wright County Sheriffs Department. With the Council's fiscally
conservative approach to lowering the City's tax levy, our taxpayers will experience a tax capacity
rate that will be lower by over 16% compared to 2006 rates. The City of Monticello's estimated tax
rate will drop from 51.04 to an estimated 42.6. This will continue the trend that has been ongoing
since 2002 in which the City of Monticello's tax capacity rate has continued to drop each year as our
population and tax base expands.
When comparing the City's tax rate along with charges for various services such as sewer, water,
garbage and other programs, Monticello residents will continue to be one of the lower cost
communities to live in within Wright County.
GENERAL FUND OVERVIEW
2007 REVENUES
The 2007 budget preparation has been based on past recorded revenues and expenditures for the first
six months of2006 and in comparison with previous years actual balances. Projected general fund
balance at the end of2007 is expected to be $4,300,000. With the proposed overall general fund
budget of $6,300,000, this would provide the City with a fund balance equal to approximately 68% of
projected revenues. While our general fund reserves have been decreasing slightly over the past few
years, the projected reserves are sufficient to meet working capital needs during a normal year and
still allow for funding of unforeseen expenditures as they may arise.
2
SOURCES OF INCOME
PROJECTED 2007
Property Taxes:
Intergovernmental Aid:
Permits & Licenses
Fees & Charges for Services
Other
$3,843,555
$264,190
$1,158,700
$676,450
$430,231
2007 EXPENDITURES
As proposed, the 2007 general fund budget calls for a total general fund expenditure of $6,668,126.
Some notable changes in the expenditures compared to 2006 include an additional $76,285 for
increased police protection services with the addition of another full-time officer starting July 2007.
Also included in the general fund this year is a $125,000 fire truck reserve allocation that had
previously been budgeted through the capital revolving fund. Budgeted increase in other
departments throughout the general fund are primarily related to additional operating costs because of
our expanding growth andlor adjusted for inflation. Within the data processing department, funding
for continuing the fiber optics study was included for $75,000 and $33,000 was included in the
economic development department for marketing the City's new Otter Creek Industrial Park
property. Finally $160,000 has been included for Building Inspection vehicle storage building
addition and Deputy Registrar office space.
PERSONNEL
The 2007 general fund budget included funding of$80,000 for salary and benefits for a possible new
employee within the administration/community development department. While an exact position
has not yet been established, funding would allow the Council to add an employee as development
demands.
ENTERPRISE FUNDS
The City of Monticello operates enterprise funds for water, sanitary sewer and municipal off-sale
liquor store. These operations are considered to be self-supporting and have contributed funds in the
past to the general fund for special projects and buildings. For 2007, the proposed budget has been
prepared with the assumption that the City will be raising additional revenue through user charges for
sanitary sewer and water amounting to approximately $420,000. The budget is assuming that
$250,000 in liquor store profits will be transferred to the community center to defray part of the cost
ofthe debt payment for the facility and that $667,000 will be transferred from the sewer and water
utility funds to cover other debt service obligations.
It is interesting to note that even with the anticipated additional revenue that will be generated from
the sewer and water fund through rate increases, City of Monticello residents will still experience
some ofthe lowest utility charges in the area. The Public Works Department is currently analyzing
whether additional rate increases will be needed to cover increased cost of operating the wastewater
3
treatment plant for biosolids production and with the addition of our new water tower in Jefferson
Commons.
RECOMMENDATION
The 2007 budget has been prepared to meet the Council's objective of a lower tax levy for its
citizens, but yet meeting the needs and expectations of our citizens regarding public services and
programs. Budget cuts and modifications were chosen along with a recommendation for increased
revenue sources in our utility funds with minimal use of reserves is proposed. The budget will result
in a lower tax capacity rate that should benefit the majority of taxpayers and still provide the
appropriate funding for continuing to provide a community with sound financial prospects.
Rick Wolfsteller
Director of Finance
4
DIRECTORY OF OFFICIALS, BOARDS AND COMMISSIONS
Clint Herbst
Glen Posusta
Brian Stumpf
Wayner Mayer
Tom Perrault
Jeff O'Neill
Rick Wolfsteller
Dawn Grossinger
John Simola
Bruce Westby
Kitty Baltos
Ollie Koropchak
Gary Anderson
Steve Joerg
CITY COUNCIL
Mayor
Council Member
Council Member
Council Member
Council Member
BOARDS AND COMMISSIONS
Planning Commission
Parks Commission
HRA
Community Center Advisory Board
Police Commission
Library Board
ADMINISTRATION
City Administrator
Director of Finance
Deputy City Clerk
Public Works Director
City Engineer
Community Center Director
Economic Development Director
Chief Building Official
Fire Chief
DA WN/XCE L/BU DGET /WORKSHOP: Directory: 1 0/30/2006
5
.
.
.
12000 --
10000-
8000
6000
4000
2000
POPULATION GROWTH CHART
o
2000
Census
2005
Est.
1980
Census
1990
Census
Year
Population
1980 Census
1990 Census
2000 Census
2005 Estimated
2830
4941
7868
10662
DAWN/XCELlBUDGET/WORKSHO:Populallon Growth-! 0/30/2006
6
TAX LEVY SUMMARY
2007 Budget
All Funds
Parks
General
Library
Trans ortation
Shade Tree
OM
HRA
Debt Service
Capital Imp. Revolvin
Communit Center
Street Reconstruction
$780,125
$3,925,880
$36,660
$15,550
$29,590
$7,100
$22,600
$523,600
$0
$908,895
$500,000
$805,545
$3,843,555
$36,660
$0
$20,000
$650
$0
$0
$0
$1,246,570
$547,020
"'. <f <>li""'</'';,'i . r'" ".~, ~-~ '1 - -. ~., .... I' r. '"Ir~ I '/ d~/:~ ,- .~ - r)'\f~ ~rr:;:-I f I ,'i;(:l
~ o~. :_.;~~__i' _. _. I... _ 1.~ ~ _ ;, '- \,1~1 ..~l~~~. .~~ I . " j,~( ~l:~~~J~~~t:~~2i
Net Certified Levy Decrease/lncrease
Maximum Lev Allowed
$0
N/A
3.70%
Payable 2002 Tax Capacity Rate
Payable 2003 Tax Capacity Rate
Payable 2004 Tax Capacity Rate
Payable 2005 Tax Capacity Rate
Payable 2006 Tax Capacity Rate
Est. Payable 2007 Tax Capacity Rate
67.645
65.558
62.452
58.760
51.040
42.603
~' '] i!~ ~ ~ rr:;~tt' ;-}';'~; i ~ ,\ ,f' '-" . ~ 1. .I
I
, ',,,, t 1": Ie. ~ 1<'
I' \' io'l\ij \~ ! : ~~~' ~T ~?'i~[;r'{~~~t/ \,,"C L i ~;~,\,j../~\.::\/+\~~ )
.- '_'L ,
2001/Payable 2002 $9,606,212 67.645 $6,498,079
2002/Payable 2003 $10,344,950 65.558 $6,782,018
2003/Payable 2004 $11,141,052 62.452 $6,957,915
2004/Payable 2005 $11,840,000 58.76 $6,957,915
2005 Payable 2006 $13,224,144 51.04 $6,750,000
Est. Payable 2007 $15,256,892 42603 $6,500,000
COMMENTS:
*Community Center budget levy includes $857,750 for debt service
and $388,820 operations
Maximum levy without a public hearing being required = $7,183,262
DAWN/XCEUBUDGETIWORKSHOP:Tax Levy Summary:10/30/2006
Adjusted 9/11
($250,000)
7
GENERAL FUND OF THE CITY OF MONTICELLO
AUDITED YEAR END FUND BALANCES
FUND
BALANCE
December 31,2000
December 31,2001
December 31,2002
December 31,2003
December 31,2004
December 31,2005
$4,163,647
$4,174,269
$5,354,178
$5,387,377
$4,790,244
$5,124,391
DAWN/XCEUBUDGETIWORKSHOP:AudYrEndFdBalance: 1 0/30/2006
FUND BALANCES
AS A PERCENTAGE
OF REVENUES
83.0%
87.0%
88.4%
87.6%
78.7%
75.8%
8
REVENUE AND EXPENDITURE SUMMARY
2007 Budget
General
Parks
Park Dedication
Libra
Trans ortation
Shade Tree
Communit Center
DTED Clean U Fund/Envir
OAA
HRA
Minn. Investment Fund
EDA
SCERG
CMIF
Debt Service
Li uor
Water
Sewer
Cemete
Ca ita I 1m rovements
Water Access
Storm Sewer Access
San ita Sewer Access
Streeet Reconstruction Fund
TQ]Ali:'II:II....I:I:I.I.I:.I:......II~,)~, \
$6,394,097
$797,825
$109,205
$37,960
$16,000
$33,210
$2,053,095
$0
$7,100
$760,100
$26,015
$38,970
$660
$210
$4,440,560
$3,608,345
$538,312
$994,640
$31,000
$626,925
$491,726
$359,339
$1,669,641
$546,135
''''Sa~,'ll
COMMENTS:
(A) includes $1,010,797 Depreciation -- Sewer
( 8 ) includes $447,646 Depreciation -- Water
"Includes $8,490,000 for WWTP Improvements
** Includes Otter Creek Ind. Park Gradin9 -
** Includes Dalton Ave/School Blvd. -
"" Includes Cedar StlDundas Rd -
DAWN/XCELlBUDGETIVVORKSHOP:Rev&ExpSumm: 11/9/2006
$8,041,215 $6,373,126
$1,227,125 $830,605
$50,000 $145,365
$37,960 $38,360
$16,000 $0
$33,210 $22,745
$2,045,475 $2,496,815
$0 $0
$7,100 $15,700
$891,565 $853,710
$0 $25,665
$1,000 $42,945
$0 $570
$0 $105
$5,426,218 $6,023,131
$3,539,200 $3,638,865
$884,625 $869,385
$1,947,045 $1,439,690
$33,975 $35,575
$545,200 $735,913
$567,410 $361,000
$269,800 $445,745
$1,267,990 $7,365,080
$750,000 $11,430
..:1:$27;582,113;: ~~~?W':i~,iil:j"$31': :'"121,,,."6 '
$365,000
$1,000,000
$850,000
$6,668,126
$830,605
$60,000
$38,330
$0
$36,965
$2,484,480
$0
$15,700
$881,505
$0
$1,000
$0
$0
$5,888,793
$3,667,293
$1,517,815 (8)
$2,355,115 (A)
$35,560
$2,810,000 ""
$310,695
$262,700
$9,572,300 "
$1,250,000
:IIr:~'iil'$38, ..86,982111,1
9
14'SOO'000
4,000,000
3,SOO,000
3,000,000
2,SOO,008
2,000,00
1,SOO,000
1".000,000
'llSOo,ogg
2007 GENERAL FUND SOURCES AND EXPENDITURES
.,""-"...__.~.~-_.,'~-_._,_...----------"--_."~_..
