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Planning Commission Minutes 02-14-1984 . MINUTES REGULAR MEETING - MONTICELLO PLANNING COMMISSION February 14, 1984 - 7:30 P.M. Members Present: Jim Ridgeway, Don Cochran, Richard Carlson, Ed Schaffer, Joyce Dowling. Members Absent: None. Staff Present: Gary Anderson. The meeting was called to order by President Jim Ridgeway at 7:33 P.M. 2. Approval of the Minutes of the Regular January 10, 1984, Planning Commission Meeting. Motion by Ed Schaffer, seconded by Don Cochran, to approve the minutes of the January 10, 1984, Planning Commission meeting. Motion approved unanimously. . Planning Commission member Don Cochran interjected motion to nominate Jim Ridgeway as President for the 1984 Planning Commission year. With no other nominations for president, motion by Don Cochran, seconded by Joyce Dowling, to nominate Jim Ridgeway for President for 1984. The motion carried unanimously. 3. Final Plat Review for the Proposed Par West Addition - John Sandberg. John Sandberg was present with his request for final plat approval of his proposed subdivision Par West Addition to the City of Monticello. Mr. Sandberg indicated that he had been through several meetings with the City staff and had come to an agreement on the proposed park dedication where the City would get 1.62 acres of park land for dedication, which would be on the higher part of the existing proposed park dedication land, and the amount of $5,750.00 as a cash dedication for park. president Jim Ridgeway questioned Zoning Administrator Anderson if all underground utility problems had been addressed and if the park situation had been addressed as John had indicated. Anderson replied that all items had been addressed. Therefore, motion by Don Cochran, seconded by Richard Carlson, to approve the final plat request as presented for the Par West Subdivision Addition to the City of Monticello. Motion carried unanimously. 4. public Hearing - Rezoning Request to Rezone Lot 9, Block 1, Auditor's Subdivision #1, and Part SW~ of the SW~ Section 12, Township 121, Range 25, from R-3 to RB Zoning - Applicant, Audrey Warner. . Audrey Warner was present to propose her request to rezone the former Rand Mansion from R-3 to RB Zoning. The current owner, Ed Doran, indicated that he had no purchase agreement with Audrey Warner yet - 1 - Planning Commission Minutes - 2/14/84 . and asked that if the rezoning request was approved, what would happen if she would back out of any agreement with him on his property. Chairman Jim Ridgeway indicated that the agreement does go with the land. First of all, the rezoning request, if approved, would be contingent on the selling of the piece of property to Mrs. Warner. Mr. Bill Malone was also present to state that he had no problems with Audrey Warner's proposed use of the property but did question as to whether or not once it is rezoned to RB Zoning, what would happen if she would sell the property and something else were to go in there. zoning Administrator Anderson indicated to Mr. Malone and those in attendance that the only permitted uses are those allowed in R-B Zoning, a club or lodge without serving of food or beverage, and multiple family dwellings. Therefore, there are very limited cases of permitted uses in RB Zoning. The proposed use that Mr. Malone was indicating would only be allowed as a Conditional Use, would require a public hearing, and he would be notified at that time. With those permitted uses clarified, Chairman Ridgeway turned the floor over to Audrey Warner to explain her proposed use of the property. Audrey Warner's proposed use of the property is providing a service to relocate her business from the suburban metro area to the former Rand Mansion here, which Mr. Ed Doran currently owns. She indicated her business is primarily a service oriented business, and the clientele attracted to her business fly in to the nearest airport, are picked up by employees of Audrey Warner's business, and are delivered to the proposed property in question. Once at this site they are oriented toward the service which she offers through her business. If overnight accommodations are needed, the second floor of the proposed property would be used as sleeping quarters for prospective clients. The main floor of the building would be used only for orientation of the service part of her business to the prospective client and meals would be prepared on this floor and served on the same floor. The third floor of the proposed building would be used as work study areas for her employees only. Mrs. Warner explained to Planning Commission members a couple of the problems that she has experienced previous to making an offer to buy Mr. Doran's property. The first one is she has applied for a PIP Grant. She has currently received verbal approval on the Grant as of January 31, 1984, but is currently waiting for written approval. As of last night she had not received written approval to go ahead with her plans for renovation of the project with the money available through the PIP Grant. She indicated to Planning Commission members that without the PIP Grant she would be unable to proceed with her plans to purchase the property to renovate it for her business. Planning Commission members indicated to Audrey Warner that they didn't see any problems with rezoning the property from R-3 to RB, but they did feel uncomfortable with granting the rezoning request when essentially she has not made a commitment to purchase the property. They did, however, indicate to Audrey Warner . . - 2 - . . . Planning Commission Minutes - 2/l4/84 that they would be willing to set a special Planning Commission meeting if she did come through with a purchase agreement on the property and would consider the rezoning at that time. Motion by Ed Schaffer, seconded by Richard Carlson, to table the rezoning request. Motion carried unanimously. 