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Planning Commission Minutes 11-17-1981 (Special Meeting) . . . MINUTES SPECIAL MEETING - MONTICELLO PLANNING COMMISSION Tuesday, November 17, 1981 - 7:30 P.M. Members Present: John Bondhus, Loren Klein, Dick Martie, Ed Schaffer Bill Burke. Jim Ridgeway (Dick Martie acted as chairman) Members Absent: 1. Approval of the Minutes of the November 10, 1981 Meeting. Bill Burke made a motion which was seconded by John Bondhus and all voted in favor of, to approve the minutes of the November 10, 1981 meeting. 2. Simple Subdiv.ision - Ken Maus. Ken Maus, of Maus Foods and owner of the northern most building of the two buildings of the former Decorative Services property along with the newly developed parking lot on the north side of the same building, made a request for a simple subdivision to include a small portion of the east side of that building, along with a small portion of the pro- perty on the southeast corner of that newly developed parking lot. Mr. Maus proposed that this simple subdivision of parking lot'include that building and also enough area to accommodate parking which will be required for the occupant use of that portion of the building, which is approximately 10 spaces. Monticello ordinance requires office buildings and professional buildings to have at least three (3~i parking spaces plus one space for each 200 square feet of floor area. A motion was made by Ed Schaffer and seconded by Bill Burke to recom- mend approval of this simple subdivision contingent upon Mr. Maus submitting a plat to the city staff which would indicate that adequate property was being included with the building to provide for the re- quired parking spaces. All voted in favor. 3. Public Hearing - Variance Request - Hal Wehmann. Mr. Hal Wehmann was present and presented his proposal to build two 4-unit apartment buildings. His proposal was to build one 4-unit apartment building on Lot 5 on Holkers Hillside Addition and a second 4-unit apartment building on Lot 6 of Holkers Hillside Addition, which is immediately adjacent. At this time the buildings would be apartment buildings under the ownership of one individual, however, in the near future, upon completion of these buildings, it is most likely that these buildings would be condominiumized. - 1 - Planning Commission Minutes - 11/17/81 . In applying the m~n~um lot size formula for Monticello's ordinances to these proposed buildings, it has been determined that each building would require a lot of 15,000 square feet, minium. However, Lot 5 is only 14,025 and Lot 6 is only 13,200, leaving these lots 10% and 15% short in the required lot area, respectively. Thus, a minium lot size variance is required. Also, a variance is necessary for the front yard and the rear yard set back, since Mr. Wehmann is proposing to move the building on Lot 5 as far west as possible and then move the building on Lot 6 as far east as possible to allow for alignment which would give the people in the southern most building a view of the park to the north which the pro- perties over look. This view would be unobstructed by the building on Lot 5 being in front of the building on Lot 6. Also, Monticello ordinances allow only one driveway per lot unit, and in the case of these two properties, there is only two 80 foot lot units, which would allow for only 2 driveways. Mr. wehmann is pro- posing three driveways to service the 8 garage units which would be created. . Taking into consideration that this development would be immediately adjacent to a park where it is unlikely that any further development would ever take place, and that there would be plenty of play ground and open area on site or near site, the Planning Commission unani- mously approved a motion by John Bondhus and seconded by Bill Burke to grant the following three variances: - That the buildings be allowed to be built on those lots as pro- posed with less square footage than is required for a building of similar type. - That the requested twenty foot front yard set back and the re- quested IS foot rear yard set backs be allowed. - That the third driveway be allowed to be developed to service the 8 garage units which are going to be built and included into the buildings. 4. New Business - Discussion of Ex-officio Member status. Loren Klein, Zoning Administrator and also ex-offico member of the Planning Commission, requested that the Planning Commission consider recommending to the City Council that the ex-officio member be eliminated from membership on the Planning Commission. Since the ex-officio member and zoning administrator are one person in the same, it was the zoning administrators feeling that better public relations could be had in dealing with people applying for variances, conditional uses, etc., if the person who they were dealing with, in this case the zoning administrator, was not a member of the Planning Commission. . - 2 - Planning Commission Minutes - 11/17/81 . The zoning administrator would, however, continue to attend all the Planning Commission meetings, but would not act in the capacity of a member of the Planning Commission, but only as a staff member to be available to advise the commissioners as to the status of ordin- ances, application of ordinances, etc. A motion was made by Ed Schaffer, seconded by Bill Burke with all voting in favor to recom- mend to the Council that since the zoning administrator and ex-officio member are both one in the same, that the ex-officio member be elimi- nated from the Planning Commission and be required only to attend the meetings in the capacity of zoning administrator. A note was made that the next regularly scheduled meeting of the Planning Commission will be on December 8, 1981. . Loren Klein Zoning Administrator - 3 - -.