2007 General Fund Sources of Revenue
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$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
2007 Where Does The Money Go?
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DAWN/XCELlBUDGET/WORKSHOP:GenFdSources&Exp: 11/9/2006
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10
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
PROJECTED
BUDGET ACTUAL PROPOSED
GENERAL FUND 2006 2006 2007
Projected Beginning Balance $4,519,000 $4,519,000 $4,434,800
Revenues $6,394,097 $6,175,000 $6,292,235
Transfers In $80,891
Expenditures $5,727,715 $5,683,200 $6,032,631
Capital Improvements $639,500 $576,000 $635,495
Transfers Out
Projected Ending Balances $4,545,882 $4,434,800 $4,139,800
DAWN/XCEUBUDGETIWORKSHOP:GenFundRecap: 11/9/2006
11
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
OAAFUND
BUDGET
2006
PROJECTED
ACTUAL
2006
PROPOSED
2007
Projected Beginnng Balance
$9,500
$9,500
$9,500
Revenues
$7,100
$7,050
$15,700
Transfers In
Expenditures
$7,100
$7,050
$15,700
Capital Improvements
Transfers Out
Projected Ending Balance
$9,500
$9,500
$9,500
DAWN/XCEUBUDGETIWORKSHOP:OAAFundRecap:10/30/2006
12
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
LIBRARY FUND
BUDGET
2006
PROJECTED
ACTUAL
2006
PROPOSED
2007
Projected Beginnng Balance
$13,500
$13,500
$13,500
Revenues
$37,960
$36,800
$38,360
Transfers In
Expenditures
$37,960
$36,800
$38,330
Capital Improvements
Transfers Out
Projected Ending Balance
$13,500
$13,500
$13,530
DA WN/XCE L/BUDGET /WORKSHOP: LibraryFundRecap: 1 0/30/2006
13
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
Revenues
PROJECTED
BUDGET ACTUAL PROPOSED
2006 2006 2007
$643,000 $643,000 $28,000
$546,135 $600,000 $593,050
$650,000
STREET RECONSTRUCTION FUND
Projected Beginnng Balance
Transfers In-Bond Proceeds
Expenditures
Capital Improvements
$750,000
$1,215,000
$1,250,000
Transfers Out
Projected Ending Balance
$1,939,135
$28,000
$21,050
DA WN/XCE UBU DGET /WORKSHOP:StreetReconRecap: 10/30/2006
14
CAPITAL OUTLAY FUND
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
BUDGET
2006
PROJECTED
ACTUAL
2006
PROPOSED
2007
$6,587,000
$4,771,800
$735,913
Projected Beginnng Balance
Revenues
Transfers In-Bond Proceeds
Expenditures
Capital Improvements
Transfers Out To HRA
Projected Ending Balance
*Dalton Avenue/School Blvd Project
Cedar Street/Dundas Road
Otter Creek Industrial Park Grading
$6,587,000
$626,925
$50,000
$495,200
$6,718,725
$1,000,000
$850,000
$365,000
DA WN/XCE UBU DGET /WORKSHOP :CapitaIOutlayRecap: 1 0/30/2006
$225,000
$95,000
$595,000
$745,200
$2,215,000
$1,200,000
$4,771,800
$2,697,713
15
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
HRA
BUDGET
2006
PROJECTED
ACTUAL
2006
PROPOSED
2007
Projected Beginnng Balance
$906,400
Revenues-Other
$52,600
$906,400
$130,500
$1,084,175
$38,860
TIF Revenue
$707,500
$705,000
$814,850
Transfers In-Capital Outlay
$1,200,000
Expenditures
$296,525
$288,000
$405,340
Capital Improvements-Land
$200,000
$1,225,000
$200,000
Contract for Deed Payments
$225,115
$175,000
$140,500
Transfers Out To Debt Service
$169,725
$169,725
$137,900
Projected Ending Balance
$775,135
$1,084,175
$1,054,145
DAWN/XCEUBUDGETIWORKSHOP:HRARecap: 1 0/30/2006
16
CITY OF MONTICEllO
2007 PROPOSED BUDGET
FUND RECAP
EDA
BUDGET
2006
PROJECTED
ACTUAL
2006
PROPOSED
2007
Projected Beginnng Balance
$1,514,000
$1,514,000
$1,555,100
Revenues
$38,970
$41,200
$42,945
Transfers In
Expenditures
$1,000
$100
$1,000
Capital Improvements
Transfers Out
Projected Ending Balance
$1,551,970
$1,555,100
$1,597,045
17
DAWN/XCELlBUDGETIWORKSHOP:EDARecap: 1 0/30/2006
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
Minnesota Initiative Fund
BUDGET
2006
PROJECTED
ACTUAL
2006
PROPOSED
2007
Projected Beginnng Balance
$949,000
$949,000
$975,200
Revenues
$26,015
$26,200
$25,665
Transfers In
Expenditures
Capital Improvements
Projected Ending Balance
$975,015
$975,200
$1,000,865
DA WN/XCELlBU DGET /WORKSHOP: MN I nitiativeRecap: 1 0/30/2006
18
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
TREE
BUDGET
2006
PROJECTED
ACTUAL
2006
PROPOSED
2007
Projected Beginnng Balance
$24,900
$24,900
$26,400
Revenues
$33,210
$33,000
$22,745
Transfers In
Expenditures
$31,210
$30,500
$30,965
Capital Improvements
$2,000
$1,000
$6,000
Transfers Out
Projected Ending Balance
$24,900
$26,400
$12,180
DA WN/XCE LlBU DGET /WORKSHOP:T reeFd Recap: 1 0/30/2006
19
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
PARK DEDICATION FUND
BUDGET
2006
PROJECTED
ACTUAL
2006
PROPOSED
2007
Projected Beginnng Balance
$577,200
$577,200
$713,800
Revenues
$109,205
$138,600
$145,365
Transfers In
Expenditures
$2,000
$10,000
Capital Improvements
$50,000
$50,000
Transfers Out
Projected Ending Balance
$636,405
$713,800
$799,165
DAWN/XCEUBUDGETIWORKSHOP;ParkDedRecap; 1 0/30/2006
20
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
PARK FUND
BUDGET
2006
PROJECTED
ACTUAL
2006
PROPOSED
2007
Projected Beginnng Balance
$420,000
$420,000
$568,650
Revenues
$797,825
$804,500
$830,605
Transfers In
Expenditures
$463,825
$455,850
$526,355
Capital Improvements
$334,000
$200,000
$304,250
Transfers Out
Projected Ending Balance
$420,000
$568,650
$568,650
DA WN/XCE LlBU DGET /WORKSHOP: Park Recap: 1 0/30/2006
21
COMMUNITY CENTER FUND
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
PROJECTED
BUDGET ACTUAL
2006 2006
$248,700 $248,700
$1,803,095 $1,730,000
$250,000 $250,000
$1,216,325 $1,201,500
$153,150 $85,200
$669,950 $669,950
$262,370 $272,050
Projected Beginnng Balance
Revenues
Transfers In-Liquor
Expenditures
Capital Improvements
Transfers Out -Debt
Projected Ending Balance