5. Public Hearing - Replatting Request to Replat Existing Lots into New Lots - Applicant, Hal Wehman. Mr. Hal Wehman was present to propose his replatting of Holker's Hillside Addition, Lots l, 2, and 7. Mr. Wehman indicated some background which led up to him coming before the Planning Commission with his replatting request. He also indicated to Planning Commission members some of the problems he is experiencing with torrens title property, which is different from the abstract title property. Chairman Jim Ridgeway indicated to Mr. Wehman that they have currently received complaints of people moving into the newly constructed 4-plexes without a certificate of occupancy. Mr. Wehman countered that to the best of his knowledge no permission was granted to prospective tenants to move into the property without his okay. Zoning Administrator Anderson indicated to Mr. Wehman that no occupancy will occur in the 4-plexes until such time an occupancy permit is issued. That also indicates no moving of furniture and/or household items into the property until a certificate of occupancy has been issued. Mr. Wehman indicated he would stop by the 4-plex site on his way home following the meeting to check on the property to make sure no one has occupied the newly constructed Lauring Lane 4-plex. Chairman Jim Ridgeway noted that documents have to be filed along with the replatting request indicating that the City Attorney had not looked over the documents to be filed with the replatting proposal. Motion by Don Cochran, seconded by Joyce Dowling, to approve the replatting request contingent upon the City Attorney's favorable review of the attached documents. 6. Public Hearing - Conditional Use Request to Allow Wall Signs to be placed on a Building in Which There are Two or More Business Uses, A Variance Request to Allow More than 5% of the Gross wall Area for Wall Signs - Applicant, Metcalf & Larson. Mr. Jim Metcalf was present to propose his request for additional square footage for signs to the new office retail building constructed adjacent to their present law office building. Mr. Metcalf requested approval of the Conditional Use to allow more than one sign to be placed on the proposed building. He also requested a Variance to allow more than the maximum square footage allowed for sign placement on the proposed building. Mr. Metcalf indicated that the square footage allowed under the proposed formula would be only 56 square - 3 - Planning Commission Minutes - 2/14/84 . feet, with the possible maximum amount of tenants being 8 tenants, it would allow only 7 square feet of sign area per tenant if equally divided. With the five proposed new tenants already indicating moving into the new building, Mr. Metcalf received in- dication from the five new prospective tenants that this amount of square footage would not be enough to properly display the signs which they would like to place on the building. Cecile Muehlbauer, one of the proposed new tenants for the building, acted as a spokes person for the four other prospective tenants to occupy this new building and requested that this square footage be increased to allow placement of five new signs with the possibility of three more new tenants being added and allow for more square footage for all tenants involved in the new building. Mrs. Muehlbauer also indicated to planning Commission members that present before them tonight also were two representatives of the sign company which designed the proposed new signs to go on the building for them. She also indicated the signs would have the same background, a white/ivory background. They would also have the same height, and the only difference would be in the length of the signs, ranging from six feet to a ten-foot maximum length. Planning Commission members felt very uncomfortable with granting a Variance from the maximum allowed, as this would be setting a precedent for other new buildings built. Motion by Joyce Dowling, seconded by Don Cochran, to approve the Conditional Use Request to allow more than one sign to be placed on the building and also approving the Variance request for the signs with the following conditions; . 1. All signs have a uniform background. 2. A maximum of eight signs will be allowed with the maximum size being 3' x lO' and only one sign per tenant. 3. The total amount of square footage allowed for all signs will be not more than 168 square feet. Motion carried unanimously. Additional Information Items Mr. Mike Dahmen was present to obtain input from Planning Commission members on his request to allow as an amendment to the ordinance more than five children, including ones own children plus the number of foster children, in excess of five total children. Planning Commission members looked favorably at Mr. Dahmen's request and indicated to him that he should fill out an application for a Conditional Use, and they would hold a public hearing for amending the ordinance to allow his request. Motion by Ed Schaffer, seconded by Joyce Dowling, to approve the next regular monthly meeting date for March 13, 1984, at 7;30 P.M. Motion by Ed SChaffer, seconded by Joyce Dowling, to adjourn the meeting. The meeting adjourned at 10:13 P.M. . Respectfully submitted, ~~51of~ci:~M57J Gary "Anderson Zoning Administrator - 4 -