DAWN/XCELlBUDGET/WORKSHOP:CommClrRecap:10/30/2006
PROPOSED
2007
$272,050
$2,246,815
$250,000
$1,593,065
$46,000
$857,750
$272,050
22
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
PROJECTED
BUDGET ACTUAL PROPOSED
WATER ACCESS FUND 2006 2006 2007
Projected Beginnng Balance $611,000 $611,000 $346,080
Revenues~Other $22,500 $22,000 $30,975
Revenues-Trunk Fees $404,000 $165,750 $274,000
Revenues-Assessments $65,226 $65,000 $56,025
Transfers In
Expenditures
Capital Improvements $250,000 $208,000
Transfers Out -Debt $317,410 $309,670 $310,695
Projected Ending Balance $535,316 $346,080 $396,385
DA WN/XCE LlBU DGET IWORKSHOP:WalerAccessRecap: 1 0/30/2006
23
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
Revenues-Other
PROJECTED
BUDGET ACTUAL PROPOSED
2006 2006 2007
$8,207,000 $8,207,000 $7,076,190
$117,000 $116,500 $239,050
$1,312,000 $805,600 $920,000
$240,641 $235,500 $206,930
$6,000,000
SEWER ACCESS FUND
Projected Beginnng Balance
Revenues-Trunk Fees
Revenues-Assessments
Transfers In-Bond Proceeds-Biosolids Project
Expenditures
Capital Improvements
$46,500
$493,890
$8,490,000
Transfers Out -Debt Payment
$1,221,490
$1,794,520
$1,798,800
Projected Ending Balance
$8,608,651
$7,076,190
$4,153,370
DAWN/XCEUBUDGETIWORKSHOP:SewerAccessRecap: 1 0/30/2006
24
STORM SEWER ACCESS FUND
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
PROJECTED
BUDGET ACTUAL
2006 2006
$1,890,000 $1,890,000
$33,000 $34,000
$160,000 $115,000
$166,339 $175,200
Projected Beginnng Balance
Revenues-Other
Revenues-Trunk Fees
Revenues-Assessments
Transfers In
Expenditures
Capital Improvements
Transfers Out -Debt
Projected Ending Balance
$650,000
$269,800
$258,820
$1,979,539
$1,305,380
DAWN/XCEUBUDGET IWORKSHOP:StormSewAccessRecap: 1 0/30/2006
PROPOSED
2007
$1,305,380
$75,250
$200,000
$170,495
$262,700
$1,488,425
25
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
Revenues-Other
PROJECTED
BUDGET ACTUAL
2006 2006
$1,663,000 $1,663,000
$910,000 $917,500
$84,640 $87,500
PROPOSED
2007
SEWER FUND
Projected Beginnng Balance
$1,916,500
Revenues-User Fees
$1,342,300
$97,390
Transfers In
Expenditures
$814,715
$746,500
$939,018
Capital Improvements
$126,600
$5,000
$5,000
Transfers Out
$400,300
Projected Ending Balance
$1,716,325
$1,916,500
$2,011,872
DA WN/XCE LlBU DGET /WORKSHOP :SewerFd Recap: 1 0/30/2006
26
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
WATER FUND
PROJECTED
BUDGET ACTUAL
2006 2006
$1,530,000 $1,530,000
$395,000 $415,000
$143,312 $115,000
Projected Beginnng Balance
Revenues-User Fees
Revenues-Other
Transfers In
Expenditures
$441,280
$409,900
Capital Improvements
$11,100
$22,100
Transfers Out
Projected Ending Balance
$1,615,932
$1,628,000
DAWN/XCEUBUDGETIWORKSHOP:WaterFdRecap: 1 0/30/2006
PROPOSED
2007
$1,628,000
$712,000
$157,385
$497,169
$306,000
$267,000
$1,427,216
27
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
LIQUOR FUND
BUDGET
2006
PROJECTED
ACTUAL
2006
PROPOSED
2007
Projected Beginnng Balance
$1,715,000
$1,715,000
$1,842,800
Revenues
$3,608,345
$3,620,000
$3,638,865
Transfers In
Expenditures
$3,262,520
$3,242,200
$3,402,293
Capital Improvements
$25,000
$250,000
$250,000
$15,000
$250,000
Transfers Out
Projected Ending Balance
$1,785,825
$1,842,800
$1,814,372
DA WN/XCE UBU DGET /WORKSHOP: LiquorFdRecap: 1 0/30/2006
28
CEMETERY FUND
CITY OF MONTICEllO
2007 PROPOSED BUDGET
FUND RECAP
BUDGET
2006
PROJECTED
ACTUAL
2006
PROPOSED
2007
Projected Beginnng Balance
Revenues
Transfers In
Expenditures
Capital Improvements
Transfers Out
Projected Ending Balance
$73,950
$33,995
$33,975
$73,970
DA WN/XCELlB U DGET /WORKSHOP :Cem eleryFdRecap: 1 0/30/2006
$73,950
$66,300
$26,850
$35,575
$34,500
$35,560
$66,300
$66,315
29
ALL DEBT FUNDS
CITY OF MONTICELLO
2007 PROPOSED BUDGET
FUND RECAP
PROJECTED
BUDGET ACTUAL
2006 2006
$9,519,085 $9,519,085
$523,600 $522,500
$1,083,865 $1,075,500
$184,720 $188,000
$2,648,375 $2,648,375
Projected Beginnng Balance
Revenues-Taxes
Revenues-Assessments
Revenues-Other
Transfers In
Wright County Loan Repayment
Expenditures
Capital Improvements
Transfers Out
Projected Ending Balance
$5,426,218
$5,426,218
$8,533,427
$8,527,242
DAWN/XCEUBUDGET /wORKSHOP:AIIDebIFdRecap: 1 0/30/2006
PROPOSED
2007
$8,527,242
$1,526,883
$158,100
$4,038,148
$300,000
$5,888,793
$8,661,580
30
GENERAL FUND SUMMARY
2007 Budget
REVENUE
Taxes 2006 2007
Current Ad Valorem Taxes 101.31011 $3,925,880 $3,843,555
Oelin uent Ad Valorem Taxes 101.31021 $0 $0
Mobile Home Tax 101.31031 $0 $0
Forfeited Tax Sale Apport. 101.31920 $0 $0
Penalt & Interest - Ad Valorem Taes 101.31910 $6,500 $12,500
Licenses and Permits - Business
Liquor License 101.32111 $31 ,450 $40,900
Beer License 101.32112 $1,500 $2,200
Set U Licen 101.32113 $0 $0
Other Bus. Licenses & Permit 101.32199 $2,800 $3,000
Licenses and Permits - Non-Business
Buildin Permits 101.32211 $775,000 $825,000
Variances/Conditional Uses 101.32212 $4,000 $4,100
Gradin Permits 101.32215 $0 $0
Si n/Banner Permits 101.32222 $500 $5,000
Mobile Home Permits $0 $300
Animal Licenses 101.32241 $275 $500
Fiber Optic Franchise Fee 101.32263 $500 $500
Electric Franchise Fee $0 $275,000
Other Non-Business License & Permits 101.32299 $3,000 $2,200
101.33401 $0 $0
101.33402 $0 $0
101.33403 $0 $0
101.33404 $6,740 $6,740
101.33408 $15,000 $15,000
Aid 101.33410 $67,345 $77,450
101.33420 $95,000 $96,500
101.33421 $45,000 $46,000
101.33499 $0 $0
101.33610 $12,200 $11,500
101.33620 $0 $0
101.36210 $13,000 $11,000
Char es for Services
Zonin /Subdivision Fees 101.34103 $11,652 $3,000
Sale of Maps & Publications 101.34105 $250 $0
DAWN/XCEUBUDGET/WORKSHOP:GenFdRevSumm: 1 0/30/2006
31
Re .
101.34106
101.34107
101.34122
101.34204
101.34205
101.34206
101.34207
101.34210
101.34407
101.34408
101.34409
101.34410
101.34780
101.34960
$268,000
$10,250
$77,000
$85,000
$5,000
$45,675
$2,000
$300
$7,000
$2,700
$50,000
$38,500
$0
$515,000
$0
$1,000
$285,000
$10,000
$100,000
$90,000
$5,000
$50,250
$5,500
$800
$8,500
$2,800
$68,500
$46,000
$0
$0
$100
$1,000
Fines
Animal Impoundment
101.36210
101.36215
101.36214
101.36217
101.36220
101.36221
101.36230
101.36240
101.36241
101 .36242
101 .36243
101.36299
$175,500
$5,295
$3,485
$11,635
$12,615
$0
$7,500
$500
$0
$750
$0
$6,800
$220,150
$5,300
$3,035
$11,295
$38,260
$0
$0
$1 ,000
$0
$800
$0
$7,000
Refunds and Reimbursements
Refunds/Reim bursements
Discount
Transfers from Other Funds
Transfer from Liquor Funds
DAWN/XCELlBUDGET /WORKSHOP:GenFdRevSumm: 1 0/30/2006
32
GENERAL FUND SUMMARY
2007Budget
EXPENDITURES
2006
$41 ,455
$290,585
$246,475
$38,900
$66,665
$297,730
$55,625
$214,150
$126,710
$106,040
$20,080
$21,485
2007
$36,715
$271,010
$341,525
$43,200
$76,915
$400,505
$56,125
$300,005
$141,970
$231,080
$1,000
$23,870
Public Safet
Law Enforcement
Fire
Buildin Ins ections
Civil Defense
Animal Control
$876,000
$279,630
$325,525
$16,770
$43,700
$996,205
$439,350
$430,220
$18,345
$45,500
$151,740
$181,315
$650,830
$78,145
$156,000
$8,300
$156,515
$477,785
$807,990
$173,935
$215,300
$583,980
$138,915
$237,500
$48,300
$198,950
$510,075
$223,775
Health & Welfare
Senior Citizens Center
YMCAlCommunit Education
Chamber Buildin
Ice Arena Contributions
Swan River School (Rent
$89,940
$18,200
$0
$75,000
$0
$94,915
$18,200
$0
$75,000
$0
33
DAWN/XCEUBUDGETIWORKSHOP:GenFdExp-summ: 11/9/2006
Economic Development
Economic Development
,..--. '-"~k""~f -"~-'-;r;-'-'-"r;;r;:;r',",," r T~"j':'r-"- r"" .,. m ,-, . '"- ",.r="r'~ "'~"-""-"""'''''''''1f::r ,,,,,. '1J~~
~r.l'1:\ I" !U;,J~~,.\,~.I~t..~:~?~i~ !~'~~~~~1,!-J l~n")"l,'I."r~f",J)jtl {1111;.'.1.'::"1>.,;- ,{:l" 1':1 'rr. ~ r ';.~ ~ ~~r :t.'q:"+;~ ~\?",
.. ^'-l' 1._; 't;;<~n""'~"t:::~i4<I':~~Ii,j.;<." ~>/';I:t.<;~ ':;.1. ~I~~~__ I~:~.'.: ,~~ I I...:L.... .d'..6 1V....!.~n""'...""."'....,i. ..~'".]1~~.~~ ,.,.,~L._~
DAWN/XCEUBUDGETIWORKSHOP:GenFdExp-Summ: 11/9/2006
34
SPECIAL REVENUE FUND
2007 Budget
Park Fund
REVENUE
Current Ad Valorem Taxes
Delin uent Ad Valorem Taxes
Mobile Home Tax
Pen & Int - Ad Valorem Taxes
Field Fees
Team Fees
Park Rental Fees
Concession Revenue
Other Charges for Services
Interest Earnin s
Refunds/Reimbursements In
Other Miscellaneous Revenue
Transfer from General Fund
Transfer from Other Funds
225.31011
225.31021
225.31031
225.3191
225.34771
225.34770
225.34780
225.34772
225.34999
225.3621
225.3629
225.36299
225.39201
225.39203
2006
$780,125
$0
$0
$0
$2,900
$500
$3,200
$3,500
$0
$7,500
$0
$100
$0
$0
2007
$805,545
$0
$0
$0
$3,000
$5,000
$4,000
$0
$0
$12,960
$0
$100
$0
$0
EXPENDITURES
~~_____________""'~_____________"'IIIIIIIiIIIiliillIllllllliiIllllllilIllilllillll___Illllli""IIIIIIIIiII___
Personal Services
Salaries, Full-time - Re
Salaries, Full-time- aT
Salaries, Part-time - Re
Salaries, Part-time - aT
Salaries, Tem ora - Re
Salaries, Tem orar - aT
Salaries, Other
Severance Pa
PERA Contributions
FICA Contributions
Medicare Contributions
Health/Dental/Life Insurance
U.C. Benefit Pa ments
Worker's Comp Benefit Pa ment
S r
225.45201.1010
225.45201.1020
225.45201.1030
225.45201.1031
225.45201.1040
225.45201 .1050
225.45201.1090
225.45201.1110
225.45201.1210
225.45201.1220
225.45201.1250
225.45201.1310
225.45201.1420
225.45201.1520
$205,870
$3,000
$0
$0
$68,000
$0
$0
$2,500
$16,615
$17,165
$4,015
$35,260
$0
$0
$213,920
$2,600
$0
$0
$65,000
$0
$0
$500
$17,595
$17,455
$4,080
$39,155
$500
$0
upplles
Printed Forms & Paper 225.45201.2030 $0 $0
Safety Supplies 225.45201 .2065 $2,600 $2,600
Misc Office Supplies 225.45201.2099 $150 $150
Cleaning Supplies 225.45201.2110 $850 $1 ,000
Clothing Supplies 225.45201.2111 $700 $500
Motor Fuels 225.45201.2120 $23,000 $30,000
Lubricants & Additives 225.45201 .2130 $4,200 $1,000
Chemical Products 225.45201.2160 $10,000 $12,000
Misc OperatinQ Supplies 225.45201.2199 $18,000 $20,000
DAWN/XCEUBUDGET/wORKSHOP:ParkFund: 1 0/30/2006
35
Small Tools and E ui ment
Small Tools/Mise
T&E/Maehiner
T&E/Furniture
T&E/Equipment
T&E/Offiee E ui ment
T&E/Computer E uipment
T &E/Other
Services and Char es
Professional Services - Custodial
Maintenance A reements
Misc Professional Services
Telephone
Travel Ex ense
Conference & Schools
Frei ht
Advertising
General Public Information
Vehicle Insurance
Electric
Gas
Repair & Mtc - Buildin s
Re air & Mtc - Mach & Equipment
Re air & Mtc - Vehicles
Adopt-A-Park Maint/Expense
Pathwa Maintenance
Re air & Maintenance - Other
Equipment Rental
Uniform Rental
Mise Rentals
Dues/Mem berships/Subseriptions
Books & Pamphlets
Towin Char es
Licenses & Perm its
Prizes
Tree Re laeement
Mise Other Expense
Parks & Recreation - De reciation
Capital Outlay
I Improvements
225.45201.2210
225.45201.2211
225.45201.2220
225.45201.2230
225.45201.2250
225.45201.2299
$6,400
$4,000
$1,500
$4,500
$12,000
$15,000
$6,400
$4,000
$1 ,500
$3,000
$15,000
$15,000
225.45201.2410
225.45201.2440
225.45201.2460
$1,500
$2,500
$0
$8,500
$0
$0
$2,500
$2,000
$2,000
$0
$0
$0
$0
$0
225.45201.2471
225.45201.2472
225.45201.2499
225.45201.3110
225.45201.3190
225.45201.3199
225.45201.3210
225.45201.3310
225.45201.3320
225.45201.3330
225.45201.3499
225.45201.3520
225.45201.3630
225.45201.3810
225.45201.3830
225.45201.4010
225.45201.4044
225.45201.4050
225.45201.4090
225.45201.4091
225.45201.4099
225.45201.4150
225.45201.4170
225.45201.4199
225.45201.4330
225.45201.4350
225.45201.4360
225.45201.4370
225.45201.4390
225.45201.4391
225.45201.4399
$0
$0
$5,500
$2,850
$450
$2,400
$0
$600
$600
$0
$6,500
$1 ,600
$3,300
$5,000
$2,200
$2,000
$3,500
$2,000
$1 ,400
$0
$0
$400
$150
$0
$0
$0
$0
$6,000
$429,300
$0
$0
$3,000
$3,000
$450
$2,500
$0
$600
$600
$0
$7,000
$1,600
$6,000
$5,000
$2,000
$3,000
$4,000
$2,000
$1 ,000
$2,100
$0
$400
$150
$0
$0
$0
$0
$5,000
$422,745
1225.45201.5301
$0 I
$0 I
DA WN/XCELlBUDGET /WORKSHOP :ParkF und: 1 0/30/2006
36
225.45201.5501
225.45201.5601
225.45201.5801
Parksllm rovements
Misc 0 erating Supplies
T &E Other
Misc Professional Services
Park Tree Replacement
Swan River Park Viewin Deck
Sunset Ponds Recreation Equipment
West/East Brid e Park Improvements
4th Street Park Improvement
Ellison Park Restrooms
Countr Club Park 1m rovements
Hillcrest Park Improvements
Buildin s
1m rovements
225.45202.2199
225.45202.2499
225.45202.3199
$6,000
$6,500
$0
$0
$0
$0
$0
$0
$0
$0
$0
$75,000
$150,000
$6,000
$4,200
$0
$5,000
$15,000
$52,000
$10,000
$25,000
$75,000
$3,000
$40,000
$0
$0
225.45203.2065
225.45203.2110
225.45203.2120
225.45203.2130
225.45203.2199
225.45203.2210
225.45203.2211
225.45203.2230
225.45203.2250
225.45203.2299
225.45203.2410
225.45203.2440
225.45203.2499
225.45203.3199
225.45203.3210
225.45203.3499
225.45203.3810
$150
$150
$0
$250
$600
$0
$0
$0
$0
$3,400
$0
$0
$0
$2,000
$0
$0
$7,000
$0
$0
$0
$0
$0
$6,500
$0
$0
$100
$150
$0
$100
$600
$0
$0
$0
$0
$1 ,000
$0
$0
$0
$2,000
$0
$0
$7,600
$5,000
$0
$0
$0
$500
$0
$2,000
$0
DA WN/XCE UBU DGET /WORKS HOP: ParkFund: 1 0/30/2006
37
SPECIAL REVENUE FUND
2007 Budget
Community Center
REVENUE 2006 2007
Current Ad Valorem Taxes 226.31011 $908,895 $1,246,570
Delin uent Ad Valorem Taxes 226.31021 $0 $0
Mobile Home Tax 226.31031 $0 $0
Penalt & Interest - Ad Valorem Taxes 226.31910 $0 $0
Homestead Credit 226.33402 $0 $0
State Grants & Aids - Other 226.33429 $0 $0
Room/Space Rental 226.34101 $137,000 $150,000
Concessions 226.34740 $89,500 $38,000
Ballfield Concessions $0 $22,500
Kitchen Rental/Part Room Rental 226.34755 $33,700 $90,000
Chapel Rental $0 $15,000
User Fees 226.34790 $52,000 $52,000
Memberships 226.34791 $500,000 $545,000
Pro ram Activit Fees 226.34792 $65,000 $70,000
Other Char es for Services 226.34999 $10,000 $8,000
Interest Earnin s 226.36210 $3,000 $8,945
Rental of Equipment 226.36221 $500 $300
Contributions - Private 226.36230 $3,000 $0
NSF Fee $0 $500
Other Misc Revenue 226.36299 $500 $0
Transfers from General Fund 226.39201 $0 $0
Transfer from Liquor Fund 226.39207 $250,000 $250,000
EXPENDITURES
Personal Services
Salaries, Full-Time - Re 226.45122.1010 $296,000 $309,150
Salaries, Full-Time - aT 226.45122.1020 $4,500 $6,500
Salaries, Part-Time - Re 226.45122.1030 $320,000 $330,000
Salaries, Part-Time aT 226.45122.1031 $500 $250
Salaries, Tem ora - Reg 226.45122.1040 $0 $0
Salaries, Tempora HOT 226.45122.1050 $0 $0
Salaries, Other 226.45122.1090 $0 $0
Severance Pa 226.45122.1110 $5,000 $0
PERA Contributions 226.45122.1210 $27,660 $34,370
FICA Contributions 226.45122.1220 $38,500 $40.045
Medicare Contributions 226.45122.1250 $9,005 $9.365
Health/Dental/Life Insurance 226.45122.1310 $57,405 $90,265
U.C. Benefit Payments 226.45122.1420 $0 $0
Worker's Com Benefit Pa ments 226.45122.1520 $0 $0
S r
upplles
Printed Forms & Paper 226.45122.2030 $1,000 $1,000
Program Operating Costs 226.45122.2065 $0 $0
Misc Office Supplies 226.45122.2099 $4,500 $3,000
Cleaning Supplies 226.45122.2110 $8,000 $8,000
ClothinQ Supplies 226.45122.2111 $4,000 $4,000
Motor Fuels 226.45122.2120 $0 $100
Lubricants & Additives 226.45122.2130 $0 $0
DAWNIXCEL/BUDGET/wORKSHOP:MCCFund: 1 0/30/2006
38
226.45122.2160 $11,000 $11,000
226.45122.2161 $5,000 $6,200
226.45122.2199 $21,720 $22,000
226.45122.2210 $6,000 $7,500
226.45122.2211 $0 $0
226.45122.2220 $0 $0
226.45122.2230 $4,000 $4,000
226.45122.2250 $2,000 $2,000
lies 226.45122.2299 $12,000 $12,000
226.45122.2410 $2,000 $2,500
226.45122.2499 $0 $3,000
$0 $2,000
226.45122.2471 $0 $2,500
226.45122.2499 $0 $4,000
5 &Ch
ervlces arges
Professional Services. Management Fee 226.45122.3070 $400 $1,800
Professional Services - Data Processing 226.45122.3090 $4,000 $5,000
Professional Services - Website/E-mail 226.45122.3092 $4,000 $0
Professional Services - Custodial 226.45122.3110 $1,000 $1,000
Professional Services - Laundry 226.45122.3111 $3,000 $2,500
Professional Services - BldQ/Equipment 226.45122.3112 $6,500 $9,000
Maintenance Agreement 226.45122.3190 $10,000 $10,000
Professional Services - Newsletter 226.45122.3195 $0 $1,000
Professional Services - Software $0 $500
Misc Professional Services 226.45122.3199 $6,000 $5,000
Telephone 226.45122.3210 $12,000 $11,000
Postage 226.45122.3220 $1,000 $500
Cable/Network Services 226.45122.3250 $2,500 $1,500
Travel Expense 226.45122.3310 $900 $1,000
Conferences & Schools 226.45122.3320 $6,000 $3,000
Expo Exhibitor Admission 226.45122.3490 $4,500 $1,500
Prizes $0 $100
AdvertisinQ 226.45122.3499 $12,000 $10,000
General Public Information 226.45122.3520 $1,000 $500
Brochures 226.45122.3560 $7,200 $3,000
General Liability Insurance 226.45122.3610 $29,715 $19,095
Property Insurance 226.45122.3620 $8,500 $10,515
Misc General Insurance (Work Comp) 226.45122.3699 $13,670 $18,160
Electric 226.45122.3810 $74,000 $95,000
Gas 226.45122.3830 $77.000 $120,000
Repair & Maintenance - BuildinQ 226.45122.4010 $5,000 $93,000
Repair & Maintenance - Machinery & Equipment 226.45122.4044 $6.000 $62,500
Repair & Maintenance - Pool 226.45122.4050 $0 $13,500
Repair & Maintenance - Other 226.45122.4099 $2.000 $1,500
Equipment Rental 226.45122.4150 $12.000 $14,000
Uniform Rental 226.45122.4170 $1.500 $1,000
Towel Rental 226.45122.4171 $1.100 $1,500
Dues,Memberships & Subscriptions 226.45122.4330 $1,800 $1,000
TowinQ CharQes 226.45122.4360 $0 $0
Licenses & Permits 226.45122.4370 $700 $500
Customer Discounts 226.45122.4379 $0 $0
Bank Charges 226.45122.4398 $7,000 $15,000
Misc Other Expense 226.45122.4399 $300 $300
Openin Celebration Ex ense 226.45122.4429 $0 $0
DAWNIXCEUBUDGET /wORKSHOP:MCCFund: 1 0/30/2006
39
226.45122.5201 $5,600 $0
226.45122.5301 $67,900 $0
226.45122.5501 $0 $0
226.45122.5601 $18,950 $0
226.45122.5701 $0 $0
226.45122.5702 $0 $0
226.45122.5801 $0 $46,000
Debt Service
Lease Pa ment to HRA . Princi al 226.45122.6040 $0 $0
Lease Pa ment to HRA - Interest 226.45122.6140 $0 $0
Tranfer to Debt Service Fund 226.45122.7205 $669,950 $857,750
226.45127.2075 $2,000 $3,500
226.45127.2099 $0 $0
226.45127.2145 $3,000 $2,500
226.45127.2146 $6,200 $8,000
226.45127.2171 $1,000 $1,200
226.45127.2172 $500 $1,000
226.45127.2173 $500 $700
226.45127.2174 $1,000 $1,000
226.45127.2175 $2,500 $4,000
226.45127.2176 $1,000 $500
226.45127.2177 $250 $300
Costs 226.45127.2198 $6,000 $6,000
226.45127.2549 $2,000 $3,000
226.45127.2499 $0 $9,800
226.45122.2445 $14,900 $0
226.45122.2490 $3,200 $2,000
226.45122.2460 $6,500 $3,000
226.45127.2541 $56,000 $60,000
$0 $500
226.45127.3012 $1,000 $27,350
226.45127.3013 $2,000 $1,000
226.45127.3199 $1,200 $4,000
226.45127.3499 $2,000 $2,500
226.45127.4150 $1,000 $500
226.45127.4330 $0 $0
226.45127.4390 $1,200 $500
Salaries: Full-time: Kitty, Amy, Brian, Tricia, (3) custodians
Transfer Out: Transfer to Debt Service to cover payment due on Community Center Bond
DAWNIXCELlBUDGET IWORKSHOP:MCCFund: 1 0/30/2006
40
SUMMARY
Debt Service Funds
2007 Budget Forecast
Adj 9/11
REVENUE
2006
2007
$523,600
$184,720
$1,083,865
$169,725
$669,950
$500,000
$1,308,700
$0
$0
$0
$8,533,427
$0
$158,100
$1,526,883
$137,900
$857,750
$1,082,293
$1,292,905
$300,000
$400,300
$267,000
____________________________________________IIIIIiIIII__
EXPENDITURES 2006 2007 *
$3,206,726
$2,213,715
$5,777
$0
Projected Ending Balance $8,667,765
All Other Debt Comm Ctr Bond
*Scheduled Levy $1,773,793 $857,750
Less: (1) yr reduction because of bond fund surplus
2000 B Bond ($24,200)
$1,749,593
Less: Transfer From Sewer Access for WWTP Note ($1,082,293)
Sub-Total $667,300 $857,750
Less: Transfer from Sewer Fund Revenues ($400,300)
Transfer from Water Fund Revenues ($267,000)
TOTAL LEVY $0 $857,750
41
DAWN/XCEL/BUDGET twORKSHOP:DebtServiceFunds: 1 0/30/2006
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Council Agenda: 11/13/06
3. Review and discussion of a possible second liQuor store site. (R W)
A. REFERENCE AND BACKGROUND:
In early 2001, Grinstead and Associates, a retail consulting firm from Illinois reviewed our
liquor store operation and provided recommendations on the feasibility of expanding our
existing store and also looked at the idea of developing a second store on the east side of the
community. One of the main recommendations at that time was to go ahead with an expansion
plan of our existing store (which we did) and to also look at acquiring and developing a second
store near the area of County Road near the area of County Road 39/75.
Although the report is already five years old, and some ofthe numbers would need to be
updated, the consultant felt a second store would capture some additional customers from the
east who would be getting off the freeway at the first Monticello exit who may not currently be
passing by our existing store on TH 25. The assumption was that some of this traffic is
currently using Broadway as a route to cross the river into Sherburne County and/or as the
route to head north to the lakes area during the summer. At the time the report was developed,
a full interchange at the current County Road 18 area had not been anticipated, although the
assumption was that there would have been at least a partial interchange constructed where it
currently exists. With a full interchange, possibly some of the recommended locations for a
second store might be di fferent than what the report showed, but at that time the preference
from the consultant was for three sites along County Road 75 (the used car lot, the vacant lot
next to Liberty Bank and the vacant property west of O'Ryans Conoco station). Currently the
O'Ryan site is being developed into Broadway Square and the developer is willing to sell off an
outlot to the City as a separate site and is also interested in leasing space in the current retail
center to the City if desired. I also believe the Liberty Bank parcel owner is interested in
leasing to the City if we would like to consider that option, although I'm not sure ifit is still
available for sale outright. As far as the used car site that is currently owned by Ken Schwartz
and Dean Hoglund and the adjacent parcel owned by the Hoglund family (former Gladys
Hoglund house) are both currently available for sale.
Although firm prices have not been obtained from any of these parcels, there are additional
sites along the new 7th Street extension in front of the Home Depot property that is currently
owned by Ryan Development that could also be acquired. Retail outlots near County Road 18
and adjacent to the Target store would not be available as liquor store uses are not allowable
according to the developer in their agreement with Target Corporation. The outlots in front of
Horne Depot or across 7th Street adjacent to 1-94 could be used for retail liquor operations.
Attached with this agenda is a copy of two memos that were previously given to the Council
back on July 11 th and July 19th that provided some background information on the estimated
cost of sites that were available. At that time, prices were not quoted by Ryan Companies for
any of their outlots but other parcels along County Road 75 area were being offered for sale in
the $10-$12 per square foot range.
Also enclosed are two proposals from Steiner Development, owner of the Broadway Square
parcel west of O'Ryan's offering to lease the City 6,000 square feet in their new strip mall at a
beginning cost of over $24/square foot plus taxes, insurance and maintenance and also a
proposal to sell the one outlot parcel for around $18/square foot. Under the proposal to
outright sell the land to the City, Steiner would want to build the structure and cost for land and
Council Agenda: 11/13/06
building is estimated at around $1,600,000 without furniture or fixtures included. The City
would have to add to this the cost of constructing coolers and shelving and other fixtures
related to a retail store. That is also the case in the lease proposal with the lease rate assuming
a basic store with the City responsible for all leasehold improvements including the cooler
requirement.
A financial proforma has not yet been prepared to estimate the potential profit of a second
store. While it is obvious that a second store would hurt the sales and profits of our existing
store, the question becomes whether we can have enough new sales and operating profit to
justify the cost of a long term lease or construction of a new facility. Acquiring land,
constructing a building with improvements would likely be in the neighborhood of $1 ,500,000
to $2,000,000. While this is a large investment, and profits could be minimal during the first
few years of operation, as the City grows, the second store should become more profitable.
One of the questions that needs to be answered is where do we think the traffic patterns will go
now that the new interchange is open and in the future when the Target store opens? Will
traffic that is exiting 1-94 continue on ih Street pass Target and Home Depot or will the traffic
that intends to cross the river into Sherburne County continue to use Broadway as the main
route? While it may seem more convenient to go straight ahead and use ih Street, a traffic
bottleneck could still exist near Perkins on TH 25. If Broadway is still the preferred traffic
route, then a location along Broadway near the used car lot or the Hoglund parcel might be a
good site for a second store. That is a question that may not be answered until the Target store
has been open for a few months or until after the next summer traffic season.
B. ALTERNATIVE ACTIONS:
1. Council should decide whether the City would prefer to own its own building if
a second store was established or whether we should consider leasing as an
option.
2. If a second store should be investigated, firm pricing for a particular site could be
obtained along with estimated construction costs if building is city-owned.
3. Council could decide to wait until more information is available on traffic
patterns created by the new interchange.
C. SUPPORTING DATA:
Copies of two Council memos, two Steiner Development proposals, copy of200lliquor store
consulting report.
COUNCIL UPDATE
By Rick W olfsteller
July 19, 2006
MONTICELLO
Update on Otter Creek Industrial Park Land ACQuisition: In June, the Council authorized
staff to proceed with the acquisition of approximately 45-50 acres of the Otter Creek Industrial
Park by prepaying the contract for deed. The reason for the acquisition was to provide
approximately 12 acres for the future A VR site and to also create additional industrial park land
that would be adjacent to additional roads and infrastructure being proposed within the park.
Contract for deed holders John Chadwick and Jim Bowers are in agreement with the City
acquisition and WSB has identified a total area consisting of 52.20 acres that includes
approximately five acres ofthe wetland in addition to 47 acres of developable property. The
wetland needs to be added to the purchase to comply with the terms and conditions outlined in the
contract for deed.
Total purchase price at $25,265 per acre would amount to approximately $1,319,000 which will be
taken from the capital outlay revolving fund surplus. Staff is proceeding with this acquisition in
an attempt to close on the property by August 31, 2006.
Purchase of additional optical scan votin2 eQuipment for the upcomin2 election: A few years
ago, the City upgraded its electronic voting equipment to the M-1 00 optical scan voting system
that has now been accepted as the system Wright County is ordering for all the communities who
need to upgrade their system to meet new election requirements. Wright County has received
partial grant funding for purchasing additional voting equipment that all cities will need in order
to comply with ADA voting requirements (Americans with Disabilities Act) of which Monticello
will be one of the recipients. As part of our 2005 and also again in 2006 budget preparation, the
City included $5,000 each year in the budgets in anticipation of having to purchase some new
electronic equipment to meet the ADA standards. In lieu of using the funds for this special ADA
equipment it is recommended that we proceed with the purchase ofa second M-100 optical scan
voting system to be used in attempt to eliminate backlogs during our elections by having two
machines available for depositing ballots rather than just one. At the last general election,
depositing the ballots in the electronic machine seemed to be what slowed up the process for many
voters and by the City having a second machine, this should help eliminate backlogs and will also
put the City in a position to have a second machine if we ever go to more than one precinct.
As the City continues to grow in population, we will eventually need to consider having two
precincts for voting and would then need a separate optical scan machine at each precinct. Having
two machines today would allow us to see how long we can continue to use the Community
Center facility as our main precinct before we have to look at establishing another one.
As I noted above, the City has budgeted $10,000 for capital equipment purchases for election
equipment and a second optical scan machine with storage case, ballot box, start up kit, two
programmable disks, three year warrant and delivery is estimated to cost $5,779. By ordering this
equipment through Wright County as part of their larger order, we should expect to receive
delivery quicker than if we order it individually. At this time, staff will be asking the Wright
Monticello City Hall, 505 Walnut Street, Suite I, Monticello, MN 55362-8831 · (763) 295-2711 · Fax (763) 295-4404
Office of Public Works, 909 Golf Course Rd., Monticello, MN 55362 · (763) 295-3170 · Fax (763) 271-3272
l~.:ti'" ,~
County Auditor's office to include an additional machine in their order by July 3151 unless the
Council directs otherwise.
Liquor Store Land Site Search: I recently contacted Dick Brooks from Ryan Companies,
developer of the Target and Home Depot site along with St. Henry's Catholic Church as to their
interest in selling property along East 7th Street area for a potential liquor store site. St. Henry's
Church indicated that it is their intent to someday sell that site along the freeway for commercial
use but there seemed to be some hesitancy regarding establishment of a liquor store across from
the church.
Mr. Brooks noted that they have had many inquiries on their outlots around the Super Target Store
and have not been in a rush to sell any at this time and are waiting for the store to open as they feel
the value will only increase. Mr. Brooks seemed more interested in a potential site in front of
Home Depot or even on the freeway in front of Home Depot, but he did not quote me a price at
this time. What the City would really need to do is establish the size of the store that we would
expect to build before most of these developers can determine the size of the lot we would need.
I'm currently evaluating the present building plans and have been working with Joe Hartman to
estimate the minimum size store we would want for a second facility which we estimate to be
around 6,000 square feet. An expansion to that site would make sense also so that we would want
to allow ourselves room to grow if necessary. The main question seems to be where to we think
the traffic will go, west on ih Street or will we be better off having a second site along County
Road 75? If County Road 75 seems to be a better location for the long term, I would think that the
used car lot or the property directly west of that site adjacent to our wastewater treatment plant
property might be a good location to consider. Once we come up with what we think is a
minimum size requirement for a site, we will be able to get a better idea of what the cost to acquire
an appropriate site would be.
MEMO
MONTICELLO
TO:
FROM:
Mayor and Council ~I
Rick Wolfsteller, City Administra~ .
July 11, 2006
DATE:
RE:
Miscellaneous Updates
Tobacco Compliance Checks: We were recently notified that the Wright County Human Services
Department has completed their 2006 tobacco compliance checks of all license holders in Wright
County. As you may recall, licensing of all cigarette vendors throughout the County has been
taken over by Wright County and they do annual compliance checks.
Twenty-two businesses were checked in the City of Monticello on June 13,2006 with no businesses
failing the tobacco compliance check.
Mike Krutzig Development Time Frame - Jefferson Commons Property: As requested, I
reviewed the walTanty deed file on the property the City sold to Mike Krutzig along TH 25 south of
the Applebee's site for the date that a building needed to be constructed. The sale occulTed last
November 23rd and according to the restrictive covenants, a building has to be started by September
9,2006. I have sent a letter to Mr. Krutzig informing him of this deadline and advising him that
construction plans should be submitted soon to meet this deadline or the City Council could invoke
the provision to repurchase the property.
Update on Land Prices - New Liquor Store Site: I just wanted to give the Council a little idea on
expected land prices for property on the east side of the Monticello interchange for a future off-sale
liquor store site. I have been attempting to receive information from the Ryan Companies but as of
today, they have not returned my phone calls. I believe sites adjacent or near the Target and Home
Depot site would be the best location and I will also be contacting St. Henry's Church on the
availability of the parcel created for them as part of the ih Street re-aligrunent.
Other properties I have checked into include the lot north of Liberty Savings Bank which is
approximately 1 1.1 acre and the asking price $835,000. A small site west of the car wash along
Hart Boulevard owned by Greg Dahlheimer is available for around $1 O/sq. ft. but is small at only
16,000 sq. ft. total. I do not believe this would be large enough for our needs.
[ also checked on the availability of the property owned by Ken Schwartz and Dean Hoglund which
is cUlTently used as Amanda's Used Car Sales and this property contains 83,000 square feet with an
asking price of $945,000. Finally, the Hoglund parcel containing 3.1 acres west of the car lot and
east of the wastewater treatment plant has an asking price of $1,300,000. As you can see, most of
these prices equate to $10-$11 per square foot as their asking price although I believe the Hoglund
Monticello CilyHalL 505Walnul Slreet. Suite I. Monticello. MN 55362-8831 · (763) 295-2711 · Fax (763) 295-4404
Office of Public Works. 909 Golf Course Rd.. Monticello, MN 55:162 · (763) 295-3170 · Fax (763) 271-3272
as an additional buffer or possible use for wastewater needs in the future and also provide a good
location for an off-sale liquor store. Paying $1 O/square foot for good usable highway frontage land
might be reasonable but as the property slopes north towards the river, I find it hard to believe that
that property is worth the same $10 per square foot.
City Administrator Job Applications: Enclosed you will find copies of the 12 job applications we
received for the City Administrator position. My understanding is that at Monday nights special
meeting you would like to narrow the candidates down to a reasonable number that can be
interviewed in the future.
Steiner ~
Development, Inc.
3610 County Road 101
Wayzata, MN 55391
(952) 475-5113
November 2, 2006
Mr. Rick W olfsteller
City Administrator
City of Monticello
505 Walnut St. Suite #1
Monticello, MN 55362
Re: Proposal to Sell Retail Commercial Land
Broadway Market - Broadway
Monticello, Minnesota
Rick:
Thank you for taking the time to discuss the possibility of purchasing an outlot in Broadway
Market for a new municipal liquor store. This letter is intended to present you with the basic
terms under which Broadway Market Investors LLC would be interested in selling land in the
above-referenced development project. This letter is not intended to be a formal offer, but
merely an outline of basic terms which may be acceptable to our client for the sale of the below
described property.
Buyer:
City of Monticello, MN
Permitted Use:
Municipal Liquor Store
Seller:
Broadway Market Investors LLC., or its assigns
Premises:
43,560 sf of land plus reciprocal parking and access easements,
as depicted in Exhibit "A".
Sale Price:
Seven Hundred and Eighty Five Thousand Dollars ($785,000)
Seller Improvements:
Seller shall provide a rough graded site with interior access road
from both entrances, and water & sanitary/storm sewer service to
within 20' of the property line. Electric, gas, and phone service
are available with service provided by the utility companies.
Mr. W olfsteller
Page 2
November 2,2006
Buyer Improvements: Buyer shall comply with all local, state, and Federal laws in
constructing their improvements. Buyer to assume and pay all
fees associated with the improvement of the property and
connection to utility services. Seller will require architectural
approval of the proposed improvements and signage prior to
commencement of the city approval process. Seller shall have 10
business days to review, comment and/or approve.
Approximate Cost of Shell: Our construction group has done a preliminary estimate of the
cost to build the building, site work, interior improvements (not
including furniture, fixtures, and equipment) this amount is
approximately $815,000.00
Storm Water Treatment: The subject property has access to common storm water
treatment and ponding facilities. No onsite ponding is required.
Common Area Maintenance: Buyer shall pay its proportional share of common area
maintenance expenses for the upkeep of the public premises
outside of the building, storm water treatment, extended
coverage insurance premium, and such other charges that are
reasonably allocated to the overall development for services or
amenities benefiting the property and development. Buyer's
share shall be paid monthly.
Operating & Easement
Agreement:
Buyer is subject to adherence to the operating and
easement agreement governing the co-tenancy and maintenance
ofthe Center's common and public areas.
Signage:
Per municipal code, project sign criteria, and subject to Landlord
approval.
Contingencies:
Sale of the subject property is contingent on buyer receiving site
plan approval only, not a building permit. Buyer will have 90
days to obtain said approval. Closing to occur March 1, 2007.
Mr. Wolfsteller
Page 3
November 2,2006
Build to Lease:
This proposal can be converted to a build to lease scenario upon request
by the city of Monticello. The rent would be based upon actual costs to
buy and construct the premises, multiplied by a rate of return of 11 % per
year, year one, then escalating 3% per year. Based upon the land and
building shell costs outlined in this letter, the annual rent would be
$176,000 ($29.33 per square foot, year one). An option to purchase can
be negotiated as well.
It shall be understood and agreed that this Letter ofInterest and response shall serve as merely
an outline of the major provisions that Seller will require, and shall be neither legally binding
nor construed as a legal offer to sell. Neither Seller nor Buyer shall have any obligation
resulting from this Letter of Interest made hereby, nor shall either party incur any obligation or
liability until and unless both parties execute a purchase agreement.
If the preceding terms are satisfactory, please sign both copies below where indicated, and
return both Copies to us for counter signature. We will return a full executed copy to you. We
will then instruct Seller's counsel to prepare purchase agreement documents for review. This
proposal expires on Monday, November 20,2006 unless we receive a signed confirmation of
acceptance at the end of the business day on that date.
o . Johnson
ice President - Development
Steiner Development, Inc.
REVIEWED AND AGREED:
BUYER:
SELLER:
City of Monticello, MN
Broadway Market Investors LLC
By:
By:
Its:
Its:
Date:
Date:
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Steiner
Development, Inc.
3610 County Road 101
Wayzata, MN 55391
(952) 475-5113
November 2,2006
Mr. Rick Wolfsteller
City Administrator
City of Monticello
505 Walnut St. Suite #1
Monticello, MN 55362
Re: Proposal to Lease Retail Commercial Space
Broadway Market
Monticello, Minnesota
Rick:
It is a pleasure to present you with a letter of intent to lease space at Broadway Market in
Monticello, Minnesota. The letter is intended to present you with the basic terms under which
Steiner Development, Inc. would be interested in leasing space in the above-referenced
development project for your restaurant. This letter is not intended to be a formal offer, but
merely an outline of basic terms which may be acceptable to our client for the lease of the
below described project.
Tenant:
City of Monticello, MN
Permitted Use:
Municipal Liquor Store
Landlord:
Broadway Market Investors LLC or its assigns
Premises:
Landlord is proposing approximately 6,000 square feet in the
22,098 square foot multi-tenant building. Final measurement
will be determined by architect or contractor drawings. Rentable
square footage includes a 1.0% pro-rata share of interior
common service area.
T erm/Commencement:
The Lease shall be for a ten (10) year lease term. The term shall
Commence thirty (30) days after Landlord turns over the
building shell to Tenant for tenant improvement work, or upon
issuance of a Certificate of Occupancy by the City of Monticello,
whichever is first.
Mr. W olfsteller
Page 2
November 2, 2006
Base Rental Rate:
Landlord Improvements:
Lease Years
1-3
4-6
7-10
Per SFlYear
$24.00
$26.40
$29.00
Annual
$144,000
$158,400
$174,000
Monthlv
$12,000
$13,200
$14,500
Landlord shall provide a "vanilla shell" build-out. The "vanilla
Shell" shall be defined as:
· Demised space with sheet rocked walls (including perimeter
columns, excepting interior columns, taped and sanded to
11', then drywall seams only taped to deck.. Deck flutes to be
stuffed with insulation. Demising walls shall be 5/8" thick,
type X gypsum board on steel studs; all walls to be taped,
sanded and ready for final finish. Final finish by Tenant.
· Furnish a 9'xl0' manager's office with one-way glass
looking out to both the sales floor and check-out area. Phone
conduit only from utility room to manager's office
. Two glass front entry doors, Single rear door, hollow metal
frame including all hardware, sweeps, weather stripping and
a Detex break away alarm. Furnish and install one set of
double swing Eliason doors with a minimum of 5' clearance
leading from the storage room to the sales floor. Furnish and
install the door for the manager's office.
. 400Amp, three phase electrical panel. Outlets to be provided
to the manager's office, sales floor, over the beer cooler, and
back room as required in Tenant's floor plan. Dedicated
circuits to be provided for Tenant's cash registers, office
computer and security system. A delivery notification buzzer
will be included. There will be an electric blower hand dryer
in each restroom. Suspended 8' 2-bulb florescent fixtures,
one per 100 sf.
· HV AC system Landlord will provide 15 tons of capacity.
Units to be located on rooftop. Distribution plenum will be
dropped through roof and HV AC distributed with spiral
ducting. Based on an open ceiling plan, (1) Honeywell
Vision Pro 8000 Thermostat provided uninstalled.
· 4" sanitary waste line and 1" cold water supply line stubbed
to premises.
. Building fire sprinkler system, installed to deck level
(Ordinary Hazard, Group 2).
. Concrete floor with smooth finish. Floor to be flat and on a
single plane. Floor finish throughout is to be of a
commercial grade vinyl tile.
Mr. W olfsteller
Page 3
November 2,2006
Landlord Improvements
Continued:
Tenant Improvements:
Additional Rent,
Operating Expenses
and Taxes:
Signage:
Operating and Easement
Agreement:
Project Completion
and Space Delivery:
· Ceiling shall be open and painted. Color to be approved by
Tenant.
· 2 building standard restrooms with single fixtures and 6
gallon water heater.
· Separate gas & electric utility meters.
· Double pane glass windows.
· Conduit only with J-box from panel to front and rear of space
for future sign.
· SAC & WAC charges for typical retail (I unit per 3,000 sf).
Furniture, fixtures, equipment, painting, and final improvements
are the responsibility of the Tenant. Tenant shall comply with all
state and Federal laws in constructing their tenant improvements.
Landlord will require architectural approval of the tenant
improvement finish out and exterior visible signage prior to
commencement ofthe Tenant improvement work. Tenant shall
provide Landlord with plans and specifications of all tenant
improvements prior to commencement of Tenant improvement
construction, which the Landlord shall have 30 business days to
review and approve.
Tenant shall pay its proportional share of real estate taxes and
special assessments. Tenant shall pay their portion of the fire
and extended coverage insurance premium. Tenant shall pay
such other charges that are reasonably allocated to the
commercial space by the Landlord for services or amenities
benefiting the Subject Premises. Tenant's share shall be paid
monthly with payment of net rent. All utilities will be separately
metered and paid by Tenant directly to the utility. Tenant shall
maintain a service contract on the HV AC system serving its suite
at its own cost and expense.
Per municipal code, project sign criteria, and subject to Landlord
approval.
All Tenants are subj ect to adherence to the operating and
easement agreement governing the co-tenancy and maintenance
of the Center's common and public areas.
Landlord will be responsible for the design and construction of
the Base Building Work. The Base Building Work will be
constructed of a quality throughout that is consistent with other
Mr. Wolfsteller
Page 4
November 2, 2006
retail buildings in the Monticello, Minnesota area. Landlord's
Architect and Landlord's project manager and designers will
seek input from Tenant's designated representatives, including
Tenant's Architect and space planners, throughout the design
process regarding the Building.
Subject to excusable delays that are beyond control of Landlord,
Landlord has already commenced planning and will be complete
by spring of2007. An April 2007 delivery is estimated.
It shall be understood and agreed that this Letter of Interest and response shall serve as merely
an outline of the major lease provisions that Landlord will require, and shall be neither legally
binding nor construed as a legal offer to lease. Neither landlord nor Tenant shall have any
obligation resulting from this Letter of Interest made hereby, nor shall either party incur any
obligation or liability until and unless both parties execute a lease.
If the preceding terms are satisfactory, please sign both copies below where indicated, and
return both copies to us for Landlord signature. We will return a full executed copy to you.
We will then instruct Landlord's counsel to prepare lease documents for review. This proposal
expires on Monday, November 20,2006 unless we receive a signed confirmation of acceptance
at the end of the business day on that date.
Sincerely,
STEINER DEVELOPMENT, INe.
d A. Jo nson-
Vice President - Development
Steiner Development, Inc.
REVIEWED AND AGREED:
TENANT:
LANDLORD:
City of Monticello, MN
Broadway Market Investors, LLC
By:
By:
Its:
Its:
Date:
Date:
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Council Agenda - 11/13/06
4. Canvass of 2006 election results.
A. REFERENCE AND BACKGROUND:
State election law Section 205.185, Subd 3 calls for the City Council to canvass the
election results within seven days of the general election. By canvassing the election
results as part ofthis meeting, the City meets this requirement.
B. AL TERNA TIVE ACTIONS:
1. Adopt the resolution declaring the results of the 2006 General Election for the
municipal offices of Mayor and Council.
C. ST AFF RECOMMENDATION:
The City Administrator recommends adoption of the resolution in order to comply with
the provisions of state statute.
D. SUPPORTING DATA:
Resolution
RESOLUTION NO. 2006-99
RESOLUTION CANVASSING THE ELECTION
AND DECLARING THE RESULTS
(November 7, 2006)
WHEREAS, the City Administrator has duly presented to the City Council the summary statement
of ballots voted in the November 7, 2006 Municipal Election; and
WHEREAS, said statement has been sworn to by the Judges ofthe Election; and
WHEREAS, the total of votes cast for the municipal offices voted upon are as follows, to-wit:
For Mayor (2-year term)
Cindy Anderson 1298
Clint Herbst 2419
W rite- Ins
9 -No individual receiving more than 1
For Council Member (4-year term)
Charlotte Gabler 918
Glen Posusta 1733
Brian Stumpf 1751
Susie Wojchouski 2026
W rite- Ins
21 - Write-Ins.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
MONTICELLO, that the totals listed above are deemed to be correct, the election is deemed to be
valid, and the official winners of the election are declared to be as follows:
For Mayor (2-year term): Clint Herbst
For Council (4-year term): Brian Stumpf and Susie Wojchouski
Adopted this 13th day of November, 2006.
Clint Herbst, Mayor
ATTEST:
Jeff O'Neill, City Administrator
DA WNIWORD/RESFORMS/ELECTION CANVASS